Credit Memo Appliying in AR (11i)

Dear All,
I have one doubt with the AR credit memo as below:
If I created the credit memo on 1-MAY-09 and transfered the CM to GL on the same day. Now the May-09 period is closed and the only open period is Jun-09. Can this CM apply (Action -> Application) to any positive trx?
Thanks & Best Regards!
Jerome

Vamsi,
When I go to action -> application and click the LOV of the "Apply to", the system gives a error below:
ORA-01403: no data found
FRM-40735: KEY-LISTVAL trigger raised unhandled exception ORA-06502.
Could you please comment?
Thanks & Regards,
Jerome

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Oracle Apps 11i AP Credit Memo & Invoice Link in tables

Hello,
How do we link the credit memo to an invoice from the tables. For example if i know the credit memo number how do i find that credit memo is linked to which invoice.(I believe the table is AP_Invoices_All but not sure which column)
Thank you
Ashok

Hi.
A Credit Memo can be considered the opposite of a Standard Invoice. It can be due to severeal reasons like, for example, when you claim to your supllier that the price for a certain good or service was higher than the agreed he can send you a Credit Memo in the amount of the price difference. You have recorded the Invoice (let's say $100) for the wrong price and now you will record the CM (let's say $10) for a negative amount being that the sum of the two documents correspond to the correct purchase you have done.
This way, the table AP_INVOICE_PAYMENTS_ALL records the CM with a negative amount allowing you to pay the two documents (the positive invoice and the negative CM) for the net amount.
About the journals entries:
Invoice
DR Cost $100
CR Liabilty $100
CM
DR Liability $10
CR Cost $10
Payment
DR Liability $90
CR Bank $90
Hope this helps,
Octavio

DFF Values Default in Credit Memo from AR Invoice

Hi,
We have entered an AR Invoice with DFF values at the Line Level.
We are creating a Credit Memo directly from the Invoice.Almost all the information in the Credit Memo defaults from the Invoice which is being credited. The DFF information is not defaulted from the Invoice Line level.
We have to manually enter them.
Is there someway to default the DFF values from the Invoice onto the Credit Memo ?
We are on R12.1.3
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Hari Charan

Hi Hari Charan,
in 11i this seems to be not possible, as there is an enhancement request available for the same. However for R12 there is a patch suggested by oracle in the below documentation ...Please review the note in detail
Transactions Form Issue: Credit Memo Does Not Inherit Descriptive Flexfields of Invoice [ID 1316534.1]
Regards,
Ivruksha

Solution for viewing AR credit memo relevant to AP invoice

In R12, we no longer have the functionality of applying miscellaneous receipts to credit memos. Using this functionality in 11i, we were able to make payments through AR.
In 11i, we were using API (AR_CM_APPLICATION_PUB.activity_application) for creating and applying Misc Receipts to Credit Memos. In this process, it would first create miscellaneous receipt using API (AR_Receipt_API_PUB.Create_Misc) and then apply it to corresponding credit memo. Then standard remittance process in AR would pick up the receipts and generate a remittance file which would be transmitted to the bank as a payment instruction. Hence, we were not using AP for payments.
However in R12, the above mentioned standard functionality has changed. Now the same API (AR_CM_APPLICATION_PUB.activity_application) creates a receivable activity (“Refund”) in AR and creates an AP Invoice in AP instead of Miscellaneous receipt in AR. This AP invoice can then be paid using Oracle Payments. However, this is making our solution more complex in R12 compared to 11i.
Technical Details from R12
1. In R12 API - AR_CM_APPLICATION_PUB.activity_application is calling API “ar_refunds_pvt.create_refund” instead of “AR_RECEIPT_API_PUB.create_misc”, which creates the AP Invoice.
2. Form - ARXTWMAI is calling one pll in one of the form trigger and in turn the procedure (ar_refunds_pvt.create_refund) is called, which creates AP Invoice.
Un-answered questions:
1. Is there anyway to view the refund in AR independently (Other than going to Credit Memo and see the activities)?
2. How aging and customer exposure in AR are impacted, if payment is not made for the refund AP invoice?
3. Is it possible to drill down to the original credit memos from AP Invoices?
4. Invoice fields like pay group, payment terms are defaulted from the Payables system setups. Is it possible to pass those in the API or can we use different values for these parameters other than payable system setup?

