Digtial Personnel File

Hi
We are implementing the DPF, but are having several issues when adding documents/URLs using the standard SRM Service Providers:
We keep getting messages like the below, after adding attachments and expanding folders.
General error: Attribute description for attribute value
Error in attribute description for table fields: Attribute
Does anyone have any configuration examples around the DPF? Does anyone know what service providers can be used?
Kind regards
Noel

You might need more than one work schedule

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Open document from Personnel file in ESS

Hi Guys,
When opening the personnel file in ESS the record with all nodes and documents are shown.
When I try to open a document the document itself is not opened and the message "Error while reading component info" is shown.
When I show the record in the backend using transaction ORGANIZER the document can be displayed.
Does anyone how to solve this issue?
Kind Regards,
G. Leurs

We found the solution ourselves.
Check transaction SICF and activate the service "Content Server".
Best regards!

Using Digital Personnel File for HCM Forms & Processes

Hi,
We would like to use Digital Personnel File for HCM Forms & Processes to save forms and attachments using record case management. For this to be done record case management needs to be customized. Can you provide the steps for record case management customization and integrating digital personnel files with HCM forms.
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Amit

http://help.sap.com/erp2005_ehp_03/helpdata/en/43/1d63953fce3566e10000000a11466f/frameset.htm
Refer here

Roadmap of Records Management (RM) & Digital Personnel File (DPF)

DPF (Digital Personnel File) is SAP standard solution to archiving of process forms and attachments at the end of HCM processes (created by HCM Processes and Forms Framework).
I read that until 2012 Record Management (upon which DPF is built) was SAP Certified solution to Content Management System (ECM). On 2012 SAP changed Records Management name to Folders Management and branded this tool with its new name, implying that RM is no longer SAP Certified Solution to content management.
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Thanks alot for your reply.
May be not the exact comparison, but atleast I could make out what are the added advantages using opentext.
DPF from HCM P&F also provides a folder structure irrespective of infotypes , but not all the listed features from opentext could be met.
Basically DPF is a wrapper on top of RM and it is also connected to Archive . So definitely opentext is way further to go.
Best Regards
Saujanya

ESS EHP7: Personnel File Error

Hi Experts,
I am getting an error in ESS, while accessing Personal Information - Personnel File. please go through the below error details.
ERROR: Parameter has invalid value: Parameter TSTMP1 has invalid value 0 . (termination: RABAX_STATE).
Rgds,
Naresh.

Hi Naresh,
Please send the ST22 Screenshot Error details.
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Mohsin.

Digital personnel file

I am implementing SAP record management currently for setting up a digital personnel file using the standard service providers ASR...... from SAP.
We have defined multiple roles (e.g employee and HR advisor). With the record model and authorizion roles I am able to give the correct authorization to both individual roles. Which means that every role is able to view or add the documents using individual element types.
The problem I am facing is that if an user has both roles how can I prevent e.g. the HR advisor of viewing the wrong documents of a person. The requirement is that a HR advisor is only able to view the documents of a person based on his advisor role, except his own file.
Hope anyone can help out.
Kind regards
Johan

Hi,
One is Category and another one is Anchor. It is different configuration but it tie togehter. It is the terminology in Record Management System. I also looking to create new Anchor and put it in the standard one. But I still can not find how to do that. Please let me know if anyone can find how to link between new Anchor and RMS ID.
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Dear experts,
First of all... Wishing a very happy new year.
I am new to HCM and Digital personnel files. Now actually I need to configure digital personnel file for HR personnel records, I had small experience in SAP Records management. I did some basic configurations for DPF, Now I want to check personnel records(DPF), but I dont understand how to check or where to check it. Actually I checked it in PA30, but could not find how to navigate to DPF. Also I would appreciate if somebody shares a step by step configuration guide for DPF config. I got idea of creation of records models etc... I am looking for your quick replies. Thanks a lot in advance.
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CSY.

hi
you can refer to the link below.
http://help.sap.com/saphelp_afs64/helpdata/ja/43/866b57ec875965e10000000a422035/content.htm
Also for the DPF to work , as per the documentation you need to set up a single record model , you can check out the tcode organizer , but pre-requsite to that is the records management must be present in your system , you can take help of any basis person to check the same.
Regards
sameer

PA10 Personnel File

Dear All
When I try to go to Personnel Management -- Administration --- HR Master Data --- PA10 Personnel File, when I try to select the drop down option in Personnel Number, the screen of HR Object Selection pops up rather than the normal selection criteria screen (Last Name, First Name).
How can I get the normal selection criteria screen pop-up dialog box back?
Please advice.
Thanks!

