Classifying the Project Purchase requisition as Budgeted/Non-Budgeted.

Dear All
There is a budget limit that is maintained for each project.
However there are some expenses that are not planned at the time of setting the budget value.Thus when budget gets exhausted ,the budget value is increased but there is no track as to which materials have been procured without planning.
Hence end users have suggested that there should be an option to select whether the line item in PR is budgeted/non-budgeted.
Options available
1) In account assignment tab(item level ) of PR a new radio button/drilldown selection option .(This option is not likely as just for indicating purpose ,we dont want a a standard screen is to be fiddled with. )
2) After transaction is saved , a new screen should be called and entry should be made there which we can populate in a Z table.
3) Use an existing empty field in PR and populate it as per our logic.
Please advise if any of the above points are more feasible, practical and if any other suggestion is given , it will be of great help.
Regards
Iyer Kartik

Hi,
You will have to do a development... no other way...... build up ur own logic...the system should trigger a check with this Badi 'ME_REQ_POSTED'
Use any of the enhancelemtn points here and develope your sreens and tables which need to be updated.
Hope this helps
Thanks & regards
AHP

Similar Messages

User exit / BADI to control the Approved Purchase Requisition

I have configured the Release procedure for Purchase requisition with classification. The Release procedure should be applicable to the manually created Purchase requisitions which are having the total value (USD/ EURO/GBP) .The Release procedure is working well. But at the same time it will not have any control over the PO .We dont want the buyer to change the PO Price above the total value of the Approved Purchase Requisition. I am looking for a User exit or BADI. We want to generate a message as hard core when the PO total value exceeds the PR Value .This is in ECC 6.0.
Can help will be highly appreciated. I already tried with the couple of BADI.
Thanks
Jeevan

Hi Jeevan,
We are still on V4.7 but hopefully these user exits still exist in EEC6.0.
You should be able to use EXIT_SAPMM06E_012 which is part of enhancement MM06E005.
This is specifically to Check Customer-Specific Data Before Saving but we have used it to check that a PO for a one-time vendor is not greater than $10,000, so it should be suitable for your purpose too.
The PO header and item records are all available in the tables that are passed to the FM.
Regards,
Monika

Purchase requisition against budget

Hi
If a Purchase Requisition is in the system and it has been approved by
managers, but it has not yet been turned in to a Purchase Order, does
the value of the purchase requisition show up as committed dollars on
budget?
I really appreciate your help.
Thanks
Kris

PR/PO will appear as commitment values.
In your case PR though approved will still show up as commitment.
Regards
Sreenivas

Quantity of Second PO on the Same Purchase Requisition

Hi,
I have a purchase requisition with an item where the quantity is 10.
I have created a first purchase order on this PR with a quantity of 4.
However, when I create a second order on the the PR, the quantity is 10.
Could you please let me know how I can do to obtain the remainder quantity, i.e. 6.
Thanks,

Hi,
Go to SPRO-MM-Purchasing-Environment Data-Define att of system message-System messages
Here mainatin message 06076 as error message. i.e. 'E'
Regards,
Piyush

Block Project Purchase Requisition using User Status

Dear All,
We need a copy of TECO, we tried to create a new status using BS22 transaction but its totally new activity of creating the system status. This transaction does not allow to copy an existing status. is there any other way to do so
We alos tried to block the Purchase Requisition using user status, but its not working. Please guide
Thanks in advance.
Murtaza

Yes, you are right I need the said status for WBS Element. I have assigned it to relevant WBS Elements but not working.
Let me explain the scenario little more, there are activities having commitments (Purchase Requisitions), we need to process the existing PRs but new commitments must be blocked. we need to use status on WBSE to control it so that if we need to re-open the new commitments, we can do it by disabling the status.
Murtaza

How to notify the rejected Purchase Requisition to the sender?

We are working on Oracle Apps.11.0.3.
Could anyone help me in this respect?
My query is that :
Suppose the Min-max planning is executed by an Inventory
user.Then the Requisition Import Program executes,which has been scheduled to run at 17.00 hrs.
The PR generated is then sent by another user
who has got the Purchase Module.
After moving through the hierarchy,if the PR is rejected,the Notification is now moving to the executor
of the Min-max planning,not to the sender of the PR.
I would like to know , that, is there any means of sending the notifications to the sender of the PR?
Will i have to customise the base apps Workflow?
Shubhendu Chakraborty.Kolkata,INDIA.

