Closing Purchase Orders

We currently have over a thousand open POs that need to be closed. Some of the POs date back to 2004. Some have never had any activity posted against them. The remaining have not had any activity in 6 months or more. We are currently closing POs via the PO Recon Workbench. However, this is a timely process. Is there a process that we can run to close POs that are no longer needed.

Hello Folks,
There is PeopleSoft Delivered process for PO Close ,
Close Purchase Orders ~ PO_PORECON
This is an application engine.
PIA Navigation : Purchasing > Purchase Orders > Reconcile POs > Close Purchase Orders >Close PO.
This will gradually set the status of all the effected PO tables, with PO status as COMPLETE.
if you need more detailed information.Please let me know.
Regards,
SM Sachdeva.

Similar Messages

Purchasing Accruals on Closed Purchase Orders

I am having an issue with Purchasing accruals being performed on a closed purchase order. The accrual does not appear in the Uninvoiced Transactions Register, but is accrued in the Purchasing journal entry nonetheless. The purchase order is "closed". I am trying to figure out why the amount is being accrued and how to stop the accrual. Anyone have any ideas? Is this a bug or should I try to "Finally Close" the PO?
I also noticed that when this PO accrued in the first month, there were two accrual lines for the purchase order. One had a correct accrual of $67.20 and then there was a second line of $14.70 that was accrued for the PO. The $14.70 is the amount that has been continuing to accrue even though the PO has been "closed".
This is in version 11.5.
Thank you,
Erik

Here are the details of the PO:
Quantity = 1
Qty Rec'd = 1
Qty Billed = 1
Qty Cancelled = 1
Cancelled (flag) = No flag
Hi Erik,
interesting case ! Please note above. You have mentioned "Qty Cancelled = 1", is it a typo?
Assuming that it is a typo error, I don't think finally closing it will solve the problem.
Apart from quantity difference in received vs. billing there may be other cases like incorrect PO or invoice unit price, supplier billing discrepancies (since you have mentioned billing was in installments).
I'll suggest the following checks first before taking any action. Please test in a cloned instance first
- Run "Accrual Reconciliation Report" / "Accrual Rebuild Reconciliation Report" and check what is coming ... do you see the problematic entry
- Check whether there are any other reasons apart from quantity received vs. invoiced mismatch
- Try Accrual Write-Off option in Purchasing to clear that entry (refer PO
- Pass a manual journal entry in GL
For the last 2 steps consult with finance guys.
You can use Accrual Write Off Report as reference for manual journal entry in GL.
Once you are satisfied with the results, apply the solution in production with approval from finance.
Another option could be to use a "dummy" invoice to match the remaining amount.
Please let me know the results.
Good luck!
Thanks
Supro

Distinguishing Open and Closed Purchase Orders

We have a BI query which shows all Purchase Orders split by line item.
We would like to be able to determine which of those Purchase Order line items is closed within the core SRM system and which are still open.
Is anybody aware of an InfoObject that would allow us to do that?
Any help would be much appreciated.
Thanks,
Positive Parrot

You need to ask your functional team or business how they close Purchase Orders. Most companies I have been at never close the orders or line items.
At one company, I had an Open Order report requirement and it was messy. I had to identify which line items still had an open quantity and then load those line items only into a cube.
I wrote a ton of code to do this and had a few ODS objects to help out. This wasn't an easy task.
Hopefully for your sake, your company uses the 0COMPL_DEL (Delivery Completion) characteristic or 0FINAL_INV (Final Invoice Recieved indicator) characteristic and you can base your decision on the values in those fields.
I am assuming you are looking at the 2LIS_02_SCL extractor for Purchasing Schedule Lines....
Good luck,
Brian

Closing purchase order as qty received is final shipment

Dear all,
Is it possible to close the purchase order at goods receipt whe the total received qty is less then the purchases qty?
Example: A purchase order of 100000 pcs will result in a goods receipt of 99500 as this is a standard qty (per pallet).
There will be no rest shipment of 500 pcs so the purchase order at the vendor is closed.
However the remaining qty of 500 pcs will still be open and are expecting to be reveived and I can't change the purchase order to reduce the qty.
Can somebody tell me how to handle?
This rest qty is also calculated in all outstanding purchase orders.
Please advise.
Regards,
Carl Verhagen

