Combined Invoicing

In Customer Master we have maintained payment terms for e.g. Z001 i.e. 12 Days
     There is only one Sales Area
     One sales order contain One Material Only
     In the sales area multiple products are allowed for sales
     In this Sales Area when a particular Customer buys some particular product then Payment Terms are changed
So Scenario is: in a same Sales Area payment terms change according to material
Since at order level payment term is copied from Customer Master so it will be manually changed manually in Sales Order
This Customer is only billed on fortnightly basis via a collective single invoice
Question is:
Will System still generates a Single (Collective) Invoice, if there are different payment terms in different Sales Order of that particular Customer?
Will the System split the Invoice?
Can we configure the System this way that it ignores this invoice splitting factor? And still generates a single invoice. And against each line item it will give us different due dates according to the product?
For e.g. like a following single collective invoice which contains five materials:
Customer-ABC          Billing Date: 10-04-08
Material M1          Due Date 12-04-08
Material M2          Due Date 14-04-08
Material M3          Due Date 18-04-08
Material M4          Due Date 25-04-08
Material M5          Due Date 30-04-08

Probably, you will have to get a new routine coded, which should be a copy of Standard routine, butensure that due to different payment terms, Invoice will not split.
Impact: If different payment terms are clubbed in same invoice, in that case it will be difficult to identify the payment due date.
Regards,
Rajesh Banka
Reward points if helpful

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Cumulative credit value against the combined invoice value

Is there any FI table where we can find cumulative credit value against combined invoice value.
The scenario is..
There is a combined invoive created for multiple sales documents for the value 5000 dollers .
1.I have created a credit memo& accounting document for 2000 dollers with ref. to the above invoice.
2.Again I can create credit memo&accounting document for 5000 dollers with ref. to the same invoice
also we can keep on creating credit memos with the value more than the combined invoice value.
I would like to put the check that the system should issue the warning while try to create credit memo with the cumulative value more than the invoice value
Kumar

Dear Megha,
Max.open.item % is meant for different purpose, and we can mention Maximum percentage of overdue open items/customer balance in that field.
In order to meet up your requirement, use the option Oldest Open ITEM. This will solve your issue.
Activate the indicator OLDESTOPENITEM indicator; and check the STATUS/BLOCK indicator.
If you enter Days oldestItem as 1; then, the system will check if there are any open items (open accounting documents) which are due for one day; If the sysetm finds such open items, then it will block subsequent orders.
You can make use of the transaction FD10N to find out the overdue open items.
I have not tried with value 0 for this particular field. Just try. Hope this will solve your issue.
Thank you
Venkatesh SP
Edited by: venkatesh paulraj on Mar 2, 2011 12:02 PM

Combining Invoices for customer

Hi All,
I know that there is a provsion in Standard SAP to combine invoice from multiple deliveries. But our requirement is to have this option only for certain customers. For rest it should not get combined. Is there a way to achieve this functionality?
Thanks & Regards,
Vidya Sagar Dadi

The Invoices can be combined if the multiple deliveres in standard system has the followung feature
1. Same payer
2. Same Incoterms in sales order
3. Common date of billing
4. common payment for the sales order.
If you want to do it your way go to VTFL copy control
at item level : Data VBRK/VBRP ask your abaper to create a routine ( VOFM) to meet your requirement.
Thanks !
A S

Combine invoice for multiple sales orders

Hi All,
we have an issue, invoice is splitting if different ship-to parties. where in business want to combine even though ship-to parties are different.
how do i avoid this splitting if different ship-to's.
If anybody come across the same situation, please revert back to this ASAP
Thank you.
Regards,
Madhavi

Hi Srinath,
thank you for quick reply.
Actually i am technical consultant. can you please let me know where exactly this splitting happens i mean which routine handles this splitting if different ship-to's then split invoice.
if i know this, it will be easy for me to handle the logic.
Regards,
Madhavi

