CO_Order Archiving

We need to remove some internal orders which were prematurely created for our new fiscal year but will not be used after all due to changes to our chart of accounts paradigm.  The obvious way to do this is to close and archive them off the system, and we have been attempting to simulate this processing in our development system prior to trying in our production system.  The relevant archive object is CO_ORDER.
The internal order we are working with is closed, but is not picked  up by the archive process.  The archive process is configured that it doesn't require the order type of this order to remain on the system for any length of time after being closed.  The order has no financial document postings, no PO's, no PR's.
Does anyone have any suggestions for determining why the order is being dropped (excluded) from the archive?   I am new to archiving and do not know how to approach this problem.
Thank you,
Bob Unger

Hi Bob,
When there is no status I0013 for the internal order in table JEST, it means that Deletion Indicator (DLT) is not set for the order. To be able to archive internal orders the deletion indicator flag has to be set. The preprocessing program RKOREO01 is used to set the deletion indicator for the internal orders. You can access the preprocessing program via TA: SARA.
Your steps to archive CO_ORDER has to be as follows
1. Set Deletion Flag and Deletion Indicator by running preprocessing program  available for CO_ORDER via SARA
2. Run the archiving job
Note: Deletion flag need to be set before you can set Deletion Indicator.
Refer the following link (SAP Help) for more details on archiving CO_ORDER
http://help.sap.com/saphelp_erp2005vp/helpdata/en/ae/bb963457889b37e10000009b38f83b/frameset.htm
Hope this helps.
Cheers,
Samanjay

Similar Messages

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    Dear Experts,
    I am facing issue for CO_ORDER archiving object. I am getting error saying like
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    "order 200060 still has at least one purchase order that you need to do".
    screen shot attached for reference
    so Please help me to solve this issue.
    Thanks in advance,
    Ningappa S M

    Hello Manju Sir,
    Now that issue setting of deletion indicator is got successful. I mean I set residence time 1 as 0 and I tried to archive and I got successful. but I am facing the issue saying " there is still a purchase order commitment" , "there is a still Purchase requisition assigned to order" and
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    Thanks,
    Ningappa

  • Reg: CO_ORDER Archiving

    Dear All,
    For Archiving using CO_ORDER Object, the Write Program of it doesnot have the Date/Year Field.
    But, we need to archive only those document from 1998 to 2006. the rest should not be archived.
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    Any clues ???
    Regards,
    Deepu.k

    Hi Deepu,
    Have you tried to limit by customizing the residence time in application specific customizing?
    If you set the appropriate residence time in application specific customizing, then you need not limit the time period in the write program variant.
    refer this for CO_ORDER application specific customizing:
    http://help.sap.com/saphelp_erp60_sp/helpdata/en/ae/bb963457889b37e10000009b38f83b/frameset.htm
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  • CO_Order cannot be archived

    We have CO_Order that have the delete indicator set under the old SAP
    version 3.1. These orders have status DLT.
    We have since moved to version 4.7, and would like to actually archive
    these orders, but the system will not perform the archive for these
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    The system kept giving us message that the order is flagged
    as "deleted" (and it has been "deleted" for a long time, because we
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    Thank you,
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    Hello,
    If residence time 2 is 1 month, have you waited 1 month since setting the delete indicator before running the archive write job?
    Here is an example archiving scenario:
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    residence time 2 = 1 month
    You would first need to run the pre-processing job to set the deletion flag.
    You then need to wait 1 month and run the pre-processing job AGAIN, to set the deletion indicator.
    You would then need to wait 1 month before running the archive write job.
    SAP Help Text on this:
    Checks for Internal Orders (CO-OM-OPA)
    Because the create archive program only selects orders that can be deleted, the criteria for deleting data is the same as for archiving data.
    Internal orders have a deletion flag and a deletion indicator. Both are set by task functions.
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    You can set both the deletion flag and the deletion indicator in mass processing. In the Internal Orders menu, choose Tools ® Archiving ® Orders and then Preparation.
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    Both the residence times are part of the order type. You can change them in the implementation guide for internal orders by choosing Order Master Data ® Define Order Types.
    Hope this helps.
    Regards,
    Karin Tillotson

