Clearing of Payables

Dear Expert
I have post invoice varification. Now my question is where i can see the payable report. And what is the method to pay the amount to the vendor , i mean is it a way to simpley post a voucher of cash, and what in case of payment via bank account (bank, branch, check etc).
Thanks
Usman Rana

Hi
When you have posted an invoice it will create open items you can pay them through following methods
1.Automatic payment F110
2.Manual payment F-53
To clear the documents you can use F.13 however while making payments through above two methods system will automatically clear the open items. If any uncleared items existing you can clear them through F-44 or F.13
Regards
Muralidhar

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F-04 (Vendor Clearing using BAPI-BAPI_ACC_DOCUMENT_POST)

Hello all,
i am using a BAPI - BAPI_ACC_DOCUMENT_POST for posting and clearing vendor payments but problem is that i m getting error that 'Account 3252995 in company code 5219 cannot be directly posted to', can anyone please help me?
Regards saurabh.

Hi Saurabh,
I´m looking for a BAPI to clear Accounts Payable open itens (as F-30, F-28 or FB05) and I saw in your previous message that it´s possible to do this using BAPI BAPI_ACC_DOCUMENT_POST, please, could you give a clue to sove this issue? Any additional information would be well accept.
Best Regards,
Ivan Spellmeier

SAP USERS ROLE TABLE

Can some one tell me the SAP USERS ROLE TABLE
I Will assign point to any input.
Balance Roll forward
Change Vendor Line Items
Change Parked Vendor Document
Change/ Reverse Vendor Invoice
Check Processing
Clear Accounts Payable Items
Display A/P Balance & Items
Display Checks
Display Vendor Documents
Display A/P Master Data
Display Parked Vendor Documents
Account Payable Interest Calculation
A/P Invoice Entry
A/P Accounting Key Reports
Manual Payment
Payments Using Bill of Exchange     Display
Payment Run Parameters
Create and Process Payment Run Proposal
Accounts payable period closing
Post Parked Vendor Document
Maintenance of Accounts Payable Master Data
Process Withholding Tax

go to t code PFCG
Search for roles with SAP_FI_AP*
You could always create your own role.
In the Menu tab add the t codes you have specified.
You will then need to add the authorization objects in the authorization tabs.
For the t codes you have I guess it would take an hour max.

Activation of Export LC's

Friends,
So far we are not using Export LC's in our company...
LC Application, LC opening are totally handled out of SAP.
Special GL Indicator u201CLu201D has been created as Advance LC, 100% LC either in advance along with PO.
Till GR and IR happen the amount of LC would be treated as Advance and the same would be cleared against Payable after IR is posted.
Special GL Indicator u201CWu201D has been created for the payables that would be payable through LC. After IR is posted, payables would be transferred as payable by LC through Special GL Indicator u201CWu201D.On due date or debit by Bank against this LC, vendor would be debited with Special GL Indicator u201CWu201D and Bank credited.
As of now, LC is handled as normal check payment only. (i.e. whenever the bank debits account, vendor account is debited against payable and bank is credited)
*Now we are looking at implementing Standard Export LC functionality*
How should we go about it in standard SAP..
Thanks for your revert in advance..
Regards,
Vikrant Sood.

Hi Siva,
I guess this is related to your other query. As mentioned there take a look at Note 1331066 which is part of SCM 7.0 SP 4.
One easy way to determine the relevant notes by each application area is to check the Support Pack link as below
https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/spat/index.htm?sp1=SAPKY70004
You can then open each application area check for relevant notes for your issue. Use 70003, 70002 and 70001 to see the notes bundled in SP3, 2 and 1 respectively for SCM 7.0. The latest SP available for SCM 7.0 is SP5.
Hope this helps.
Somnath
Edited by: Somnath Manna on Aug 25, 2009 2:41 PM

