Confirmation key and inbound delivery

Hi Gurus
I am trying to do MIGO against a PO (Mvt type 101), they system gives me an error message that PO do not have confirmation key and in some cases it creates an inbound dlivery. I do not want to use confirmation key as well as inbound delivery. I just want to post GR against a PO. What settings do i need to change in the system?
Any advice will higky appreciated
Thanks

Hi,
There are two things you have to do to avoid conf. control in PO:
1)Go to change PO "ME22N" & delete the confirmation control key from the Itel details table (tab page-Delivery Schedule)
2)You will also have to change the configuration settings.The path is SPRPMMConfirmations--Set up confirmation control.
Now, click on External Confirmation Category-select confirmation category LA (shipping notification)-delete confirmation control key (ASN).
after the above is done,you can post your GR without creating inbound delivery.
Hope this helps.
Thanks,
Kaveri

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Confirmation key for inbound delivery / subcontracting

Hi,
Vendor A has a confirmation key which creates a inbound delivery. For a regular purchasing, this is ok. However, the same vendor can also be used for subcontracting. In this case, we dont want a inbound delivery to be created. Is there any way to exclude a certain combination, i.e. item category, from using the confirmation control?
Regards,
Martijn

Hi Martijn,
You may want to test with inforecord.
You can create an info record for standard material and one for the subcontracting.
Each info record can have a different value in Confirmation Control.
When entering the PO the confirmation control will be defaulted from the info record.
If your current vendor master has a value in the confirmation control (purchasing view), be careful when you create your subcontracting info record because the value of the vendor master will be defaulted. Just delete the default value and save.
If you have any questions let me know.
Hope it helps.
Monica Araoz.

Link between PO and Inbound Delivery - Delivery confirmation

Hi Gurus,
I have a question regarding the link of Purchase Order and Inbound delivery completed indicator.
This is my scenario. I had created a purhase order with qty 10, then i created a Inbound delivery with 8 qty then i did GR with reference to inbound delivery. Then looking at the purchase order , the PO is set to Delv. Completed. Looking also in the doc flow of the inbound delivery, the status is "complete".
Now , my question, if i go to VL31N and input the purchase order , i am still able to see the open qty which is "2". Is there is no way that the SAP will prompt me after i input the PO number in the VL31n as " Delivery completed" message or someting related to that. Since , in the PO its already Delv. completed?
Thanks.

Check the toleance limits set in the delivery tab of purchase order. If the quanytity delivered is with in tolerance limits then system will set delivery completed indicator automatically.
Even though delivery completed indicator set you can further post the GR for remaining qty.
Regards,
B K

PO Confirmation Date (OA) & Inbound Delivery Date Report

Dear All,
Please let me know SAP Standard Report
PO Confirmation Date (OA) & Inbound Delivery Date Report
Regards
Amey

Hi,
I guess ME2A will give u unconfirmed orders that require a confirmation, but have not yet been confirmed according to the dates configured for your monitoring period. First, ensure that you have such an order
Also, ensure that your confirmation control (OMGZ) has BOTH a value in Monitoring period AND Reference date.
Pls chk note for more information. https://service.sap.com/sap/support/notes/500502
BR,
Krishna

Run time error while Creating IDN and Inbound Delivery

Hi All,
I am getting Run time error while creating Inbound Delivery Notification from Inbound Queue and Inbound Delivery from IDN
After debugging i come to know that system is looking for Patch Level SAPKNA7026 but in my system Patch is upto SAPKNA7022
Is there any OSS notes available to deactivate/resolve this run time error ? I tried 0001798794 Deactivation of hierarchical access functionality but system is still giving me run time error
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P@M

Hi Agrawal
As you are getting run-time error after entering the sold to party and material and the error is in SAPLV61Z ,
close the session for sometime and open again and then create sales order and then enter sold to party and material and then check wheather you are getting or not. If you are still facing the problem then take the help of the ABAP & BASIS consultant's.
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Difference between confirmation cancellation and return delivery

Dear Gurus,
can you explain to me the difference between confirmation cancellation and return delivery in terms of processes and impact on ECC postings?
Thank you in advance for your collaboration,
Fuffo
Edited by: Fuffo Fuffi on Dec 21, 2010 2:36 PM