Hi Nisha,
You may want to repost over here...
Developer Forums

LSMW Upload of Purchase Requisition MM

Hi Experts,
I have a quick requirement to create a LSMW project for creating the PR(Purchase Requisition) in the SAP system from a legacy data by means of uploading.
I want the data of the header and item to be uploaded in one go. I searched the forums and came to know that
we can use batch input but the problem is that it will upload one by one which does not suffice my requirement.
Please suggest me how to achieve this.
Thanks and Best Regards,
Sahil

Header and item is always loaded in one go. I have never seen an object in SAP migration where you load header and items individually.
SAP says in FAQ note 499627 - FAQ: BAPIs for purchase requisitions
Can I use the BAPI BAPI_REQUISITION_CHANGE to add new items?
Answer:
No.
However, we can create a BAPI that has this function for you.
This takes one to three days depending on the features, and is subject to charge.
...but this is for BAPI_REQUISITION_CHANGE , when you create requistions you usually use BAPI_REQUISITION_CREATE. so give it a tryto see if you can load several item to one PR.
if it does not work with the BAPI, then record the old ME51 transaction (ME51N is not suitable for batch input)

Purchase Requisition Approval Customization

Hi All,
The standard purchase requisition notification only shows the project under the heading Cost Center and our client wanted the notification to show the full charge account which we achieved by modifying the standard oracle package PO_WF_REQ_NOTIFICATION
Now we are upgrading from 11.5.9 to R12. Can somebody tell me how it can be achieved in R12?
Thanks,
Sonia

Hi,
Try these options,
Method-1_
Try to capture the org information before you start the WF and pass the Org Id as parameter in the workflow through WF code change.
Method-2_
You need to devide the WF activities into 2 parts.. 1 part for all orgs and the 2nd part is for specific org.. You need to define a node prior to "waiting Activity" for approval which will capture Org_id and progrmatically you need to decide which path to follow.
Say Org_code="xyz"
IF Node (Org_id !="xyz") --> Wait State of WF --> Next approver (This is for all orgs other than "xyz")
IF Node (org_id ='xyz") --> without wait State of WF --> Next approver (This is for specific org only)
Regards,
S.P DASH

Backend Purchase Requisition - is it possible to change price?

Hi,
We are using classic scenario (SRM 4.0 - R/3 4.7), and, after the transfer of the PR to the backend system, the "Price" field in ME51N is non-changeable. Is it possible to change price for items in the backend purchase requisition after it was transferred from SRM system?
thanking you in advance,
Andrey.

Hi Andrey
One the Pr is generated in R3 backend system we can change the price field and this can be regulted by field status group where you have to keep the option optional for price field rarther than display .
This is in MM -spro - Manterial Management - Purchase requisiton- Define Screen Layout at Document Level
regards,
Nimish Sheth
Do reward points for helpful answers.

Purchase Requisition Creation From Release

Dear PM Gurus,
For Manual material availability Check to work before release, the Purchase Requisition check is to be set to Immediately in SPRO-> Define Change Docs and Collective PR or Activating Pr from Now On from Maintenance Order. The issue is that I want to restrict the creation of Purchase Requisition to Release of Maintenance Order but what is happening is upon saving the Maintenance Order, the PRs for all non stock materials are created and I also want the manual availability check to work before release.
Simplifying above details:
I want Manual material availability check to work and PR generation from release both in my Maintenance Order to work..
Regards..