Hi Carl,
If you are never going to receive the final 500 pieces then you can simply go back to your purchase order and choose Data / Close. There is no automated way of doing it from the Goods Receipt PO. You could possibly use SDK to close the base document when adding the Receipt if you really need to.
Regards,
Adrian

How to reopen a particular closed purchase order

Hi all,
In our company when AP_MATCHING is run, we got some matching exceptions. one of them is RULE_S210, which states that invalid POs. So we went to those POs, and found that the PO Status is Completed. I guess they were closed. so i am thinking by making those purchase orders' status to Dispatched will not give any matching exceptions.
But i am not sure how to reopen a close purchase order.
Can any one please tell me how to re-open a particular purchase order that is closed.
I have gone to Purchasing -> Purchase Orders -> Reconcile POs -> Reopen POs.
But according to my research in peoplebooks, that Reopen POs will just reverse the last run of PO_RECON(the process, which is used to close the purchase orders) of the PO process. I dont think it will not Re-open a particular PO. There are no parameters in the run control page fo reopen a PO.
Please help me. It's a production issue.
Thank you,
Bye.

What I heard it it it is an issue with FS 8.8.
They fixed it in 9.0 so that you can re-open any purchase order.

Committment is still showing for closed purchase order

Hello Team
We have a purchase order with cost center for last financial year, We did the GRN and MIRO. Also we did the payment to vendor, However, the committment is still showing.
Kindly advise the possible reasons for the same
Regards
Anil

HI
Refer note Note 158892 - Commitment for purchase order without account assignment
152571 - Composite SAP note: Missing or incorrect commitments
Execute Program RKANBU01 and check if it helps
BR,Ajay M

Closing Purchase order using BAPI : BAPI_PO_CHANGE

Hi ABAPers,
I have a requirement to develope a new report program which should accept a file which contains a list of PO and related Line Items to be closed. Basically the u201CDelivery completedu201D (EKPO-ELIKZ) check-box should be ticked and the PO should be saved.
I know I have to use BAPI: BAPI_PO_CHANGE.
But I am not aware how the parameters of this BAPI is populated.
Please let me know how to populate the parameters of this BAPI in order to Close the list of POs from file.
Input for this BAPI - I have only PO number, item number.
Thanks,
~Sachin

>
Sachin Dandekar wrote:
> Hi all,
>
> Now I am able to close the PO using BAPI BAPI_PO_CHANGE.
>
> Here I have one requirement to stop triggering messages while closing PO.
> Please tell me how to stop triggering of output type if I close PO using this program.
>
> Thanks,
> ~Sachin
check parameter to BAPI
NO_MESSAGING = 'X'

HOW WE FIND OUT OPEN PURCHASE ORDER AND CLOSED PURCHASE IN THE TABLE?

HI,
PLZZ HELP ME.
what are fields names for open purchase order and closed purchase order
thanks

Hi param,
Go to mseg table, pass the purchase order number and purchase order item. if the mseg-menge = ekpo-menge for the corresponding purchase order then consider the purchase order is close, else it is still open. even check if the entries are not there for corresponding purchase order in mseg table then also it is open.
select mblnr zeile matnr menge from mseg into it_mseg where ebeln = it_ekko-ebeln
and ebelp = it_ekpo-ebeln.
if sy-subrc <> 0.
then consider the purchase order is open.
This is the first case.
even u can consider like this
if sy-subrc = 0.
if it_ekpo-menge > it_mseg-menge.
then also the purchase order is open.
Regards,
Santosh Kumar M.
Award points if it is useful.

Material Management - Purchase Order

Hi,
My Requirement :
I have 4 material. MAT1, MAT2, MAT3, MAT4.
MAT1 - has an Open Purchase Order.
MAT2 - No Purchase Order Placed.
MAT3 - No Purchase Order Placed.
MAT4 - has a Closed Purchase Order.
Could any one help me from which tables and fields I can get these information, that for a material number there has not been a purchase order placed and which has an open or a closed one.
Will Reward on helpful answers.
Thank you.