  • Tables not archived with CO_ORDER

    Hi All,
    CO_ORDER is the archiving object for archiving orders in CO
    The following tables though they are listed in DB15 transaction are not getting archived with CO_ORDER but the table entries are deleted while running the delete program pertaining to CO_ORDER. These tables however are getting archived and deleted with CO_ITEM archiving object with object type ORD
    The list of tables that are getting deleted are COBK,COBK_INDX,COEJ,COEJL,COEJR,COEP,COEPB,COEPL,COEPR.
    If CO_ORDER object alone has to be archived, then these tables will not get archived but will be directly deleted.
    Is there any sequence in archiving CO_ITEM and CO_ORDER?
    Any pointers to the same will be helpful.

    Hi,
    Refer to the following note and its referenced corresponding notes for further information into this issue.
    Note: 110923  Archives cannot be read or accessed
    In addition, also refer to the following note that provides further clarity on the use of archiving and analysis (especially the information in relation to Programs RARCCOA1, RARCCOA2)
    Note: 138688   Archiving/Controlling: table analysis
    If this is an issue that the archive files for CO_ORDER are no longer available (Deleted), then please refer to the following information:
    If you run the Analysis Program RKAARCS1 and the selection for the archive files shows a 'lightning bolt' this means the files are not accessible.
    You can then check the archive information structures for CO_ORDER and if they are built. If they are not built there will be a 'red light' which indicates to build the structure via transaction SARI and Status. This is not possible if the Archive Files are not available though.
    You will either have to restore the Archive files or Create a new Archive file. Care should be taken when you create Archive files that they are stored in a secure location and backed up on a seperate schedule than your normal backup.
    I hope this information helps you get the results you are seeking.
    Kind Regards,
    Brendan
    Edited by: Brendan O'Brien on Sep 2, 2008 2:21 PM

  • Should object CO_PROCESS be archived?

    Hi gurus,
    I need to archive my whole company codes transaction data for the previous years.
    Please guide me should CO_PROCESS be archived.
    As per my knowledge, EC_PCA_ITM, COPA2_xxxx, CO_ITEM, CO_COPC, CO_ORDER and CO_TOTAL should be archived.
    Please correct me if I am wrong.
    Regards,
    Devang

    Hi,
    Please, consult 138688 note for this issue.
    Regards,
    Eli

  • Help on archiving object - table AUFK

    hi,
    for table AUFK i would like to perform a test archiving scenario. currently i'm at the identifying the archiving object stage.
    From TAANA i was able to see the data distribution across the order categories and its entries as below
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    1                           1.844.505
    20                           88.642
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    Please suggest.

    thanks

  • Reg : Archiving of Internal Order

    Hai Friends I am working on Archiving of Control Orders(Internal Orders) using KO02.
    Archiving can be done only when deletion flag is set for Internal Order.
    My issue is I want to set deletion flag for the Internal Order without going into the TCode KO02
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    Is there any other option for doing this.....

    unless i am very much mistaken, internal orders follow the same algorithms as service orders or production orders, so you can set the deletion mark/flag using the archiving preproc. tx. SARA -> CO_ORDER -> PREPROC -> create variant. check whether you have to set times of residence in the configuration of the order type.

  • Sale order canu2019t be archived u2013 Open PO items exists

    Hi all
    While doing sale order archive, it says it has open PO items. But the PO line items and relevant PR line items are deleted. Still canu2019t archive the sale order. Pls guideu2026
    Thanks in advance
    ARAS

    Hi
    Can u send us the exact Error message??
    Ravi.

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  • Issue MM PO Archiving

    Hello all,
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