Purchase Order to vendor through mail

Hi Experts,
Now I am creating Purchase Order .As per my configuration the pos will go to vendor only through mail and conformation for send user.
But my client wants send that mail like CC to some other departments (officials) at the same time.
Please advise me how I can send mail to other departments.
Thanks in advance,
Nagi Reddy

Thanks for your replay,
Now I am maintaining more than 1 mail id in vendor master. But email itu2019s going to one email id only.
Now i am maintaining 3 email ids. But system will send PO to only one mail id (which mail id is having standard number is activated.)
i am trying to maintain standard code for all mail ids. But system is accepting for only one mail.
Please advise me how can solve this problem
Thanks in advance,
chandhu

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Purchase order sent as a mail

CAn anyone please tell me the basic settings for the Purchase order output to be sent as the mail.

Hi,
Refer SAPNote 191470 - Purchase order as an e-mail
Basically there are two mail types: Internet mail (external mail) and SAPOffice mail.
Mail is sent via the output determination in both cases.
If you use the external mail, the message for the purchasing document is converted into a corresponding text file which is sent to the vendor via the Internet.
SAPOffice mail is sent only within the R/3 System and has mainly the function of providing information.
In particular, it is not possible to attach a message (form) for a purchasing document to a SAPOffice mail.
When using external mail , the following basic settings are required:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
o Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on).
o You can only make a permanent change using the vendor master transactions XK02 or MK02.
o You can use a temporary email address in Transaction ME21N.
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing
via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy).
As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
To use the SAPOffice mail, the following basic settings are required:
1. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can branch to the maintenance of the communication strategy via the input
help.
2. Use the SAP standard environment (program "RSNASTSO" and FORM routine "SAPOFFICE_AUFRUF") as the processing routines.
3. In the condition records for the output type (for example, Transaction MN04), use medium '7' (SAPOffice) and also partner role 'MP' (mail partner).
Additional settings:
Problem:
How can you both change the mail title and text for the sending of a mail message and maintain a replacement parameter, for example a document number.
Solution:
1. The replacement routine is maintained in the Customizing for the output type in the detail screen on the 'General data' tab under 'Replacement of text symbols' (for Release < 4.6B, this can be found on the 'Mail' tab page).
Program: SAPMM06E
FORM routine: TEXT_SYMBOL_REPLACE
2. If you work with the new Enjoy Transaction ME21N, ME22N or ME23N, Notes 370522 and 420066 are required.
3. Maintain mail title and text.
o If you want to send a purchase order within an R/3 system using the SAP office, you can maintain both the mail title ('Re:') and also a mail text in the Customizing for the output type To do this, select the directory mail title and text for the corresponding message type.
o If you want to send a purchase order as (external) mail, for example, to a vendor, you have to maintain the mail title in the condition record for the output type (for example in Transaction MN05) on the 'Communication method' tab page. Enter the mail title in the 'Text for cover page' field. You cannot maintain an additional mail text.
o Note that the values from the mail title are used to create the description for the attachment.
4. The replacement parameters must be enclosed by &. Example: You want to enter the title 'PO number 450000001'. For this you have to enter the following in the Document Title field (Message Customizing -> sub-option: Mail title and texts) 'PO number &EKKO-EBELN&'
o Note that the replacement via TEXT_SYMBOL_REPLACE can only be executed as of Release 4.6B.
If you also want to use the purchase order number in a release < Release 4.6B, refer to Note 120474 - as an alternative, you have the option of implementing the text replacement functions by Consulting, priced separately
Problem:
You send a purchase order by e-mail and want to attach the document as a file type (for example, PDF).
Solution:
The file type is maintained in the corresponding node in SAPConnect (Transaction SCOT). If you have any further questions, contact your Basis administration.
Attaching purchasing documents to e-mails is only possible for external (Internet) mails. This is not possible with SAPOffice mails.
Problem:
Although LET (print) for example is still set as the alternative to INT (e-mail) in the communication strategy, a program termination occurs because of a missing e-mail address.
Solution:
See Note 310234.
Problem:
When you send a mail message for a purchase order, a short dump occurs if the purchase order was created with reference to an outline agreement.
Solution:
See Note 502250

Report to display open purchase order by vendors

Hi all,
Please let me know the report that displays the open purchase orders by vendors
Thanks in advance
sunil

Dear Sunil,
Added to erlier reply, you can get by ME2L/ME2M...., inselection parameters select WE101. Which gives all the POS that are open. You can restrict y giving the vendor number.
If your proble is resolved, please close the issue
With Regards,
krishna

