Creation of PDF in SAP per Vendor - Remitance Advice

Hello Everybody,
We have come up with a requirement.
We are sending the remittance advice automatically to vendors once the payment run is executed via transaction F110.
The remittance advice will also be saved on the desktop of the user in PDF format, so that in future if the remittance advice is not delivered to the vendor then the user can send a copy to the vendor.
A spool will be created after F110 is executed. With the spool number we can convert the forms into PDF.
Now the issue is Only one PDF document is created for one spool. One spool will have the advices created for multiple vendors. We requrie one PDF document per vendor. That is each vendor should have different PDF document.
Let us know you views on this .
Regards,
MG

Did you develop a custom program to output the file on to the users computer? If so you may be able to modify it. I'm familiar with the standard program that will let you e-mail the PDF but didn't realize it would save it to the local machine, especially as it's run as part of a background job and would have thought it would drop it on the application server.
That said depending on the number of vendors you have saving one PDF per vendor I think would be more of a pain. We for example pay 1,000s of vendors a week so looking through the files, even it it were somehow named intelligently (vendor #, payment date, etc.) may take some time. There are 3rd party apps that let you print to a PDF or modify an existing PDF.
For example CutePDF allows you to print a document and save it to a PDF. What I'm thinking is just open the large file that contains all of the vendor remittances, search on the vendor #, and then print the pages you need to a PDF file which can be e-mailed. Or use some PDF modify/creation program to just save the pages you want to a new file and e-mail that out. May be less clunky than CutePDF but I don't have an app like that installed. Not exactly what you asked for I know but a possible solution.
Good luck.

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[code
*& Report ZHH_TEST_CODE3                                              *
REPORT ZHH_TEST_CODE3                          .
DATA: it_attachment TYPE soli OCCURS 0 WITH HEADER LINE.
Hold contents of attachment file for use by email
perform send_email USING '[email protected]' 'C:\TEST1.PDF'.
FORM send_email USING p_email p_filename.
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          lt_objhead LIKE solisti1 OCCURS 1 WITH HEADER LINE,
          lt_objbin LIKE solisti1 OCCURS 10 WITH HEADER LINE,
          lt_objtxt LIKE solisti1 OCCURS 10 WITH HEADER LINE,
          lt_reclist LIKE somlreci1 OCCURS 5 WITH HEADER LINE,
          l_document_data TYPE sodocchgi1.
DATA: l_att_lines TYPE i.
CHECK NOT ( p_email IS INITIAL ).
CLEAR:    lt_reclist, lt_reclist[],
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          lt_objtxt, lt_objtxt[],
          lt_objbin, lt_objbin[],
          lt_objpack, lt_objpack[].
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Read in file to attach to internal table it_attachment
PERFORM read_attach_file USING p_filename.
CHeck that attach file has been read
CHECK NOT ( it_attachment[] IS INITIAL ).
Body of email
MOVE 'This is the body of email' TO lt_objtxt.
APPEND lt_objtxt.
l_document_data-obj_name = 'Xtract'.
Title of email
MOVE 'This is the title of the email' TO l_document_data-obj_descr.
l_document_data-sensitivty = 'O'.
l_document_data-expiry_dat = sy-datum + 10.
l_document_data-doc_size = STRLEN( lt_objtxt ).
Settings for e-mail body
CLEAR lt_objpack.
lt_objpack-head_start = 1.
lt_objpack-head_num = 0.
lt_objpack-body_start = 1.
lt_objpack-body_num = 1.
lt_objpack-doc_type = 'RAW'.
lt_objpack-doc_size = STRLEN( lt_objtxt ).
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Settings for e-mail attachment
DESCRIBE TABLE it_attachment LINES l_att_lines.
READ TABLE it_attachment INDEX l_att_lines.
CLEAR lt_objpack.
lt_objpack-transf_bin = 'X'.
lt_objpack-head_start = 1.
lt_objpack-head_num = 0.
lt_objpack-body_start = 1.
lt_objpack-body_num = l_att_lines.
lt_objpack-doc_type = 'PDF'.
lt_objpack-obj_name = 'email'.
lt_objpack-obj_descr = 'KANBAN'.
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make recipient list
lt_reclist-receiver = p_email.
lt_reclist-rec_type = 'U'.      "OUT OF SAP user
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send mail with attachment
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EXPORTING
document_data = l_document_data
put_in_outbox = 'X'
TABLES
packing_list = lt_objpack
object_header = lt_objhead
contents_bin = it_attachment
contents_txt = lt_objtxt
receivers = lt_reclist
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too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8.
If sy-subrc = 0.
write:/ 'successful sending'.
else.
write:/ 'failure in sending'.
endif.
ENDFORM. " send_email
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        h_filename LIKE rlgrap-filename,
        doc_length LIKE soxwd-doc_length,
        f_cancelled LIKE sonv-flag,
        file_put_to_kpro LIKE sonv-flag,
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        l_filetype TYPE rlgrap-filetype.
l_filetype = 'PDF'.
def_filename = 'TEST1.PDF'.
REFRESH it_attachment.
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EXPORTING
default_filename = def_filename
filetype = l_filetype
path_and_file = 'C:\TEST1.PDF'
*no_dialog = 'X'
IMPORTING
filelength = doc_length
f_cancelled = f_cancelled
act_filename = act_filename
act_filetype = act_filetype
file_put_to_kpro = file_put_to_kpro
TABLES
objcont = it_attachment
EXCEPTIONS
file_read_error = 1
invalid_type = 2
x_error = 3
object_type_not_allowed = 4
kpro_insert_error = 5
OTHERS = 6.
if sy-subrc = 0.
write:/ 'file uploaded'.
else.
write:/ 'problem in uploading'.
endif.
ENDFORM. " upload_file
[/code]
And I promise to return and reward the answers.
With Regards,
Raja T.