Service of Imported Parts provided to Foreign Vendor and Duties on that

Dear Gurus,
My Client is sending Material part (Import) ,for Service to foreign Vendor,please find the process mentioned below
PROCESS FOR SENDING DEFECTIVE PART OF ASSET(MACHINE) FOR REPAIRING TO OVERSEAS SUPPLIER/REPAIRER AND RECEIVING BACK INTO FACTORY AFTER REPAIRING.
PACKAGING MACHINE
DEFECTIVE PART IDENTIFIED
DEPOSITED INTO STORES DEPT.
CUSTOMS DOCUMENTATION -
 FOR CLEARANCE AND SENDING
                                                                             TO VENDOR.
                                                                             FREIGHT PAYABLE
                                                                             CLEARING CHARGES PAYABLE
MATERIAL REACHED TO REPAIRER
AND REPAIRED.
REPAIRED MATERIAL COMING INDIA -- IMPORT CLEARANCE.
                                                                                FREIGHT PAYABLE
                                                                                CUSTOMS DUTY ON REPAIRING
                                                                                CHARGES PAYABLE.
                                                                                CLEARING CHARGES PAYABLE
REPAIRING CHARGES PAYABLE TO
REPAIRER IN FOREIGN CURRENCY
Note:
When material going out of Indian customs process required ( say Export Process for Repairing) at that time no duty is payble but outgoing freight and Custom Clearing charges payable ( Clearing charges is payable to Clearing Agent and Freight Payable to Carrier)
When the same material coming to India customs process required ( Say Import Process for repaired material). At that time Incoming freight is payable either directly to carrier or it may be included in the repairieru2019s Invoice. Repairing charges is payable to overseas repairer. Customs clearing charges payable to clearing agent.
Freight / Courier charges (within India from / to Company to Port of export ) is payable to local courier / Transporters
Will Be Very thankful to you if you can throw some light on the Duties that my client pay while the material is going out and coming in .
Regards
Shailesh

Hi,
Do the recursive subcontracting , send the same material and assign the same material as component by
creating subcontracting PO , and pay as sun con charges to overseas vendor
Map ,freight duty and custom in subcontracting PO as in regular PO
Try it should help
Diwakar

How to distribute exchange rate difference to material with moving average price?

Hi community,
Exchange rate differences are not distributed into the items based on the shipment (per article/material). Is there a workaround available based on the GR/IR exchange rate difference and the material that was purchased?
Thank you and best regards,
Barbara Dörr

Hi Lokesh,
thanks a lot for the quick answer, but I
had read this documentation and only found this documentation of exchange rate
difference posting:
GR/IR clearing uses the exchange rate of
the goods receipt. The GR/IR clearing run completely clears Unbilled Payables
and Purchases in Transit. The run calculates price differences of EUR 155 and exchange rate differences of EUR
135. The price differences are posted to the price difference account and the
exchange rate differences to the exchange rate difference account.
Therefore I guessed that the exchange
rate differences are NOT distributed to the material with moving average price.
Best Regards,
Barbara

Revaluate account

hi,
in foreign currency valuation f.05,
1 may i know how many kind of account can be revaluated? main bank, all clearing account, payable, receivable. any other?
2 why p&l account also can be evaluated?
thanks

(a) Open Items that were posted in foreign currency, and (b) Foreign Currency Balance Sheet accts.
Check the foll.
http://help.sap.com/saphelp_erp2004/helpdata/EN/a6/004940f0030272e10000000a155106/content.htm

APP - Advance already given to be cleared with Invoices (Net amt payable)

Dear all,
Pls. help me by giving the solution on how to clear Advance paid (for e.g. Rs. 20000) to Vendor (Sp. GL - A) against the invoices (for e.g. of Rs. 35000) generated after wards. i.e. net amt payable (i.e. Rs. 15000/-) to Vendor ?
What additional setting we need to do in T/ Code - FBZP & F110 ?
Thx & Regards,
Shridhar Sawant

Dear Shreedhar,
You have to do additional setting in FBZP Choose All Company Codes.
Select your Company Code.
Assign the Special G/L Indicator at Sp. G/L transactions to be paid for Vendor.
This will solve your problem.
Regards,
Anand Sheelavant

Difference between cleared items,open items and all postings (FI).

Hi experts,
Can anybody tell me the difference between cleared items,open items and all postings for an account.
While running corresponding bapis and transaction FAGLL03 (for GL) or FBL1N (for accounts payable) i found that in some cases all postings is less than cleared items or open items for a time period. How could it happen.According to my knowledge all postings should contain cleared items and open items.
Please correct me..
Thanks and Regards
Arjun

Hi Arjun,
For every Billing Documnet created(VBRK/VBRP-VBELN) there will be an accounting document created in BSID/BSAD tables.
OPEN ITEMS means the Billed/Invoice Amounts that are pending from Customers, i.e which we have to receive from Customers.
CLOSED ITEMS means the AMOUNTS received from that customer.
OPEN ITEMS : fetch data from BSID table Only
CLOSED ITEMS : fetch data from BSAD only.
ALL POSTINGS : fetch data from both BSID and BSAD.
Hope this will help.
Regards,
Nitin.

