Closed AR Invoice Conversion

Hi - We would like to convert closed AR Invoices(last 1 year). Does auto invoice support this feature?. If not, what are the other options.
Thanks
Robert

Similar Messages

AR Invoice Conversion

Hello,
I am working on a implementation project. The legacy system is oracle apps 11.5.10 and new is R12. I have to work on AR Invoice conversion where we have to select all the open invoices and convert them over. Can i get a query for all the open invoices?? Also we are using a DB link can i get a sample code as well?? I am new in oracle apps. Any help is appreciated.
Bhargavi

Hello,
This is the basic query you might be looking for. I have not selected the columns. This is just the condition, you can add the columns by adding the alias name of the table.
FROM ar_payment_schedules_all@R11I_APPS.DBLINK aps,
ra_customer_trx_all@R11I_APPS.DBLINK rct,
ra_cust_trx_types_all@R11I_APPS.DBLINK rctt,
hz_customer_profiles@R11I_APPS.DBLINK hcp,
hz_cust_site_uses_all@R11I_APPS.DBLINK hcsu,
hz_cust_accounts@R11I_APPS.DBLINK rac_bill,
hz_parties@R11I_APPS.DBLINK party,
hz_party_sites@R11I_APPS.DBLINK party_site
,hz_locations@R11I_APPS.DBLINK loc
,hz_cust_acct_sites_all@R11I_APPS.DBLINK acct_site
,(select lgd.customer_trx_id customer_trx_id
,lgd.customer_trx_line_id customer_trx_line_id
,lgd.amount amount
,gcc.segment1 segment1
,gcc.segment3 segment3
from ra_customer_trx_all@R11I_APPS.DBLINK rct,
ra_cust_trx_line_gl_dist_all@R11I_APPS.DBLINK lgd,
gl_code_combinations@R11I_APPS.DBLINK gcc
where
rct.customer_trx_id = lgd.customer_trx_id
and lgd.code_combination_id = gcc.code_combination_id(+)
and lgd.account_class = 'REC') seg
,(select rctla.description description
,rctla.customer_trx_id customer_trx_id
,rctla.customer_trx_line_id customer_trx_line_id
,rctla.vat_tax_id vat_tax_id
,vat.avt_tax_code avt_tax_code
from ra_customer_trx_lines_all@R11I_APPS.DBLINK rctla
,ar_tax_lines_v@R11I_APPS.DBLINK vat
where rctla.line_type = 'LINE'
and rctla.CUSTOMER_TRX_LINE_ID = vat.link_to_cust_trx_line_id
and rctla.line_number =1 ) lines
where rct.customer_trx_id(+) = aps.customer_trx_id
and rctt.cust_trx_type_id = rct.cust_trx_type_id
and rctt.org_id = rct.org_id
and hcp.site_use_id(+) = rct.bill_to_site_use_id
and rct.bill_to_site_use_id = hcsu.site_use_id(+)
and rac_bill.cust_account_id(+) = rct.bill_to_customer_id
and rac_bill.party_id = party.party_id(+)
and party_site.party_site_id = acct_site.party_site_id
and hcsu.cust_acct_site_id = acct_site.cust_acct_site_id
and party.party_id = party_site.party_id
and party_site.location_id = loc.location_id
and rct.customer_trx_id = seg.customer_trx_id
and rct.customer_trx_id = lines.customer_trx_id(+)
and aps.status = 'OP'
and aps.class <> 'PMT'
and edit the db link part according to your custom DB link
Edited by: obiapps on 27-Jan-2012 07:14
Edited by: obiapps on 27-Jan-2012 07:14

Reverse a Tranastion for a closed AR Invoice?

Hi,
We have a document chain that is Delivery Note to AR invoice, and they are both closed but we need to reverse the transaction. The AR Invoice was closed when it should not have been. It was not based on a SO so cannot use the Credit Memo method i presume so really not sure the exact method to reverse this closed AR Invoice?
Thank you,
MB

Hi Matthew,
How was the invoice closed and which version are you using?
If it was closed with a Payment, first cancel the payment and then base a credit note on the invoice.
If it was closed with a manual reconciliation, cancel the reconciliation and then base a credit note on the invoice.
If this does not solve the issue let us know how the invoice was closed.
Hope it helps,
Jesper

PO Shipment Status Closed For Invoice

friends
I am entering purchase order and after approval i am entering receiving. After that i am matching this po with my ap-invoice and paying as well. But in po shipments its showing staus "Closed For Invoice" and i want to show my po status "approved and closed". Please guide me how i can get this.
purhcase order>shipment>status (Tab) status clolumn is showing Closed For Invoice . i want to close status.
regards

You can close the PO from the PO Summary screen from Tools > Control after query on the PO. But you necessarily don't have to do this as you can't update or receive on this PO.

