Controlled budget execution only fund center

Dear gurus,
I have the following situation, the budget prepared by the fund center and COMMIT ITEM, but the execution needs to be controlled only in the fund center, Regardless of the commit item
Any help is welcome
Thanks

Hi,
The need and the following:
    Budget made the Fund Center: 1XAD345
                                Commit Item: 3456 - 2000 Materials
                                Commit Item: 4564 - 2000 Consumption
                     Total Fund Center: 4000
When making a purchase requisition, request or posting in FI will
as follows:
Fund Center: 1XAD345
Commit Item: 3456 - Materials - 2500, or I blew the
Commit Item: but respecting the ceiling of the Fund Center.
After a request to consult the reports of FM would be as follows:
Fund Center = Balance:
         4000 - 2500 = 1,500 available for new spending
Thanks

Similar Messages

Unable to post FR50 (Original Budget) for New Fund Center

Dear All,
We are in ECC6.0 and using Former Budgeting, Our business team created a new fund center and assigned it to cost center in the derivation rule.
Before they granted original budget using FR50, the business users started posting various invoices, expenses, POs, PRs against the cost center accordingly the Available Budget became Negative.
Now they are trying to post Original Budget for the new fundcenter using FR50, however system gives an error saying Payment Budget exceeded.
Please advice how to grant budget in such situations, we had an alternative to reverse all commitments and actuals posted against the fundcenter and grant budget, this worked in our test environment. However in Production we will not be able to do this due to too much volume already posted.
Is there a way to fix this, note that Availability control is active and not sure why system allowed to post without budget.
Any pointers, is this how standard SAP behaves or are we missing something.
We have also checked on master data elements of commitment item/fundcenter.. everythign looks fine.
request your inputs.
regards
Diwakar

Hi,
I believe you are using Former Budgeting. Please check below if this is not the cause for your issue:
Please check the following customizing that you have done in your system:
SPRO -> Public Sector Management -> Funds Management Government -> Former Budgeting -> Availability Control -> Define Parameters for Availability Control
See if you have set the flag: Check on lowest budget object with budget in your customizing.
Please check the documentation about this flag, specially this part:
"If you do not set the indicator, availability control runs against the first budget object, even if it has received NO BUDGET. This is the setting in the system as delivered."
You can check also report BPINDAN2_NEW.
This means that the budget is going to be checked in the first object with budget in your budget hierarchy.
If this is your case, you have only two options:
1.- Remove the negative budget you have in the combination of funds center/commitment item.
2.- Add the Combination funds center/commitment item to the exemption list of AVC.
I will prefer that you do the first option, as for me sounds strange to have negative budget, but this is one decision that you need to discuss it internally in your company.
If you choose any of the 2 options above, please do not forget to reconstruct your budget and assigned values AFTER you have done one of the options above, with the following transactions (in this order):
1.- Run transaction FMBV in order to reconstruct Budget values.
2.- Run report RFFMRC04 in Test mode in order to check if there is still some inconsistency.
3.- If RFFMRC04 shows inconsistencies, then run this report in Update Mode.
4.- Reconstruct distributed values with transaction FM9P
5.- Reconstruct Total values with transaction FM9Q
6.- Reconstruct assigned values with FMBV again.
I hope this helps.
Best Regards,
Vanessa.

Difference between controlling budgetting and funds management

Hi All,
Can any one please explain me about the differece between controlling budgeting and funds management.
What are the additioanl features available in funds management when compared to budgetting in controllin
Thanks in Advance
Raka

Hi Raka,
FUNDS MANAGEMENT
The mySAP Public Sector solution plans and controls the flow
of revenues and expenditures, guides you through planning and
creating budgets, and uses active availability control to monitor
management appropriation. Funds management capabilities
simplify the design of budget plans using special planning techniques
and make it possible to differentiate provisional budget
plans. The solution supports centralized and decentralized
planning and budget execution of funds.
Controlling budgets is a headache for businesses of all sizes. Many smaller businesses start off
on the right foot by putting in place a good book-keeping system, but then fail to exercise
proper financial control and end up in trouble. The only way to make sure that you make a
profit is to control the budget efficiently. To do this, you need to estimate your sales income
reasonably accurately, estimate your costs precisely, and keep both under control. You also
need to charge the right price for your end product in your chosen market(s). It is important
systematically to collect all financial documents in a methodical way, and keep all your figures
up to date on a daily basis. This actionlist will look at some of the most common problems in
controlling a budget, and suggest ways to tackle them
Regards,
Srinivas Muthyala

Fund Center budgeting

Hi Gurus
Can anyone guide me how to implement Fund Center wise budgeting in Funds management.
Also, my requirement is to transfer the Cost Center planned values in KP06 to the fund centers.
Requirement is in the production and very very critical. Immediate suggestions/guidance will be of great help.
Thanks
RK

