Cash Journal accounts

Hi
I have 2 different locations in which I want to authorize a person to pass penalty collection entries.
I want to create 2 different cash journal accounts for 2 different locations. There is one penalty account.
I need to pass entries in the penalty account by using 2 different cash journal accounts.
How do I go about this? So that when 2 people pass collection entries from 2 different locations they hit the same penalty
account.
thanks & regards
Jimmy

Hi
In the cash journal you can allow 2 persons to hit the business transaction & the document will updated.
If required you can create 2 business transaction (1 for each of the 2 locations) for this & the document will get posted. If you want to identify the entries that pertains to 2 locations, you can do so by the cost center for the respective locations.
The system will post the document.
Regards
R.Karthigayan

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Cash Journal Accounting Document Generation

Hi All,
I had configured cash journal settings, the entry is getting posted but am not getting the Accounting document, when i click the accounting document am getting run time error.
The document type assigned is AB and I had given the same number range for OL Ledger and NL Ledger, I could not understand why accounting document is not generated? Can anybody throw light on this Issue?
Full marks will be assigned.
Regards
P.Ravishankar.

Check if you have only saved the entry (yellow mark) or posted the line item (green mark)
Thanks and Regards

Difference in Cash Balance in Cash Journal and Cash GL Account

dear friends,
Can somebody tell me the reason and solution to following problem -
1. User entered on Cash Payment ( FBCJ ) entry for Vendor with TDS activated.
2. Due to some mistake in amount , he reversed the same ( FB08 ) , however amount reversed in Cash GL and TDS GL was wrong / was not same as per original document.
3. Since it give the rise to difference in balance of Cash as per GL Account and Cash Journal , we passed 2 more entries ,
1. FBCJ - Cash Receipt ( for differential amt )
                      Cash Journal .... Dr. ....
                                To intermediate account
2. F-02 - Journal entry - for differential amt.
                      Intermediate account .....
                                    To Cash GL Account
However still problem persists. Can anybody find out reason and solution for this.
Thanks....

Hi P S,
Firstly, In cash journal the entries flow FI-BL (Bank Accounting - Sub-module) to FI and gets updated in GL Account. That is why in the GL master master record of cash journal account, you see the "Post automatically only" option ticked.
The solution for you problem is that
1. First reverse the f-02 entry by fb08. This will reverse the entry which has effected only FI-GL.
2. Go to cash journal wrong (original) entry (FBCJ) and select the entry and delete the transaction through delete icon on left hand bottom.
3. This will reverse the entry in FI-GL.
4. Pass fresh entry in FBCJ with correct amount.
Hope this will help you... Pls assign points if helpful.
Regards,
Vinay

Cash Journal Branch creation concept

Dear Friends,
Can any one please explain about the Petty cash in sap.
I did the set up in petty cash like creation of Branch account.
Please help me to understand the actual concept of petty cash in sap. how its works in the system.
Thanks in advance.
Regards,
Mahendra

Hi,
Concept of Cash Journal:
You can use the cash journal to manage cash transactions in your company. You can post cash receipts and cash payments, print receipts, and print out a cash journal. The cash journal in the R/3 System is a subsidiary ledger, which contains documents that are transferred from the cash journal to the general ledger in SAP FI. A cash journal is kept in one currency.
The cash journal does not include functions for accepting and depositing checks.
Each cash journal is assigned a G/L account to which the documents in the general ledger are posted.
When a posting is made to a cash journal, the documents with the following document types are posted:
Business transaction                                   Document Type
G/L account postings                                      AB
Vendor: incoming/outgoing payments     KZ
Customer: incoming/outgoing payments     DZ
You can create your own business transactions that have to be posted. In the cash journal transaction FBCJ, you can create, change, and delete business transactions.
We can provide the following business transactions for cash journal accounting:
Business transaction type
E = Expenses
D = Customer posting
K = Vendor posting
B = Payment to ICBC bank account
B = Payment to BOC bank account
C = Payment from bank account
C = Payment to bank account
R = Revenue
Cash Journal Configuration steps:
1. Create GL Account for Cash Journal (Post Automatically): FS00 or FS01
2. Amount Limit: Path: IMG/FA/Bank Accounting/Business Transactions/Cash Journal
3. Define Document Types for Cash Journal Documents - Tcode: OBA7
4. Define No. Range Intervals for Cash Journal Documents- CJC1
5. Set up Cash Journal - Tcode: CJC0
6. Create, Change, Delete Business Transactions - Tcode: CJC2
7. Set up Print Parameters for Cash Journal - CJC3
8. Cash Journal Posting : FBCJ
Hope this helps you,
Regards,
Kannusamy S

Cash journaltransfer bal. from one cash journal to antoher cash journal ...

