Closing zero-value AR Invoices

We have a number of AR Invoices that have been copied to a Credit Memo for the full value of the invoice, but refuse to close.  We have not been able to find a way to close these invoices to remove them from the Open Items List.
The business scenario is as follows.  In addition to selling new products, the company also provides maintenance services to its end customers.  This service includes delivering and installing replacement parts at the customer site.  In doing so, they create item-type AR Invoices that include inventoried parts, travel, and labor.  In some cases, the customer may refuse payment for some reason (e.g., the part didn't fix the problem, a customer relations issue, etc.).  When these situations occur, the company gives the customer a credit, but frequently does not go onsite to remove the installed parts.
The credit has been done by copying the AR Invoice to a Credit Memo, removing the inventory rows, and changing the amount to cover the prices of the physical parts that are still installed.  This process results in an invoice that has no outstanding amount due and a zero customer balance, as desired.  However, the AR Invoice remains open, showing an open quantities, and remains on the Open Items List for AR Invoices.  The only option left on the invoice is to again copy it to another CM with the original delivered quantity.  However, the customer is not taking the inventory back into stock.  We can find no way to close these invoices.
The two questions are:  (1) how can these existing invoices be closed, and (2) what is the intended procedure in SAP to handle these kinds of situations.  Sometimes the CM will be for the entire invoice amount, sometimes for only the labor and travel, and occasionally it will be a partial credit for the items and labor.
The version is 2007A SP00 PL42.
Thanks in advance for your feedback.
Dave

Dave,
My suggestion for this is: copy entire AR Invoice to AR Credit Memo. Then use Goods Issue for the installed parts.
For the existing one, using the same way.
Thanks,
Gordon

Similar Messages

  • Excise invoice with zero values

    Hi  SAP Gurus,
    In CIN, when I created excise invoice with Tcode J1IIN with reference to invoice, I found zero values. When I checked the pricing conditions tab in Billing, I observed that condition types JEXT and JECT are having zero values. Why the system is not picking the values for these condition types, though condition records are being maintained.? In my pricing procedure there is no UTXJ conditon type. Should I maintain the condition records for UTXJ though it is not in our pricing procedure?, since UTXJ is  link between tax procedure, pricing procedure and tax code. I expect guidance in this regard..
    Thanks in advance
    Raksha.

    Hi Raksha
    UTXJ is the only condition which brings the tax code in the document, please add utxj and then check it will definately work. I am not replying in detail so if u want any other clarification please reply back.
    Best regards
    Vineet Baweja

  • Excise invoice showing zero values

    Hi all,
              In stock transfer from plant to depots, i have created excise invoice with reference to proforma invoice, but the excise values are not reflecting in excise invoice, i mean to say BED,ECESS ,SCESS are showing zero values....
    regards,
    ram

    Hi lakshmipathi,
                             Its really gud to c u,
                       i have checked the settings as u said,all are perfect,
              onemore thing i wud like to inform u that while creating a sale from plant to customer, excise invoice is coming perfectly with reference to commercial invoice,
               while in stock transfer with reference to proforma excise invoice is not picking values.
    regards,
    ram

  • TCode MIR7: Dump while deleting Parked Invoice with zero value

    Hi,
    We had parked an Invoice using TCode MIR7 with Zero Value with reference of a PO. Now as the value of invoice is zero, we want to delete it using MIR7.
    In MIR7, when we go to Invoice Document-->Delete, it results in dump. Dump is as follows:
    Error analysis
        Short text of error message:
        No document found
        Long text of error message:
        Technical information about the message:
        Message class....... "FI"
        Number.............. 124
        Variable 1.......... " "
        Variable 2.......... " "
        Variable 3.......... " "
        Variable 4.......... " "
    How to correct the error
        Probably the only way to eliminate the error is to correct the program.
        If the error occures in a non-modified SAP program, you may be able to
        find an interim solution in an SAP Note.
        If you have access to SAP Notes, carry out a search with the following
        keywords:
        "MESSAGE_TYPE_X" " "
        "SAPLFMPR" or "LFMPRU05"
        "FM_CO_DOCUMENT_DELETE"
        If you cannot solve the problem yourself and want to send an error
        notification to SAP, include the following information:
        1. The description of the current problem (short dump)
           To save the description, choose "System->List->Save->Local File
        (Unconverted)".
        2. Corresponding system log
           Display the system log by calling transaction SM21.
           Restrict the time interval to 10 minutes before and five minutes
        after the short dump. Then choose "System->List->Save->Local File
        (Unconverted)".
        3. If the problem occurs in a problem of your own or a modified SAP
        program: The source code of the program
           In the editor, choose "Utilities->More
        Utilities->Upload/Download->Download".
        4. Details about the conditions under which the error occurred or which actions and input led to the error.
    Information on where terminated
        Termination occurred in the ABAP program "SAPLFMPR" - in
         "FM_CO_DOCUMENT_DELETE".
        The main program was "SAPLMR1M ".
        In the source code you have the termination point in line 34
        of the (Include) program "LFMPRU05".
    Any help.
    Regards,
    CMC Team.