Dear Praveen,
You can give commitment wise Budget in FMBBC. If you want release for every month, you have to remove the automatic release in configuration and for monthly release of the same, the user has to manually release required budget against the fund center. We can't configure the monthly release of budget automatically becoz the system doesn't know how much each fund center want to consume.
Check with Technical team if they can create any programme for automatic release of predefined budget on monthly basis.
Regards
Anil Kumar

Fund center availability budget

Hi,
We need to know the availability budget for a Fund center. We can see it in fmrp_rw_budcon report.
We need to know it inside KB21N transaction, because we need to know if we have enought money for the main activity and for the rate components. If we have enought money we will create the document for the main activity and another document for the rate component. We will use it in a user exit inside KB21N transaction.
Could you tell me how we can to obtain this amount? or Do you know some function to calculate the availability amount for a fund or fund center, please?
Thanks in advance,
Susana

Hi,
we have to check the availability in FM, but we have activate the CO-FM integration and customized the derivation.
We need to know the money that we have in a fund or fund center to spend in this moment.
Thanks,
Susana

Commitment Warning w.r.t Fund Center from PO

Dear All,
We've Activated Funds Management as per the client requirements.
But I am facing the following issue w.r.t commitment update.
Details:
Creating the PO w.r.t to Fund center & commitment item as A/c Assignment.
I've created Formal Budget for selected fund center/Commitment item which is assigned in PO
Tolerance Limit also activated for availability control with 80% warning & 90% as Error Msg.
Issue:
But, during creation of PO, even though it is crossing the 100% of assigned budget, availability control is not working due to which system not giving error msg,
If anyone any idea on this type of issue, please guide me how to resolve this.
Note: I've created PO, GR also, but in Commitment/Actual Report under Funds Management, system showing 100% as Available Amount.

Are you using Former Budgeting or BCS, "Budget Control System"
If you are using BCS, try reconstructing the budget using FMAVCREINIT
If you are using Former Budgeting, use FMBV or FM9P

Bdget Transfer from One Fund Center to another Fund Center

Dear Frieds,
I can able transfer the negative budget from One Fund Center to another Fund Center which is wrong and want to control the same.
I can use the SAP Note:983853 but still finding the same error.
can any one please help me to restrict the negative transfer of One Fund Center to another Fund Center.
Thanks and regards,
Mahendra Dev.

Dear Eli,
Thanks for your reply.
I will explain what config I did in my system.
Step 1. DEFINE KEY FIGURE - ZZCURRENT_BUDGET followings are the properties
Plus/minus sign     version     category     value type     activity     budget type     WF status     fiscal year
+                            0      9F         B1     ENTR          *          P           -1
Step 2. DEFINE CHECK LIBRARIES FOR BUDGET ADDRESS - Create a new consistency check copying 0000002
i. PREREQUISITE u2013 Leave Blank u2013 not able to understand what validation need to put.
ii. CHECK             - Left Operand- Key figure - CURRENT_BDGT_BT
                               Scaling factor u2013 100.00
                               Operatoru2013 Greater than or equal to
                               Right Operand u2013 Key figure - ZZCURRENT_BUDGET
iii.MESSAGE       - Message Class u2013 FMCC
                             Message Type u2013 E
                             Message Number-001
Step 3. ASSIGN BUDGET ADDRESS CHECK LIBRARIES - Created Library can assign here.
Kindly let me know were I did the mistake in my config.
Thanks MD.

Fund Center & Commitment Item

What is the difference between Funds Center and Commitment Item ?
Thank you
Ravi

HI
<b>Commitment Item:</b>
Commitment items represent the functional grouping of an organization within a financial management area (FM area). Commitment items classify budget transactions and business transactions affecting liquidity into revenue, expenditure, and cash balance items. You can assign budget for particular responsibility areas (funds centers) to the commitment items. Budget is used up as postings commitment items and funds centers with commitment and actual values. Funds reservations and business transactions entered in the feeder systems also affect the budget.
<b>Fund Center</b>
Organizational unit within an FM area which represents the structure of an organization (areas of responsibility, departments, projects) in the form of a hierarchy.You can assign budget to funds centers in Funds Management. Budget is used up as postings are made to funds centers with commitment and actual values. Budget is even consumed in Funds management through a reservation of funds or by business transactions entered in the feeder systems of Funds Management (such as financial accounting, materials management).Funds centers in Funds Management are arranged in hierarchies. You can define only one funds center hierarchy per FM area. There is only one top funds center in a funds center hierarchy. Every other funds center has exactly one superior funds center. A superior funds center is defined in the master record of a funds center.
Cheers
V.Krishnan
(Assign Points if useful)

No authorization check on Fund Center

When creating a purchase requisition, the account assignment object was a real estate object. From the real estate object, the fund center was derived. Although I have restricted the user to post to only fund center FPMC001 through the authorization object (F_FICA_FTR), the user is still able to post to other fund centers if the RE object has been assigned to other fund centers. The user was given display access for all RE objects thru obj FI_WEI_BUK.
Is there any way to resolved this? And I cannot restrict the access by RE object, cos my users are not grouped according to the business entities.