Hi
Confirmation Cancellation --> is used for reversing a confirmation which is posted wrongly in the system. This is generally used for reversing a faulty transaction.
Return Delivery --> is used for sending the goods back to vendor. This happens when we receive goods from vendor and for some reasons the delivery does not meet customer's specification due to any reason. In these cases you record the goods movement as Return delivery sent back to Vendors.
Regards
Virender Singh

GR and Inbound Delivery

Hi All,
As per my understanding GR process is differentitaed based on
1. Physical Receipts
2. Non-Physical Receipts.
1. Physical Receipts: Identified by Confirmation control key Confirmations in purchase order. Meaning all the receipts which are received physically in warehouse should have confirmation control as Confirmation and theprocess should be as follows: Purchase Order -> Confirmation as confirmation control key -> Goods Receipts through MIGO
2. Non-Physical Receipts: Identified by confirmation control key Shipping Notification (which is also the case for both these POs.) Meaning all the receipts which are not received physically in warehouse should have confirmation controlas Shipping Notification and the process should be as
follows: Purchase Order -> Confirmation as Shipping Notifications -> Inbound Delivery -> Goods Receipts through VL06IG.
(We can receive via MIGO as well)
My question is what is the process we need to follow if the conf. control has Rough GR and Shipping Not./Rough GR.
Thanks & Regards,
Krishna

if conformation/shipping is active , do Gr with vl31n and do PGR .then it will go to concerned plant, SL.it is like normal migo process. But if conformation/ shipping noti is there u cant do GR using Migo .

Purchase order and Inbound delivery

Hi gurus,
Im trying to create an inbound delivery with reference to purchase order. In the configuration i've created a new delivery type similar to EL and said Yes to all the copy controls that system asks. When im creating the inbound delivery with reference to the PO it is picking up the standard EL delivery type instead of the one that i created. What did i miss here? I want the inbound delivery type that i created be the default inbound delivery type for that particular order type.. pls suggest
cheers
Joseph

Hi Joseph,
Just check whether the newly created delivery type is assigned to the Confirmation Category LA under the below path:
SproMaterials ManagementPurchasingConfirmationsDefine Internal Confirmation Categories
Regards
Ramesh Ch

Authorization in purchase order(ME21N) and inbound delivery(VL31N)i

I have the following scenario and requirement:
there is a customer adopt concentrated procurement. the headquarter create purchase order and the branches create the inbound delivery. all the data including company code, purchase organization, purchase group and the plant are same except the information of goods receipt person we put in header text field.
now i want to control the authorization in VL31N depend on the goods receipt person or something related, how can do this? please kindly let me know?

Hi,
You can use the storage location or shipping point as authorization control, these two should be different for different locations.
Regards,
Ramakrishna

ASN from vendor and inbound delivery creation

hi
I have a scenario where vendor sends ASN via EDI to R/3.
This inbound ASN should create an inbound delivery.
Can you please help me knowing the idoc type, message type etc which will serve my purpose.
Also the FM / Badi for inbound delivery creation.
thanks in advance,
Jo

Hi,
Use DESADV Message type and basic type DESADV01
Use function module IDOC_INPUT_DESADV
Edited by: Chandra Shekhar Singh on Jul 5, 2011 12:39 PM

Linking field between purchase order and inbound delivery

Hi
I have to enter some data in the purchase order and it has to automatically updated in the inbound delivery.
For eg: if we enter bill of ladding number in purchase order, it has to get automatically populated in inbound delivery.
Regards
shaker

Hi,
Is the example provided by you, just for example purpose or is that the field you want to copy? If that is the field you want to copy from PO to Inbound document, then how would you know the BoL no. / details at the time of PO creation?
However if it is just an example & you want to copy some other field, then you might want to evaluate the below exits:
MM06E001 User exits for EDI inbound and outbound purchasing documents
LMELA010 Inbound shipping notification: Transfer item data from IDOC
Check with your abaper.
Regards,
Vivek

PO,STO and Inbound delivery flow

Hi all,
I need to know the basic flow forthe creation for the foll docs:
PO
Transfer Order
STO(Stock Transfer Order)
Inbound delivery
In what sequence are these documents created??
Is there any difference between Transfer order and Stock transfer Order(STO)?
Please help.Thanks for your time.

