Converting Word Docs to RoboHelp 7

We recently tested RH 7 and found one issue that we cannot
resolve. We use styles in Word. When we import a Word document into
RH, the "Normal/Paragraph" style in Word converts to "Normal" in
RH. This is a problem because the "Normal" style in RH has a
different font, we would have to manually change each topic. RH
does have a "Normal/Paragraph" style with the same font as Word,
but for some reason when the doc converts it doesn't convert to the
"Normal/Paragraph" style. Do you know how I can delete the "Normal"
style from RH entirely (not from each topic, but from the project
itself)? Is there a way to globally change all text from the
"Normal" style to "Normal/Paragraph"? My teammate's test noticed
that her fonts were fine until she ran the Glossary Wizard. After
that, the fonts for the "Normal" style changed.

Hi again
The help file?
Seriously, if you are generating WebHelp as follows: File
> Generate Primary Layout (assuming WebHelp is the primary
layout) you should see the first of a series of dialogs. Click Next
> until you get to the last dialog in the series. That's the
publish dialog. It's pretty simple to configure. But if you get to
that point and summon the help for RoboHelp, the call should
display information related to how to set this up.
The nice thing about it is that once you configure it,
Publishing to the server is as simple as clicking the Publish
button once your project has generated.
Cheers... Rick

Similar Messages

  • How to convert word doc into pdf - which product of adobe i need to use- what upgrades - am a newbie

    How to convert word doc into pdf - which product of adobe i need to use- what upgrades - am a newbie -  simple answers please - Thanks in advance.

    @Pipeline2007 - which version of Microsoft Office have you got? Older versions of Acrobat aren't compatible with the latest versions of Office, see this link for info:
    http://helpx.adobe.com/acrobat/kb/compatible-web-browsers-pdfmaker-applications.html

  • CPU Usage - Generating Word Docs from RoboHelp X5

    If you have generated a fair-sized document through RoboHelp,
    and you are having problems with your CPU usage pegging out around
    100%, bouncing up and down between 50% and 100%, the page
    repainting as you scroll through the document, etc., this solution
    is for you!
    I am using RoboHelp X5 to generate large Word documents
    (2003). This solution worked perfect for me. The problem is with
    document corruption, apparently. After you have generated your Word
    document and opened the document, be sure to display the paragraph
    marks. You will probably see the “]” mark at or near
    the end of the document. Select your entire document,
    except for the final paragraph mark, making sure to exclude
    this symbol, and copy everything else. Open a blank Word document
    and paste this content into the new document.
    You will now need to reattach your template (.dot) file for
    the generated document through Tools/Templates and Addins:
    1. Locate the applicable document template and attach it
    (it's typically in the base generated project directory in RoboHelp
    - .dot file). Click the OK button to save.
    2. Return to Tools/Templates and Addins. Click the Organizer
    button to display the Styles tab.
    3. In the right-hand list (In Normal.dot), Close the
    Normal.dot file
    4. Open the same RoboHelp .dot template as you selected
    previously.
    4. Select all of the styles once they display in the right
    pane and click the <<Copy button to copy them all over to the
    document template. Confirm that you want to replace all styles in
    the document.
    5. Close the menu using the Close button. The dialog closes
    and your styles should all be updated, if your styles were set up
    appropriately via template and style sheet settings.
    You may need to also adjust the Page Setup page width
    settings, if necessary.
    Good luck!
    Liz0259