You are right Mohammed,the only authorization object for this in P_TRAVL/F_TRAVL is for KOSTL -see here
http://help.sap.com/saphelp_47x200/helpdata/EN/b6/cda0db49e911d189060000e8322f96/frameset.htm
I know in portal the function module for this is PTRM_WEB_WBS_ELEMENT_PRPMP which could be used to build an enhancment on the search help to restrict the WBS elements returned but for PR05 - not so sure.
Travel management deals only with costs; not with acitvities in the sense of COBL-LSTAR:
COBL-BUKRS Company code
COBL-GSBER Business area
COBL-KOKRS Controlling area
COBL-KOSTL Cost center
COBL-AUFNR Order number
COBL-KSTRG Cost object
COBL-PS_PSP_PNR WBS element
COBL-NPLNR Network number
COBL-VORNR Operation number
COBL-KDAUF Sales order number
COBL-KDPOS Item number in sales order
COBL-FIPOS Commitment item
COBL-FISTL Funds center
COBL-GEBER Fund
There is a short wiki page on CO-PA profit segments in Travel too in case it helps
http://wiki.sdn.sap.com/wiki/display/ERPHCM/UsingCO-PA%28profitabilitysegments%29inTravelManagement

Exclude WBS Budget Checking in Funds Management

Dear SAP Community,
We have activate the Availability Control in PS module for line item posting using WBS element as cost object, and in FM module for line item posting using cost center as cost object.
Since the FM module active, for every posting, the system require assignment to funds center. Therefore, we assigned all WBS elements into one Funds Center called WBSDUMMY.
Our requirement for a project is to have budget checking in WBS element level.
Our current settings already exclude WBSDUMMY funds center assigned to FM Budget Profile in "Availability Control: Specific Tolerances". But, for every posting that use WBS element as its cost object, warning message of "Payment Budget Exceeded" in funds center WBSDUMMY always appeared.
Is there any way to avoid the budget checking of WBS in FM module?
Can we create the FM Budget Profile without warning/error message and assigned it to WBSDUMMY funds center? If yes, is there anyone can help me on the specific settings? Since I can't found the configuration/settings to define availability control action besides the SAP standards.
Appreciate your input
Thank you and best regards,
Fitria

So in other words, you want to suppress the budget message received whenever the fund center = WBSDUMMY?
If so, then I would suggest trying this...
Create a tolerance profile to be used solely for the WBSDUMMY fund center.
The tolerance profile would be something like this...
Tolerance profile name = DWBS (for example)
Ceiling type = Expenditures, Activity group = ++, Order = 1, click the Inactive setting ", Message type = Information, Usage = 999.00
Then set up a derivation strategy for tolerance profiles (FMAVCDERITPROF) solely for the WBSDUMMY fund center that basically says when the fund center = WBSDUMMY, then derive tolerance profile DWBS...
Derivation type = Assignment, Definition tab constant = DWBS, Target field = TOLPROF
Condition = ACO_ADDRESS RFUNDSCTR (fund center) = WBSDUMMY
So when the fund center is WBSDUMMY, the tolerance profile DWBS is derived, and the entry in the tolerance profile is inactive, therefore no warning or information message is received. The key is that the entry in the tolerance profile is inactive.

Fund center derivation based on functional location cost center

Hi,
can anybody share the process to derive fund center based on cost center assigned to functional location/equipment of a plant maintenance order
Thanks

Hi Eli,
Thanks for your response.
Scenario is as follows:
Cost is booked to PM order & settles to cost centers. I don't have budget at PM order level. But will have budget in fund management for cost center. So whenever I book cost to PM order it should check budget available in fund center. Fund center should be derived from cost center assigned to functional location of PM Order
I have not used function module before for derivation. I have created a derivation rule based on functional module but there is no place to assign fund center in derivation rule. Please explain the process to derived fund center through PM order in above scenario.
Thanks

Funds Mangement - Superior Fund Center ?