As on 31st Dec 07, the cash on hand balance at other locations was Rs 37001
The break ups are Rs 2997- hyderabad
Rs 4711- CAL Narayan
Rs 29293- Sonepath
while migrating Data to ECC, the cash balance of Rs 2997 + Rs 4711 = Rs 7708 is migrated to GL 11100066.(C-I-H,Other Location)
But Mr Kodwani is operating cash from GL A/c 11100057.(cash in hand hyderabad)
Please advice the mode for transfer of Balance of Rs 2997 from GL 11100066 to 11100057
Please how to transfer balances of one cash journal to antoher cash journal GL a/c
please urgent,please explain me in steps, is there any entry needs to post?
regards

Dear Mallikarjuna,
As far as I can understand, both the accounts 11100066 & 11100057 are attached to a cash journal account.
In such a case you cannot directly transfer from one cash journal account to the other. You need an intermediate account for this.
Assuming you have an account code 111222333, now in the cash journal of GL 11100066.(C-I-H,Other Location), go to the cash payments tab, and book an expense to this gl account 111222333 for Rs.2997/-. this will reduce the cash balance in GL 11100066.(C-I-H,Other Location) by Rs.2997/-.
Now go to the cash journal for GL A/c 11100057.(cash in hand hyderabad) and in the "Cash Receipts" tab, under the same GL 111222333, book a receipt for Rs.2997/-.
That should resolve the issue.
Thanks and regards
Venkatesh
PS: Assign points if useful.

Account description not shown in cash journal

hi
when i am looking the cash journal report in S_P6B_12000118 than i am not able to see the respective GLs from which i have done entries. how can i see the GLs , so that i can do proper reporting or there is any other way to check it

Dear
You can develop your own query(t.coide SQVI) by joining the following requisite tables based upon the requirement. The following cash book tables especially TCJ_DOCUMENTS and TCJ_POSITIONS and TCJ_TRANSACTIONS mostly have the data you need. Just check up and after you feel satisfied with the output of the query a t.code can be developed by your abaper.
TCJ_BALANCE FI Cash Journal: Totals Records
TCJ_C_JOURNALS Cash Journals
TCJ_CHECK_STACKS Check Lists in Cash Journal
TCJ_CJ_NAMES Cash Journal Names
TCJ_CPD FBCJ: One-Time Account Data of Cash Journa
TCJ_DOCUMENTS Cash Journal Documents (Header Data)
TCJ_MAX_AMOUNT Cash Journal: Amount Limit
TCJ_POSITIONS Cash Journal Document Items
TCJ_PRINT Cash Journal Print Parameters
TCJ_TRANS_NAMES Cash Journal Business Transaction Names
TCJ_TRANSACTIONS Cash Journal Business Transactions
Regards

Special G/L accounts in Petty Cash Journal

Hello,
Is there any way of posting with special G/L accounts in Petty Cash Journal (FBCJ t-code)?
Thanks,

Hi,
Special GL Transactions are not allowed in the Cash Journal.
Regards,
P.Satish

Assignment of GL Accounts to Cash Journals

Dear SAP Gurus,
I have a problem in Cash Journalas follows.
1. 3 Cash Journals opened for 3 branches in one company code and assigned one GL accounts for each location / branch and shown the opening balances.
2.When transactions posted and updated the cash Journals, the cash balances are updating in one GL a/c i.e Cash In Hand only for all 3 cash journals in one company code, instead of each GL A/c assigned to each cash journal.
3.My point is whether the GL Accounts assigned is correct or missed any link,as it is not updating the GL a/c when posting made in cash journal, if so how to rectify, pls give clear cut details or menu path for correct assignment of the GL accounts to each cash journal and post to the respective GL accounts.
suggest at the method at the earliest.
regards,
maalik

Hi,
Check your GL account for your cash journal in T Code FBCJC0. Here you have to assign different GL account for each of your cash journal.
Hope it helps
Saravanan.A

Posting directly to tax account in Cash Journal

Dear all,
How can I post to tax account in cash journal without specify tax code.
My business scenario is as follow:
Use FBCJ to pay tax to Tax authorities.
Debit Tax account
Credit Cash
But when I do this, system requires to input a tax code. I cannot input tax code with rate is zero. But if I enter tax code with rate 1%, 2% .... this line items will appear in Tax Sales & Purchased reports. It's not correct.
Do you know how to fix this issue ?
Thank you very much for your help,
Regards,
Sylvecat.

Hi,
In the GL account of Tax A/c in Control data, input All tax types allowed and tick posting without taxes allowed box.
Regards,
Sadashivan

In cash journal petycash gl account balance and fbcj balance is diference

HI experts,
i cash journal balnce is (fbcj) is 15000 in pettycash gl account balance is -10000
i want match the balnce were is the mistake posibilities.
Please give me the solution.
Thank you!
Best Regards,
Pradheep.