Hi Anil,
Thanks for the response. When an invoice has the exact same distribution accounting as a credit memo then your scenario is valid. I think that scenario occurs when you create an RMA for a particular sales order for example. The RMA would then reverse the exact accounting of the original sales invoice.
However a manual credit memo in AR can be applied to any valid invoice for that customer (from any point in time). At a point in time the auto accounting rules may have been different causing the generated account string to be different for the same customer. We regularly have cases where a credit memo for a customer applied to an older invoice for that same customer has different distribution accounts. The credit memo application journal actually adjusts this so that the accounting in GL will be correct.
ie
Invoice from 01-Jan-2008
DR Receivables Account 130000 -> $1000
CR Revenue Account 400000 -> $1000
Now if you create a manual credit for the item in full today, the entry of the Credit memo might look like this
DR Revenue Account 400000 -> $1000
CR Receivables Account 120000 -> $1000
Credit memo application to apply the credit memo to the original invoice:
CR account 130000 $1000
DR account 120000 $1000
Now this functionality was standard functionality in 11i because I guess the designers realised if there was no "correction" journal then your GL would be imbalanced at an account level.
Rgds
Shankar

AP Invoice - Credit memo - negative payment amount

Hello all,
I am working in 11i oracle apps.
In AP_invoices_all table there is an invoice_id that has a negative amount on it
I understood that it is a credit memo. Can you please explain what a credit memo is and how does it affect a business
Also, when I checked the corresponding invoice_id in the AP_invoice_payments_all table, this invoice has a negative payment amount. What does this mean? How is it going to effect in the journal entries.
Thank you
Bob

Hi.
A Credit Memo can be considered the opposite of a Standard Invoice. It can be due to severeal reasons like, for example, when you claim to your supllier that the price for a certain good or service was higher than the agreed he can send you a Credit Memo in the amount of the price difference. You have recorded the Invoice (let's say $100) for the wrong price and now you will record the CM (let's say $10) for a negative amount being that the sum of the two documents correspond to the correct purchase you have done.
This way, the table AP_INVOICE_PAYMENTS_ALL records the CM with a negative amount allowing you to pay the two documents (the positive invoice and the negative CM) for the net amount.
About the journals entries:
Invoice
DR Cost $100
CR Liabilty $100
CM
DR Liability $10
CR Cost $10
Payment
DR Liability $90
CR Bank $90
Hope this helps,
Octavio

Create payment batches for credit memos

Hi,
I want to create payment batch to pay several credit memos.
When I issue "Select invoices" and "Build payments" processes, it does not select any of credit memos.
I try to add manually the credit memos on "Modify payment batch" window, but after selecting the first credit memo it displays the message:
"You cannot create a negative mount payment.".
Please help me how to create payment batches for credit memos.
Thank you.

Hi Manish,
I am using 11i version.
Actually I followed the advices on this note, but still the same problem, the payment batch does not allow credit memos (as they are with negative amount), even when adding them manually.
Please help me to find where is the problem.
Thank you.

GL journal line for AR Credit Memo application to invoices

Hi all,
We upgraded to R12 (12.0.4) in January-09. Unfortunately we've had various issues with AR that we've been working through with Oracle Support. One of the issues has been the accounting for credit memo applications to invoices not being transferred to GL by the Create Accounting program. Previously in 11i all credit memo application to invoices were transferred to GL. So basically you would have a journal for the invoice, the credit memo and the credit memo application itself. The credit memo application was transferred to GL automatically via the Transfer to GL program and had a journal category of 'Credit memo applications'. There seems to be no comparable journal being created for this in R12.
Does anyone know if the Credit Memo Applications should still generate a journal line in GL? Have any customers reported this as being an issue in R12?
Thanking everyone in anticipation.
Rgds
Shankar

Hi Anil,
Thanks for the response. When an invoice has the exact same distribution accounting as a credit memo then your scenario is valid. I think that scenario occurs when you create an RMA for a particular sales order for example. The RMA would then reverse the exact accounting of the original sales invoice.
However a manual credit memo in AR can be applied to any valid invoice for that customer (from any point in time). At a point in time the auto accounting rules may have been different causing the generated account string to be different for the same customer. We regularly have cases where a credit memo for a customer applied to an older invoice for that same customer has different distribution accounts. The credit memo application journal actually adjusts this so that the accounting in GL will be correct.
ie
Invoice from 01-Jan-2008
DR Receivables Account 130000 -> $1000
CR Revenue Account 400000 -> $1000
Now if you create a manual credit for the item in full today, the entry of the Credit memo might look like this
DR Revenue Account 400000 -> $1000
CR Receivables Account 120000 -> $1000
Credit memo application to apply the credit memo to the original invoice:
CR account 130000 $1000
DR account 120000 $1000
Now this functionality was standard functionality in 11i because I guess the designers realised if there was no "correction" journal then your GL would be imbalanced at an account level.
Rgds
Shankar

Error while adding A/P Credit Memo!

Error while adding A/P Credit Memo..........
'G/L Accounts' (OACT) (ODBC-2028) Message - 131-183
Please advice me .....
Thanks...