Hi Subin,
To cater this requirement, you have to go step by step.
First fetch all PO against material no from EKBE table.
After check against one by one PO, if it has entry MSEG table then it is delivered means it is closed.
After that display in your report.
Hope it will solve your problem.
Regards
Krishnendu

Entering Invoices with Matched Purchase Orders in the Invoice Workbench

Hi,
Could someone help me in this question (apologize the bad english).
In invoice workbench, when im creating a new invoice, at the time that i insert a new line and select a purchase order (in this case, a closed purchase order). The system show an alert that im using a closed purchase, fine. But then the workbench let me continue till i finish the invoice.
This also happen when the purchase order has no balance.
Have any setup that i can do to make this process unable to be accomplished?

needs to be done a setup at payables invoice > tolerances; then set the tolerence created at options > payable options > matching
Edited by: user8875052 on 13/08/2012 12:15

Closing Open Purchase order

Hi All
I want to Close all the open PO's
For this i m using Mass maintenance
I have seleted the Object as purchase order --Line item details
Well i have selected few POs for testing and marked all of them as delivery completed
But the Problem is that since the version management is active I am not able to close all POs
Also i am not able to select the version management field because it is not available in Object of Purchase order
What can be the possible solution
Has anybody Mass closed POs
REPY to the answer will be awarded duly
Regds
Shailesh

Hey Shailesh,
Your idea is correct develop a BDC (tcode SHDB) and by using it you can make indicator delivery completed set in PO.
Also consult with ABAP fellow.
Regs
Appie

Document rows Cannot be closed concurrently - Purchase Orders

hello, I am trying to close Purchase Orders using DTW. When I import the files I get the following error :
Document rows Cannot be closed concurrently with the other document modifications you have made (POR1.linestatus).
These are item Purchase Orders, with 1 item in the contents of the PO.
the client is on SAP Business One 2007 A (8.00.232) SP: 01 PL: 07 and
DTW Version 2005.0.28 , API Version 8.0.181
When I use the same templates for Service Purchase orders I have no problem closing it with DTW.
this is my files - OPOR HEADER
RecordKey     DocEntry
RecordKey     DocEntry
1     5
POR1 LINES file
bold RecordKey     LineNum     LineStatus
bold RecordKey     LineNum     LineStatus
1                     0              bost_Close
Your assistance will be much appreciated.

Hi,
Check if this PO has target document or not. If a partial GRPO based on the PO, you need to close it manually.
Thanks,
Gordon

Outline Agreement archived before the corresponding purchase order was closed

Hi All,
I would like to know that whether an outline agreement can be archived before all the purchase orders corresponding to it are closed?
We have some open POs and the contract corresponding to that has been already archived. Please suggest,
Thanks,
Ankit

Hi Jurgen,
Thanks for the reply. I see the following for the contracts:
Contracts
The following criteria are checked if Customizing for Purchasing has been set up accordingly:
The target value has been reached (within the tolerance limits)
The target quantity has been reached (within the tolerance limits)
The validity end date has been reached
They are no longer in use.
What does it mean that 'They are no longer in use'? Does it mean that no purchase order should be open for that particular contract?
Also, in my case the POs that are open, we are not able to delete them as while making changes it tries to open the outline agreement but does not find one as it is already archived.
Thanks and Regards,
Ankit Goel
Message was edited by: Ankit Goel

Error while closing the open purchase order for MRP run

HI expets,
We are facing issue while closing the old purchase order(18.12.2007) for MRP run, if we are clicking delivery completed for the particular line item ,system is showing the error NET PRICE MUST BE GREATER THAN ZEROthough we have made GR and IR aganist the line item an value is also showing in the purchase order history tab, but in the condition tab there is no value showing for the particular line item .Kindly suggest the way forward.
regards
Karthick sundaram

one thing for sure, you cannot proceed without maintaining proper conditions in the PO.
Why they are not there or not anymore there is probably caused by customizing or vendor master data changes.

Auto closing of open Purchase Orders

hai all
My requirement is to find all the Auto closing of open Purchase Orders which donu2019t have any more use in business transaction
using BAPI.pls send me one sample report
regards
Asish.

Hi Lebogang
Go to the open items list under sales or purchasing reports, select PO's on the top right and then highlight all the PO's you want to close. Then right click on the grey area on top of the report and select close. This will close all at once.
Kind regards
Peter Juby

Closing Purchase Orders

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