Cash journal Back dated entry it' s allowed to 300.00 only.

Question

Dear Experts,
When i try to post cash journal Back dated entry it' s allowed to 300.00 only. for example I want to post one expenses in 6th month 1200.00. But 6th month closing balance is 16675.00. then also it's shown error Payment amount is larger than cash on hand. Change amount. and i try to post 300.00 it's accepted.
this problem is not even 6th month all Backdated entry
Please suggest me..
Regards,
Krishna.v

Answer 1

Dear Krishna.v,
The error message mentioned by you i.e. Payment amount is larger than cash on hand which is message number F5A055 is to make sure the balance for cash jounal is always positive.
There is no restriction of 300.00 etc..Ofcouse there is a restriction to ensure that CJ balance is positive.
The system behaviour is explained in detail in note 430397. So as explained in the note, the system checks the new daily closing balance resulting from the reversal transaction for all days following the posting date up to the current system date.
It is not therefore sufficient to have a sufficiently large closing balance at the posting date, but the balance must be sufficient for this payment or reversal of the receipt on all following days.
Therefore, you must check the closing balance on all days following the posting date up to the current system date and take existing cash receipts into account if required.
In the cases like, when a document is saved, the actual document is generated and stored in the cash journal tables TCJ_DOCUMENTS and TCJ_POSITIONS. So the BALANCE of the cash journal is updated.
Therefore even a document which is not posted but saved is also considered in the balance of cash journal.
I will try to explain you what does the note refer to with an example
Imagine you have the following situation:
   Initial Cash Journal Amount 01.01.2011   100,00 USD
   Customer payment              02.01.2011  +200,00 USD
   Balance at                           02.01.2011   300,00 USD  ok
   Vendor payment                 03.01.2011  -150,00 USD
   Balance at                           03.01.2011   150,00 USD  ok
   Incoming payment               04.01.2011  +500,00 USD
   Balance at                           04.01.2011   650,00 USD  ok
This is ok, but if for example, the user needs to reverse the customer payment made on 02.01.2009. As you can see, the balance at 02.01.2011 is 300,00 USD so from the user point of view, the document can be reversed without any problem. However, system will give you the error message F5A212. Why? Because if you reverse the document on 02.01.2011 the final balance at 03.01.2011 will return -50,00 USD and this is not correct.
This is explained:
"Check the closing balance on all days following the posting date up to the current system date and take existing check receipts into account if required."
Hope this example helps you to understand the system behaviour.
After implementing the note 1051847, if the system generates error message, it now specifies the date on which the negative balance would arise which would help you to take necessary actions based on that.
Best Regards
Soumya