Credit note adjustment against invoice

Hi Gurus,
We have an issue for adjustment of credit memo amount against invoice in F110. User is not maintaining invoice reference number in credit memo. At the time of F110, credit memo is getting adjusted against invoice for certain company codes vendors and it is other way around for other company code vendors. Please share your views on where the problem is....
Thanks in advance.

Hi,
Please check the payment terms of the credit memo.
1. You can pay open items together using APP, but only if certain fields are identical. The structure ZHLG1 specifies these fields. Important fields are Currency, Payment mthd in item, Bank details in item.
2. Whenever inv and credit memos are in different payment groups, you cannot clear them together, even if the credit memo contains an invoice reference. In your case, the invoice ref is not used.
3. Invoice and credit memo must be due at the date of clearing. Check if REBZG='V'.
4. Indicator 'Single payment for marked item' in payment mthd shouldn't be checked.
5. Check payment methods in both invoice and credit memos.
6. Also check the Bank partner type in BSEG.
BR, D'nesh

Similar Messages

Deallocate a credit note from an invoice in 2005

Client needs to be able to deallocate credit notes raised from invoices when posting a payment to help with later reconciliation.
Example: The client has 3 invoices for £100 and a credit raised from the most recent invoice for £50.
The client then pays 2 of the due invoices, less the value of the credit note (£150)
The try to allocate the cash but cannot allocate £150 to the 2 oldest invoices plus the credit note as the credit note is already allocated against the later invoice.
The client has allocated it in such a way in their system, and we should attempt to match it. Therefore, we cannot allocate the payment against one of the 2 earlier invoices and the balance of the last invoice.
Apparently this is very common so adding this as a On Account Payment is messy for lots and lots of accounts.
A much better solution for my client would be to disassociate the invoice and credit upon posting the payment.

Dear Carlos Mario Cuartas
You can think about below procedures for your question.
A. Create Credit Note (by Invoicing procedure)
   1) Selection Type
    When you try to progress rent invoices by using SAP RE Std.Transaction
    (T-Code: RERAIV - Create Invoices ), you can consider about below two selection type :
       a) Selection using FI documents
        --> That is for actual invoice based on the billing(posted) documents.
             & you can define the "Invoice Correspondence" (Include Detail)
       b) Selection using planned items of the cash flow
        --> That is for planned invoice as pro forma invoice (just first time)
             & you can define the another "Correspondence" for this format. (Not Detail)
   2) Summarize Invoices
        a) Per recipient (can involve several contracts)
      --> If the selected business partner has multiple contracts, then the items of all contracts
           are grouped into one invoice.
      b) Per contract
      --> If the selected business partner has multiple contracts, then the items of each contract
           are grouped into separate invoices.
B. Print-Out Format for the Credit Note
    You can define and design the "Correspondence of credit note" as below,
      - Go to RECACUST >> Correspondence > PDF-Based Forms (Mass Print and Single Print) >
                                         Forms > Define Forms
      - Go to RECACUST >> Correspondence > PDF-Based Forms (Mass Print and Single Print) >
                                         Correspondence Activities > Define Correspondence Activities
Regards,
Jeong, Yeong-Chul.

How is credit note to an invoice sap real estate

I need to make a credit note to an invoice of a leasein the form of real state of sap

Dear Carlos Mario Cuartas
You can think about below procedures for your question.
A. Create Credit Note (by Invoicing procedure)
   1) Selection Type
    When you try to progress rent invoices by using SAP RE Std.Transaction
    (T-Code: RERAIV - Create Invoices ), you can consider about below two selection type :
       a) Selection using FI documents
        --> That is for actual invoice based on the billing(posted) documents.
             & you can define the "Invoice Correspondence" (Include Detail)
       b) Selection using planned items of the cash flow
        --> That is for planned invoice as pro forma invoice (just first time)
             & you can define the another "Correspondence" for this format. (Not Detail)
   2) Summarize Invoices
        a) Per recipient (can involve several contracts)
      --> If the selected business partner has multiple contracts, then the items of all contracts
           are grouped into one invoice.
      b) Per contract
      --> If the selected business partner has multiple contracts, then the items of each contract
           are grouped into separate invoices.
B. Print-Out Format for the Credit Note
    You can define and design the "Correspondence of credit note" as below,
      - Go to RECACUST >> Correspondence > PDF-Based Forms (Mass Print and Single Print) >
                                         Forms > Define Forms
      - Go to RECACUST >> Correspondence > PDF-Based Forms (Mass Print and Single Print) >
                                         Correspondence Activities > Define Correspondence Activities
Regards,
Jeong, Yeong-Chul.