Combining invoice printing in VF04 for same customer

I have been having issues with combining the invoices and printing as one when the payer are the same. What actually is happening is: For SOrg01 customer SD transactions it checks the Invoice Split field which is currently set to "Z3 = Customer PO" for customer 1234567. I checked the PO value for the sales orders of invoice 90109876 and 90109886 and they all have PO #A010-014, hence these two invoice should have been one. But right the two invoices are split and printing separately instead it should have printed onto one invoice itself. I have checked the invoice splitting criteria as well as it says that when the splitting critera is set to Z3 which it is for that payer on both the invoices then only split else combine, but its not happening. I have checked all the settings on that customer but could not locate as to why this is happening.
Could anyone please suggest me as where else the problem can possibly be or located , becuase as such it should have combined together. What other tabs on teh customer data can impact this?
Thanks in advance.

Yes, indeed there is a logic in VFOM transaction which does the splitting based on several things. The PO numbers field I ahve checked for each and every or SO on the billing documents of both the documenst and all are the same and as for the payer , they both have the same payer for teh same sales org. and that is SO01.
CASE vbrk-vkorg.
     WHEN 'SO02'.
*     Look in Customer Sales Table for Invoicing Indicator
       SELECT SINGLE * INTO zwa_knvv FROM knvv
              WHERE vkorg EQ vbrk-vkorg AND kunnr EQ kuagv-kunnr.
       IF sy-subrc NE 0.
         zuk-vgbel = vbrp-vgbel.
       ELSE.
         CASE zwa_knvv-kvgr2.
           WHEN 'ZIS'.        " Single Location
             zuk-vgbel = vbrp-vgbel.
           WHEN 'ZIM'.        " Multiple Location
             CLEAR: zuk-vgbel, vbrk-hityp_pr.
         ENDCASE.
       ENDIF.
   ENDCASE.
* Determine The Orders Based On Soldto Attributes
   SELECT SINGLE * INTO zwa_kna1 FROM kna1
         WHERE kunnr EQ kuagv-kunnr.
   CASE zwa_kna1-katr1.
     WHEN 'Z1'.                       " Ship-To
       zuk-kunnr_sh = kuwev-kunnr.
       CLEAR: zuk-bstkd, zuk-werks, zuk-vgbel, zuk-ihrez.
     WHEN 'Z3'.                       " Purchase Order
       zuk-bstkd = vbkd-bstkd.
       CLEAR: zuk-kunnr_sh, zuk-werks, zuk-vgbel, zuk-ihrez.
     WHEN 'Z4'.                       " AFE
       zuk-ihrez = vbkd-ihrez.
       CLEAR: zuk-kunnr_sh, zuk-werks, zuk-vgbel, zuk-bstkd.
     WHEN 'Z5'.                       " Plant
       zuk-werks = vbrp-werks.
       CLEAR: zuk-kunnr_sh, zuk-ihrez, zuk-vgbel, zuk-bstkd.
     WHEN 'Z6'.                       " Sales Order
       zuk-vgbel = vbrp-aubel.
       CLEAR: zuk-kunnr_sh, zuk-ihrez, zuk-werks, zuk-bstkd.

I have purchased 2 ipad mini with 2 covers last night. however, I received separate invoice. I need combine invoice for tax return

Please combine my invoices. I cannot claim tax back if those are all separated.
Thanks
Youngil

Your premise is false. Separate invoices are acceptable.

Combine Invoice

Hi friends,
Whats the criteria for combining two deliveries into one Invoice?
I have created two deliveries ....Payer/Destination country/ Inco terms / Payment terms/Delivering plant/Shipping point are same for both the deliveries ...but invoice is getting split -VF04 ....
So what should i do for combining two deliveries into One ?
Thanks
Sasi

Dear Lakshmipathi,
The Split analysis shows
Split due to different header data:
Fld Name                               0090000521           0090000522
Number of foreign trade data i 0000000630           0000000631
Reference Document Number 0090000521           0090000522
Payment Reference                0090000521           0090000522
The Invoices generated are 0090000521 and 0090000522.....
Thanks
Sasi

What all the prerequisites required for Combined Delivery &Invoice Process

Dear Guru's
Can you please educate me what all the prerequisites required for Combined Delivery Process(VL10A / VL10C) and Combined Invoice Process?
Regards,
Varma

