Cost assignment in travel expense

if we don't use the FI module, should we activate the cost assignment in travel expense?
how to deal with this problem?
thx

Hello,
Dummy cost center are being created following the same process like actual cc, the only important thing is that it should be linked to dummy profit center as well and finally to clear it before month end, so as not to affect the BS Reporting.
While creating the profit centre in tab u2018Indicatoru2019 you get an option of making the profit centre as Dummy.
Hope it helps you.
Thanks,
Vaibhav

Similar Messages

Cannot able to assign Operation number for Order for Change cost assignment in Travel

All dear Gurus,
During the creation of travel request in NWBC suppose if an employee opted to change cost assignment. And he selected order from Accounting Object and given an order. He is not able to select it because he is getting an error when he click on Accept.
The error is " Order 1000000160 requires assignment to an operation number "
In ECC we have an option called Enhance Cost assignment through which we can choose the operation number. But no such option is available in NWBC.
Kindly help me to solve the issue.
Regards,
Namsheed.

Hi,
Business Area is a Required entry for G/L account 1180 300000.
So
Go to FS00, and check Filed Status Group,for G/L account 1180 300000
Go to OBC4, check the Filed Status Group, what u have mentioned for the G/L account 1180 300000.
Go To material management segment and put optional entry for the field of Business Area and save.
Now try ur transaction.
Regrads,
Biju K

Cost Assignment Change on Header Level

This User changed the cost assignment at the top level to an internal order;
however, it did not apply to one of the hotel charges.
The other charge on the same date for the same vendor did change.
What caused the one transaction to remain with a cost center instead of internal order?
It was our understanding if the User changed the cost assignment at the top level it would be applied to all transactions in the report. Is this not correct?

Got the Solution from Development Colleagues:
If a traveler change the cost assignment from cost object A to cost object B at the top level of an expense report, then all expenses which are assigned to the cost object A at change moment(!) should get the new cost assignment to cost object B.
All expenses which are assigned to a different cost objects as A will be not changed!
Example 1:
Step 1. Traveler created an expense report with the cost assignment to cost center A
Step 2. Traveler added 3 expenses
=> Expected result: all 3 expenses should get the assignment to the cost center A
Step 3. Now traveler changed the cost assignment on top level of the meeting request to the project B
=> Expected result: all 3 expenses should get the assignment to the project B
Example 2:
Step 1. Traveler created an expense report with the cost assignment to cost center A
Step 2. Traveler added 3 expenses
=> Expected result: all 3 expenses should get the assignment to the cost center A
Step 3. Traveler changed manually the cost assignment of one expense to internal
order D
=> Expected result: 2 expenses are assigned to the cost center A and one expense is assigned to the internal order D (because of manually change!)
Step 4. Now the traveler changed the cost assignment on top level of meeting request from the cost center A to project B
=> Expected result: only 2 expenses which were assigned to the project A are now assigned to the project B, the one expense which was assigned to the internal order D should be still assigned to the internal order D (it is not assigned to the cost center A and therefore not affected by the change from cost center A to project B).

PR05 Cost Assignment cost center default

Hello,
I want to have the employee's cost center defaulted on the PR05 screen.
I want to default it at the Entire Trip's Cost Assignment.
I am aware of the user exits available, however, i need to know if there is a way to default it without using the user exits.
Thanks,
Jerry

Hi jerry,
By default, all trip cost is charged to employee's cost centre ( even if you have not been mentioned any cost centre) otherwise as per calculation guidelines.
http://help.sap.com/saphelp_46c/helpdata/en/e6/3152a396d811d194c100a0c92946ae/content.htm
if you want to strict that trip shall be charged only employee cost center, then you have to change following.
Cost assignment specification: Complete Trip RP_TRAVEL_COBL_1700
Following is the more help available for your information.
I hope it would serve your purpose..
Best Regards,
Muhammad Umer
Set Up Variable Layout for Account Assignment Objects
The travel expenses accounting dialog contains the option to record cost assignment specifications for the complete trip, additional destinations (stopovers), receipts and the kilometer/miles distribution.
The user is provided with two options for this purpose: The entry area Alternative Cost Assignment to Master Cost Center in the travel expenses dialog, or the Enhanced Cost Assignment function.
Travel Management offers five different coding blocks that you can use to control the cost assignments within Travel Expenses accounting.
In this IMG activity you define the screen layout for the account assignment objects - the selection and order of these objects. In addition you can specify the field characteristics for each of the account assignment objects.
You can make these settings in relation to a specific user or the organizational assignment of the employee.
To do this, copy the return value from the feature TRVCO as a variable key into the key of the fields with which you want to set up the coding block.
Note
The feature TRVCO is only evaluated during screen layout of a coding block if it is assigned to the corresponding function module in the view Screen modification for assignment data. This view can be accessed using the entry Check assignment of feature TRVCO to coding blocks in the selection screen for the IMG activity Set up variable layout for account assignment object
In the standard version feature TRVCO is assigned to function modules. You should not change the following assignments:
Coding Block for Function Module
Cost assignment specification: Complete Trip RP_TRAVEL_COBL_1700
Cost assignment specification: Receipts RP_TRAVEL_COBL_1701
Cost assignment specification: Destinations RP_TRAVEL_COBL_1702
Cost assignment specification: Miles/KMs Distrib. RP_TRAVEL_COBL_17
Activities
1. Check the assignment of feature TRVCO to the function modules for the coding blocks using the appropriate action in this activity.
2. You can create new entries as follows:
a) Choose the action Account assignment object: Cost assignment specification: <appropriate entry area> in this IMG activity.
b) In the variable key field, enter the required return value from the feature TRVCO.
c) Enter the name of the field needed in the Variable name field.
d) Specify the field attributes for the field.