HELP: AR Open Invoices Conversion with Revenue Recognition (Daily Revenue)

Hi,
I need some help on Conversion of AR Open Invoices with Accounting Rules in R12, Here the client wanted to use Daily Revenue Schedule rule,
I am developing Functional Specification Document (CV.040); Need to understand the Assumptions, Approach and Which data needs to be extracted from Legacy System.
Appreciate your reply at the earliest
Thanks
Ravi

Anil,
Thanks for your response, Here are the answers to your questions.
1) The invoices that you want to convert - Do they already have revenue recognition on them?
Ans: Yes they have Revenue Recognition On Them.
2) Are you bringing only Open Invoices? What about Invoices that are closed (paid), but still have unrecognized revenue on them? DO you want to bring them
over? If no, how will be mage the recognition of those invoices?
Ans: We want to bring only Open Invoices. i.e the following scenarios want in Data Extraction
a) Invoice is Fully Paid (REC is Zero) and Unearned is Full Invoice Amount, Revenue is 0
b) Invoice is Partially Paid (REC is Partial) and Unearned is Partial, Revenue is partial
c) Invoice is fully Paid (Rec is Zero) and Unearned is Partial and Revenue is Partial
d) We do not want to bring the invoices with Fully Paid and Fully Recognized, Unearned is Zero
3) What about partially paid invoices? How do you want to bring them in?
Ans: See above scenarios.
4) Do you want to bring in all Invoice details,or just bring in a summary line with the outstanding amount?
we assume only Summary, but if the Invoices with Several Lines and Different Accounting Rules, We may have to bring them too
Appreciate your response; Suggest some possibilties?
Thanks
Ravi

PO closed but Invoice created!

Hi all,
We are on SRM 5.0 ECS.
There are some case where the PO s are closed through the "No further Invoice" checkbox checked but the Finance Team is still able to create an Invoice?
Please let me know is the above action possible /normal?If a PO is closed,then still is it possible to create GR or Invoice for that PO?

Hello
I´m not sure that in SRM 5.0 exist this posibility; in SRM 7.0 in Purchase Orde item Data->Realted Document->Statistics:
No further confirmation and No Further Invoice -> check it please.
Regards

Credit note linked to a closed AR invoice

Hi!
I have a problem: I need to create a Credit Note for an invoice with status 'closed' but i noticed that the copy feature is disabled and
i wanted to know if there was a SAP note that refers to this problem.

Dear Mr D'Alessandro,
If the invoice is closed and you did not create a credit memo yet it means that the invoice was closed by payment.
If you now need to create the credit memo you should cancel that payment to reopen the invoice and create the credit memo using create from or create to.
Please, note that the payment by Bill of Exchange must be cancelled through the Bill of Exchange management under banking. For the other payments it is possible to right click on the payment window and click cancel.
Kind regards,
Marcella Rivi
SAP Forums Team

Closing an invoice with an open payment

Hello,
Can anyone help in getting me started on how to close an invoice with an open payment?. I have a requirement to find the open payments for an invoice and close the invoice programmatically.
Thanks.
-Richard.

Dear Richard,
Generally, we will close the invoices when we do payment on the invoices by function 'Incoming Payments' and 'Outgoing Payments' under 'Banking' in B1.
Could you explain what mean 'open payment'?
How to create the 'open payment'?
Best Regards
Jane Jing
SAP Business One Forums Team

Unit Conversion value not copied in Proforma invoice

Hi
I have sales unit and base unit of measures are different which are defined in material master. When I create a sales order, in condition tab, I can see the conversion value between condition unit and base unit. But when I create order related proforma invoice, conversion factor is not copied in condition tab there, though it works fine with delivery related proforma invoice.
What could be the reason.
Regards,
Neeraj Srivastava

Hi,
discussed the same issue in these threads -
Proforma Invoice configuration/ assignment
Proforma Invoice for Sales Order
proforma invoice
Re: How to Create a Pro Forma invoice (F5) for selecetd items in the order?
Regards,
Raj