    Peter:
    Thank you for responding to me, as I may not have been clear
    enough, and I apologize for that. I was trying to keep it short and
    sweet. This problem started when I began using RoboHelp X5 this
    year.
    To clarify...
    - I'm not concerned with CPU usage during document
    generation, that is to be expected. The document will need to be
    generated originally from a RoboHelp WebHelp project. This does not
    change. The problem takes place AFTER you generate a large document
    and then open it in MS Word.
    - My documents are large, 140-500 pages. It took forever to
    scroll through the Word document (RoboHelp-generated), the screen
    kept repainting, and the CPU usage stuck fluctuating frequently
    between 50% and 100%, not allowing me to do much else. Editing
    those documents was a nightmare. Even if I shut down all other
    programs.
    - Something translates to the Word doc from RoboHelp that
    maxes out the CPU usage, and I can't locate the exact culprit.
    However, it appears to be tied to the faded "]" symbol at the end
    of the document (there is a "[" at the beginning, too). So you have
    to omit more than the last paragraph mark; that symbol also needs
    to be left out.
    - The "corruption" information came from Microsoft; it could
    be something other than that, but this is what they said. I found
    nothing that would help on the RoboHelp forum, so I went to
    Microsoft to see if they had a solution. Apparently, this is a
    common problem with Word 2003, but the articles didn't mention
    RoboHelp in the issues. I tried this solution, adding the omission
    of the "[" symbol, with complete success.
    - When you copy the document without the last paragraph mark,
    it will still include the headers/footers when you paste it
    (although you may need to adjust them slightly). This is not the
    problem.
    - When a document is generated, you can select to use a MS
    Word template, which I do. I fully use the style sheets in
    RoboHelp, and they match my Word styles (template) to keep things
    in sync. Actually, this Word template remains in the project; it is
    not moved to the folder that holds your Normal.dot file. So the
    link to the template in RoboHelp from your document does in fact
    remain intact. However, you can copy that template to another
    folder outside the project and link it from there, but it won't
    matter.
    - The Word template (.dot) needs to be reapplied in order to
    restore your styles, as the Normal.dot styles are applied when you
    copy the content over to a new document. It doesn't matter where
    you store the template. I reapply this SAME template after I copy
    and paste the content into the new document. This is not the cause
    of the problem. Note: The application of a template is not the same
    thing as going back to the master copy. This is still a fresh
    document, with the content pasted in and the same template applied.
    - I have tried deleting the local copy and starting over. I
    have moved the file to another location. I have renamed or created
    a 'save-as' copy of the file. I tried editing out any extra
    un-necessary merge-tags in Word, looked for macros, etc. All of
    these things do not resolve the CPU Usage problem.
    I hope this makes more sense. You can try it out if you wish,
    but you will need to do this with a large document and use the
    Print View when looking at the document in Word. You'll have less
    of a problem in Normal View, or with a smaller document (under 50
    pages).
    Good luck!
    Liz0259

  • Issues with importing word docs into robohelp 10

    I currently have an issue when I try to import a 'saved as: 97-2003' or 'MS Word' doc or docx into Robohelp 10, I receive the following error:
    Any assistance with this would be appreciated.
    In the meantime I've been converting everything from a doc/docx format to a pdf and then importing.
    However, it would be nice to know why I can't perform the task as I have shared
    PS...
    With regards to the error statement: "Please install Microsoft Word 2000 or newer"? I have Microsoft Office 2013 installed (and not the student or home version). "I'm not the sharpest tool in the shed", so to speak but I would think that Word 2013 would pacify the requirement of MS Word 2000 or newer...?
    Thanks.
    Message was edited by: Words2Technology

    The message is wrong in terms of the version specified. It is correct though that you do not have a supported version as Word 2013 is not supported.
    Subject to licencing, you can have both 2010 and 2013 installed, then run 2010 before doing anything where Rh needs to talk to Word.
    See www.grainge.org for RoboHelp and Authoring tips
    @petergrainge

  • When converting word doc to pdf, my images with text only show the background color of the text box.

    I have a word doc that I am trying to conver to pdf.  I have jpegs with text boxes on top of them on one page.  It looks great on the screen but after I convert to pdf, the text boxes only have half the text, the first half of the text box is just white - the background color.  If I take the background color out of the text box, the text converts over fine but I need the background color.
    I have tried many things here on the print settings, standard, high quality print, unchecking the compression on the images.  Any help?