Hi Ram Mohan,
Please search the info in the SDN forum you will get information for all your queries.
Regards
Suresh.

Confirmation against ECC Inbound Delivery in SRM?

Hi Friends,
We have business scenario wherein we would like to post confirmation in SRM (No SUS) against an ECC Inbound Delivery. We are in a Classic scenario SRM 7.
Can any one let me know whether its possible or not?
We could not find Inbound delivery option in SRM for confirmation.
Regards,
Sandeep Parab

Please help.
Sandeep

Error when updating PO and Inbound Delivery

Hi,
    I am facing an error in one of my programs where I am making updates to a PO and its Inbound Delivery.
    I am processing multiple POs, the details of which are read from a text file.
    These PO's are processed in a loop, and for each PO, the 'BAPI_PO_CHANGE' is first called and then
    I am using BDC over transaction 'VL32' to update the Inbound Delivery.
    However, when I try to process multiple PO's, it gets stuck when updating the Inbound Delivery of the second PO
    itself. When the BDC for updating the inbound delivery is called, I get an error message informing that the 'PO' is
    still being processed.
    I am not sure why this error is occurring because I am calling the 'BAPI_TRANSACTION_COMMIT' after updating the PO.
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Regards,
Sudeep

This because the locks aren't already deleted.
After the "BAPI_TRANSACTION_COMMIT", try this code
do.
CALL FUNCTION 'ENQUEUE_READ'
   EXPORTING
     gclient = sy-mandt
     guname = '*'
     gname   = 'EKKO'
     garg    = garg                     "YOUR PURCHASE ORDER
   IMPORTING
     subrc   = vn_subrc
   TABLES
     enq     = tb_enq
   EXCEPTIONS
     OTHERS = 1.
if tb_enq[] is initial.
    exit.
endif.
enddo.
In this way, you avoid locks and you can process the Inbound delivery
Edited by: Simone Milesi on May 5, 2010 10:38 AM

Confirmation & Inbound Delivery

Hi,
Anybody will explain about Order Acknowledgement , Confirmations and Inbound
Delivery Process.
Thanx,
Key.