Hi,
When u enter F4 in Personnel no, you will get 3 search options...
1. Lastname-Firstname
2. Organizational Assignment (multiple selection)
3. Free Search (Ad-hoc query)
If u r in organizational assignment, you only need to click on tab 1 (lastname-first name)
and if u r in free search, you need to press F5 (other search help) which is in between of enter (green right sign) button and cancel (Red cross mark) button.
It will work, try it.
Thanks,
Nirali P
Edited by: Nirali P on Oct 21, 2011 7:09 AM

Digital Personnel File archive

Hi,
Can you advise if it's possible to archive Digital Personnel File contents which is stored in Records Management? We've got a requirement to archive Digital Personnel File contents (HCM Processes and Forms (Adobe) and other stored office documents) with metadata. Is it at all possible to define metadata in Records Management?
Best regards,
Jukka

Hi Jukka,
HCM Processes and Forms already use RM for persisting the data. I believe there are cases & documents created for these processes & forms in RM.
Please have a look at the archiving solution for cases & records for the same. They are available from the sdn link of RM. I have also posted news item on http://www.sdn.sap.com/irj/sdn/nw-ecm stating the upload of the archiving cookbooks.
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Thanks & Regards,
Pragya

No personnel file available for personnel number .....

Good Night.
I am implementing MSS.
When i give clic in the following path
General Information=> Related Activities =>Display personnel file
, the system display the following message
[Link Error|http://www.freeimagehosting.net/uploads/3adcf2004e.jpg]
What is the cause of this error " No personnel file available for personnel number ....."
Regards

Hi,
The answer for this query is available in
Displaying Personnel file under "Personal Information" in ESS
Hope it helps ...
Cheers!

Content Repository for SAP Digital Personnel Files

Hi,
I am trying to configure and use SAP DPF to store employee's certifications and document. I had created record model and manage to create Personnel Records with tcode SRMRECORDSCREATE.
I am now trying to find out where the document loaded is stored in the SAP standard configuration. I searched from online help and documentation, it mentioned that it is based on the content repository that it is set. However, i couldn't find the standard Content Repository that SAP DPF is using.
I need to store the document in the external content server.
Thanks
Yin Mun

Hi Andy,
I could not find content repository standard 'ASR_DPF' in tcode OAC0.
Is anything missing?
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ESS Personnel File and other iViews

Hi all,
In our ESS portal, there's a link under "Personal Information", it's called "Pers. File". We are getting error for this page , and also I don't see the iView and page in portal content admin at all. Do you know where the iView is?
Also, we are looking for some other links , such as "Previous Employer" , is this link supposed to be under "personal information"? how come I can not see this link anywhere at all? Am I missing some configuration step?

Thanks for the reply.
I had not added the Resource Bundle present in another project to this project Bundle list.
Once added, I was able to select.
I have another question.
In the Access Control section, I have added 2 roles, which are already present in the jazn-data.xml file.I select them, give the roles & when I save the job, I'm getting an error.
I have checked out the jazn-data.xml file present in my view. But the job is referring to jazn-data.xml file present in another location which is read only.
So I'm unable to save the job definition.
Also My main issue is The job I created & deployed in weblogic server is not visible in the ESS Testing UI.(http://localhost:7101/essUi/faces/EssUIShell)
P.S Pls let me know if I have to raise this as another question.I'll do the same.

Save each page of a multi-page document as a separate file using spawned file names with javascript