Emitting credit notes to an invoice in the I modulate sd

hello experts,
is there form that when emitting credit notes to an invoice in the I modulate sd, don't these overcome the value from the invoice to which you/they make reference?.
Best regads
Jorge Silva

Hi,
thanks for your answer!
well, there is no link between the company B and the intermediate business partner..
I thought of something like that:
1. I create a sales order for the material : "licence" for 100000.-
2. I create a rebate agreement (B003) of 10% for "initermediate business partner= M.Wagner"
3.I create an invoice to company B of 100000.-
4. Company B pays 100000.- but 10% is automatically "stocked" in the accounting of company A
5 I create a credit note of 10000 (linked with the invoice) to pay M.Wagner.
Is that possible? if not do you have other suggestion??
thanks a lot!!!
M.

Credit Note issue against AR Down payment

Hi,
The business process is down payment and milestone billing. We have raised the FAZ for the down payment for 100 EUR and we have recieved the payment from customer and posted the same in F-29.
1. We have to raise the credit memo against the down payment ( We need to cancel the cleared down payment). When issuing credit note against the credit memo, the following message appears:
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001001" of the FI/CO document.
2. If we try to create the final invoice then the down payment recieved line item also will be flown. And if try to issue the credit note agaisnt the Billing document also the same issue.
Normally the Down payment is noted item and we are doing manual posting of incoming payment in FI. And the same we are clearing. And we need to issue the Credit note. And there is no account determination for the down payment line item.
Please advise.
Thanks
Sreekantha

Hi ,
We have done the document reverse and reset in FBRA.or normal item cancel in FB08.
Business want to issue Debit Note with reference to the Down payment invoice(FAZ). While doing the same I am facing the account determination issue, as the down payment is with only noted item.
Hope my issue is understood correctly.
Debit Note issue with reference to Down payment line item
Case 1: Business has created only Down payment request and received down payment incoming payment against FAZ. Further milestone related billing is not yet done.
Step 1. Create Order with down payment and billing plan
Step 2. Create Invoice with FAZ
Accounting entries: only one line item with noted item A down payment request.
Step 3. Post incoming payment
F-29 done
Step 4. Reversal of Incoming payment
F-39 Clear down payments or
Down payment document reverse and reset in FBRA.
or FB08.
Step 5. Issue debit memo (DR)against the FAZ
Create Debit memo request and debit memo
Error: Document XXXXXXX saved (no
accounting document generated)
Message no. VF050
When tried to release the document to accounting, the following error.
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type
"S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot
process the document.
Procedure
A system error has probably occurred in
the application you called up. Check the data transferred to item
"0000001001" of the FI/CO document.
There is no account determination for the Down
payment line item(as it was noted item and the payment is entered in FI ).
Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?.
Case 2: Business has created Down payment request and received down payment incoming payment against FAZ .Mile stone related billing is also done which will have Milestone billing line item and Down payment line item.
Step 1. Create Sales order
Step 2. Create Down payment request
Step 3. Post incoming payment
F-29 done
Step 4. Create the next mile stone related billing.
Invoice XXXXXXXX with Down payment cleared line item and invoicing line item
Step 5. Raise debit note with reference to Milestone relating line items
Only line item with invoicing line needs to be selected while raising Debit memo request:
Step 6. Create billing document
Note: For the down payment line item, we need to follow the process of Case 1(Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?) by issuing FI Debit note.
Thanks
Sreekantha

Auto-clear only credit note with customer invoice (not receipts)

Hi all,
I have a query in regards to auto clearing. Program SAPF124.
Is it possible to run the program that will clear only credit notes against invoices, and not receipts!
Thanks a million.
Regards
Tonia

If you have different document type and different number ranges for credit notes and payments, restrict the selection by document number ranges e.g from 1900001 to 1999999.
Regards,

