Document attachment in shopping cart

Hi Experts,
We have Extended classic scenario, we would like to attached documents while creating shopping cart.
when i try for this system is not allowing to attach documents. can any one advice me how i proceed in this problem
Manish

Hi,
Please check you have customized the docserver service in SICF.
http://help.sap.com/saphelp_srm50/helpdata/en/f7/92dd3e6ecb1f39e10000000a114084/frameset.htm
Regards,
Masa

Similar Messages

Attach documents to a shopping cart at header level

Hello,
I am currently working on SRM 5.0 in Classic scenario. We are going to implement attachement of documents functionality with transfer of documents to ECC.
As far as I know, documents can only be attached to the posts of the shopping cart.
In our case, if for example a requester create a shopping with 3 lines and only attach 1 document to the first line. In case, the approver delete the 1st line (the one you have attach your document) it is quite problematic.
So would it be possible to attach documents to the header of the shopping cart or not? (by implementing a note or is it always by developping a specific program?)
Has someone already had to cope with this probleme and would he/she have advices to handle the issue?
Thanks a lot for your help!
Regards,
morgane

Hello morgane
As per i know i believe approver neither delete the attachment nor update the cart but he can either approve or reject the cart.However BBP_WFL_SECUR_BADI may help you to change the SC during approval upon the user settings
for eg. 3 line items may create one PO if all vendors are same or if vendors are unique, it will create a 3 different po. so no concepts of header here in shopiing card.
all sc informations will be transfered to follow on document as per standard.
for eg. if you attach one document into one line item ,this line item document will be transfered to responding purchase order.
regards
Muthu

New document type for shopping cart /PO

Hi Gurus,
I have created a new transaction type ZSHC for Shopping carts in SRM. I have given it a new number range.
while creating a shopping cart , how do i ensure that my shopping carts get created with this transaction type?
is there any attribute which controls this ?
Regards,
Mangesh

Thanks Shrini for your response.
BADI "BBP_CREATE_BE_PO_NEW" does not exist in SRM 4.0. The corresponds BADI in SRM 4.0 is "BBP_CREATE_PO_BACK".
The documentation of this BADI says that it can be used to change all data TRANSFERRED TO THE BACKEND SYSTEM to create a purchase order.
I would want the document type to be selected when the PO is created in SRM and not when SRM transfers the PO to the backend. Because in that case I fear that SRM can have one doucment type and R/3 would end up having different document type for same PO.
I will activate the BADI and keep the thread posted.
Thanks
Venkatesh

Custom field in the attachment in shopping cart

Hi,
Can anybody please help me on how to add a custom field into the Shopping cart attachment? I need to add a custom field in for each attachment in SRM?
As in adding custom field into SC basic item / Account assignment, i could not find any structure to *** custom field into the attachment.
Please advice if there is any standard process for the same. Or do i need to go for a complete custom developement for the same.
Note: we are currently on SRM 7.
Regards,
Krish

Hi,
Check whether this link is useful
https://websmp105.sap-ag.de/~sapidb/011000358700001969972008E.pdf
Regards
G.Ganesh Kumar

Force attachment for shopping cart

Hi,
does anybody know of a possibility to force the users to add a attachment to the shopping cart or at least display a warning?
Best regards

Hi,
How about implementing BBP_DOC_CHECK_BADI ?
Regards,
Masa

Approver can't view Attachment in Shopping carts

Hello,
We are on SRM 7.0 and facing issue as Requester put attachments .doc, .xls etc but when approver click on attachment it does not open.
We are on SP 7 . I have checked the Note 1381247 , The configuration is there for Data type BBPS_ATTACHMENT_BCS which is referred in the Note.
What our approver is having issue is they do see the Attachment list but when they click on the attachment it looks like open in new window and just shut it down immediately. Even we tried Clicking the attachment with CTRL Key press it opens up a window If Approver wants to Save, Open File by clicking Save also do not show any options.
Do i have to do any settings for the same?
Please advise.
Thanks
Ritesh

Hi Ricardo,
We are on SP 7 . I have checked the Note, The configuration is there for Data type BBPS_ATTACHMENT_BCS which is referred in the Note.
What our approver is having issue is they do see the Attachment list but when they click on the attachment it looks like open in new window and just shut it down immediately. Even we tried Clicking the attachment with CTRL Key press it opens up a window If Approver wants to Save, Open File by clicking Save also do not show any options.
Please advise.
Thanks
Ritesh