Hello
We are currently changing our hard-copy personnel files and converting them to pdf files. We have scanned the entire file into one multi-page document.
I am wanting to save each page (or groups of pages) as separate files.
In order to facilitate this, I have duplicated field names--such as FirstName, LastName, EmpNo on each page. This information should be static for the entire file.
However--I also need information that will change for each individual "page" or document--such as TypeOfDoc, Date, etc. I have used the Spawn fields using the overlay method on each of the pages in the document. Then I went in and filled in the information for each page of the document--such as TypeOfDoc, DateOfDoc.
Now I want to save each page of the document as a separate file using the field names as the file name.
I first created an action that would split all the pages into separate files and save them into a folder.
Then I want to save each file as a specific file name based on the information in the fields.
My problem is obtaining the name of the spawned field name. The rest of the field names I am not having a problem with.
This is what I have so far to name the file.
// Get the field value
var oPage = this.pageNum;
var fn = getField("P" + oPage + ".TEMPLATE.DateOfDoc").valueAsString + getField("FirstName").valueAsString + "-" + getField("LastName").valueAsString;
// Specify the folder
var fldr = "/n/Personnel/ScannedDocuments/NAMEDPAAS/";
// Determine the full path
var fp = fldr + fn +".pdf";
// Save the file
myTrustedSpecialTaskFunc(this, fp);
This code is also accompanied with folder level scripts.
My problem is obtaining the name of the spawned fields using javascript. Each document has several pages--so I would like to obtain the field name through script.
I receive the following error.
TypeError: getField("P" + oPage + ".TEMPLATE.DATE") is null
I think this is due to the fact that I have extracted all the pages as individual files.
If I were to do the above, but not extract the pages first--I do not know how to just save one page at a time.
Please help. This is a massive project, and if we have to save each file individually, it will take a lot of time.
I am a beginner, so any assistance is appreciated.
Thank you

I am not understanding exactly where to put the curly brackets. I have tried two different ways, and still get the same error.
This is one way
var oPage = this.pageNum;
// Specify the folder
var fldr = "/n/Personnel/ScannedDocuments/NAMEDPAAS/";
// Determine the full path
var fp = fldr + fn +".pdf";
for (var i = 0; i < this.numPages; i++)
var fn = getField("P" + oPage + ".template.DateOfDoc").valueAsString + getField("FirstName").valueAsString + "-" + getField("LastName").valueAsString;
{this.extractPages({
nStart: i,
cPath : fldr + fn + ".pdf"
The other is this
var oPage = this.pageNum;
// Specify the folder
var fldr = "/n/Personnel/ScannedDocuments/NAMEDPAAS/";
// Determine the full path
var fp = fldr + fn +".pdf";
for (var i = 0; i < this.numPages; i++)
var fn = getField("P" + oPage + ".template.DateOfDoc").valueAsString + getField("FirstName").valueAsString + "-" + getField("LastName").valueAsString;
this.extractPages({
nStart: i,
cPath : fldr + fn + ".pdf"
Thank you for your help.

How to update Record Model for old Records(Personnel Record) in DPF?

Hi
i was able to successfully implement Digital Personnel files and Record Management for my scenario, but now question is:
i have created a record for personnel using "SE38--> Report (RPASRCREATEDPF)" or "Tx RPASRCREATEDPF) after a while i decided to add a node to my record model , how can i update my personnel records to new record model?
i need to do it for several staff and this is not logical to change record for every individual staff. Also when i deleted a record and recreated it all of old Archived and Processed Document gone.
Any Idea?
Regards,
Ali.

Hi Pragya
Thank you for your very helpful answer, i tried that report and it has changed my records but problem is, i am using SAP sample record model , i have changed some Nodes Name and it seem name change has not taken effect in my records, those nodes that i added to my record model is correctly transferred, but some changes has not affected my personnel records.
Green: Change Affected
Red: Not Changed
Regards,

How to create Digital Personnel Foile for HCM Processes and Forms

Hi I am creating HCM Processes and Forms using FPM Forms. Now to print these forms Alternate Adobe forms also developed. But once the entire process is completed by HR Admin and in future if they want to see the already processed form and if they want to take print out they should be able to do it. So, based on some knowledge I am assuming we can achieve this by Digital Personnel file creation. Can any one please confirm. Whether they can open already processed form and how to get print these forms as this is FPM form and no print option is available.
In order to configure DPF, can any one share step by step procedure to configure DPF. I dont have any idea on SAP Records Management as I felt this basic is required. Friends help me here.
Regards,
Nayani.

This seems possible.
Refer here ... Print Form (FPM Form Type Only) - HCM Processes and Forms - SAP Library
For DPF - ensure you have used the anchor correctly refer Save PDF file added to processes and forms WDA
Regarding the possibility of being able to print it from process browser - I am not sure.
Process browser for latest release is documented here...
http://help.sap.com/erp_hcm_ias_2013_02/helpdata/en/14/9a3516789f4aceb6bb910df1220869/content.htm?frameset=/en/43/1d639b3fce3566e10000000a11466f/frameset.htm
Regards.

Digtial Personnel File

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