Hi DP Singh,
I had seen the configuration settings that you are telling me but you see the Problem is:
If in Define Change Docs, Collective Purc. Req. Indicator, Operation No. Interval, you define the Res/PReq Indicator as Immediately, then the Manual Material Availability Check would work accurately but upon saving the Order, System would generate the Purchase Requisition.
and If in Define Change Docs, Collective Purc. Req. Indicator, Operation No. Interval, you define the Res/Preq Indicator as From Release, then the Manual Material Availability Check would not work as no material is as such MRP relevant till the time of releasing the Order but the Purchase Requisition would be created only when the Order is released.
Now What I want is both the Manual Availability Check to work and Purchase Requisition Creation From Release, but this is not possible according to the Standard SAP System. A workaround could be that I configure the automatic material availability upon release and configure the Res/Preq indicator as From Release, that way the material availability would be checked when the order is released and Purchase Requisitions would also be created from Release but still the Manual Availability Check would not work.
The Ideal Solution should have been configuring the Res/Purchase Requisition Indicator for all Non Stock Materials to be From Release and the Res/ Purchase Requisition Indicator for all Stock Materials to be Immediately. This way your manual availability Check would work for all Stock Materials and Purchase Requisition for all Non Stock materials would only be created upon Release. But this But still this is an ideal solution not the actual solution for standard SAP does not give you the flexibility to do such a setting in customizing or using Enhancement.
The Work Around Solution given by SAP is as follows: The system provides the following workaround:
After you change the indicator for materials planning-relevance to
"immediately" you can execute the availability check as required. You must
not save the order or network.
Regards,
Muhammad Usman Kahoot
Edited by: Usman Kahoot on May 27, 2010 1:32 PM

New Purchase Requisition required once Purchase Order Released

Dear Expert,
Here i am creating Purchase Requisition from the project by assigning
material component in Network Activity. All the Material assigned to a
single network have a single Purchase Requisition with different
different Line Item which is acceptable but once the Purchase Order
created and released and a new material component is assigned to the same
network. Now it will added into the same purchase requisition with
separate line item, which is not acceptable since that purchase
requisition was already closed and Purchase Order was released then
system should generate a new Purchase Requisition against the same
Network,
Pls suggest how it could be configure, is there is any setting in config
to full fill this requirement.

Hi,
As such there is no config requirement.
Its purely your process needs to be re think.
You are assigning the material to activity and getting PR,PR,GR and all . Once the material is consumed, thinking that activity is also over. In this case, again you are assigning other material to the same activity and you want to have the different purchase requistion not same PR with line item.
option 1, you can have the different PR nos always whenever you are assigning the materials to same activity. If 1 activity requires, 10 materials, you will have 10 PR's which is practically not correct. chnages you can do it in parameter for network type.
Option 2, New materials which is required can have a new network.
Regards
N.Raju

Purchase Requisition Cannot be released

Dear SAP Gurus,
While doing ME54N to release PR. System showing the Error 'Purchase requisition cannot be released'.
PR created on 23.04.2009 then PO Created against it , again PR was dereleased now again when going for release of PR system is providing the error as mentioned above.
Message no. MEPO822
<< Moderator message - Everyone's problem is important >>
Thanks and Regards.
Anil Thakur
Edited by: Rob Burbank on Nov 10, 2010 3:52 PM

Hello Anil
During this period any release stratergies changed for pr ? after de release the pr just modified small value and make it same again this is nothing but refresh.
then check the pr release
Laxman

Creation of Purchase requisition with reference to Contract documents

Dear All
I am not able to create the Purchase requisition with reference to Contract documents, in outline agreement field if I enter the contract document number which is already existing it is not copying the details, again I have to enter all the details like Plant, Material, document type, Qty etc. Even after selecting the PR document type as RV for outline agreement also it is not coping. Kindly let me know that can we not able to give reference of Contract number in this outline agreement field to create Purchase requisition.
regards
Dhanu

1.Logistics--Materials Management--Purchasing ---Purchase Requisition --Follow-on functions --- Assign and Process
2.ME57
3.Select the Assigned Purchase Requisitions checkbox if you also want to see requisitions already assigned, and choose Execute.
4.On the Assign and Process Purchase Requisitions screen, select the requisition lines for your material.
5.Choose Assign Manually if the info record already exists.
6.On the pop-up Assign Source of Supply Manually dialog box, make the following entries:
Agreement 46XXXXX Agmt item 10
7.Choose Assign Source of Supply.
For assign the source of supply, you can also choose Assign Automatically (only if not already assigned by MRP due to existing source list). If more than one source exists, select the contract in the Source Overview for Purchase Requisition 100XXXXX window and confirm with Enter.
When assigning a source, make sure to select the contract.
8.Choose Save.
9.Select the line item, and then choose Assignments Overview (SHIFT+F5).
10.On the Assign and Process Requisitions: Overview of Assignments screen, select the line below Vendor (you can only select one at a time), then choose Process Assignment.
11.On the Process Assignment: Create PO window, check and make sure the Order Type (NB), Purchasing Group and Purch. Organization fields then choose Continue (Enter) to confirm.
12.On the Create Purchase Order screen, select the requisition in the Document Overview section and choose Adopt in the left part of the Document Overview screen.
13.Choose Save.