    Thank you for your posting. These forums are specific to the
    Acrobat.com website and it's set of hosted services, and do not
    cover the Acrobat family of desktop products. Please visit the
    following forums for any questions related to the Acrobat family of
    desktop products:
    http://www.adobeforums.com/cgi-bin/webx/.3bbeda8b/

  • Preserving HTML links when converting Word docs

    I created a document in MS Word for Mac 2011 (ver 14.5.2)
    When I used Adobe Pro 11 to convert the document into pdf format, all the HTML links are lost. 
    I have tried converting from MS Word, opening the word version with Adobe Pro, printing from MS Word to pdf.  Nothing works. Even opened the MS Word document using Apple's Pages software, re-formatted and then converted to pdf.  Still no live links.
    Best work around so far is to convert and then use the edit feature in Adobe Pro to re-insert the HTML links as invisible rectangles on top of the still-blue-and- underlined text.  So to the user it looks like the html links are still live, but what a pain for editor.
    I have seen this issue raised in other posts, but none of the answers seem to work. And the work around described above is clearly less than ideal.
    Very curious, as reading other posts, the issue apparently does not arise when the word doc converted from a Wintel computer.  But I can't imagine Adobe writes software one way for Intel and another for Mac.

    Imagine it. this has been 15 year fued between Microsoft and Adobe.  Adobe Claims that Mac office doesn't hav ethe proper hooks for URLs. Microsoft says the fault is with adobe.
    Since a Word Created file will work when opened in the windows version  and saved as a PDF, the links work just fine. Just opening and not saving, but converted to Pdf does nothing to the actual Word File.
    They had it fixed last year  in Acrobat X if your dropped the file on to Acroabt directly. But broke it again with the upgrade to XI.
    IF you have iWork and Open the word file in Pages then exported as a Word.docx file then create The PDF the links will become active.  Also if you Open in OpenOffice and export as docx file the resulting PDF when open in Word and PDF is Created the links will become active.
    If you have neither you will have to open the PDF and add the links. Note the Links will be hot (active) but the links will not turn Blue and  be Underlined
    Mac Office2011 is a Conversion of Office2010/2007 code.  So there should be no pproblem.
    Also Don't use the Save As . . .  PDF Method. Instead go to Print Menu  click on PDF wait for context menu > the choos Adobe Quality PDF or Adobe PDF (uses Adobe's PDF engine).
    wait for next screen that shows qualtity leave as sent unles you need specific job options. click okay then next screen File name. Rename as necessary the browser to desired to location then click save.  Or you can drop the saved Word document (with Word quit.) on to Acrobat and after a minute or so the PDF will be created. (Using this method in AcrobatX would actully show URL s or Mailtos as active - They broke this in Acrobat XI PDF still can be created but hot links no longer work).
    Well it seems it does work on occasion  see: http://www.screencast.com/t/cib2kcYG

  • Action to Convert Word doc to pdf, error: the process cannot access the file because it is being used by another process

    I am simply running an action that converts all Word 2010 docs within a directory into pdfs in another directory. The Word doc is closed.
    This is performed within Adobe Pro X.  The directory to look in has been set.  The directory to save in has been set, and is different.
    The error message pops up after I run the action.  If I click the OK button, the 'save pdf file as' box pops up, with Adobe printer's default save directory
    (not the same as the above two) selected.
    If I click Save, accepting the meaningless file name (ADPD5A5.pdf in this case) the problem goes away.  If I chose cancel, the problem also goes away.
    I don't want to save this pdf as anything other than what is set up in the action.  How do I stop this from happening?
    I've unchecked 'prompt for Adobe pdf file name' within the Word Adobe preferences, but to no success.
    I will ultimately be converting scores of docs into pdfs, and cannot have to interfere with each one.
    This worked fine on my XP machine, but now in Windows 7 64 bit (new machine, new Adobe install) it is causing this problem.

    A bit of a confusion on my part;
    Now we have created these REPORTS using Basic Crystal Report 10.5, which comes bundled with Visual Studio 2008 and .Net Framework 3.0. Now on our machines, we have never experienced any issues.
    Going by the above, you should have references to CR assemblies of version 10.5.3700 only. No other references.
    Now, looking at this paragraph:
    BUT on the DEV server (web server) which has .net Framework 3.0 and in its GAC its has CRYSTAL DLLs version 11.5 (required to create an Object of ReportClass and its related functions) ; sometimes we get the following error while exporting crystal report to pdf:
    I wonder what runtime was deployed to the server. E.g.; if you are using CR 10.5, your assemblies will be 10.5.3700 and you should be deploying the following runtime (depending on 32 bit / 64 bit, etc.):
    CRRedist2008_ia64.msi
    https://smpdl.sap-ag.de/~sapidp/012002523100006255262008E/CRRedist2008_ia64.zip
    CRRedist2008_x64.msi
    https://smpdl.sap-ag.de/~sapidp/012002523100006255272008E/CRRedist2008_x64.zip
    CRRedist2008_x86.msi
    https://smpdl.sap-ag.de/~sapidp/012002523100009351342008E/CRBasicVS2008_redist_x86.zip
    One way to check on what is actually loading is to use the [Modules|https://smpdl.sap-ag.de/~sapidp/012002523100006252802008E/modules.zip] utility.
    - Ludek