Hi
Check this thread this may help you.
[Re: AP Invoice - No Matching Account Error]
Regards
Balaji

Credit memo generate in case of free goods

Dear Friends
one material price is rs450/- and with 5+1 when customer place order 5 pc that time system delivery 6 bec 1 is free. when customer return 1pc then what will be the credit memo pricing for each material.
Thanking you
Arun

Dear Friends
I am just clearly adding question with exact requirement.
material per pc 450/- and scheme is 5+1
order qty 5 Price is 450*5=2250
dlv qty 6
now client generate credit memo request for one pc in sap it is coming Rs450/- pc
but client requrement is not this
2250/6=Rs. 375/- that mean they will give rs 375/- per pc not Rs 450/- per pc. for that what should i do customisation for credit memo request pricing.
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Sale Order Credit Block due to open credit memo

Dear All,
System is blocking sale order for open items(credit). And the only open item is credit memo.
Can we avoid credit note to be considered as open item?
Thanks
Arun

Dear Arun,
Do not think this is possible in standard.
I would suggest the following way.
Currently system is giving a message during sales order creation . right?
Ask your abaper to find an EXIT before that point.
There write a code to exclude CREDIT MEMO document types from BSEG of the customer code.
It is possible as i have worked in similar requirement.
Check and revert back.
Thanks & Regards,
Hegal K Charles

Error while creating a credit memo with reference to invoice

HI aLL,
I am facing one issue while creating a credit memo request in VA01 with reference to invoice.
Our project stock is valuated stock.
When we try top copy the error pops up" Valuated project stock not allowed with customer stock." and the line item is not copied in the credit memo.
Diagnosis:The entered wbs manages a valuated project stock,at the same time sales order stock is maintained on sales order line item.this combo is not allowed as different valuation methods within a project is not allowed.
Tarun Kapur

Dear Tarun!
1.Within a project we can get stock only in PROJECT or in SALES ORDER STOCK.....a single material can not be a both place at particular time ..so keep only one
Project Stock or Sales Order Stock..
2.Check DIP PRofile (ODP1) in usage BILLING AND RESULT ANALYSIS -Charectiristic -SDOC TYPE CMR.....are you selecting right document to which you want to copy .....
Rewards Points if usefull
Regards
SMITH

Applying A/P Credit memo

2007A PL49
Have a GRPO in system. Have not created an A/P invoice yet for the material. Also have a vendor credit that has not been created in SAP either.
How, if I can, apply the credit memo to the A/P invoice? Do i create a service A/P invoice so as to not disturb inventory (but leaves GRPO open)? Or create item A/P invoice (as normal) and create service A/P credit memo?
Thanks,
Rich

discovered a solution to my own question and i will share regardless, with the SDN community:
1.     Create the A/P invoice as normal (item a/p invoice tied to GRPO)
2.     Create the A/P credit memo as a service memo (service memos do not disturb inventory qtys.)
3.     Reconcile the A/P invoice under business partners > int. recon
a.     Enter the vendor code, choose manual
b.     Checkmark the Credit memo and the invoice to be paid
c.     Enter the amount of the invoice in the u201Camount to reconcileu201D field for credit memo (if CM has more cash than invoice, vice versa)
4.     Click Reconcile

UoM field in A/P Credit Memo

Hello Gurus,
I'm currently using SP01 PL04. Programmatically saved a A/P Credit Memo in draft with Base Unit=tYes, the quantity is fine but the UOM is still the purchase UoM. Please Help...

Hello Gilbert,
Yes it is shown the UoM is still the purchase UoM you defined, but actually the UoM does not work any longer since you have chosen Base Unit=Yes.
That means when the document is submitted, the quantity in stock would decrease by 1 (if you input quantity=1), rather than decrease by 1*items/unit. You can find that from the total price in the row, or after submission from the item master data -> (find the item) -> inventory data -> in stork.
Hope that helps.
Nick

Deleting/Voiding an A/P Credit Memo

I accidently entered in an A/P Credit Memo which should not be in the system. I cannot figure out a way to get it out. Can someone please let me know if there is a solution to this problem?

Hi Andrew,
it is not possibile to cancel a credit memo, the cancellation document is an invoice.
Hence the cleanest way of reversing this incorrect AP credit memo is to create a corresponding AP invoice using the same items, quantities, prices & dates as in the CM. This will reverse the stock transactions & also balance the BP account balance.
Once you have created the invoice, you need to manually reconcile the 2 transactions.
Once they're reconciled, you can exclude them from the vendor statement by clicking on 'Display unreconciled transaction only' in the ageing report.
If there was no stock transaction in the CM, then technically you could also use a manual journal entry, pull up the JE created by the credit memo & then create a manual JE with the opposite data. You still need to reconcile manually, though.
All the best,
Kerstin

GL Account Missing : A/P Credit Memo

Hi
I am trying to create A/P Credit memo by copying A/P Invoice.
I am getting the error: GL Account Missing : A/P Credit Memo.
Kindly solve this.
Regards
pawan

Hi Pawan,
Check sales Return account are defined in Warehiuse accounting Setup and aslo
check the following thread
GL Account missing in AR Credit Memo
Issuing a Credit memo - G/L account is missing
AR Credit Memo - Account Missing Error?
GL Account Missing: A/R Credit memo
*Close the thread if issue solved.
Regards
Jambulingam.P
Edited by: Jambulingam P on Jul 25, 2009 12:03 PM

Credit Memo Appliying in AR (11i)

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