Change default cost assignment specification

Hello,
I do have an organisation which assignes all travel expenses to (project) orders instead of cost centers.
Is there a way to change the default cost assignment (cost centers) to (project) orders on the travel expense WebDynpro?
As there is no project order maintained in any employee related Infotype this should force the traveller to select the appropriate (project) order from a list.
Thanks for your feedback,
Wolfgang

Hello Wolfgang
Good news you can do this by customizing
You can even hide unused cost objects if you need only orders.
This can be customized here : Financial accounting (new) => travel management => Employee Self-Services => Interface Configuration for web dynpro interface in travel management => Set up variable layout for account assignment objects
Hope this helps
Mathieu

Changing cost assignment after posting advance

Hi Friends,
I have a problem;
I create a travel request (TRIP) with some advance request
Cost is charged to Cost center 100%
Settle the request, post the adance(PRFI, PRRW)
Enter expenses,
Change cost assignment to WBS element in PR05
Post the trip
it posts to same cost center, not to WBS element
Please note that i post the trip in accounts depending upon activity type. For WBS, we have different account
If there was no advance posted, the WBS change takes place correctly.
any solution please!
Thanks and regards!

Hi,
Till you create an expense report you will be able to change cost assignment, but once expenses is created no changes can be made to the cost assignment.
And also, while posting you can change the cost assignment either from cost center --> cost center or WBS --> WBS and not vice versa.
Hope this helps.
Regards,
S.Srikanth

Show WBS Element as Default in Travel Expenses - Cost Assignment

Dear All,
As per Standard Cost Center is shown as default in drop down in Travel Expenses. I want to enable WBS element as default.
How can I make wbs element as default drop down.
Regards,
Kamal

Hi Kamal,
The standard SAP has Cost Center as the Default in the Cost Assignment. If you want to make the WBS as "Default", then coordinate with the ABAP to make it customise for the WBS as default.
Hope this helps.
Regards,
S.Srikanth

Portal - Travel Expenses - Cost Assignment of Trip

Greetings SAP Experts,
Need some assistance. Have a request from our client in SE Asia to have as read-only the "breakdown percentage" for the cost object when the employees are processing their travel expenses in the portal. I have looked everywhere in config to have this as read only and cannot find the area where it is done.
Any help would be greatly appreciated.
Thanks,
Jim

Hi Kamal,
The standard SAP has Cost Center as the Default in the Cost Assignment. If you want to make the WBS as "Default", then coordinate with the ABAP to make it customise for the WBS as default.
Hope this helps.
Regards,
S.Srikanth

ESS: Travel Management Cross Company Cost Assignment

Hi All,
We have one scenario in (ESS) Travel Management.
While raising travel request, employee is having the option of selecting Cost Assignment
where in employee selects WBS Element and Cost Center.
Here in we have two company codes
1. 1000
2. 999
Now employee belonging to company code 1000 should have option to select WBS of company code 999.
Currently system is throwing error
The CO account assignment object belongs to company code 999, not 1000
Now if we change this error message to warning message it will impact on all other
applications running in R/3.
This requirement is only limited to Travel Management.
This application uses following webdynpro application,
FITV_VC_COST_ASSIGNMENT
Please provide the appropriate solution either technical or functional.

System will follow the strict rules while posting transactions to cost objects by the employees.
The user is authorized to post only in 1000 but not in 999. so he can't post to 999.
People with authorization to post to 999 can do it.
But the main thing is, Cost centers are belongs to only one company code so U can't post this transaction to 999.
The transaction which u r trying is seems to be cross company code transaction. Cost objects should relate to the company code where U r posting transaction otherwise u cont post it.
IF possible provide more details.....