Credit memo application against invoice

Hi,
i have a senario where a CM is credit is created with an line amount of -2000 and tax amount of -320, totally CM amount is -2320. and i have an invoice with line amount of 1000 and tax amount of 160 (total amount 1160) and this particular invoice is applied against the CM.
When we migrate these transactions as it is into a new instance through Autoinvoice program we are getting an error "Duplicate transaction number".
to apply the invoice as it is to the CM we are spliting the CM lines based on the Invocie amount, in this case the CM lines have been splited into 2 with amount of -1160 (line + tax amount).
to one to the line and tax line we are passing the reference line attributes (values in interface line attributes of the invoice).
the grouping rule we are using is default.
Can anyone shed come light on this.....
Regards,
Jana

Hi,
Please check the payment terms of the credit memo.
1. You can pay open items together using APP, but only if certain fields are identical. The structure ZHLG1 specifies these fields. Important fields are Currency, Payment mthd in item, Bank details in item.
2. Whenever inv and credit memos are in different payment groups, you cannot clear them together, even if the credit memo contains an invoice reference. In your case, the invoice ref is not used.
3. Invoice and credit memo must be due at the date of clearing. Check if REBZG='V'.
4. Indicator 'Single payment for marked item' in payment mthd shouldn't be checked.
5. Check payment methods in both invoice and credit memos.
6. Also check the Bank partner type in BSEG.
BR, D'nesh

Single Credit Note for Multiple Invoices

Hi,
For multiple invoice of a specific customer only one credit note to be issued.
Pls guide.
Regards
Vijay.

Create credit memo request with reference to first invoice (the pop-up screen will take only one).
Once all the items are copied to the credit memo request use menu path Sales document -> create with Reference , enter the second reference invoice. This will copy all the line items in the second invoice.
Repeat the second step to copy all the invoices of the customer to the credit memo request.
Do invoicing to generate a single credit memo. The credit memo request may split at the time of invoicing (some times) but you can prevent it.

Credit Note Creation for Invoice of previous sytem

Hi to everyone,
An invoice was created on the previous system (Pastel) and now the client is returning the goods.
How would I account for this return? A service credit Note? How to re integrate the stock (goods are coming back in stock)
Thanks
Kentish

Kentish,
If the items coming back are good and if you want them back into stock, then create a Return ..select you Customer and items and enter the price you want to issue the Credit for.
Copy the Return to A/R Credit Memo and the value you have on the document is the value the credit will be issued for.
Suda

Credit note adjustment

Hi Expert,
Can u please suggest any work around/ option for following scenario.
Scenario -
Retailer purchased 10 Nikon DSLR camera @ 1000 USD each.
Over the period he sold 5 cameras, Nikon came up with price reduction as they launch new model. So now camera price is 800 for retailer, instead of credit note for 1000 USD Nikon will give other accessories worth 1000 USD .
But if retailer will sell these camera @ 900 USD then in systm, it will be treated as loss.
Is thr any option where we can link the Credit Note in kind with Item price??
thanks in advance
Regards,
Lim

You will need to make a manual price adjustment to the items by using stock revaluation to bring down the item cost of these items.
Do a Goods Receipt to bring the other replacement items into stock at their value.
You can change the GL account this will hit in the document so the two offset each other in the GL account

Can anyone from SAP comment on this? Credit Note from AP Invoice

Hi all!
I'm creating a partial credit note from a Service AP invoice via DI.
My invoice has 2 lines, the first for 10.000, the second from 5.000 (no VAT to keep things simple) Tot = 15.000.
In the credit note I have the first line for 2.000 and the second for 1.000, Total = 3.000.
I set for the first line
CreditNote.Lines.BaseType = "18"
CreditNote.Lines.BaseEntry = 28
CreditNote.Lines.BaseLine = 0
CreditNote.Lines.Line Total = 2.000
and for the second
CreditNote.Lines.BaseType = "18"
CreditNote.Lines.BaseEntry = 28
CreditNote.Lines.BaseLine = 1
CreditNote.Lines.Line Total = 1.000
and for the CreditNote
CreditNote.DOcTotal = 3.000
Saving, I obtain a CreditNote with the first line for 10.000, the second for 5.000 and a total discount of 12.000, Total = 3.000. (same invoice amounts on the lines
and a discount to get the correct invoice total).
My question is: isn't there a way to obtain a credit note linked to the invoice but with line amounts different from the ones of the invoice (in my example: first line 2.000, second 1.000) and without discount?
in B1 you can do it!!!
I know that from a fiscal point of view the result is the same, but seeing credit notes in B1 different from the vendor documents is pretty upsetting for some customers ...
Thanks in advance,
francesca

Nevermind!
I solved the problem: even with DI you can create a partial Credit Note.