    Hi,
    Check following SAP notes:-
    1173846  (MM) Termination when deleting prepaid logistics invoices
    Reason and Prerequisites
    This problem is caused by a program error.
    1224772  (MM) Error message FI24 when deleting parked invoices
    Reason and Prerequisites
    This is due to a program error. The total amount of the parked invoice is '0'.
    Regards,
    Anand Raichura

  • Zero Value Invoice

    I have a requirement is to check that the intercompany billing document is not billed with zero value.  If a document has the zero value incorrectly, then stop it from saving - the next billing run will correct the issue. 
    Can you please tell me whether this code has to be written in a copy routine or in some exit.If so kindly tell me the name of the copy routine or exit that can be used in this case.I have checked all the available exits in SAPLV60A but they don't seem to serve my purpose.

    Please check the tcode VOFM and copying requirements -->billing orders .
    In this there will be a list of routines where in u can trigger an error for hte functionality .
    based on a delivery shippment this routine is called at the time of invoice creation and here you can add the code for the zero value .
    click the routine number this will be a include and say source text button on the top .
    you need to have access key to do the same .
    Please check with ur fucntional consultant the same if at all any user exit is not serving the purpose .
    regards,
    vijay

  • Zero Value Invoice in SAP

    Hi,
    I have a scenario as I need to show days 15 cost zero, on the invoice, to show the customer we are giving service fee of charge.
    Is there any way in SAP where one can create a zero value invoice?
    The standard FoC (Free of Charge) business process ends in PGI so no invoice is created.Any other way to achieve this?

    Hi
    You can create  proforma invoice  for the free of charge ,maintain the copy controls for the FOC in the t code VTFL  as belwo
                                                                                    Target Bill. Type                                From Delivery Type                   
                                 Prorma invoice                                  Free of charge                                                                               
    Copying requirements   003  Header/dlv.-related                                   
    Determ.export data                                                                
    Allocation number      E                                                          
    Reference number       A                                                          
    Copy item number                                                                               
    Item level                                                                               
    Copying requirements   004  Deliv-related item          Billing quantity     B    
    Data VBRK/VBRP                                                      Pos./neg. quantity                                                                               
    Pricing type         G                                                                               
    PricingExchRate type                                                                               
    Cumulate cost                                                                               
    Price source                                                                               
    Regards
    Damu

  • Haulier Self Billing (ERS) produces zero value invoice on RSEG

    Hi,
    I've been looking at this problem for two days now without any joy.  I'm getting zero value invoices that I can find on RSEG.  I suspect that I have corrupt shipments and am trying to compare the corruption on RSEG to files VFKK \ VFKP where the self billing originates from.
    I cannot find how these tables are linked in order to trace the problem back.
    Does anyone know or has anyone else come accross this problem.
    Any help much appreciated
    Many thanks

    Hi,
    Go to, T. Code: VF02 --> Key-in your Invoice No. and click on the green flag (release to accounting), now the system will show the exact error.
    > When I did this, it says:
    An accounting document is not required for this billing document.
    Message Number: VF076.
    Diagnosis:
    The billing document has the net value 'zero' and does not create an accounting document.
    Despite this, the posting status 'C'(Posting document has been created) is set internally for this billing document.
    Alternatively, you may also check with:
    VF02 --> Invoice No. --> Enter --> Header (Menu-bar) --> Environment --> Account Determination Analysis --> Revenue A/C determination
    > When I did this, it just shows as:
    Left Column: Procedure: KOFI00 and Description: Account Determination thatz all.
    Right side: Overview -
    Everything is blank.
    Please help me this................

