Cash on hand

HI
Guru's
Here in my Client Place, They are useing cash on hand ( main cash GL only)
they are not maintaining cash journal (FBCJ)
But Client requirement is, they need date wise and day wise balances (opening and closing) and payments/receipts
through cash on hand GL only.
I suggest the T code FS10N, BUT in this code we can get only GL balances
they need opening balances and closing balances with date range
kindly reply me with your valuable solutions with required configuaration steps
with regards
Arun Kumar

Hi Arun,
Go to FBL3N Select Layout by Date wise...
Rgds
Srinu

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Transfer from Cash in hand account to Petty cash account in FBCJ

Dear Experts,
I want to transfer some amount from Cash in hand HO (Head Office) account to Petty Cash HO account. Both these G/L accounts are maintained with "Post automatically only" indicator. I am not able to post the entry in Cash Journal. Any clues on how to post this entry.
Entry is as follows:
Petty Cash HO A/C Dr --- 50000
Cash in hand HO A/C Cr --- 50000
Business transactions for payment are - Expense, Payment to other branches, Bank deposit etc
Business transactions for receipts are - Bank withdrawal, opening balance, other receipts etc
Thanks in advance for your inputs.
Regards
Komal
Edited by: Komal Raj on Nov 1, 2011 6:37 AM

Hi,
As per your issue details i guess these are not only a cash gl accounts but also two different cash journals. If this is the case, then you can maintain one cash transfer account for these kind of transaction. Here you can record the payment and receipt entry in this account and thus the balance will be nil and also cash book will tally with gl account balance. If you are making direct gl account entry your cash book balance and gl balance will have a difference.
Regads

How to Find Cash On Hand?

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How do we find cash on hand from Oracle considering Receivables,payments etc etc.?
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Advance through cash journal to vendor( through t.code F-48)

hi SAP guru,
i am getting error while makng advance payment through cash journal t. code-f-48
"payment amount is larger than cash on hand ,change amount"
   though i have sufficent cash balance even it is showing this error.
total available cash balance=rs 2,35,000 ans we are making advance of rs 2,00,000. getting above error but when we are making payment of Rs 1,00,000 it has posted and again we made another posting of rs 25,000 it also posted. but remaining(Rs 75,000) we cant post advance to the vendor.
our Petty cash A/c amount received from head office through inter bank transfer.i have ceck all receipt no any receipt is park, all receipt are fully posted so there is no any question of less balance.apart from this i also chek tables of cash journal which automatically updated when cash received from head office.tables are 1.TCJ_position
2.TCJ_documents
3.BSIS
4.BSEG
5.BSIA
6.BSAS.
      the cash balance which are showing under fbl3n,FBCJ same are showing under above when i saw it in production through BASIS consultant.it means all cheques are fully posted.
             one thing i want to tel you that l we are making this transaction for the month of 31st may 2010 not for today i.e 04-03-2011.because earlier we are using Tally now all previous transaction of tally are mapping into sap.
    so, i want to inform all of you that this is back day posting in the month of        31st   MAY 2010, so above balance of rs 2,35,000 standing in cash journal on this date.and we want to pay advance cash on this date i.e 31st may 2010.
before 31st may 2010 imean on 30-05-2010 we have only cash balance of rs 35,000.
and we received cash from head office on 31-05-2010 of rs 2,00,000 and we have to make advance payment of rs 2,00,000 to a vendor on the same day.but when making advance of rs 2,00,000 CANT DO THIS.can anyone suggest? one interesting thing is when i reduced amount to rs 1,00,000 it posted again doing so by rs 25,000 it also posted but remaining rs 75,000 cant and getting above error-
"payment amount is larger than cash on hand ,change amount" though i have still rs 1,10,000. then why this is coming?