Program to send Purchase Order SmartForm by e-mail

Hi,
I need a program to send my Purchase Order SmartForm by e-mail. With the program I use, the output keeps appearing in my spool list in stead of in SOST... Does anyone have a sample code that I can use?
I am working in a ECC 6.0 system. Package SMB40 is nog available in this system.
Thanks!
Patrick

Hi Patrick.
By a simple search on this forum i found this.
Maybe you can use it
check this code tutorial on how to send smartform output thru email.
https://wiki.sdn.sap.com/wiki/display/Snippets/emailsendthroughoutputcontrols
success., Gr., Frank

Approve a purchase order from an e-mail

Greetings experts
Is there any way to approve a purchase order from an e-mail which was sent to the approver from SAP?
Please if anyone knows how to do help me.
In advance thanks a million.

Extended Notifications.
Please search the forum before posting.

Vendor not getting purchase order automatically by E-Mail .

Dear All ,
User hd crtd a Purchase Order for merchandising catalogue , but user notices that vendor had not get the purchase order thru e mail , althought i hv chkd in messages , then it is found that the output is successfullt processed , here the medium is External .As per user , he says that creator of P.O is having always a problem when creating merchadising Purchase Order .
Any relevant help will be appreciated .
Rgds,
sap11
Edited by: sap11 on Sep 8, 2009 8:18 AM

Hello Sap11,
Please make sure that the 'sender' (e.g. user, that creates PO) has got a valid email address in the user master record (SU01).
Also, try to send from the users Id a test mail to a valid internet email address.
You could do this via SBWP --> New message. The recipient should be the valid email address and the 'Recip. type' = Internet.
This should create an entry in SAPConnect (SCOT).
Good luck,
Franz

Auto mail of purchase order to vendor after final approval(release)

hello all,
my requirement is that.after creation of purchse order and final release,my client want to send the puchase crder automatically to vendor via mail.
pls explain me settings for same.
i have already search the sdn threads,but not got the exact settings for this scenario.
thanx in advance for your valuable reply.
regards
simran

Hi,
You could have searched in SDN for query sending PO by e-mail to vendor. There are a lot answers. OK.
As required by you purchase order automatically will send to vendor via e-mail after final release, then set Dispatch time as 4 {Send immediately (when saving the application)} in NACE t.code in application EF for your PO output type and save. Also maintain condition record for PO output type in t.code: MN04 and keep Dispatch time as 4 {Send immediately (when saving the application)} with other parameters (document type, purchase organization etcu2026.)
For more check links for details setting e-mail setting for PO
http://www.architectsap.com/blog/sap/sap-mm-purchasing-send-purchase-order-by-mail-to-vendor-in-sap/
http://www.sap-img.com/materials/external-send-sending-po-by-email.htm
Regards,
Biju K

Configuration of Purchase order to send thro' MAIL

Dear Experts,
Please let me know the configuration process of Purchase order to send the same thro' EMAIL.
Regards,
B.Sudharsan

Hi
You need to do some configuration for this.
Goto NACE .
Select EF and click on OUTPUT TYPES.
Then select Output Type NEU and click on processing routines .
In that you have to add a new entry - medium 5 .
Then you need to assign a program, form routine and form.
You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as
TEXT_SYMBOL_REPLACE .
Now the subject will be PO No. 1800004202.
You need to maintain your email id in tcode SU01 and also the vendor's email id.
Now while creating a new purchase order , change the medium to External Send .
Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
Goto tcode ME9F .
Execute.
Select the checkbox and click on Output Message.
You will get a message MAII 00000000000001 generated .
If the BASIS guys have made the necessary configuration for sending mail then the mail will go .
You can see the status and what is sent via tcode SOST.
Hope it helps
Best Regards

Purchase order and vendor declaration work list problem

Now, I'm testing GTS 8.0 for FTA related things.
In the proceeding the test, I stuck in a problem.
After making purchase order with order type NB, the system should make the worklist for the long-vendor declaration.
But it dosen't make the worklist after creating of PO.
But it make the worklist after Goods Receipts.
I made related configurations with it.
1. Activate Transfer of Purchasing Documents ( MM0A ).
2. Configure Control Setting for Document Transfer.
In the second transaction, I selected the Application Level MM0A and make document type FNB(Standard PO).
And I checked all the check boxes including Generate Worklist of Vendor-Based Long-Term Vendor Declarations.
I did the same configurations with MM0C.
I searched in every direction, but I fail to get the reason.
Thank you for the reading.
Best Regards,
Jong Hwan.