Attachment from shopping cart is getting transferred to PO in ECS

Hi,
We are in SRM 550 server and in ECS, we have an issue when the SC with internal attachment is converted to PO and when it processed by mail to vendor, the attachment of the SC is also getting attached with the smart form.
Is there any way to restrict the attachment of the SCs.
Regards,
Madhan

Hi,
It was fixe din SRM Server 550 SP12.
https://service.sap.com/sap/support/notes/1151798
Regards,
Masa

URL vs. document attached in back end EBP 4.0 Classic/4.7 E

Based on documentation provided by SAP (Powerpoint) regarding new functionality available in SRM 4.0, we should have two choices regarding documents attached in shopping carts. One is the copy-to-DMS option well covered elsewhere, the second does NOT copy attachments to the back end but rather makes a URL available in R/3.
We are attempting this URL approach:
Instantiated BAdI BBP_CREATE_REQ_BACK (note to the reader, there is a different BAdI for SRM 5.0)
== Start Code Change ===
CV_ATTACH_USE_URL ='X'.
CLEAR CV_ATTACH_TRANSFER_ACTIVE. "i.e. we are not transferring documents
== End Code change ==
Configured the badi, attached the method, configured SICF, etc.
We have NOT configured DMS in R/3.
Created new requisition/shopping cart
Adopt the requisition
Select attachments Icon in SAPGUI, no documents found.
Has anyone tried this URL method? Did you get it to work? Is DMS still used? We are guessing a simple text file may be transferred with the attachment URL's, which would require DMS.
Any suggestions on debugging the situation?

HI Daemeon
The attachment transfer from shopping cart is very simple just follow the steps below
Following are the steps -
In SRM - Activate BADI - ZBBP_CREATE_REQ_BACK
method - FILL_REQ_INTERFACE
parameter - cv_attach_transfer_active = 'X' set active.
In R3 in DC10 create a new document type for SRM
IN DC30 check all extensions are maintained properly.
Logout and login and all the attachment gets transffered fully.
check one process with attachment It will work.
regard,
Nimish Sheth
pls reward points for helpful answers

SRM shopping cart attachment to SAP not transferring

Hi SRM Experts,
I have an issue with document attachment which is not coming to SAP R/3 Backend.
Scenario 1
1.Create shopping Cart in SRM system with One attachment,
2. Purchase requistion is created in backend replica of SRM shopping cart. but the attachment is not exists only document number exists in the DMS (CV03N - No attachment)
Scenario 2
1.Create shopping Cart in SRM system with TWO attachments,
2. Purchase requistion is created in backend replica of SRM shopping cart. but the attachment only one attachment exists and other attachement document number only exists in the DMS (CV03N - No attachment)
Scenario 3
1.Create shopping Cart in SRM system with FOUR attachments,
2. Purchase requistion is created in backend replica of SRM shopping cart. but the attachment only THREE attachments exists and Fourth attachement document number only exists in the DMS (CV03N - No attachment)
From the above all its understood that last attachmen is not transfered to SAP . In Scenario 1 last attachement will Only one attachment.
Its Strange issue, can any one face this sort for issue before, kindly let me know what could be the casue,
Note - I have posted the same issue in DMS thread as well
Cheers...Gopinath

Hi Guru's,
I am using SRM 7.0 and while i create an attachment in shopping cart and try to send it in ECC, the attachment is not reflecting .
Since we are using the latest version of SRM, we have used BADI BBP_CREATE_BE_RQ_NEW
(Method IF_EX_BBP_CREATE_BE_RQ_NEW~FILL_RQ_INTERFACE.).
I have also gone through the below link and tried the implementation :
http://wiki.sdn.sap.com/wiki/display/SRM/BBP_CREATE_BE_RQ_NEW-CreateRequisitionin+backend
Also, all ECC configuration are in place. However things are not come in place. Only the details are reflected but the attachment is not reflected in ECC.
If anyone can guide the correct way in SRM BADI along with ECC configuration (just to verify) will be a great help.
Kind Regards,
Kunal.

