Reset Manually Cleared Documents

Hi,
I have the following scenario:
I posted two document in first document i posted following transaction:
EOBI EXP Dr 10,000
Exp Payable EOBI    Cr 10,000
(Document Number 1000010, Type SA)
The second transaction Was:
Exp EOBI Dr. 10,000
Bank                          Cr     10,000
(Document Number 2000010, Type KZ)
then i manually selected these two documents and cleared them and a document 5000010 was generated by system. now for some reason i need to change the status from cleared documents to open again. for this when i go to FBRA and give any of the three document (1000010,2000010 or 5000010) for reset the system gives me an error that document XYZ is not a clearing document. what i understood here was that i was suppose to provide document number 2000010 in FBRA so that documents can be open again because this is the clearing document.
this has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?
What am i missing here?
Regards,

Hello,
This has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?
There is nothing to worry about the concept. The concept is when you posted the expenses the document 1000010 was generated and when you posted the payment to bank for this expense the document 2000010 got posted. When you cleared both the documents manually the clearing document is 5000010 posted.
Now you want to set the status open for the cleared item as suggested above use FBRA with documnet num 5000010.
But now the question is had you already cleared the bank account also. if not then this will not be a problem for you. If yes then you had to reset the doc num generated while bank clearing then you can reset the doc num 5000010..
Hope this may help.
Thanks,
Chetan Ahuja

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As a rule, documents that are still required are not to be archived. If this does not work, you have to reload the FI documents as an alternative.

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Suppose my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?and the accounting impact will be like debit items will become credit and viceversa.but my doubt is if i only reset the clearing doc.no by FBRA then what will happen and what will be the accounting impact ? and what will happen if i reset with reverse the clearing doc. and what will be the accounting impact?
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Dear Sumeya,
You have written "my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?"
You cannot reverse a cleared document in fb08.
Now let me answer you other questions.
Say for example you have posted a document no. 100005. Then using FB08, you Reverse it and a new CLEARING document no. is generated, say doc. no. 100006. So out here whatever entry posted in doc. no. 100005 gets reversed in document no. 100006. (ie. debit becomes credit & vice versa). This document no. 100006 is your clearing document. Now, both documents, ie. 100005 & 100006 contains no open items. Both documents are cleared against each other.
Now when you only reset the cleared document no. 100006, it becomes an open line item document. There are no financial impacts. But, when you reset and reverse the cleared document no. 100006, a new document number is generated, say for example, document no. 100007 which is a reverse entry of document number 100006. Most importantly, document nos 100006 and 100007 gets cleared against each other. Both, document number 100006 & 100007 are cleared documents. There is a financial impact out here and the original document no. 100005 becomes an open line item document.
It will be a little confusing if you read it once, but put this example on a paper & then analyse, am sure your doubts will be cleared.
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There are around 699 documents which were cleared using a particular document number( only one ).
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We have recently migrated to new GL .
One entry for outstanding liabilty was posted in March 10 & same entry was cleared in Current year ( i.e April 10 - March 11) & cleared entry was again resetted in current year.
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Basant

HI
I have checked the includes & programme and all correction has been already made
I am enclosing the snapshot for this
*------- Vorabpruefung für normale Belege -
if *bkpf-bstat = space.
    loop at ybseg.
      bseg = ybseg.
      if bseg-augbl    ne space
      and bseg-augbl(4) ne 'ALE-'
      and bvtst         ne char_a
    not for credit card payments                           "Note610158
     and not ( gd_ebpp_active = 'X'                         "Note610158
           and *bkpf-tcode = 'F110'                         "Note610158
           and bseg-koart = 'S'                             "Note610158
           and bseg-rfzei <> space ).                       "Note610158
        message e308.
      endif.
*------- Pruefen, ob Storno erlaubt ist -
        if bseg-augbl    ne space
        and bseg-augbl(4) ne 'ALE-'
        and bvtst         ne char_a.
        not for credit card payments                       "Note610158
          if   gd_ebpp_active = 'X'                         "Note610158
           and *bkpf-tcode = 'F110'                         "Note610158
           and bseg-koart = 'S'                             "Note610158
           and bseg-rfzei <> space.                         "Note610158
            clear: bseg-augbl,                              "Note610158
                   bseg-augdt,                              "Note610158
for 470         bseg-auggj,                                "Note610158
                   bseg-augcp.                              "Note610158
          else.                                             "Note610158
            message e308.
          endif.                                            "Note610158
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               and bseg-koart = 'S'                         "Note610158
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            xausz1-wskto = bseg-wskto.
            xausz1-sknto = bseg-sknto.
            xausz1-sknt2 = bseg-sknt2.
            xausz1-sknt3 = bseg-sknt3.
            append xausz1.
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        endif.
Whatever the correction is required in 28654 has been already done.
What should i do now.
Regards
Basant

Reverse a reset clear document

Hello ,
When I am trying to reverse a reset-cleared document, it is throwing the following error :-
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1.There was an invoice of 100$.
2.Incoming payment of 100$-.
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4.A new open credit item is created.
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Please help.
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Debashish

Hi
The below link may provide you some help.
error while resetting a cleared document
Thanks
kamala

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I believe F110 is trying to clear the cash discount clearing account and post to the expense account. My suggestion would be to reset the clearing documents that cleared the month-end adjustment against the invoices. Then reverse the month-end adjustment in the new month. Once the clearing of the invoices has been reset, F110 can clear the cash discount clearing posting from the invoice to the expense account. And because the month-end adjustment was reversed in the next month, the net effect of the reversal and the F110 postings should be zero for the month.
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Reset Manually Cleared Documents

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