PO creation with reference to Purchase Requisition

Hello,
Is anyone aware of a control in SAP that allows for a warning message when you create one or more PO's form the same requisition and the total quantity on the PO(s) is over the quantity on the original purchase requisition?
Also can BAPI be used to check the same?
For example if I am creating PO using BAPI_PO_CREATE1 with reference to Requisition created.
Can I check for errors using BAPI for PO creation in TESTRUN mode for quantity exceeded, different REQ types mixed in one PO and delivery date in PO match REQ?
Any thoughts here would be appreciated.
Regards,
Madhura

Hi Madhura
have u tried message 06 076 to warning or error in
SPRO>Materials Management>Purchasing>Environment Data>Define Attributes of System Messages-->System messages
Vishal...

Questions on Rules-Based ATP and Purchase Requisitions for STOs

Hello experts,
We are working on rules-based ATP configuration and have several questions about the functionality. Iu2019m hoping that some of you are using this functionality and can help give us direction.
In our environment we have multiple distribution centers and multiple manufacturing plants. We want to confirm sales orders against stock and production orders in any of those plants, depending on the locations that have stock or planned production. For example, we will place a sales order against plant A. If there is not enough stock in plant A then rules-based ATP will use location determination to check in plant B, then C. The scope of check on the ATP check will include stock and released production orders. We will configure plant A as the u201Cconsolidation locationu201D so if stock is found in plants B or C then stock transport orders will automatically be created to move the stock to plant A before shipping to the customer.
We have configured rules-based ATP and this functionality is working well in our Development system. The ATP check is executed and uses the rules-based ATP to find eligible stock in other plants. The system is also creating purchase requisitions to move the stock to the consolidation plant.
Our first concern is that there doesnu2019t appear to be any firm linkage between the sales order and the resulting purchase requisition. For example, if we create sales order 123 for plant A and the rules-based ATP finds stock in plant B it automatically creates a purchase requisition 987 to move the stock from plant B to plant A. However, there doesnu2019t appear to be a linkage between sales order 123 and purchase requisition 987. For instance, if we delete sales order 123 the purchase requisition doesnu2019t get deleted.
Our second concern is that the quantity on the purchase requisition can still be confirmed against later sales orders. For example, say the above scenario resulted in a purchase requisition 987 that consumed all the stock available in plant B. We then create a second sales order 456 for the same product. Plant A is out of stock so the rules-based ATP looks in plant B. We would expect that plant B would also not have any stock because itu2019s all been consumed by the purchase requisition. Instead, the system creates a second purchase requisition to move quantity from plant B to plant A. Itu2019s as if the system doesnu2019t realize that the purchase requisition 987 is already planning to move stock out of plant B.
Does anyone have any thoughts or suggestions on these two scenarios? Is there a way to configure the system so there is a hard linkage between the sales order and the purchase requisition so that if the sales order is deleted then the purchase requisition is also deleted? Should ATP realize that purchase orders are consuming inventory and not allow later sales orders to confirm against that same inventory? Any advice or experience would be greatly appreciated.
Thanks,
David Eady
Application Delivery Team Lead
Propex, Inc.

Hi,
The scheduling is done in SCM, and from there, whenever the RBA is triggered, the calculation is done always with the old route in SCM. Until you get back to R/3 this is when your route is determined. But the ATP check is always with the original route. So the idea would be that you change the values of the route while still in APO, this is possible via the user exit. Should be done in scheduling in APO.
Hope this information is helpful.
Regards,
Tibor

Classifying the Project Purchase requisition as Budgeted/Non-Budgeted.

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