Travel Expenses settlements against Service Order/WBS Element/Project Ord

Hi Experts,
I have one req. in Travel Expenses, i.e. need to settle travel expneses against Service Order/WBS Element/Project Order.
Can you guide me how to do this req.
Thanks & Regards
Rajesh

Hye mate,
This is possible for sure what you need to do is to go at travel request . In travel Request there is an option of Enhanced Travel cost/ Alternative master cost center. if you click on it . you would find an option of cost assignmnet click on it
there you would have option , like an excel sheet like fields of the cost centre, wbs element, profit center, order number what eve is requred and save it.
now the cot of trip would go that particulat cost center or der numbe or WBS rather then the cost center assigned at master data in ifototype 0027.
Regards
Waqas Anwar

Travel expenses posting for Intercompany

Hi,
Pl advised how do we post a travel expenses for an inter-company transaction. This is an integration between project management module and travel expenses as well as FI/CO and Travel Management System.
Company code EC01 and EC04.
Resource from EC04 was utilised in EC01 project. We are trying to post the travel expenses for resource EC04 into EC01. So the expenses can appear in both client invoice (EC01 invoice, as travel expenses was payable by client and EC01 basically help to collect on behalf for EC04). The next will be inter-company invoice (EC04 will need to billed EC01 for the resouces/travel expenses incurred in EC01 project)
We are trying to make use of the cost assignment feature in 'TRIP' by indicating the network and network number. Still unable to generate inter-company travel expenses. Pl advised what should be the correct way of posting.
Thank, Karan

Hi,
My suggestion would be to go with the DIP Profile with the material determination.
In your case it would be the travel expenses.
Create a WBS elemenent where these services are being used and make it as billing element.
Assign a sales order with this this material and assign this DIP Profile in Sales Tab-B.
DP81, ODP1 are the Tcodes you can look for..
Reward points if found useful.
Thanks..

Employee Travel Expense Payments via ACH

Hello,
Currently we use SAP's T&E module and post the costs via an employee vendor record and then subsequently pay the vendor.
Currently this is done by check.
What we would like to do is pay via ACH and increase the frequency of payments.
The issue or concern is the storage of the employee bank info.
Has anyone come across this scenario and have any guidance?
1) As a first option we would look enter the bank info on the vendor master.
Technically, if we add the employee bank info to the employee vendor record this would work just fine, but the security on vendor bank master could be an issue. Does anyone have any insight or experience on 'encrypting' or securing this bank data.
Thanks for any and all input.
Rob C.

Hi,
Let me explain you from the beginning.
1. Create Travel Expense Type ( The one which is visible in PR05): follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Travel Expense Types > Create Travel Expense Types for Individual Receipts.
Create the required travel expenses there.
2. Assign wage type for the travel expense types created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Wage Types for Interfaces > Assign Wage Types to Travel Expense Types for Individual Receipts
when you go into this path, you will find the travel expense types which you have created in the earlier step. Select the expense type for which you need to assign the wage type and click the magnifier icon which is available in the left top. You can assign the wage type then.
3. Assign symbolic account for the wage type created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Define Assignment of Wage Type to Symbolic Account.
Assign a two character symbolic account with a prefix "+".
4. Assign GL accounts for the symbolic account assigned: follow the path- Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Conversion of Symbolic Account to Expense Account.
Double Click HRT there, it will ask for chart of accounts, give your chart of accounts and then press enter. In the screen, select new entries, enter the symbolic account and its corresponding GL account.
note that instead of entering the prefix "+", you have to enter 1 as prefix here.
Save your entries.
As for as employee vendors is concerned, please create a vendor account in FK01 and then assign the personnel number of the employee in the vendor master record. The system will automatically pick up the employee vendor number with its personnel number.
Trust this clarifies.
Best Regards,
Raj

Travel expense accounting program

hi all
I need to ask about travel expense accounting program.
The standard feature TRVPA does not have "expense type".
The requirement is to settle trips based on expense type, any idea how this can be achieved by user exits or other features?

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

"Travel Expense - cProjects" without accounting integration

Working with cProjects 4.0 (as a stand alone system), can I have time and effort captured against task of cProjects' project? I am looking for a scenario where a consultant assigned to a task in cProjects would capture time and also travel expense corresponding to that task (transport / boarding / lodging) expenses in CATS. Can this be done? Where can I retrieve this data from (table name)?
Accounting integration is not to be done. I am only looking for the manual entry of data from the consultant (resource) to be stored in some table in the system from which I can retrieve the data.

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

Travel Expense Manager (tcode:PR05), how to auto remove record?

Hi, all,
In Travel Expense Manager (tcode:PR05), after u select a trip for a certain personal number, u will go into details screen. Then when u select a single receipt from the below tab called 'Receipts' and then click the 'Enhanced Cost Assignment' button at below, u c pop-up screen appear. Inside the pop-up screen, under the 'Enhanced Cost Assignment for Entire Trip' there there will be some row of data. So, now my problem is how to delete whole row of data based on cost center? Is there any enhancement like user-exit or what can be used?
Thanks in advance.

Dear,
Enhanced Cost Assignment for entire trip will come from the reciepts what user entered.
Try by deleting the reciepts.
Regards,

Cost assignment in travel expense

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