11i to r12 Conversion - help needed

Hi
My client is doing re-implementation of r12 and migrating from 11i to r12. I need help particularly on conversions side. The client is a SaaS company. they are considering to bring open and history transactions and applied/unapplied receipts to r12 AR.
- how to migrate revenue scheduled open/closed invoices from 11i to r12 since rev schedules for a SaaS company is expected to be long terms. and how to make sure that rev schedules are correct upon migration to r12??
- for partially paid invoices how to make sure that the same partially paid amount reflects in r12 upon conversion? can a negative line amount equalling to paid amount be a possible solution??
- upon migration do the closed invoices have to be converted as open and receipts re-applied after migration in r12 or they can be brought in as-is with status closed?
- if customer paid for an invoice using a credit card in 11i and upon migration it came to notice that the credit card is no longer used by the customer so how to re-apply the same receipt in r12 which was applied in 11i using that credit card. do we have to enable it in r12 just for closing the invoice? what could be possibilities?
please anyone if can answer would be very helpful
Thanks
-MS

It depends on the dpi. Usually 72dpi = 72 pixels per inch.
1000/72 = 13,88888 inch
1 inch = 25,4 mm
13,88888 * 25,4 = 352,7777 mm
You do the arithmatic with a calculator.
To do the same with pictures, you can do it in any image editor. Even Preview.app :
!http://www.wyodor.net/_Discussions/PreviewResize.png!

UPGRADE 1103 to 1159 - PAYMENTS CONVERSION QUESTION!

Hello,
UPGRADE 1103 to 1159 - PAYMENTS CONVERSION QUESTION!
This is the scenario, we are planning to do. Currently we have 11.0.3 in one box. We are planning for re-implementation for 11.5.9 in the new box. So we
have to convert approx 14 months of open and closed data for the historic purposes. (Like PO's, Invoices, Payments and ledger data etc.)
Again, these conversions cannot be handled through the front end using some Data Loader kind of tool etc...
Data Loader tool, I used a lot for loading Flexfield Value Set Values, Category Codes etc...
But my question is converting these AP_PAYMENTS related data in the back end. (Like Check num, Payment Batch ID, Invoice Number, Invoice ID, Supplier Number,
Supplier ID, etc.) from old 11.0.3 box to new 11i box.
Since there was some confusion is going on with Payments related areas, because there was now API's etc... some of them are telling it is very difficult to migrate "AS IS" into 11i. I also heard that oracle won't support this.
Just want to clarify clearly on this issues.
Because we are moving from the small box of 11.0.3 into Big box for 11.5.9. So we don't want to loose all the histories for about 20 months. especially open
Closed / Open - Invoices, Payments, PO's, REQ's, Active Items which are in the Open Blanket PO's, Employees, etc...
Of all these everything sounds like doable because they do have API's etc... Of course, I belive there is no API for the Vendors only. We want to know is this true for the Payments also.
Any urgent clarifications is very much appreciated with clear explanation.
Thanks in advance
Mani Varadan