I have checked I have already assigned the Partner Scheme to the PO type.
And, In the first transaction you wrote above(/SAPSLL/PREF_AGR_R3), I got a message.
Please check the following items:.
check activity 03 of legal regulation , "Preference tariff processing"
Simulation Run - No Database Changes
And in the second transaction, No data was found for the selection creteria.
Thank you.
Best Regards,
Jong Hwan.
Edited by: JONG HWAN PARK on Mar 18, 2011 8:33 AM

Purchase order form: external send (mail)

Hi experts
when creating a purchase order, if the medium used is external send, the system generates a mail with the purchase order form. What I would like to know if it is possible to customize the system in order to specify the subject of the mail and the body of the mail (like a brief introduction).
Best regards

Yes, it is possible by doinng small config change.

Partners are not automatically flowing in to UB Purchase Orders from Vendor

Hi Gurus,
We have an issue where in even though we have maintained the partners in vendor master, the same is not flowing in to Purchase Orders with UB document type Purchase Orders. User has to select the partners manually from the drop down. This is not the case with NB document type Purchase Orders.
Please advise as soon possible.
Thanks,
Shashidhar

Hi There
Seems you have not assigned the Partner schemas to document types,,
SPRO-Materials Management-Purchasing-Partner Determination-Partner Settings in Purchasing Documents-Assign Partner Schemas to Document Types
Check overthere,,
Thanks
Senthil

Purchase order service type through code

Hi Experts,
Can we create a purchase order of type service through code ?
Please give me some sample codes
Thanks in advance
Regards
Arun

Hello,
I think this is an userfield? Or a field that i don't know?
purchaseOrder.Lines.LocationCode = 2
For testing you must keep your code simple, first only fill the mandatory fields:
And catch you errormessage as well.
Dim purchaseOrder As SAPbobsCOM.Documents = B1Connections.diCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices)
            'Set values to the fields
            purchaseOrder.DocObjectCode = BoObjectTypes.oPurchaseOrders
            purchaseOrder.CardCode = "V0001"
            purchaseOrder.DocType = BoDocumentTypes.dDocument_Service
            purchaseOrder.DocDate = Today
             purchaseOrder.DocDueDate = Today
            purchaseOrder.TaxDate = Today
            purchaseOrder.Lines.ItemDescription = "TESTPO"
            purchaseOrder.Lines.AccountCode = "500201"
            Dim lRetCode As Integer
            lRetCode = purchaseOrder.Add
            If lRetCode != 0 Then
                B1Connections.theAppl.SetStatusBarMessage("Error occured.", SAPbouiCOM.BoMessageTime.bmt_Short, True)
            Else
                B1Connections.theAppl.SetStatusBarMessage("Purchase order created.", SAPbouiCOM.BoMessageTime.bmt_Short, True)
            End If
HTH Regards Teun
Edited by: Teun Aben on Oct 22, 2010 3:54 PM

Request for quation need to send for my vendor through mail

Hi all,
I ned to send to my vendor Request for quation through mail , in that mail my RFQ must be in Excel format, as i am SAP XI consultant , is it needed to use SAP XI for this hope there is some standard fuction for this , please help me in this
Thanking ypu
Sridhar

as prepared to use SAP XI

How to find Purchase order by vendor code

Hi Gurus
Our user forget the purchase order no which was created by him, he has the document no eg 4600000485 and vendor 100414 but unable to trace it I try to find with ME2L no success ....
Generally the t code was cico
Any clue to know how to find the P.O please , I know the user code
regards
Pizon

Hi
Goto table EKKO, enter Vendor Number (LIFNR). You will get a list of PO numbers (EBELN), as vendor number is not the primary key. From this list, you can figure out the PO # you want say probably using ERNAM (person who created).. The corresponding line item details can be fetched from EKPO.
THanks
Vijay
PLZ reward points if helpful

Marketsite purchase order not going through

Hello everyone!
Has anyone ever used the marketplace adapter to send POs to a marketsite? We are able to see the PO message in the marketsite logs but can't seem to have it converted into a Purchase Order in the destination.
Does anyone have a clue as to what might be causing this? I know the possibilities are endless but if anyone has a sample XML that was successfully sent to a marketsite, that would be very very helpful.
Regards,
Glenn

hi
ref this
http://help.sap.com/saphelp_nw04/helpdata/en/1a/ef487f5b680f4c84d632cfe76ec8cb/content.htm
Target Address for "Marketplace-Adapter" on Marketplace
Problem with Marketplace Adapter
Market Place Adapter
DDID value is something like the DUNS number. You need to get the DDID number from your client.
Thanks

Purchase Order to vendor through mail

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