  • Zero value posting

    Hi SAP Gurus,
    User had done GR document w.r t PO in 2005 year, by the time payment has made to vendor manually without posting any IR documents. Based on GR accknowledgement copies corporate office done the payment to vendor. Now(2009)  it is showing as open GR/IR report, thatswhat user want to close the GR/IR account. For that reason user posting  the IR document with zero value for total quantity, by the time user getting error is "moving average price is negative for material".
    Please suggest me how to do the zero value posting.

    Hi
    Instead of posting IV with zero value you can run MR11 for this purchase order as invoice is paid as offline.
    Thanks

  • Limit SC showing Zero value in report SC per cost centre in SRM portal

    Hi SRM Gurus,
    On executing SC per cost centre report avaialble in SRM 5.0 Portal I am getting value of limit SC as zero. while in all other follow on documents i.e. PO and Invoice its displaying the value.
    Is it due to the fact the for Limit Items we don't have any GR/confirmation i.e zero quantity? and the value column field has Sigma symbol on it. so maybe it is multiplying quantity with the value here?
    Is this SAP SRM standard for limit items to show zero value in this report ?
    Please let me know. Thanks for the help.
    Regards,
    Varun Dhawan.

    SRM experts please help in this regard. Any insights on LIMIT Shopping carts??

  • PO with zero value.

    Hi,
    My client requirement is to create a Purchase order with zero price, But as per SAP standard system will not allow to process a PO with net price = 0. How to sort out this scenario.
    Note: Free indicator cannot be used for this scenario for some purpose.
    Pl suggest.
    Regards,
    RitiG

    Hi,
    The scenario where POs are raised for zero value exists in many companies, the items may be free of charge samples or replacements for damaged stock, or simply free gifts.
    As Yogesh corectly pointed out this can be done if the "invoice " indicator is unflagged on the PO item.
    One further comment though, it is up to the person posting the question to decide if it has been fully answered and also it is up to them to decide if they WANT to award points.
    Steve B

  • ERS generated document with zero value for SES

    Hi,
    I have maintained service entry sheet.
    Accounting entry is generated.
    When I run T code MRRL, it has generated document with zero value.
    This is not a free goods PO.
    Why this is happening?
    Please guide on this issue.
    Regards,
    Piyush

    Hi,
    Creating an ERS zero document is an expected system behavior ,you           
    could create an ERS zero document by doing the following wrong           
    procedure:                                                                               
    1. Create PO with ERS falg ON.                                           
    2. Perform GR for PO.                                                    
    3. Create the invoice by MIRO.(Not MRRL).                                
    4. Run MRRL (LIV-ERS).                                                                               
    For every purchase order with flag 'ERS' a table entry is generated.     
    If a goods receipt is posted, this GR should be invoiced via ERS         
    (Tr. MRRL). Manually posted invoices should be avoided, because          
    the table entry will not be deleted. A new invoice receipt must be       
    created while running ERS (but with amount and quantity zero and without 
    FI documents) in order to give a message to the vendor because he        
    has sent you an invoice by mistake.                                      
    Could you please check also the note:1069215
    Best regards
    Erika

  • PO,MIGO zero value item, not picking in MIRO

    HI All,
    In my Vendor Return Po one line item(Sample good) is created with Zero value.
    GR and the entry is zero value. There is no issue at all.
    But upon MIRO, it is automatically not seen in the line item
    Can any one tell is it standard....or we cab bring the zero value line item in MIRO also.

    Why are you mixing return and free item ?
    Return is used to return material from your godown to vendor..
    Free item is used to purchase material from vendor for free of cost...
    If you maintain the free indicator in PO, then you are saying to system, that you purchase the item for free of cost..
    You can see the Invoice Tab - Invoice Receipt option get unticked when you tick the free item in PO line item..
    It will never appear in MIRO...

  • Error: Net Valuw is Zero in the invoice

    Hi Experts
    Our user has created condition record for the condition type "PR00" after the creation of sales order.  Maual entry of the price is not allowed for the user which is blocked in the condition type "PR00" (i.e Maual Entry-->D Not possible to process manually).  Now net value of the material in the invoice is showing zero and but in the sales order we can see the net value of the material.  So what i need to suggest our user to get the price value in the invoice.  Kindly help me with the solution.
    Regards
    Dheerendar Jain

    Hi,
    Use Price update in condition record if you want to get price for material in sales order and if you are not getting net value in invoice check the copy controls . In copy controls  check pricing type and you have not mentioned whether it is order related or delivery related. I hope it may help you ,
    Thank you,
    Pranay.