Hi ,
For combined delivery you have to make some settings
In the customer master XD01/VD01 in the shipping tab you have to check the ORDER COMBINATION in the SHIPPING TAB
In the COPY CONTROLS from Order to Delivery in VTAL at the Header you have to maintain the COMBINATION REQUIREMENT as 051
And also the data like
INCO TERMS,
SHIP TO PARTY
DELIVERY DATE
ROUTE
SHIPPING POINT
should be same for all the Orders
To combine the Deliveries into Invoice
you have to maintain the copy controls from DELIVERY TO BILLING in VTFL at the item level as 003
And also certain data like
PAYMENT TERMS
PAYER
BILLING DATE
ACTUAL GI DATE
INCO TERMS
should be same for all the deliveries
Please revert if you need any more
regards,
santosh

Combining STOs to create a single invoice

Hi All,
I have an requirement where we have to create combined invoices for the Inter company STOs . We are able to create a collective delivery document, but when we create the intercompany invocie, it splits because of tyhe different Purchase orders. Please let me know what are the configuration settings need to be maintained to create combined Intercompany Invoice.
Regards,
Swathi

Dear Swathi,
This is due to the copy controls in between "VTFL" in that you can find the reference number and assignment number. These fields will be use full to pass the SD information to FI.
In our issue The "Reference number" you must have mentioned "A"(Purchase order number) Change this and maintain either D or E.
Because in sales order you have given different purchase order numbers and try to make ot one single invoice with reference to one single delivery documnet.
When you are combining the sales documents in to one invoice system is confusing , which reference purchase order number it should take in order to pass the information to FI.
So it is splitting the invoice.
Please revert if you have any further clarifications
Thanks&Regards
Raghu.k

ConfigureCombined invoice for Delivery and Order related billing items

Dear Guru's,
Please tell us what settings one have to do in copy controls (like for TAS "OR to F2" & TAN "LF to F2") as to Combined invoice for Delivery and Order related billing items.
Regards,
Sai

Hi Sai,
for TAS "OR to F2"
T-code-VTFA
Target Billing Type --"F2" and Source Document as "OR"
At header level you can select .
Copying requirements "001" Header/order related
Tick mark copy item number
At item Level you give
Copy requirements "028" Order related 3rd party item
Data VBRK/VBRP= 000
Billing quantity="A"
Pos/Neg quantity="+"
Price type="G"
and Save
2)TAN "LF to F2
Go to Tcode-VTFL
Target Billing type "F2" and source document as "LF"
In header details you give
Copy requirements "001" Header-order related
detr export dta="B"
Allocatio number="B"
Reference number="A"
Tick mark copy item number
In item details you give
Copy requirements"004" delivery related item
Data VBRK/VBRP="003" Single invoive"
Billing qantity="D"
Pos/neg quant="+"
Price type=G"
Price source"E"
Regards
Seegal

Creating invoice through VF04

Hi,
I have 3 outbound deliveries to the same sold-to-party. I am doing billing documents to these three deliveries through VF04 T.Code.
What I need to do if I need to create one invoice for each outbound delivery.
Also what I need to do, if I need to create one combined invoice for all the three deliveries.
Thanks,
srinivas.

Hello,
After executing VF04, you may select each line and click Individual Billing document button on top. So the system will generate one billing document per delivery.
If you are looking for collective billing, select all the line items and click Collective Billing Document button. the system will create collective billing document for all the deliveries. But there should be some criterias to be met for the same. Like, payer should be the same, billing date should be same ...etc.
Prase

Invoice split against Scheduling Agreement

Hi All,
As per the Business practice in my client place they are combining one or more deliveries in one invoice.
This is the first time the splits is happening
The deliveries are making from the schedduling Aggreement.
If i see in split analysis
The system Showing as split due to the following different header data
Number of foriegn data i
Credit control area
Customer's account number with
Currency key of credit control
Credit data exchange rate at b
Please give me a solution for the above issues.
Thanks,
Suresh

Please elaborate the issue , client is doing combine invoice or splitting the deliveries into couple of invoices.
the mentioned criteria is for split or combining ? Do want to split or combining based on the mentioned criteria.
SmartSD.