  • Convert Word doc to PDF

    I need assistance on this issue:
    "Enter Description of Issue:
    We are trying to implement a solution to automatically convert Word documents generated by Siebel to PDF's in order to mail them to customers.
    I see from other support requests you advice to find 3rd part software to do this. Can you tell me if you know of any 3rd party software that another Siebel customer has been able to use to do this?
    We wish to call this software fom script or workflow so that the converted document can then be attached back into siebel and mailed to a customer.
    I understand the principle of how we can get documents from the file system and then using com or a command line call an application that will do the conversion, but as yet we have not found a good 3rd party software to do the conversion."
    So far, I suggest one Enhancement Request(12-161Y57N) to customer but seems is not enough.
    The last update from customer side, was:
    "Is it possible to just give me a plain answer to my main question.
    Do you know of any other customers who have similar functionality and do you know what application they sed to do the conversion? "
    Do you have any idea on regards on PDF converter?
    Edited by: user808626 on 05.06.2009 02:49

    Hi,
    Can we convert the word doc to PDF using PI intarface.
    I think it is not possible convert the word doc to PDF. Since they are Proprietary  format of Microsoft and Adobe respectively
    my source system sends a doc file & I have to convert it into a PDF doc and then further I have to sent it to target,
    You might have to convert the word document to PDF using available software and then send to target system
    You might have to develop some module program to convert.
    There is one similar blog which explains conversion from XML to PDF. It might help you
    /people/divya.vidyanandanprabhu/blog/2005/06/28/converting-xml-to-pdf-using-xi
    regards
    Ramesh

  • Trouble creating a pdf converting Word doc ..."Could not find the application that created the file"

    Hello,
    I am working with Acrobat Pro 8 and am trying to create a pdf by converting a word doc. When I try that, I keep getting an error message, " Could not find the application that created this file...please select a file created by an application that resides on your computer." I can always convert a word into pdf first and then insert it into the pdf project that I am working on, however I have multiple files and I really would like to bypass that long step.
    I found another thread in this forum which talks about a simillar issue (http://forums.adobe.com/thread/429585).I tried the solution suggested there by Bill@vt regarding the print menu. I am not really sure if t have distiller installed, so I tried opening it in acrobat, but it failed. During the process, I got the follwing message "Check the Status column for a list of files that could not be printed".I do not have any clue how to check for AcroTray running in the background.
    I would really appreciate any help.
    Thanks!

    If Distiller failed to open, it sounds like you need to do a repair of your Acrobat installation. Have not heard that one before!

  • Why do lines show up after converting Word doc?

    Acrobat X Pro
    After converting a regular Word doc, which doesn't 'appear' to contain lines around the paragraghs, contains lines in the PDF. I believe I have chosen the highest quality in the convert settings, and cannot figure out why I'm getting this junk in the PDF. I'm only having issues with a Word file received from the same person.
    How do I clean up the Word doc before converting, I guess is the real question...
    Confused!

    George, thanks for your patience with me! I created a shared workspace via Acrobat.com...but not quite sure how to share it with you... I think I emailed the forum at:
    discussions-community-acrobat-creating__editing_&[email protected]
    Please let me know what I need to do to share the workspace. Thank you again.
    Rhonda

  • Problems importing a Word doc into Robohelp HTML

    I have a 116-page Word document with 13 chapters. When I
    import this document into Robohelp HTML as a winhelp output file,
    only two topics are created, rather than 13. On the Conversion
    Options window, I select to have new topics created by Word style
    "Heading 1" which are my chapter titles. Why doesn't Robohelp
    create the topics, and what should I change to faciliate that?
    Also, why don't my numbered lists from Word stay numbered in
    Robohelp? Is there a way to automate numbered lists?