Attachment transfer issue from Shopping cart to Purchase req in ECC

Hello,
How are you all. Need your expert advise..
We are trying to achieve functionality where documents which are attached on shopping cart get transfer into Purchase req in ECC (Classic Scenario with SRM 5.0 and ECC 6.0). For this we have done following config / enhancements:
- Activated BADI "BBP_CREATE_BE_RQ_NEW" in SRM with following code for attachment;
cs_ctrl_att-BE_DOC_TYPE = 'SRM'.
cs_ctrl_att-BE_storage_cat = 'DMS_C1_ST'.
cs_ctrl_att-TRANSFER_ACTIVE = 'X'.
- Created new document type ECC with t.code DC30 for SRM and assigned the object links for EBAN table.
After performing above task we are able to see Link of the attachment into Purchase req in ECC with document number (i.e. the one we assigned while defining document type in DC30) but not able to open the document in ECC.
Could you please let us know if there is any settings which we have missed for actually opening documents in ECC?
Thank you
Ritesh

Issue as reported Please let me know why the docs are not uploaded to SRm succesfully .
I am facing the below weird issue .
Easy shopping >Shop> eHiring catalog
Click Transfer to SRM
Now click on the button ‘Details’ and open the tab ‘Notes and attachments’
All attchments are names after the 1st attachment and all have the same file type
Basically you have lost all you attachments here, except 1 (when you click on the link, all links refer to the same document, so not just cosmetic). This is a problem.
When you order this shopping cart and search for it and open it again, the attachment tab is even completely empty, so now all attachments are lost.
Something like this, but less severe, happens in the process a bit further.
- Approve the shopping cart with the applicable approver
- Log in as Hiring desk:
Still no original attachments (like job descriptions).
Now click button ‘responses and awards’
Click tab ‘Items’ and fill out price ‘40’ euro
Click notes and attachment tab
I added 5 attachments
As can be seen here, the docx becomes an xlsx again, but it looks like it just takes over the 1st file type that was uploaded, it can also be the other way around (xlsx becomes docx) when the 1st uploaded attachment is a document.
But in this case, when you click on the link, it will open the right file with the right program, so over here it looks like it is just cosmetic.

Shopping cart attachment file

Hi
Can you tell me where the attachment file for shopping cart & RFC is saved in SRM?
I uploaded attachment file from SRM portal but not sure where its stored now.
Table BBP_PDATT has only attachment information. but where the physical file stored?
I have configured SAP content server in CSADMIN/OACT. but how did SC document recognize content server?
Pls advice
regards
Chandra

Hello Masa
Thanks for your reply. I observed as below
Can you clarify two points
1) First I created shopping cart in SRM portal with attachment. but i could not see table BBPCONT
BBP_TRANSCONTENT is updated. There is no increase in number of entries in table.
But i can see the attachment info is stored in BBP_PDATT table except physical file content.
Where does it store now?
2)To configure contentserver, I used below setting for content server as u said.
and save the attachment in shopping cart. how to find its stored in content server?
BBPFILESYSTEM
Documnt area is EBP document area(should i have to use Document management system?)
Storage type as HTTP Content server
Content table changed as ContentServer/ContentServer.dll
Also can you tell me whether storage category has to be defined for cotnent repository?
Pls advice.
Regards
Chandra
Edited by: princeck on Feb 16, 2011 7:07 AM

Disable Document Attachment

Hello all,
We are currently working EBP 3.5 in classic scenario with R/3 4.7.
We need to deactivating the option to attach documents in the Shopping cart.
In the higher versions we can deactivate the doc server in SICF transaction. But in the version we are, the doc server itself is not available in this transaction.
Which other way can i achieve this? Is modifying the HTML page in the Internet service the only option? If so is the internet service BBPPU99 the correct internet service applicable?
Please share your valuable thoughts/inputs.
Warmest Regards,
Ajith Chandran

Hi Ajith,
To deactivate the use of Attachments in SC, you can change the template SAPLBBP_PDH_TEXT 100.
This templates handles the "Document" tab, with texts and attachments.
But be carefull, this screen is generic, i.e. used for all SRM documents (SC, PO, GR, RFQ, CTR...).
You could use variable GV_OBJTYP = "BUS2121" to deactivate this for SC only in the HTML template.
To deactivate this via ABAP and not HTML, you could modify the FORM modify_screen of program SAPLBBP_PDH_TEXT to switch gv_mode to D (Display). This will update variable GV_MODE_TEXT used in HTML template, and deactivate the use of attachments.
Other option: use variable gv_with_attach in the same form to completely hide this attachment subscreen.
Rgds
Christophe
PS: please reward points for helpfull answers

