Cash journal authorization

Dear all,
We have created seperate cash journals for each plants(CJ01,CJ02,CJ03,CJ04),but problem here user in h.o(CJ01) wrongly posted it in CJ02,We can reverse it,We have single user id for individual plants to create cash journals,
Question: How to restrict users to post petty cash in their respective cash jounrals only ?

Dear
You need to create separate GL Accounts for cash journals of different profit centers and authorisation should be restricted cash journal wise. So that person operating cash journal in plant 1 cannot post in cash journal in plant 2 since he will have no authorisation. Also user IDs for different cash journals are to be different.
Regards

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What is the Authorization group in Cash Journal View Maintenance (FBCJC0)

Question 1: In Cash Journal View Maintenance (Tcode: FBCJC0), what is the Authorization group?
Question 2: How / Where can I define this Authorization group?
As per the F1 Help document in SAP :
The authorization group enables you protect access to certain objects.
In order to carry out a specific activity, the user must have authorization for the combination of the activity and the authorization group.

Hi,
Authorisation in Cash journal is meant for controlling of FBCJ transaction with an user ID.
For example, if you have a multiple cash book (Cash journal) or you are maintaining a cash book according to Business Area wise, Plant wise, etc.,
In this case, you don't want to allow the other people to view / transact your cash book, then you can assign some unique identification in the authorisation group column against the each of your cash journal.
These unique identification can be of any thing eg. 1001, 1002, 1ABC, ABC, etc., After this, the indentification has to be assigned in the respective user profiles in the below mentiond objects,
F_BKPF_BED
F_BKPF_BEK
F_BKPF_BES
F_BKPF_BLA
F_FBCJ
Hope it helps
Saravanan.A

Cash Journal accounts

Hi
I have 2 different locations in which I want to authorize a person to pass penalty collection entries.
I want to create 2 different cash journal accounts for 2 different locations. There is one penalty account.
I need to pass entries in the penalty account by using 2 different cash journal accounts.
How do I go about this? So that when 2 people pass collection entries from 2 different locations they hit the same penalty
account.
thanks & regards
Jimmy

Hi
In the cash journal you can allow 2 persons to hit the business transaction & the document will updated.
If required you can create 2 business transaction (1 for each of the 2 locations) for this & the document will get posted. If you want to identify the entries that pertains to 2 locations, you can do so by the cost center for the respective locations.
The system will post the document.
Regards
R.Karthigayan

User Exit in Cash Journal (FBCJ)

Hi
Does anyone knows if there are any User Exits / BADIs or other enhacements in transaction FBCJ for the Cash Journal??
Thanks in advance
Federico

Afeter saving the cash journal entry with the corresponding expense, we need an extra step to authorize the expense before posting it.
For Example
Employee                             --> Inputs the expense in the cash journal and save it (standard functionality)
Cash Journal Responsible   --> Aproves the expense (Non standard functionality)
AP                                        --> Post the cash journal entry (standard functionality)
In order to achieve this process, we are developing a transaction in which the Cash Journal Responsible can approve the expense. That transaction will save in a Z Table the Cash Journal Document together with an approval indicator (among other fields).
Hence, we want an enhacement so that before posting the expense, SAP validates against the Z table that the expense in the cash journal is approved. If so, it will allow to post, otherwise an error message will be issued.
Hope this can clarify the scenario.
Thanks for your help!
Federico

BASIS- Give display rights only to FBCJ(Cash journal) Tcode

Hi,
I want to restrict transaction FBCJ(Cash journal) in display mode only.
I created a test role and added only FBCJ Tcode.
At object level (F_FBCJ), I maintained as below
Activity 33(Read)
Authorization Group * (only * selection is posible)
When this role is attached to a user( he has only this role), he is still able to change and save cash journal.
What to do to give display access only ?
Thanks in advance
AshrafKT

I know it s an old post, but for future references here is the answer.
If you need only display, transaction FBCJ3 can be use.
If other activities are needed then FBCJ needs to be used, but in order for the object F_FBCJ to work, the authorization group should be set in every journal.
The authorization group can be set using the transaction FBCJC0.
Hope this helps.
Regards, Jose.

FBCJ Cash Journal Validation

Hi,
There are 4 cash journals (0001,0002,0003,0004) in my company, I want to restrict the users from entering cost center for particular cash journal "0004" and ask them to enter WBS element.
Kindly provide some idea on what are the Prerequisites and Check conditions i need to enter in GGB0
Regards
Pius Antony

Hi,
Please do following :
1. Restrict cost center level posting by giving cost centers in the roles.
2. In case of WBS element to be entered change the field status group of that particular Cash Journal G/L.
Instead of writing substitution it is better by authorization and changing values in field status group.
Regards,
Tejas

Restriction user wise for cash journal

Hi All,
We have three cash journal for three different units within the same company code. Now we have a bug that any user can post to any cash journal.
How to restrict the cash journal to a particulaar set of users.
Regards,
Nand

Hi,
When you customiza the cash journal in FBCJC0, you have a column "Authorization Group" which is freely definable alphanumeric field.
You enter some unique text here, and then your BASIS team can assign this authorization group to the user master of cash journal user.
That way user will be authorized to process only those cash journals which are linked to his authorization group.
Regards,
Gaurav

Authorisation for Cash Journal according to profit center

Hi all,
In my project i'm mantaining 11 cash journals.I want such authorisation in CASH journal so that if i open cash journal of one place then i'm nt able to open /watch other location cash book.
thanks
Deepa