    Thanks for your reply.
    When I insert .gif files JDeveloper ends with a message saying "Process exited with exit code 0". I then go and check in the database and I find the image added to the table.
    With a word doc, JDeveloper does not give that message. No message at all regarding what the status of the process is. And the document is not added to the database. No error messages too. Could this be an issue with Oracle?

  • Problem converting word doc into pdf

    I've just installed adobe acrobat 6.0 onto my laptop
    . Whenever I try to create a pdf file from a word doc it says there is a problem and will have to run in repair mode/ It then goes through the 'retrieving required info' instructs to restart the computer. Once Ihave done that though and retry, it does exactly the same thing.

    There is an easy and effective way to convert word to PDF through Microsoft word 2007. You can download Microsoft Save As PDF add-in from Microsoft.com.
    Also a newly release one Office 2007 Service Pack 2 (SP2) has built-in the add-in.
    1. Start Microsoft Word 2007
    2. Open a .DOC document and edit
    3. Select from main menu “Office button”->”Save As”
    4. Select “adobe PDF”.
    More you can refer this column of PDF Converter, which includes some tutorials about converting PDF to other files.
    Glad that you got it working.

  • Unable to copy material or import Word Doc into RoboHelp 9 (Suite 3)?

    I had this problem for awhile until I discovered that I was trying to import material from older word documents. Just opening the word doc in Office 10, saving it as a docx file before trying to copy and paste cleared this up. Pictures and text come across easily in RoboHelp 9 and Photoshop now.
    PDF files are hit and miss. I think it may be due to the same type of problem... earlier version creation on the part of the PDF. sometimes they import great, just like they look in PDF format, sometimes they don't are are a big mess. I have had to copy and paste sections, recreating the look of the original pdf in a RoboHelp page.
    Backwards compatability seems to be an issue that keeps cropping up in this suite... or am I doing something wrong, missed a simple control somewhere?

    I think you mean Office 2010. Office 10 is Office 2002,
    I'm not quite clear whether you mean import in the sense of File > Import or copy and paste as you refer to both. File > Import from older versions has not given me any problems. Cut and paste is not something I do much of but again it hasn't given me problems.
    Cut and paste doesn't require any instructions. Importing is covered on my site.
    See www.grainge.org for RoboHelp and Authoring tips
    @petergrainge

  • Can't convert Word doc to pdf

    In the past, I have used both the adobe drop down menu in Word (Office 2007 version) and opened office documents in Adobe (Professional 8) to make pdfs, but now neither of those work.  If I go thru Word, it looks like its working, but then you see the Word doc instead of the pdf version, and if I search for the newly created pdf, it doesn't seem to exist.
    When open Adobe and create pdf that way, it starts converting, and then says there has been an error and PDFMaker cannot convert the document.

    If you are Windows, have you tried repairing your installation?
    If you are on a Mac, have you deleted your Acrobat preference files?

  • Converting Word Doc to PDF Form

    I am trying to convert a word document into a PDF Form.
    I have tried running the 'Form Wizard' in Acrobat 9.x Pro. I have the current version, just can't remember the rev. number.
    Supposidly the Form Wizard will recognize areas of the word doc as fields and insert fields automagically. I have tried the wizard several times from within Word 2007 and Acrobat Pro. no luck. Nothing is recognized.
    Any ideas? I don't want to have to manually re=create the form unless I have to.
    I am attaching the PDF doc and hoping someone can help with this.

    I know it's user to user, but I'm an optimist, and figured I'd toss in a UX suggestion while I was at it.    Apologies if that aside was misplaced.
    I'm pretty sure none of the "fields" I made were actual form fields according to Word, they were just things like text boxes, or, more frequently, tables (the doc I was working from had values filled in where form spaces should go, so I frequently used text -> table to keep the formatting as consistent as possible, then deleted the filled-in values).
    One of the reasons I wanted to do it this way is that it can sometimes be a pain to line up the form fields in Acrobat such that the text when filled in lines up with the already-present text (or am I missing a trick?)
    Also, as an update, I tried PDF-form-ifying just page 1, and got the same error, then tried PDF-form-ifying everything but page 1, and again, same error.

Maybe you are looking for