BEx report to document attachement dispaly

Hello champions,
I have BBP (Business to business Procurement)system, and Attached docoument for each (shopping cart)order from intranet. we want to move those data into BW system and we have to establish link for each (shopping cart)order to corresponding attachment in BW system( in reports).
Example :
shopping cart number as 10000039 in BW report (BEx report). we want to see the attached document for this shopping cart number as soon as we click on this number.
Please help me out in this scenario and how do i save the attached document in BW system.
Thanks and regards,
Shiva
Message was edited by: Krishna

Malli,
I have first created Folder test123 in portal
then through Bex report designer , i have create query and then first i published the same to portal first ...gave path to folder test123 and query got created and able to see in Portal content --> Under folder test123 --> query is present.
Now next step in Report designer i click on Publish to Role
Now this time Folder test123 was present , i have selected the same ... and given name of the role role123 now in portal
Folder test123 contains required query and role role123
But next step i need to create transport package for this Role role123
But prerequisite is Query should be present under Role123 and not as seperate object under foder test123.
I need to put the same query under the role123

PO information drop off from shopping cart

Hi everyone,
We have a problem, a shopping cart is created and got approved, followon document PO is created and automatically ordered.
Now the PO line item is deleted and again ordered, and the status of the PO is approved, now when we look into the related documents tab in shopping cart the information like PO number, status and PO date every thing is disappeared.
Before PO was edited the PO information was there, but after editing(line item deleted) the PO information got disappeared.
Can any one among you let me know why it happened and what to do to acheive the PO information back to shopping cart details
Your help is highly appreciated on this.
regards,
IGA.

Hi every one,
Issue got resolved, the process went like this:
1. User went to advanced search and accessed PO and went to edit mode and deleted the line item.
2. Then the SC related doc tab the PO info was missing
3. I undeleted the line item and ordered PO again so the PO was back to ordered state
4. Again the PO info was available in SC related doc tab
5. Then I accessed the PO from related doc tab and went into change mode then deleted the line item
6. Refresed the SC then the po staus is updated.
regards,
IGA.

Backend Info Record data transfered to Shopping Cart

We are using extended classic scenario, SRM 4.0 SRM Server 5.0.
In our backend R/3 system we have standard info records created with material #, vendor, price UOM etc. I would like to show the vendor, price, uom (from the backend info record)in the Source of Supply section of a shopping cart after entering the material # (product # in SRM language). Also transfer the price and vendor to the shopping cart if desired. Has anyone found a BADI or some other method to do this???
We do not use valuated materials so EPP_Get_Backend prices does not work for us.
Thanks in advance
Edited by: Rob Forrest on Apr 3, 2008 10:36 PM
Edited by: Rob Forrest on Apr 3, 2008 10:37 PM