Please check any future date documents are posted in system.
that means if you are trying to post on 05.03.2011 for the amount 5000 and balance is 10000. But if there is any document posted on 06.3.2011 with amount 7000, system will not allow to post document on 05.03.2011 eventhough you have balance on 05.03.2011.
Just check, It can be one of the reasons.
Regards,
Ganesh Lokam

While posting cash journal giving error

Hi friends,
I have updated cash in hand balance through f-02.
When i am posting payments to vendor through FBCJ,(amount is 10 Rs.) giving error as Payment amount is larger than Cash on hand. Change amount.
I updated cash in had account by 1000 rs.
Please suggest.
Regards,
Suresh

Hai
See Cash journal is a seperate interface..
You should have posted this cash in hand 1000 rs thru cash journal itself as reciept business transaction u are getting error bcz if u see ur opening balance it will be zero thats why system is giving amount is higher.
So again post cash in hand account 1000 rs in recirpts business transaction.
Before to that u have to create a business transaction with cas in hand gl account.
Regards
Raghavendra.M
SAP-Practice

FBCJ Cash Payment Process error

Dear Experts,
I am processing Cash Payment ( for Rs 10) using transaction code is FBCJ so at the time of processing transaction i am getting below error ,
Payment amount is larger than cash on hand. Change amount
Message no. F5A055
Diagnosis
The amount you want to pay out exceeds the available amount in the cash box.
Other info,
Sufficient cash balance is available ( Rs 20000) in cash book even though i am getting this error
Please find screen shot for the same.
Regards
mohamed

hello,
I am not sure but, this might help:
F5A055: Payment amount is larger than cash on hand. Change amount
all the best
Erwin

Use of cash journal

Hi,
I want to configure cash journal in my organisation but the problem is that service tax is paid in cash. Is it possble that both purpose can be met through cash journal.
Regards,
SAP-FI

Hi:
Use of FBCJ can cater all of your cash related inflows and outflows by creating required business transactions with appropriate account assignments.
To do so create a cash journal in FBCJ0 and assign GL account for cash in hand along with document type
Create number ranges for cash journal in FBCJC1 and FBN1 and business transactions in FBCJC2 with account types and GL accounts. e.g for service tax use business transaction B and assign its GL account with an appropriate name to it. Maintain print parameter for it in FBCJC3.
I hope it will help you.
Regards

Assignment of GL Accounts to Cash Journals

Dear SAP Gurus,
I have a problem in Cash Journalas follows.
1. 3 Cash Journals opened for 3 branches in one company code and assigned one GL accounts for each location / branch and shown the opening balances.
2.When transactions posted and updated the cash Journals, the cash balances are updating in one GL a/c i.e Cash In Hand only for all 3 cash journals in one company code, instead of each GL A/c assigned to each cash journal.
3.My point is whether the GL Accounts assigned is correct or missed any link,as it is not updating the GL a/c when posting made in cash journal, if so how to rectify, pls give clear cut details or menu path for correct assignment of the GL accounts to each cash journal and post to the respective GL accounts.
suggest at the method at the earliest.
regards,
maalik

Hi,
Check your GL account for your cash journal in T Code FBCJC0. Here you have to assign different GL account for each of your cash journal.
Hope it helps
Saravanan.A

Cash journaltransfer bal. from one cash journal to antoher cash journal ...

As on 31st Dec 07, the cash on hand balance at other locations was Rs 37001
The break ups are Rs 2997- hyderabad
Rs 4711- CAL Narayan
Rs 29293- Sonepath
while migrating Data to ECC, the cash balance of Rs 2997 + Rs 4711 = Rs 7708 is migrated to GL 11100066.(C-I-H,Other Location)
But Mr Kodwani is operating cash from GL A/c 11100057.(cash in hand hyderabad)
Please advice the mode for transfer of Balance of Rs 2997 from GL 11100066 to 11100057
Please how to transfer balances of one cash journal to antoher cash journal GL a/c
please urgent,please explain me in steps, is there any entry needs to post?
regards

Dear Mallikarjuna,
As far as I can understand, both the accounts 11100066 & 11100057 are attached to a cash journal account.
In such a case you cannot directly transfer from one cash journal account to the other. You need an intermediate account for this.
Assuming you have an account code 111222333, now in the cash journal of GL 11100066.(C-I-H,Other Location), go to the cash payments tab, and book an expense to this gl account 111222333 for Rs.2997/-. this will reduce the cash balance in GL 11100066.(C-I-H,Other Location) by Rs.2997/-.
Now go to the cash journal for GL A/c 11100057.(cash in hand hyderabad) and in the "Cash Receipts" tab, under the same GL 111222333, book a receipt for Rs.2997/-.
That should resolve the issue.
Thanks and regards
Venkatesh
PS: Assign points if useful.