Sap report purchasing and accounts payable

Dear gurus,
I intend to create a vendor payment report that would create clarity on the operations in purchasing and accounts payable.
Which tables would be idea to create such report?
BR,
Tolu

(Only some of the most important tables)
For MM purchasing, check
- EKKO     Purchasing Document Header
- EKPO     Purchasing Document Item
- EKBE     History per Purchasing Document
- EKKN     Account Assignment in Purchasing Document
(Also look at logical database BRM, EBM, ECM, EKM, ELM, EMM, ENM, ERM, EWM,MEPOLDB, PSJ   definitions)
For FI-AP financial account payable
- BKPF     Accounting Document Header
- BSEG     Accounting Document Segment
- BSIK     Accounting: Secondary Index for Vendors
- BSAK     Accounting: Secondary Index for Vendors (Cleared Items)
- BSIS     Accounting: Secondary Index for G/L Accounts
- BSAS     Accounting: Secondary Index for G/L Accounts (Cleared Items)
- BSIM     Secondary Index, Documents for Material
(Also look at logical database BMM, BRF, BRM, KDF definitions)
Regards,
Raymond

Clearing vendor open items

Dear all,
I need to clear all open vendor items posted before 2008 and post the difference to a P/L account.
Is there a way to do that automatically?
Thanks
Claudia.

Hi Claudia,
You can use F.13 for your requirement. However this transaction will work if the Vendor accounts are configured for automatic clearing.
IMG path for configuration for F.13 is :
Financial accounting>Accounts Receivable and Accounts Payable>Business Transactions-> Open Item clearing->Prepare automatic clearing
On this transaction specify the account type K (for Vendors), give the Vendor account Number range and specify the criteria to be used for clearing. i.e. the fields to be used for clearing eg. ZUONR, VBUND etc. You can specify multiple criteria and the sytem will process automatic clearing based on these criteria.
The F.13 can automatically clear all open items based on criteria specified in IMG.
It also give a list of documents that cannot be cleared.
Once you have run F.13, you can pass manual Journal entries to transfer the difference or Vendor balance to a P&L account.
Suggested selection Criteria on F.13:
General Selection
Enter Company code, Fiscal year and Posting dates.
Check the Select Vendors check box. you can enter a range of Vendor Numbers. If you leave the range blank, all Vendors configured in IMG setting above will be selected.
Posting Period
Enter clearing date
Check the Test Run checkbox
Output Controls
Check all check boxex i.e. Documents that can be cleared, documents that cannot be cleared and Error messages.
Hope this helps.
Thanks,
Uma

Reset Manually Cleared Documents

Hi,
I have the following scenario:
I posted two document in first document i posted following transaction:
EOBI EXP Dr 10,000
Exp Payable EOBI    Cr 10,000
(Document Number 1000010, Type SA)
The second transaction Was:
Exp EOBI Dr. 10,000
Bank                          Cr     10,000
(Document Number 2000010, Type KZ)
then i manually selected these two documents and cleared them and a document 5000010 was generated by system. now for some reason i need to change the status from cleared documents to open again. for this when i go to FBRA and give any of the three document (1000010,2000010 or 5000010) for reset the system gives me an error that document XYZ is not a clearing document. what i understood here was that i was suppose to provide document number 2000010 in FBRA so that documents can be open again because this is the clearing document.
this has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?
What am i missing here?
Regards,

Hello,
This has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?
There is nothing to worry about the concept. The concept is when you posted the expenses the document 1000010 was generated and when you posted the payment to bank for this expense the document 2000010 got posted. When you cleared both the documents manually the clearing document is 5000010 posted.
Now you want to set the status open for the cleared item as suggested above use FBRA with documnet num 5000010.
But now the question is had you already cleared the bank account also. if not then this will not be a problem for you. If yes then you had to reset the doc num generated while bank clearing then you can reset the doc num 5000010..
Hope this may help.
Thanks,
Chetan Ahuja

Split payment document by cleared document

Split payment document by cleared document
hello, do you know if it s possible the following requirement:
when posting a manual payment (F-53) my client would like to have bank line item splited by cleared document (invoice). Usually, you can clear several invoices with one payment (bank line item ) but my client wants to have the bank line item splited in several line items by the corresponding invoice cleared
example
now (allways)
40 vendor's invoice 1 100
40 vendor's invoice 2 200
40 vendor's invoice 3 300
50 bank                    600
future
40 vendor's invoice 1 100
40 vendor's invoice 2 200
40 vendor's invoice 3 300
50 bank 1                  100
50 bank 2                  200
50 bank 3                  300
I think that is not possible by the way...
cheers!