Hello Deepa,
When you are setting up cash journal in IMG (T code: FBCJC0), you have provision to give authorization group in the same in the column named Grp (group) after cash journal name.
In this you can specify the group ID as per your requirement and enter the same in role assigned to relevant user for performing cash journal functions.
For e.g. You have created cash journal CJ01 and CJ02 for profit center PC01 and PC02 respectively. While setting up cash journal, in group column you can enter group id as PC01 and PC02 for CJ01 and CJ02 respectively.
Group ID which you have assigned shall be mentioned in role for performing cash journal functional which is assigned relevant profit center's end user id;s.
Regards,
Nagaraj

Function Module: to get Cash Journal Entries and Balances

Dear Guru's,
We need to develop a function module to display cash journal opening balance line item entries and closing balance of specific period.
we have found document entries through table TCJ_DOCUMENTS or TCJ_POSITIONS now require help to generate opening and closing balances.
Please help for the solution.
AAR

Hi,
check FM FCJ_GET_DATA_FOR_SCREEN. Next time you can try to figure out by yourself. The program for transaction FBCJ is not that complicated and you can easily find this FM used there.
Cheers

Print Cash Journal

When I print cash journal it does not display Cash Journalwise Opening and Closing Balances. It displays the Op. and Clg. Balances for the entire Company Code. How we can see the balances for each Cash Journal.

Hi,
At tr.code FBCJC3 you can set up the printing program for each company code. It's better to use print.program RFCASH20 without a variant.
If you find the answer useful, please assign reward points.
Regards,
Svetlin

Cash Journal Day wise Closing Balances Report

Dear Seniors,
There is a requirement to have the details of all Closing Balances of Cash Journal. Is there any table which stores this data or any other method to get this information.
Regards
KVKR

Friends,
Got the solution.
We need to enter
FI_CASH_BB_*       Text for the opening balance
FI_CASH_CF_*       Text for the balance carried forward
FI_CASH_EB_*       Text for the closing balance
FI_CASH_SI_*       Text for the signature line
Thanks for the help.
Regards

Account description not shown in cash journal

hi
when i am looking the cash journal report in S_P6B_12000118 than i am not able to see the respective GLs from which i have done entries. how can i see the GLs , so that i can do proper reporting or there is any other way to check it

Dear
You can develop your own query(t.coide SQVI) by joining the following requisite tables based upon the requirement. The following cash book tables especially TCJ_DOCUMENTS and TCJ_POSITIONS and TCJ_TRANSACTIONS mostly have the data you need. Just check up and after you feel satisfied with the output of the query a t.code can be developed by your abaper.
TCJ_BALANCE FI Cash Journal: Totals Records
TCJ_C_JOURNALS Cash Journals
TCJ_CHECK_STACKS Check Lists in Cash Journal
TCJ_CJ_NAMES Cash Journal Names
TCJ_CPD FBCJ: One-Time Account Data of Cash Journa
TCJ_DOCUMENTS Cash Journal Documents (Header Data)
TCJ_MAX_AMOUNT Cash Journal: Amount Limit
TCJ_POSITIONS Cash Journal Document Items
TCJ_PRINT Cash Journal Print Parameters
TCJ_TRANS_NAMES Cash Journal Business Transaction Names
TCJ_TRANSACTIONS Cash Journal Business Transactions
Regards

Tax Code field in Cash journal

Dear All,
Can Tax Code field be activated in Cash Journal . If yes how? Useful answers will be rewarded with points.
Regards
Milind Nair

Hi
Goto FBCJ, it will have two segments, one is the header data and other is the line item data.
In the Line item segment where you enter the line item details, go to the right hand side corner of the Table. You will see a small icon with colours. This icon is present at the Top right hand corner of the line item entry table in FBCJ.
Click on this ICON, this is the administrator icon. Then click on administrator, then you can see list of field names, there will be a check box called invisible. For the fields TAx code and juristiction it will be marked as invisibel. remove this tick and activate and save the parameter.
Afterwards you will get the required fields in FBCJ.
If you have problem when you click on the icon, then it is a authorisation problem so contact your Basis resourse for necessary action then do the changes as required.
Cheers
V.Krishnan
(Assign Points if Useful)

Error while deleting Cash Journal (Numbering group 1001 can be used only for one CoCd and cash journal number)

Hi,
While i am try to delete Cash Journal system throws me error (Message No.:FCJ065: Numbering group 1001 can be used only for one Co. Code and Cash Journal). Kindly provide me solution on that.
Regards,
Tarak

Hi Tarak,
You can use the config nodes in SPRO to set up number ranges for your cash journal documents.
IMG Path> FI Global Settings>Bank Accounting>Business transactions>Cash Journal
Define Number Range Intervals for cash Journal documents
Define Numbering Groups
Define Number Ranges for numbering groups
After defining the number group here, you assign that in "Set up Cash Journal" Check if there is any clash anywhere in your configuration for different cash Journals.
Regards,
Kavita

How to Restrict Business Transaction Types in Cash Journal

Dear All
I need to Restrict Business Transaction Types in Cash Journal based on Exp/Revenue Types . Is there nay solution of this problem and one more thing i need to disable/hide Cash Hournal Tabs for specific User.
Full point will be awarded.
Thanks

hi
the follwoing links may helpful to you for cash journal configs.
http://help.sap.com/bp_bblibrary/500/documentation/N70_BPP_04_EN_DE.doc
http://help.sap.com/saphelp_erp2005/helpdata/en/a5/e9d13973da1f60e10000000a114084/content.htm
http://www30.sap.com/japan/businessmaps/690A1366EABD4B029F9F9CB727553B61.htm
nagesh

Cash journal authorization

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