Hi
What is the use of superior fund center, When do we have to use it. I have seen in some of the treads that budget of superior fund center exceeded etc ( coudnt understand why it happens). In cost center hierarchy each node is a cost center group. In this case each node is going to be superior fund center. In what way these hierarchy mechanisms are different and why. Please clarify i am in the process of finializing master data, wondering to consider a superior fund center or not.
Thanks in Advance
Chris

Thank you Eli -
Can't i derive a budget address if it is not a superior fund center.
When you say reporting - is it like this - When i run for a superior fund center, does it give me a report considering the subordinate fund center's budget and commit /actuals ?
Please bear the inconvenience, I wish to test before posting a question but I am in the decision making stage to implement all these.
Kind regards
Chris

Profit center filed in Fund Center Master data in Budget Control system(BCS

Hi to all,
This is client requirement that Profit Center need to be put in Fund Center master Data, I have checked standard SAP field status for Fund center master data but Profit center option is not available there.
Could some one advise me how to add profit center into Fund Center or is there is Badi or customer enhancements available in SAP.
Thanks & Regards,
YK.

Hi,
I dont know the reason why the customer wants this but in case the Profit Center of the funds center must be the same as the one available in Cost Center master data they can create a derivation rule in FMDERIVE for this.
The same in case Profit Center comes from the WBS Element, in order to read the WBS element master data, you will have to
create a new derivation step calling function module FMDT_READ_MD_WBS_ELEMENT.
In case Profit Center should come from another place, let me know.
Just to inform the exit names, in FMMD0009 Customer-Specific Screen Fields for Funds Centers, you have the following exits:
EXIT_SAPLFMF2_001
EXIT_SAPLFMF2_002
I hope this helps.
Best Regards,
Vanessa Barth.

Item 010 Fund Center/Commit Payment Budget Exceeded (FM)

Hi Expertise,
Our user executing FMJ2 transaction to carry forward purchase requisition (PR) / Purchase Order (PO) from 2014 to 2015 (April to March) by that time getting the below error message, but budgets are available for 2015.
Item 010 Fund Center/Commit Payment Budget Exceeded
Another user also facing the similar issue while create new PR in the current FY-2015 with different commitment item & fund center, still getting the same error, but budgets are available for 2015.
Kindly share your views and ideas, its urgent.
Thanks,
Jammy

Hi Jammy,
Please check the following hints about this matter:
1) To be on the safe side, please run report RFFMRC04 in test mode, to see if there are differences between the line items and totals table.
If errors arise, please run it in update mode, whithout other budgeting/posting activities occurring at the same time (otherwise you may encounter differences). Then, please reconstruct the AVC totals (FMBV for Former budgeting, FMAVCREINIT for BCS).
2) Reassignment during fiscal year change also uses the Derivation strategy for reassignment (transaction FMYC). Please verify if you have defined in FMYC a different FM account assignment (funds center and commitmente item) than the one that you are expecting.
I am not sure if you have Former Budgeting or BCS, therefore consider also the following:
3) IF you are using Former Budgeting, I guess you are getting BP629. Please check report BPINDAN2_NEW and if the 'Assigned budget' is same as the 'Commitments/actuals' the values are ok and budget is missing. If the values are different, you must run report BPINDX03 (FMBV) first to correct it.
4) IF you are using BCS, I guess you are getting FMAVC* message. For this, use transaction FMAVCR01 to verify your budget consumption and make sure that the budget was updated for payment budget not commitment budget (as per the error message that you are receiving).
5) Please check how this UOM (unit of measure) is defined in transaction CUNI.
In this transaction, you can set the Value-based commitment indicator.
This indicator controls whether commitments for the chosen unit of measure are
recorded on a quantity basis or a value basis. If the indicator is not set, the
commitments are managed on a quantity basis. If you set the indicator they are
managed on a value basis.
For value-based updates, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice value. For
quantity-based commitments, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice quantity.
Example:
You create a purchase order with the quantity of 1000 at the price of 10.
You post a goods receipt related to this PO with the quantity of 500 at the
price of 9.
For value-based updates, an amount of 4,500 is updated.
For quantity-based updates, an amount of 5,000 is updated.
I hope this helps.
Regards, Vanessa.

Budget carry forward- giong up in the fund center hierarchy

Hi,
We are about to close year 2008 in the FM. We work with the former budget, and we don't have budget structure.
When carry forward the commitment u2013 the receiver is the same as the sender.
But, when I carry forward budget for commitment, the receiver is the upper fund center in the hierarchy.
The budget is not where the commitments are.
What can I do?
best regards,
Edit.

Hi,
The budget of year 2008 was entered at the subordinate FC.
If there is budget in year 2009 at the subordinate FC, the budget carry forward is right (the sender and the receiver are the same).
Only if there is no budget on the subordinate FC, the budget runs upwards the hierarchy.
Thanks,
Edit.

Controlled budget execution only fund center

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