Adjustment against Invoice in Oracle receivables

Dear All
I need query to fetch ajdustments against invoice and credit memos against invoice in oracle receivables.
Thanks

Hi,
For your current requirement please follow the below procedure.
1. Disable the Automatic Transaction Numbering In the Transaction Window.
Navigation: Receivables Manager --> Setup --> Transactions --> Sources.
In the transactions sources window Disable the Automatic Transaction Numbering.
Now we are able to create the transactions with alphabetical numbering.
Regards.
Raju.

Creating Credit Note based on Invoice

HI there,
I am trying to create a Credit Note through the DIAPI using VB. This Credit Note must be linked to the Invoice 88 for example :
Try *
            'Get the required business object *
            ''Dim oCreditDoc As SAPbobsCOM.Documents = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oCreditNotes)*
            Dim queryString As String*
            Dim oRecSet As SAPbobsCOM.Recordset*
            oRecSet = oCompany.GetBusinessObject(300)*
            queryString = "SELECT T0.CardCode from OINV T0 where T0.DocNum = 88 "*
            oRecSet.DoQuery(queryString)*
           Dim oCreditDoc As SAPbobsCOM.Documents = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oCreditNotes)*
            'Set the business partner code*
            oCreditDoc.CardCode = oRecSet.Fields.Item(0).Value*
            'set the documents due date -mandatory*
            oCreditDoc.DocDueDate = Now*
            'add first line on invoice*
            'use the SO order specified in the text box *
            'as a base document*
            oCreditDoc.Lines.BaseType = SAPbobsCOM.BoObjectTypes.oInvoices*
            oCreditDoc.Lines.BaseEntry = CInt("88")*
            oCreditDoc.Lines.BaseLine = 0*
            'add the new invoice document*
            lRetCode = oCreditDoc.Add*
            'check return code*
            If lRetCode <> 0 Then*
                oCompany.GetLastError(lErrCode, sErrMsg)*
                MsgBox("Error : " & lErrCode & " : " & sErrMsg)*
            Else*
                'store newly created object code in a new string*
                '(could have stored it in OrdCodeStr)*
                Dim OrdCodeStr2 As String*
                OrdCodeStr2 = ""*
                oCompany.GetNewObjectCode(OrdCodeStr2)*
                MsgBox(" Created Credit Note : " & OrdCodeStr2)*
           End If*
        Catch ex As Exception*
            MsgBox("Exception. Connect: " & ex.Message)*
        End Try*
I am getting an "Item code missing" error. Does this mean i must set up each and every line to credit? What if there are millions of lines? Can we not just set a BaseEntry and BaseType for the document as a whole so it knows which Invoice needs to be credited completely?
Kind regards,
Greeshma
p.s. i tried to get this to display as code but seems this editor is either confusing me or it doesnt work! sorry. when i find the right person to complain about it to i will!
Edited by: Greeshma Gulab on Nov 18, 2009 11:13 AM
Edited by: Greeshma Gulab on Nov 18, 2009 11:15 AM

Hi,
I am not able to make out ur code because of the formating problem, but anyways check the below thread, it might be helpful to u..
Create Credit Memo based on A/R Invoice
Vasu Natari.

Credit Note for Invoices in REFX

Hello,
Can anyone throw light on the issuance of credit note issuance against invoices raised in REFX?
Veena

If there is a bulk credit note posting, is there a way to bring the invoice number in the credit note as reference.
I can only see a "V"in the invoice reference field in the FI document of the followup posting.
If it is an independent credit posting via contract condition, it does not show as a credit memo, it considers the posting as a condition in Invoice.
If there is any solution to bring in the invoice number into the credit note pls highlight.
Thanks
Veena

Remove invoice and credit note block

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

normally, credit memo should be able to remove the block manually as soon as they are put in the sap.
they should not be mixed with other AP invoices.
and if the credit memo need to be paid, then it should have something like approval doc to support the block removing.
if it is just reversal doc against wrong doc, then also need remove the block by supervisor asap.
Edited by: JiQing Zhao on Apr 19, 2011 10:17 AM

Credit note adjustment against invoice

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