Monitoring Vendor Confirmations
Use
The confirmation monitoring facility enables you to check whether the expected confirmations
have been received and whether the delivery quantities and dates are as you requested. The list
analyses that are available for monitoring purposes provide you at all times with an overview of
the status of your purchase orders and their influence on materials planning and control.
Prerequisites
_ Analyses are only possible for items having a confirmation control key.
_ You can specify the deadline for receipt of confirmations for each confirmation category in
Customizing for Purchasing (Confirmations _ Set up confirmation control under Confirmation
sequence.)
You can specify in Customizing that you wish to see the following in the monitoring list,
for example:
_ Which order acknowledgments have still not been received a certain number of days
after the PO date
_ Which shipping notifications have still not been received a certain number of days before
the delivery date
Activities
To monitor vendor confirmations, choose <Purchasing document> ___Reporting___Monitor
confirmations.
Order Acknowledgment Expediters
Use
You can send messages to vendors urging them to submit outstanding order acknowledgments.
You cannot issue such messages with respect to other vendor confirmation categories.
Prerequisites
A prerequisite is that the Acknowledgment requirement indicator has been set in each relevant
PO or scheduling agreement item.
Activities
Choose <Purchasing document> _ Messages _ Monitor order acknowledgment.
If the indicator has been set, the system proceeds as follows when the reminder program is run:
It checks whether the confirmation control key has been set:
1. If it has not, it checks whether the acknowledgment number has been entered. If there is
no such number, a message urging the vendor to submit the overdue acknowledgment is
issued.
2. If it has, the sum of the quantities from all previous order acknowledgments is calculated.
If the result is less than the order quantity, an urging message (expediter) is issued.
Creating a PO or Outl. Agreement w. Acknowl. Reqt.
1. Create a purchase order or an outline purchase agreement and maintain the items.
2. Select the item to be acknowledged by the vendor and enter a confirmation control key in the
Deadline monitoring area of the item detail screen.
If the confirmation control key provides for the submission of order acknowledgments by
the vendor, and you wish to urge the latter to do so in the event that they are still
outstanding after a certain period of time, set the Acknowledgment requirement indicator.
3. Save the purchase order.
If you wish to work exclusively with order acknowledgments (i.e. without using a
confirmation control key), your only option is to set this indicator. You need not make
any other entries.
Monitoring Confirmations
Monitoring Confirmations in PO or Outline Agreement
1. Select the item for which you wish to see the accumulated confirmations and choose Item _
Confirmations _ Lists.
2. Then branch to one of the following lists:
Quantities relevant to MRP
Quantities that have been reduced/offset with regard to MRP
Cumulative quantities
A line from a PO delivery schedule covering 100 tons of steel is reduced to zero as a
result of the relevant order acknowledgment for 100 tons. The subsequent inbound
delivery of 100 tons in turn reduces the order acknowledgment quantity to zero, and,
finally, the GR of 100 tons completely offsets the inbound-delivery quantity.
Monitoring Several POs or Outline Agreements
1. Choose Purchase order _ Reporting _ Monitor confirmations.
2. Specify an interval of purchase orders and enter the category of confirmations to be
monitored (for example, AB for order acknowledgment).
3. Choose Program _ Execute.
You obtain a list of all variant quantities and delivery dates.
Manual Maintenance of Confirmations
1. Change the purchase order or scheduling agreement.
2. Select the item for which you wish to enter a confirmation and choose Item _
Confirmations _ Overview.
3. On the confirmation overview screen, maintain the confirmation category, date, time-spot,
and quantity, as well as the confirmation number used by the vendor.
You can also receive a confirmation with respect to a material with a manufacturer part
number (MPN). For more on this topic, refer to Manufacturer Part Number (MPN) [Page
452]).
If you work exclusively with order acknowledgments (i.e. without using a confirmation
control key), enter the acknowledgment number on the item detail screen. This
number can be any identifier customarily used in your enterprise (e.g. the date of the
order acknowledgment or an external document number).
If you wish to enter the same number for each item, choose Edit _ Fast change.
Quantity Checks
_ If a vendor notifies a quantity that is greater than the still-open notified quantity, the system
issues a warning message.
_ If the cumulative quantity from all inbound deliveries relating to a PO item exceeds the order
quantity (taking the overdelivery tolerance into account), the system issues a warning
message.
This warning can also be defined as an error message on a user-specific basis.
_ If the cumulative notified quantity is less than the quantity already delivered, a warning
message is issued.
Depending on your settings in Customizing, an indicator showing whether or not the data in the
confirmation is used in materials planning is set in column D. If the indicator has not been set, the
data is for information only.
In column E, you can see whether the confirmation was entered manually in the PO (1), or
generated automatically upon entry of a shipping notification using the function Create inbound
delivery (2).
Creating Inbound Delivery Against Shipping Notif.
1. Choose Purchase order _ Inbound delivery _ Create.
2. On the initial screen, enter the vendor, the delivery date and the PO number. You also have
the option of entering a transport identification code (e.g. a vehicle registration number). In
this way, deliveries for several purchase orders can be grouped together.
If you do not know the PO number, choose Inbound delivery _ Select purchase orders
and enter selection criteria.
Choose Program _ Execute.
You obtain a list of the purchase orders from the specified number interval that contain
still-open notified quantities.
Select the relevant purchase orders and choose Adopt selected.
3. Press ENTER. The overview screen with the suggested quantities appears.
The default quantity is taken from the PO item. However, you can overwrite this
suggested quantity and enter a different unit of measure. In order for this to be possible,
the desired unit must be defined as an alternative unit of measure in the material master
record with the appropriate conversion factor.
All quantities (e.g. the notified quantity) are converted into the order unit and recorded in
the purchase order by the system.
You have a PO for 100 tons of Steel 1, and the vendor sends you a shipping
notification for 5 crates. You wish to enter the inbound delivery in the unit of
measure crate. The system checks whether the alternative unit of measure can be
converted into the order unit. If so, you can save the inbound delivery in the
alternative unit.
A batch split can be made in the inbound delivery, which is taken into account in the
confirmation overview for the purchase order and at the time of goods receipt. If the
batch split is to be taken into account at the time of goods receipt, the confirmation
category Inbound delivery must be confirmation-related (GR assignment indicator).
4. Check the data and make any necessary changes.
5. Save the document.
After this, the confirmation overview is updated in the relevant purchase orders.

Confirmation key and inbound delivery

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