Cash journal Back dated entry it' s allowed to 300.00 only.

Dear Experts,
When i try to post cash journal Back dated entry it' s allowed to 300.00 only. for example I want to post one expenses in 6th month 1200.00. But 6th month closing balance is 16675.00. then also it's shown error Payment amount is larger than cash on hand. Change amount. and i try to post 300.00 it's accepted.
this problem is not even 6th month all Backdated entry
Please suggest me..
Regards,
Krishna.v

Dear Krishna.v,
The error message mentioned by you i.e. Payment amount is larger than cash on hand which is message number F5A055 is to make sure the balance for cash jounal is always positive.
There is no restriction of 300.00 etc..Ofcouse there is a restriction to ensure that CJ balance is positive.
The system behaviour is explained in detail in note 430397. So as explained in the note, the system checks the new daily closing balance resulting from the reversal transaction for all days following the posting date up to the current system date.
It is not therefore sufficient to have a sufficiently large closing balance at the posting date, but the balance must be sufficient for this payment or reversal of the receipt on all following days.
Therefore, you must check the closing balance on all days following the posting date up to the current system date and take existing cash receipts into account if required.
In the cases like, when a document is saved, the actual document is generated and stored in the cash journal tables TCJ_DOCUMENTS and TCJ_POSITIONS. So the BALANCE of the cash journal is updated.
Therefore even a document which is not posted but saved is also considered in the balance of cash journal.
I will try to explain you what does the note refer to with an example
Imagine you have the following situation:
   Initial Cash Journal Amount 01.01.2011   100,00 USD
   Customer payment              02.01.2011 +200,00 USD
   Balance at                           02.01.2011   300,00 USD ok
   Vendor payment                 03.01.2011 -150,00 USD
   Balance at                           03.01.2011   150,00 USD ok
   Incoming payment               04.01.2011 +500,00 USD
   Balance at                           04.01.2011   650,00 USD ok
This is ok, but if for example, the user needs to reverse the customer payment made on 02.01.2009. As you can see, the balance at 02.01.2011 is 300,00 USD so from the user point of view, the document can be reversed without any problem. However, system will give you the error message F5A212. Why? Because if you reverse the document on 02.01.2011 the final balance at 03.01.2011 will return -50,00 USD and this is not correct.
This is explained:
"Check the closing balance on all days following the posting date up to the current system date and take existing check receipts into account if required."
Hope this example helps you to understand the system behaviour.
After implementing the note 1051847, if the system generates error message, it now specifies the date on which the negative balance would arise which would help you to take necessary actions based on that.
Best Regards
Soumya

Negative cash posting

Hello Peers,
Can any body give the solution for negative posting in cash journals. when am posting with amt more than cash available in my cash a/c am getting this error:
*Payment amount is larger than cash on hand. Change amount
Message no. F5A055*
I want to post with negative cash balance.
Thanks
Murali

Hello Murali,
The error message F5A055 is to make sure the balance for cash jounal is always positive.
The system behaviour is explained in detail in note 430397.
So as explained in the note, the system checks the new daily closing balance resulting from the reversal transaction for all days following the posting date up to the current system date.
It is not therefore sufficient to have a sufficiently large closing balance at the posting date, but the balance must be sufficient for this payment or reversal of the receipt on all following days.
Therefore, you must check the closing balance on all days following the posting date up to the current system date and take existing cash receipts into account if required.
In the cases like, when a document is saved, the actual document is generated and stored in the cash journal tables TCJ_DOCUMENTS and TCJ_POSITIONS. So the BALANCE of the cash journal is updated.
Therefore even a document which is not posted but saved is also considered in the balance of cash journal.
I will try to explain you what does the note refer to with an example.
Imagine you have the following situation:
   Initial Cash Journal Amount 01.01.2009   100,00 USD
   Customer payment            02.01.2009 +200,00 USD
   Balance at                  02.01.2009   300,00 USD ok
   Vendor payment              03.01.2009 -150,00 USD
   Balance at                  03.01.2009   150,00 USD ok
   Incoming payment            04.01.2009 +500,00 USD
   Balance at                  04.01.2009   650,00 USD ok
This is ok, but if for example, the user needs to reverse the customer payment made on 02.01.2009. As you can see, the balance at 02.01.2009 is 300,00 USD so from the user point of view, the document
can be reversed without any problem. However, system will give you the error message F5A212. Why? Because if you reverse the document on 02.01.2009 the final balance at 03.01.2009 will return -50,00 USD and this is not correct. This is explained:
"Check the closing balance on all days following the posting date up to the current system date and take existing check receipts into account if required."
How can you avoid this error?
"Then change the payment amount, or first post a receipt.The receipt must be entered at the latest at the posting date at which otherwise a negative balance would be created."
Therefore in the above example, if you need to reverse the document, you can only do this on 04.01.2009 or change the amount of the reversal transaction to 150 instead of 200.
Hope this example helps you to understand the system behaviour.
After implementing the note 1051847, if the system generates error message, it now specifies the date on which the negative balance would arise which would help you to take necessary actions based on that.
Please check also the following notes:
882626 FBCJ: Amount check in accordance with Money
1157000 FBCJ: Reversal with termination - negative lines
546365 FAQ: Cash journal
I hope I could clarify to you the system behaviour. It should resolve your inquiry
Best Regards,
Vanessa.