The payment conversion is little bit tricky in term on its understanding and functionality.
There are lot of dependices of payments conversion on the others objects like invoice.
You need to be very clear in requirements.
Here is the extracted documents for giving you clear understanding about payments.
Overview of Process
Prior to creating a payment batch, four setup are required.
A.Define a bank for bank branches with which you do business.
B.Define bank accounts.
C.Choose a predefined or custom payment format.
D.Finally, define payment documents for disbursements for each bank account.
To give an overview of the steps required to create payment batch payments:
1) Initiate the payment batch by entering the criteria for invoices you want to pay. The payment batch process selects invoices, and then builds the payments. It determines which invoices will be paid on each payment document, and lists this information for you on the Preliminary Payment Register.
2) Make any necessary modifications to your payment batch, such as selecting additional invoices, deselecting invoices, deselecting suppliers, etc. Once modifications are complete, the modify payment batch process automatically builds the payments if any invoices were added.
3) Format payments to produce an output file.
4) Print checks from the output file if you are not creating electronic payments or sending the output file to a third party for printing.
5) Confirm the payment batch by recording the document numbers associated with each payment. During this step, the invoice status is updated to Paid and a document number is associated with the invoice and invoice payment.
As conversion(from 11.0.3 to 11.5.9) is concern step 3,4 is excluded from the standard processes.
These are the tables involved during the payment conversion.
AP_SELECTED_INVOICES_ALL
AP_INV_SELECTION_CRITERIA_ALL
AP_INVOICES_ALL
AP_PAYMENT_SCHEDULES_ALL
These are background (concurrent) processes involved in batch process consists of the following
a. Autoselect
b. Build Payments
c. Preliminary Payment Register
d. Format
e. Confirm
f. Final Payment Register.
10.7:
If you are using the application in character mode, navigate to the Reset Payment Batch form. The navigation path is
\Navigate --> Controls --> Payment --> ResetPaymentBatch.
Select the payment batch name and the system displays the status of the batch. Your options for proceeding vary according to the batch status.
11.5.8/9
You can perform actions on your batch in Payment Batches form by clicking on the Actions button. The appropriate actions are highlighted depending on the status of the batch.
THIS SECTION TALK ABOUT THE DETAIL TECHNICAL OVERVIEW
Payment Conversion Technical Overview
For the conversion is concern we are following four-step process
I.Defined and prerequisite steps as discussed above
II.Selecting the Invoice
III.Building the Payment
IV.Confirm
THESE ARE THE PREREQUISITE SETUP
We are assuming the bank set is already done from 10.7 to 11i.Bank set up means bank account id, and its corresponding payment format.
For this purpose we are using mapping function for bank account id and on that basis we are getting corresponding checks stock id.This means defining a payment documents for disbursements
SELECT INVOICES
When a payment batch is started one row for each record is created in the
AP_INV_SELECTION_CRITERIA_ALL table.
This table stores the criteria that a payment batch uses to select invoices for payments. The module name for the Auto Select process is APXPBSEL. The Select Invoices, or AutoSelect, is the first step in the payment batch process.
When we run a concurrent program the AutoSelect process starts by loading records that meet the invoice selection criteria into the table AP_SELECTED_INVOICES_ALL from the tables AP_INVOICES_ALL and AP_PAYMENT_SCHEDULES_ALL.
The criteria that AutoSelect uses to determine which record to select from AP_INVOICES_ALL and AP_PAYMENT_SCHEDULES_ALL is stored in AP_INV_SELECTION_CRITERIA_ALL.
To be sure that no duplicate invoices get selected, invoices that are already selected in another payment batch are not selected. Invoice payments that have no remaining payment amounts are not selected either.
BUILD PAYMENTS
The module name for the Build Program is APXPBBLD. From the list created by AutoSelect, the Build program determines which invoices will be paid on each
Payment document, and lists this information on the Preliminary Payment Register if Selected. The Build program is spawned when AutoSelect has completed. When the Build Program starts, the application uses information from the table AP_SELECTED_INVOICES_ALL to create rows in the table AP_SELECTED_INVOICE_CHECKS_ALL.
In addition to creating rows in the AP_SELECTED_INVOICE_CHECKS_ALL, the build payments program also performs the following tasks:
Assigns document numbers for payments
Assigns Check Ids
Renumbers the remaining documents starting from the first_available_document
Updates the payment batch status to BUILT
Since we are doing conversion from 10.7 to 11i where all payments need to converted hence we are keeping payment batch status as FORMATTED
CONFIRM
This is the final step for the payment batch process, where we will pick a payment batch from front end, and then making confirm. The menu for this
AP Payable =>Payment Batches form =>by clicking on the Actions button
Internally the confirm program first updates the AP_SELECTED_INVOICE_CHECKS_ALL records,
then transfers those records to
AP_CHECKS_ALL.
In addition, the AP_SELECTED_INVOICES_ALL
records are transferred into the corresponding
AP_INVOICE_PAYMENTS_ALL,
AP_INVOICES_ALL and
AP_PAYMENT_SCHEDULES_ALL.
Table Involved in Payment Batch Process
These are the various table involved in the payment process of 10.7 and 11i.It is recommended that if corresponding earlier conversion is done then use the mapping function to get the new value.
oAP_SELECTED_INVOICES_ALL
oAP_INV_SELECTION_CRITERIA_ALL
oAP_INVOICES_ALL
oAP_PAYMENT_SCHEDULES_ALL
oAP_SELECTED_INVOICE_CHECKS_ALL
oAP_CHECKS_ALL
oAP_INVOICE_PAYMENTS_ALL
oAP_PAYMENT_SCHEDULES_ALL
oAP_INVOICES_ALL
oAP_BANK_ACCOUNTS_ALL `
Common Issue:
1.Determine the status of the Payment Batch?
A: Query up the Payment Batch in the Payment Batches Summary window to view the status. If you can not get into the application, you can select the status from SQL*Plus:
SELECT status FROM ap_inv_selection_criteria_all
WHERE checkrun_name = ?<payment batch name>?;
2. Dont change the last update date
We are doing the conversion for payments, hence we cant change he last_updated_date to sysdate as this will create a problem by concurrent program, in that case we need to populate the field for FUTURE_DATED_PAYMENT=N
3. dont populate the value for INVOICE_PAYMENT_TYPE
If there are some prepayments in the conversion process donor populate this field and pass NULL, otherwise this will create a duplicate invoice, which will cause a problem for concurrent batch for payment.
Hope now you will be very clear about the process.
let me me offline, if you need further.
regards
sanjit
[email protected]