Hello
I have defined the Splitting method as following:
Z000000001 Splitting:
Business transaction           1000       Payments
Transaction variant            0001       Standard
Item category                  01000      Balance Sheet Account
As I want to split bank account in manual payments I set Business Transaction as Payments, Transaction Variant as 0001...
Do you know how I can define that splitting of bank account in payments will be done based in invoice number?
The payment for the above vendor invoice then contains the following
items when entered:
PK         Account               Amount
50          Bank                    -100
25          Payables               100 (clearing 2 invoices 50 each)
Document splitting then creates the following document in the General
Ledger view:
PK        Account     Split (invoice) Amount
50          Bank            INV1          -50
50          Bank            INV2          -50
25          Payables      INV1          50
25          Payables      INV2          50
I do not know how to configure that or is it possible. I have not seen "document" as Define Document Splitting Characteristics...
Help will be rewarded...

Inter company AR/AP open item clearing - Urgent

Hi,
my client is having 3 company codes, these companies exchange goods/services for which intercompany vendor and customer is billed.when it comes to clearing of open items in intercompany vendor/customer client demands some automated approach to reconcile the vendor/customer line items in another company(both company codes are in the same instance) and also to clear these line items.
i have two questions in this regard,
1. Is this possible to reconcile (match) the line items of vendor in another company code with line items of customer in own company code.
2. If answer to above question is yes, how i can automate this process.
thanks in advance for the help

Hi Santosh,
The answer to your question is yes. This is what you need to do.
Execute transaction code OBYA, when prompted, type in 1st coy code, say A and then 2nd coy code, say B. This would take you to the "Maintain FI Configuration: Automatic Posting - Clearing Accounts" screen.
In the first frame, where you have
Posted in : A
Cleared Against : B
Under Receivable
Debit Posting Key : 01
Account Debit : Account Number (The account can be a G/L account, a customer account or a vendor account)
Under Payable
Credit Posting Key : 31
Account Credit : Account Number (The account can be a G/L account, a customer account or a vendor account).
In the second Frame
Posted in : B
Cleared Against : A
Under Receivable
Debit Posting Key : 01
Account Debit : Account Number (The account can be a G/L account, a customer account or a vendor account)
Under Payable
Credit Posting Key : 31
Account Credit : Account Number (The account can be a G/L account, a customer account or a vendor account).
So, if you are using the Customer/Vendor approach, company A must be set up as both a Customer(Use Txn Code XD01) and a Vendor(USe Txn Code XK01) in Company B and vice versa.
Once you have completed this set-up, you can then use transaction F.13 and/or F13E to carry out your automatic clearing.
However, if you intend to use the G/L approach, then the account numbers would be Inter-coy G/L account for each coy code as defined in the chart of accounts.
I hope the above helps.
Do not forget to award the points please.
Regards,
Jacob

With holding line items are not picking up while clearing with F-44 (DP)

Hi Friends,
I hope you resolve my problem.
I have a problem with With holding tax line items. Please see below for more details.
1. Made advance payment to Vendors through F-48
Vendor a/c dr 200,000
    To Bank a/c 196000
    To TDS a/c      4000
2. Raised Vendor invoice through F-43
Expence a/c dr    50000
    To Vendor a/c    49000
    To TDS Payable   1000
3. Cleared Vendor invoice against the Down payment
39A Vendor a/c dr 50000
26 Vendor a/c 49000
40 TDS Payable 1000
While i am tryi ng to do the above invoice with WHT clearing, the system is saying that " With holding tax information is ignored"
The entry while clearing Vendor DP is
37 Vendor   a/c dr 49000
27 Vendor a/c   49000
I have every seeting in the system
1. Tax types, codes, Vendor master, FSG, FBKP, and posting key settings. All are looking fine
Please help me how to clear the WHT automatically without manual intervention.
Kindly correct me where ever u see mistakes
Thank you so much for your advance help
Regards,
Narasim

Hello Ray,
I am very happy that some have taken tthe responsilibility of answering my query.
When i do the F-54, I am able to clear the vendor invoice against with the down payment. But if i go and see the WHT in respective GL account, they are still showing as " Open".
Please help me how to resolve it.
If this is not the correct way, kindly suggest me the right way.
Thanks for all your help
Regards,
Narasim

Clearing of Payables

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