Cash Paid to employees

Derar experts,
In any orgn, it is common to give some amount (cash) on account without knowing the purpose. And at a latter day the same person (employee) will come to finance and settles his transaction. (Either he may return the balance of amount to finance or he may demand amount short fall for specific expenses - by showing bills, vouchers etc)
1. how to mange this "Unknown" purpose expeses in the system?
2. Since HR is not implementing here, what is the process? (i am thinking that to create Employee vendor - correct me if i am wrong.
3. Assume if HR is implemented - how will we get the emoloyee data in "Cash journal" - FBCJ (like employee vendor)
Thankyou

Hi
You can manage the control in the following ways
1-Create Employees as Vendor , you can do this for all the employees or as and when transaction occur
2-Config Special GL functionality where assign Employee Vendor reco account to another reco account for a special GL indicator.
3- When making the payment use posting key 29 , employee account as vendor , with SP GL indicator
4. At the month end take out a report from the system for this Sp GL indicator
5 . Based on the report pass a provisional JV in a system on month end
6 Reverse this provisional exp JV on 1st of every month
7 . Book the actual exp when employee provides the Bill
8 . Make the payment to him if exp are more then advances
9 . Take a fresh list on the month end again and pass a provisional exp JV and so on
Regds
Rajiv

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Hi
In Transaction FBCJ,there are four types of entries u posted
Expnses A/c
Vendor payment
Customer Receipt
Cash withdraw from bank
in case of expesnes , exp account created like postage,printing, telephone etc.
same in otehr case
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Vendor cr
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Please help me out on the following scenario
Lets take an example
Steps
1)     First issue a cash advance of $100 from FI side to an employee.
2)     Employee uses that $100 and do a purchase behalf of the company amounted to $80.
3)     Employee submits the goods and the bills of the vendor with the balance $20 back to the company.
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Questions
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b)     How do I record the balance return against this cash advance? ($20)

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You need to create your EMPLOYEE also as a vendor in SAP system first.
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PK50   Credit Petty Cash $100
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No Documents at this stage
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ME51N & ME21N
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