Need sql query to find out same item is used in open po and closed po

Hi Experts,
I have an requirement is that, i need to find out the item is used in open po and closed po.
example: A is the item is used in closed PO and Open PO.
i need to write down the scripts how many same items is used in open po and closed po.
if any sql script is there please share.
Please let us know if any concerns.
Thanks
bmn

Hi
Please try below query
select
distinct c.segment1
from
po_lines_all a,
po_line_locations_all b,
mtl_system_items_b c
where
a.po_line_id= b.po_line_id
and a.item_id=c.inventory_item_id
and b.closed_code='OPEN'
and a.item_id in ( select
item_id
from
po_lines_all d,
po_line_locations_all e,
mtl_system_items_b f
where
d.po_line_id= e.po_line_id
and d.item_id=f.inventory_item_id
and e.closed_code in ('CLOSED','FINALLY CLOSED','CLOSED FOR INVOICE','CLOSED FOR RECEIVING'));

Currency Conversion based on condition in BW

Hello,
I have gone through the cople weblogs/links/doc whatever information I found on currency conversion. However I am not able to figure out what could be done in below scenario. Please guide.
Scenario -->
I have STATUS and POSTING_DATE in my Cube. Key Figure in this cube is AMOUNT. Transactions are created in source system in local currency. When data is extracted to BW, I get AMOUNT in local currency and with right clicking on this column in Bex, I can convert it in Fix Target currency or I can permanently create one new column in my report which will always shows fixed target currency for AMOUNT. So far so good.
Now the problem is I wanted to use the conversison rate maintained in TCURR table based on some condition.
Ex: IF STATUS=CLOSED, then use Conversion rate as of POSTING_DATE,
ELSE, use current date exchange rate.
Standard currency conversion always use curent date for calculating exchange rate, but can I use conversion rate as of POSTING_DATE?
Please advice.
Regards
Pankaj

Thanks everyone for reply. I really apprecite your help.
I tried the suggested FM "CONVERT_TO_LOCAL_CURRENCY", just have one more clarification.
I debuged this FM and saw that Date which we are passing get's inverted as this is how date is maintained in TCURR table. So far so good. But TCURR table normally get's loaded once a month (say at the start/end of month) and so we will have only one date there. However input date which I am passing into thi FM can be any date (as this is the date maintained at transaction level). How do you handle this case?
Please advice.

Disable auto-calculation of tax amount by Autoinvoices to import AR Invoice

Hi all,
I am using ra_interface_lines_all to do AR Invoices conversion to Oracle R12. My legacy invoices data contains tax amount and some of the invoices do not have any tax. Autoinvoice auto-calculated tax information during import even for those invoices that have no tax.
I checked my AR interface record and made sure none of the tax-related columns (e.g. tax_code, tax_amount, etc) are populated. I also checked the AR transaction source for conversion and make sure tax-calculation flag is not set.
Basically I need to set the tax amounts manually instead of letting the system to derive it. Some suggested to set tax_exempt_flag to "E". I tried but Autoinvoice complained that I need to have tax reason and besides I have many invoices that have tax amounts.
Any suggestions on disable the auto-calculation of tax?
Thanks! Mike

Hi Mike,
U r using transaction types to generate your distributions, right?
Try to insert distribution info for each of your invoices in the table ra_interface_distributions_all, specifying REC, REV and TAX (tax where applicable) lines.
Hope this will solve your prob.
Vik

Web pages missing from PDF conversion of my website

The top page of my website has an expander list with links to subpages. When I convert my site to PDF, Acrobat skips those subpages. The expander list is closed during PDF conversion, so the links are not visible preventing Acrobat from "seeing" these subpages.
How can I make Acrobat "see" these pages?

In WORD try these for comparison: 1. Print to the Adobe PDF printer and 2. Use the Adobe menu to convert to PDF (this is PDF Maker). There are possibly 2 conversion to PDF processes in the file menu. One is equivalent to PDF Maker (Save As Adobe PDF) and the other is the MS conversion to PDF (Save As PDF or XPS).
One additional issue you may run into (since you mentioned page numbers) is a change in formating when creating the PDF. To avoid this change, be sure the Adobe PDF printer is selected in the print menu before editing the DOC file. Another option is to make the Adobe PDF printer the default.

Closed AR Invoice Conversion

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