Creating photo archive/catalog

Using iPhoto 08 on a grant-funded Mac Book Pro to create an archive/catalog of historic photos for a garden conservancy. Probable outputs: to Power Point for presentations and website for display.
1) How to export "Description" data from iPhoto along with the image, title, and keywords?
2) Is there more appropriate Mac-compatible software than iPhoto to create archive/catalog records of photos and export the data and images?

Both iPhoto and Aperture are aimed squarely at Photographers rather than Librarians. The features are designed to help the photographer process the output from a shoot to a usable format, and the databasing is aimed at making photographs easily found. From your description the entire Photographers end is wasted for you. It’s the DB that’s of interest.
To your specific questions:
--The sidebar data input area displays in very small font size, which makes it difficult to enter and edit data efficiently. Is there a way to increase (to full-screen size?) both the image and data entry areas when working on an image
Just like any app on your Mac, you can drag the bottom right hand corner to make the app full screen. No, there is no way to increase the size of the display font.
As imported, the jpeg file number appears in the Title area. I would like to change the Title to a descriptive one; e.g., "Longthorpe Garden, front entrance," for future display purposes. To preserve the jpeg file number, I've been moving it into the Description area, following general notes about the image. In iPhoto is there a better place to put the jpeg file number? Could that field be sorted upon? Can additional fields (e.g., File Number) be added to the iPhoto file manager structure to customize it? Could that field be sorted upon?
There’s no need to move the JPEG file number. That’s the *File Name*. It remains the File Name even though you add a title to the photo. You can search - either in the Search box at the bottom of the Window, or by using a Smart Album (File -> New Smart Album) on either the File Name or Title. The sorting options are in the View -> Sort Photos menu. You have more sorting options on more metadata in Aperture.
--date: for the Conservancy archive the most important date is the date the photo has taken (1927, 1957, etc.). Currently I'm adding this date to the Description field, following general notes about the image, and before the jpeg file number. Is this the best (only) place to put historical date information? Can other fields (e.g., Date of Image) be added to the iPhoto file manager structure to customize it?
Again, no need to do this. You can edit the date of any photo in the Information Window (click on the ‘i’ lower left) - the date field is perfectly editable.
I think you need to look at other options. The standard database app on a Mac is FileMaker Pro. A little daunting at first, but it’s not too difficult to create a database structure that meets your specific needs. Other apps that you might look at include MS Expression, Extensis’ Portfolio. There are other options I’m sure: search on MacUpdate
Regards
TD

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jimfeet wrote:
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Too many photos in catalog ??

Greetings Everyone,
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I know this is quite a bit for any question, never mind a first one, but any and all help is appreciated. Thank you all who have the time to respond, Hanic

I've been using LR3 since Beta 1.(no previous LR experience). I transferred about 11000 photos from PSE 3 to LR3. Did lots of processing, keywording etc and whittled the total to about 8300. I really liked the process and enjoyed the new access I had to my photos. Next step was to hook up my archives of about 50,000 photos backed up on an external HD. Initailly all went well, but after about 10 sessions of deleting duplicates and adding keywords, the program got stuck on a selection of about 20 photos and attempts to move away resulted in a microsoft window stating that there was a problem and LR3 had to shut down. I couldn't get past this, so I called Adobe Help. The tech wasn't very helpful. She said the max number of phots in a catalog was 10,000.
This is a total piece of misinformation provided by Adobe Tech Support. There are many people with catalogs over 10,000 images. In fact, there are people with catalogs over 500,000 images working properly. Please read this thread. Please optimize your catalog regularly to improve the speed.
How do I breakup my 50k archives into 10K chunks?
Simple. Don't do it at all
I really do like the program, but the lack of even a guide book is irksome. I have alot of trouble getting the info I want off the net. I am the book reader type. Love to thumb thru the pages and index and make marks all over the pages I want to use for a project. Anyone found a book tha't's wriiten as intuitively as the program works. I generally don't care for Kelby's style.
There are many books, and I agree, I don't like Kelby either. My preference is for Martin Evening's book.

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http://help.adobe.com/en_US/ElementsOrganizer/8.0/Win/Using/WSae2ea3b149d0c3591ae939f10386 0b3d59-7e7a_WIN.html
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http://www.prettypollution.com.au/business-catalyst-blog
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