  • Incoming payment with zero value

    Good Morning,
    I'm trying to do an incoming payment with zero value (Negative JE and Positive Invoice selected) but I have the error message: "Confirmation amount must be greater than zero". I have the Internal Reconciliations to do that, but I need to print an outgoing payment document (and with sequence number) with this.
    I'm working with Sap Business One 2007 A SP: 01 PL: 10. This option was available in previous versions. Do you know what can I do?
    Thank you.
    Regards,
    Susana Cunha.

    Dear Ms Cunha,
    I am sorry but it is not possible in 8.8 either.
    However, a workaround is adding this document with a negative value (even -1 as doc total is enough) in the same payment with antoher document that carries positive value.
    I tested this scenario in 8.8 and it worked because the postive document had a total document higher than the negative document.
    Regards,
    Marcella Rivi
    SAP Business One Forums Team
    Edited by: Marcella Rivi on Jun 16, 2010 4:46 PM

  • How to revaluate negative closing stock value in SAP B1?

    Hi all,
    I am trying to revaluate those items with the negative closing stock value using Inventory Revaluation. I choose Inventory Debit/Credit for the revaluation type and key in the item code, quantity, +ve value in debit/credit, G/L increase and decrease account.
    After I added the Inventory Revaluation successfully , I go and check in the Inventory Audit Report for the specified item but found that the item still with the negative closing stock value.
    My major concern here is the items with negative closing stock value do not have any in stock quantity. Can I adjust the negative closing stock value of the items with zero quantity?
    Thanks.
    Best Regards,
    Xavier

    Hi all.
    Just found out why I cannot do the negative stock value revaluation. When I want to do the inventory revaluation for the items of negative stock value with zero quantity, the journal entry will debited to the wrong account, that is 507040-00-000 (Price Difference Account).
    Inventory Revalution for item with zero quantity:
    [http://img33.imageshack.us/img33/6596/invrevaluation.jpg]
    Journal Entry:
    [http://img84.imageshack.us/img84/879/81238835.jpg]
    Sample of Charts of Accounts:
    [http://img31.imageshack.us/img31/2078/coaq.jpg]
    When I do the inventory revaluation for the items where the in stock quantity is greater than zero, the journal entry will debited to the correct account, that is 105011-00-000 (Consumables account).
    Inventory Revaluation for item with quantity greater than zero:
    [http://img819.imageshack.us/img819/5711/invrevalution.jpg]
    Journal Entry:
    [http://img24.imageshack.us/img24/7136/80015631.jpg]
    The items are under the same item group - Consumables
    [http://img543.imageshack.us/img543/2347/itemgrp.jpg]
    I do not why this will happen when I try to revaluate the items with negative stock value of zero quantity?
    Kindly share with me your opions.
    Thanks,
    Xavier

Maybe you are looking for

  • SharePoint 2013 - getting an error while clicking on the ellipsis of a document in a Document Library

    I have a standard out-of-the-box Document Library. versioning/checkin/out is enabled. There are a few extra columns added to the library. There is this a weird random behavior when clicking on the ellipsis (...) button on a document. Sometimes it wil

  • Where can I find the link to download Adobe Photoshop Elements 12?

    Good Day, I bought Adobe Photoshop Elements 12 but am unable to insert the disks into my laptop as I do not have a disk drive. I tried downloading, however I am unable to find Adobe Photoshop Elements 12. I tried downloading elements 13 and inserting

  • Update G/L account in SC through Report

    Hi All, I created a report which basically does to update the G/L account of the Shopping cart which is in status awaiting approval.I created the report it updates the G/L account(ie When we change the G/L account of any product category in SPRO afte

  • ESS - Bank Details - Payment method field

    In the ESS --> Bank Details --> Payment method field , we would like to restrict the drop down values that are shown. In R/3 we (IT 0009) we have different values such as Direct deposit, Check , Cash etc.. but on the ESS we want only direct deposit t

  • Help with REMAINDER FUNCTION

    Hello ALL, I am preparing for SQL fundamentals 1 exam. I am confused about REMAINDER function. I am using Sybex (11g) for my studies. Now The REMAINDER function is defined as follows: REMAINDER (x,y) : that the function will return the remainder when