Hi,
Check the sy-subrc value while reading the attachement in the function module 'SO_OBJECT_UPLOAD'.If it is not zero,then there is problem there itself.
Check these link for sample coding.
http://www.sap-img.com/fu016.htm
Re: Sending e-mails using ABAP
Have a look at this sample coding also.
FORM SEND_MAIL.
DATA: OBJPACK   LIKE SOPCKLSTI1 OCCURS 2 WITH HEADER LINE.
DATA: OBJHEAD   LIKE SOLISTI1 OCCURS 1 WITH HEADER LINE.
DATA: OBJBIN    LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: OBJTXT    LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: RECLIST   LIKE SOMLRECI1 OCCURS 5 WITH HEADER LINE.
DATA: DOC_CHNG LIKE SODOCCHGI1.
DATA: TAB_LINES LIKE SY-TABIX.
DATA L_NUM(3).
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File Name
DOC_CHNG-OBJ_NAME = 'SENDFILE'.
Mail Subject
DOC_CHNG-OBJ_DESCR = 'Delivered Mail'.
Mail Contents
OBJTXT = 'Object text'.
APPEND OBJTXT.
DESCRIBE TABLE OBJTXT LINES TAB_LINES.
READ TABLE OBJTXT INDEX TAB_LINES.
DOC_CHNG-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJTXT ).
Creation of the entry for the compressed document
CLEAR OBJPACK-TRANSF_BIN.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
OBJPACK-DOC_TYPE = 'RAW'.
APPEND OBJPACK.
Creation of the document attachment
LOOP AT ITAB_DATA.
    CONCATENATE ITAB_DATA-PRODUCTOR
                ITAB_DATA-VBELN
                ITAB_DATA-POSNR
                ITAB_DATA-MATNR INTO OBJBIN.
    APPEND OBJBIN.
ENDLOOP.
DESCRIBE TABLE OBJBIN LINES TAB_LINES.
OBJHEAD = 'ORDERS'.
APPEND OBJHEAD.
Creation of the entry for the compressed attachment
OBJPACK-TRANSF_BIN = 'X'.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM   = 1.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM   = TAB_LINES.
OBJPACK-DOC_TYPE   = 'TXT'.
OBJPACK-OBJ_NAME   = 'WEBSITE'.
OBJPACK-OBJ_DESCR = 'ORDERS.TXT'.
OBJPACK-DOC_SIZE   = TAB_LINES * 255.
APPEND OBJPACK.
Completing the recipient list
target recipent
clear RECLIST.
RECLIST-RECEIVER = '[email protected]'.
RECLIST-EXPRESS = 'X'.
RECLIST-REC_TYPE = 'U'.
APPEND RECLIST.
copy recipents
clear RECLIST.
RECLIST-RECEIVER = '[email protected]'.
RECLIST-EXPRESS = 'X'.
RECLIST-REC_TYPE = 'U'.
RECLIST-COPY     = 'X'.
APPEND RECLIST.
Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
       EXPORTING
            DOCUMENT_DATA              = DOC_CHNG
       TABLES
            PACKING_LIST               = OBJPACK
            OBJECT_HEADER              = OBJHEAD
            CONTENTS_BIN               = OBJBIN
            CONTENTS_TXT               = OBJTXT
            RECEIVERS                  = RECLIST
       EXCEPTIONS
            TOO_MANY_RECEIVERS         = 1
            DOCUMENT_NOT_SENT          = 2
            OPERATION_NO_AUTHORIZATION = 4
            OTHERS                     = 99.
ENDFORM.                    " SEND_MAIL
Check this link also.
http://www.sapdevelopment.co.uk/reporting/email/emailhome.htm
Message was edited by: Jayanthi Jayaraman

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