Invoice List Should Split only on Payer or Bill to Party

Salute Masters!!
Invoice list should split only on payer or bill to party function at VF21.
Pleases provide the solution.
Regards,
Srivastav
<contact details removed>
Message was edited by: Jyoti Prakash

You can control this by proper routine for copying control in VTFF for Header Source: Billing Doc & Target: Invoice List doc type.
To further reference on various invoice list split criteria, refer SAP Note 317935 - Invoice Split Criteria for Invoice Lists
Now if you want know as per your current configuration, how Invoice List Split in happening. Then follow following steps:
1.
Try using TCode VF24.
2.
Provide desire parameters & execute.
3.
Select the desired Billing Document in Invoice Due List. To do this Press Ctrl Key from keyboard to select multiple lines.
4.
Then click on simulation button(Shift + F7).
5.
Invoice List Simulate: Invoice List Overview Screen
6.
Select all lines.
7.
There first go for Logs, by pressing Log button.
8.
If there is No Log. Then click on Split Analysis button to get split analysis.
9.
Work on analysis result to make it possible for combining invoice for Invoice list.
10.
If your enhanced routine is can take care of your desire result for Invoice List. Then place that routine in VTFF for Header Source: Billing Doc & Target: Invoice List doc type.
11.
Repeat the step from 1. to 3. Then click on Collective Billing doc Button to create an invoice list with desired billing doc.
Regards
JP

Split invoice due to exchange rate for letter-of-credit

Hi Guru,
Orginially, I was trying to create a combined invoice and the the split msg appears. After some checking, so I update the exchange rate for all S.O. remove the Letter of credit, save, reapply the letter of credit to S.O.. and the error msg still appears. So I then try to create invoice per S.O. and found that split were due to the letter of credit rate diff within the S.O.
e.g.
S.O. 12345 , exchange rate 1.5
S.O. 23456, exhcange rate 2.0
1. I update S.O. 12345 to exchange rate 2.0.
2. try to create invoice, msg appears.
3. check table VBKD and found that the whold order exchange rate = 2.0 but for a few line item, the letter of credit exchange rate still = 1.5
Can anyone recommed how I can update the letter of credit rate ?
Thanks & Regards,
Rebella

Thanks. I guess i didnt explain my problem clearly. we create invoice using sales order not delivery note. We have a TPO process, we create SO, Vendor PO, and Vendor ship good directly to customer. We GR against PO, then bill using SO#.
Hopes it is clear enough for more help.
thanks.
Rebella.

URGENT: I can't see the Invoice commitment after creating the Invoice/PO

Dears,
I have created PO related project and i checked the PO commitments and it's reflected in the PSI. After that i have created invoice matched to PO it was supposed that the Commitment in the PSI changed from PO to supplier invoice but this wasn't the action, the commitment remain PO, please advice what should i do?!!!!
Thanks in advance

Hi,
In your first case where the issue is there, while running PRC: Interface Supplier cost what was the value of two parameters ? Interface Supplier Invoices ? and Interface Reciept Acrruals.
Please go through the details of parameters while doing ISC.
PRC: Interface Supplier cost The available parameters are:
Interface Supplier Invoices: Yes / No / Accrued Cost Only
Interface Receipt Accruals: Yes / No
Set A: you run that process with the following parameters' combination:
Invoices =Yes, Receipts = No,
The system will not interface receipt accrual transactions from PO to Projects. It will only interface the supplier
invoice distributions at the full invoiced amount.
Set B: you run that process with the following parameters' combination:
Invoices = Yes, Receipts = Yes,
The system will interface the receipt accrual transactions from PO to Projects, only if the supplier invoice full
amount was not yet interfaced. On the other end, when looking at the supplier invoices distribution the process will
interface the variances amounts if it finds that the receipt accrual transactions were already interfaced. Otherwise,
the process interfaces the entire invoice distribution amount.
Thanks

Combined Invoicing

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