Hi
Check all the cash Journals under petty GL Account.
Regards
Edited by: Dublin on Oct 28, 2009 6:00 PM

Error while deleting Cash Journal (Numbering group 1001 can be used only for one CoCd and cash journal number)

Hi,
While i am try to delete Cash Journal system throws me error (Message No.:FCJ065: Numbering group 1001 can be used only for one Co. Code and Cash Journal). Kindly provide me solution on that.
Regards,
Tarak

Hi Tarak,
You can use the config nodes in SPRO to set up number ranges for your cash journal documents.
IMG Path> FI Global Settings>Bank Accounting>Business transactions>Cash Journal
Define Number Range Intervals for cash Journal documents
Define Numbering Groups
Define Number Ranges for numbering groups
After defining the number group here, you assign that in "Set up Cash Journal" Check if there is any clash anywhere in your configuration for different cash Journals.
Regards,
Kavita

Different no range/doc. type for cash journal incoming/outgoing payment

Hi all,
I am going to set up cash journal for a customer and they want separate number range for incoming and outgoing payments.
I have read on this forum and actually don´t understand if that´s possible.
If I set up two different cash journals (one for outgoing payments and one for incoming payments) the problem is that I can call all transaction type (C, B, R, E, set in transaction FBCJC2) from both. I have a cash journal for outgoing payments where I have set a separate document type and number range for G/L accounts in transaction FBCJC0 and the same for vendor outgoing payment and customer outgoing payment, but no document type for incoming payments from vendor/customer.
When I then start to use this cash journal for outgoing payments I can´t make outgoing payments if I don´t have any money in my cash journal. Then I have to take money from my housebank by business transaction type C (receipt from bank) set in transaction FBCJC2. This becomes an incoming payment, but I got the same number range as for outgoing payments because I am in that cash journal and that number range is set per G/L account transaction per cash journal. .
How can I come around this problem?
Thanks in advance!
Best regards Lisa

Hi Pravin,
Sorry for late answer. I created three document types, one for customer, one for vendor and a third for G/L postings. It was not possible to do in another way, sorry.
Best regards Lisa

How to activate off setting a/c in cash journal

Dear all,
I want to see offsetting account in cash journal report by selecting o/acct text from hidden layouts it has not displyaed result plz tell me anybody how to activate.

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Migration to new GL and usage of cash basis accounting

Hi,
We are working in ECC6 enhancement pack 4 and are planning to migrate to new general ledger.
My understanding from note 1558185 is that since cash basis accounting requires the use of a parallel ledger, this functionality is available for new client with new installation in new GL and not not for existing client that are migrating to new GL.
Migration with scenario 4 5 7 8 is not yet adapted for cash basis ledger.
Is this correct ?
Kind Regards
Sophie

I could not see anything in note which prevents to maintain on cash basis in note 1558185
Usually the ledger are maintained on based on different types of valuation like IFRS, US GAAP, UK GAAP and IAS etc.
Whereas, cash and accrual basis is the way of accounting. Nothing will be prevented to post journals using FB50L.
But, how will you restrict the accrual documents raised through the transaction codes other than FB40L.
Question: Does all other companies / organisations will follow the cash accounting in your industry?

Cash Journal - S_ALR_87012309 - total containing

Hi all,
I need your help to do this:
I'm using Tcode S_ALR_87012309 to print the cash journal;
In the first selection screen " G/L account selection" i fill the field G/L account with 2 cash accounts, for instance 5311bm01 and 5311bc01.
My question is :
What should I do to obtain a summary containing - the total of the opening balance and the closing balance of the two cash accounts ?
Please help to solve this problem.
Thanks .

Dear Cincean,
Please update the below details in S_ALR_87012309 Print cash journal report and you will get the opening and closing balance output as required.
a) Chart of Accounts: Your chart of accounts. Example: INT
b) G/L account: Mention cash related G/L accounts in ranges example: 1030900004 to 1030900005
c) Company code: Example: 1000
d) Key dates: From date to To date
e) Currency: Leave it as blank as it will take all currencies
f) Tick Standard Documents checkbox
g) Correspondence type: enter SAP18
h) Tick Cash document checkbox
i) Opening balance text: FI_CASH_BB
j) Closing balance text: FI_CASH_BB
k) Transfer text: FI_CASH_BB
l) Title text: FI_CASH_BB
j) List Variant: Select "2" for Germany
k) Additional heading: Update your own headings and will be reflected in cash journal report.
If you follow the above procedure, you will get the opening and closing balance of cash G/L account for the specified period.
Hope this helps. Assign points if helpful
Regards,
Dwarak.

Cash Journal accounts

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