Cash Flow Error: Current account cannot be defined as cash account

Hi Guys,
I am running the cash flow report from B1 and i got an error message: 'Current Account cannot be defined as cash account'.
Why does this error appear and how will i correct it?
Thanks so much.
Rj

Hi,
Can you confirm whether the user code you have logged with has any defaults defined?
You can check the same under the following path :
Administration > Setup > General > Users > Goto the user code you have logged in to the application and check the defaults.
There is account code (CASH ON HAND & Check Received) field. Check if anything defined and if the error goes by removing the default.
Kind Regards,
Jitin
SAP Business One Forum Team

Banking functions and Cash journal

Hi,
Can someone advise me on the full setup and configurations of the above ? And the usage.
Thanks.
Angel.

Hi,
I have set up the cash journal following the instruction in the link.
I have some problems and questions regarding the actual posting of cash journal, FBCJ.
1) The petty cash acct created has a zero balance. How do I record the opening balance if I have some cash on hand ? What is the double entry ? I have also set the acct to "Post Automatically" as advised by the link.
2) To test the settings above, I manually post an entry to debit petty cash acct and credit bank acct. So that there is a balance in the petty cash acct for me to do the testing. Although this might not be the correct way to record. Waiting for advise in Qn 1 above.
3) I tried to use FBCJ to post. However, it kept prompting me an error message.
"Payment amount is larger than cash on hand. Change amount".
How did the system determine that ? I already posted an amt of 100,000 in the petty cash acct.
Can you advise me how to do a posting using FBCJ ?
4) Under FBCJC2, I have set up one business transaction for misc expenses. Is this enough ? Or advisable to create a few more business transactions ?
5) Under FBCJC0, instead of using GL doc type AB, is it ok if I created a doc type "SK" and used this one ?
Please help.
Thanks alot.
Angel.

Inter branch cash transfered

Hi,
I have passed entry for cash on hand transfer from one branch to another branch in Cash Journal
The business transaction in receiver Cash journal is -Receipt from bank in Cash Receipts Tab.
Entry passed:
40 COH Receiver XXX
50 COH Sender XXX
The entry is posted
However this entry is not showing in Sender Cash Journal
Nor is the FBL3N balance is tally with Cash on Hand Balance with the sender Cash Journal
The difference amount is the cash transfered
Kindly help SAP community
Thanks
Parin

thanks

My DTI is 48%, could I be approved for cash out refinance with my situation...

Credit card balance- 4300outstanding loan- $3000car payment $482 per monthmortgage- $1298 per month fico is 740, been with current employer for a year (same profession and pay structure for 6 years) doing a cash out refinance would lower my monthly mortgage payment by $100.00 per month and pay off the credit card and loan would then bring my DTI to around 34%. The trick is, could I get approved for a cash out refinance with my current high DTI?! Oh and i have about $11,000 cash on hand in my personal checking account. Its going to drive me crazy if the loan officer says "sorry but your DTI is too high" ofcourse it is now! But it wont be if you approve this cash out refinance! Lol

If you are paying off the debt through the cash out refi, the debt doesn't count against your DTI. If you are just taking cash to "pay it off", it will count.

Cash on hand

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