Hi,
Try to implement the BADI "BBP_SOS_BADI" in SRM to assign the inforecord to SOS.Use the FM "META_INFORECORD_GETLIST" to get the inforecord from R/3.
Please find the necassary documenation of the BADI - BBP_SOS_BADI for your reference.
>>>>>>>>>>> <<<<<<<<<<<----
HY SIMGBBP_SOS_BADI
Short Text
Find and Check Sources of Supply
Use
With the Business Add-In BBP_SOS_BADI, you can search for and check sources of supply according to your own rules. These sources of supply include contracts, vendor list entries and product linkages. For this, the customer fields of the shopping cart or purchase order are transferred to the BAdI.
Standard settings
The BAdI provides the following methods:
1. BBP_SOS_INDEX_UPDATE_CHECK
Use: Check and update contract items in the source of supply table.
2. BBP_SOS_SEARCH
Use: Search for sources of supply according to your own rules.
3. BBP_SOS_CHECK
Use: Check and filter the sources of supply found by the standard search according to your own rules.
4. BBP_SOS_PD_CHECK
Use: Carrying out your own additional checks when creating a shopping cart document item with an assigned contract.
Activities
Implement the BAdI if you wish to determine or check sources of supply according to your own rules.
>>>>>>>>>>> <<<<<<<<<<<----
Check Update of Items into Sourcing Table
Functionality
With method BBP_SOS_INDEX_UPDATE_CHECK, you can check whether a contract item in the sourcing table BBPD_PD_INDEX is to be updated or not.
Call time: When a contract is released
Parameters
Importing
IS_CONTRACT_ITEM
Structure contains all fields of the contract item
Exporting
EV_INDEX_UPDATE_ALLOWED
If the parameter contains an 'X', the item can be updated in the sourcing table BBPD_PD_INDEX.
>>>>>>>>>>> <<<<<<<<<<<----
Source Search According to User's Rules
Functionality
With method BBP_SOS_SEARCH, you can search for sources of supply according to your own rules.
Call time: Before the standard search and before pricing
Parameters
Importing
IV_TOLERANT_SEARCH
In the Sourcing application, users can repeat the search for sources of supply, omitting secondary criteria, if the first search with all the criteria did not return any results. If IV_TOLERANT_SEARCH = X, the BAdI ignores the secondary criteria in the search.
IS_SEARCH_CRITERIA
Search criteria including customer fields
Exporting
ET_FOUND_CONTRACT
Table with the determined contract items
ET_FOUND_VENDORLIST
Table with the determined items in the vendor list
ET_FOUND_INTERLINKAGE
Table with the determined product linkages.
ET_CUST_SOS_MESSAGES
Return table for error messages that can be freely defined in the customer system. The system also returns these messages in the Sourcing application, for example, "Contract XYZ does not meet all the required criteria".
Changing Parameter
CV_SEARCH_FOR_CONTRACT
CV_SEARCH_FOR_VENDORLIST
CV_SEARCH_FOR_INTERLINKAGE
The parameters define if contracts, vendor lists, and product linkages are to be sought. They are set by the searching application (shopping cart; purchase order).
Notes
If the appropriate standard search is not to be carried out after the method has run, the relevant parameter must remain emtpy.
>>>>>>>>>>> <<<<<<<<<<<----
Check and Filter Results of Standard Search
Functionality
With method BBP_SOS_CHECK, you can use your own rules to check and filter the sources of supply that have been found by the standard search.
Call time: After the standard search and before pricing
Parameters
Importing
IV_SEARCH_FOR_CONTRACT
IV_SEARCH_FOR_VENDORLIST
IV_SEARCH_FOR_INTERLINKAGE
IV_TOLERANT_SEARCH
In the Sourcing application, users can repeat the search for sources of supply omitting secondary criteria, if the first search with all criteria did not return any results. If IV_TOLERANT_SEARCH = X, the BAdI ignores the secondary criteria in the search.
These parameters define if contracts, vendor lists and product linkages
are to be sought. They are set by the searching application (shopping cart; purchase order).
IS_SEARCH_CRITERIA
Search criteria including the user-defined fields
Changing
CT_FOUND_CONTRACT
Table with the determined contract items
CT_FOUND_VENDORLIST
Table with the determined items in the vendor list
CT_FOUND_INTERLINKAGE:
Table with the determined product linkages
ET_CUST_SOS_MESSAGES
Return table for error messages that can be freely defined in the customer system. The system also returns these messages in the Sourcing application, for example, "Contract XYZ does not meet all the required criteria".
>>>>>>>>>>> <<<<<<<<<<<----
Check Contracts in Purchasing Document Items
Functionality
When you create a purchasing document item with assigned contract, the system always checks the following data:
Matching of the product
Matching of the product category
Matching of the quantity unit
With method BBP_SOS_PD_CHECK, you can carry out additional user-defined checks. The system returns error or warning messages to the application via the function module BBP_PD_MSG_ADD.
Call time: When you create a shopping cart or purchase order item
Parameters
Importing
IS_CONTRACT_ITEM
Contract item data
IS_PD_ITEM
Purchasing document item data (shopping cart, purchase order)
Changing
CV_NO_FURTHER_CHECKS
If this parameter is empty, the system checks (in the standard)
the catalog data in the item
the vendor product number
If these checks are not to be carried out, the parameter must contain an X. This value is set as default.
>>>>>>>>>>> <<<<<<<<<<<----
The FM -> META_INFORECORD_GETLIST uses Business Object- BUS3003 to accomplish this job.
codeHere is the sample code for the FM.
DATA lt_return TYPE TABLE OF bapireturn.
DATA ls_ctr_header_data TYPE bbp_pds_ctr_header_d.
CALL FUNCTION 'META_INFORECORD_GETLIST'
EXPORTING
info_type = '0'
purchorg_data = 'X'
general_data = 'X'
logical_system = ls_ctr_header_data-logsys_fi
TABLES
return = lt_return.
APPEND LINES OF lt_return TO ct_return.
FREE lt_return.
[/code]
BR,
Disha.
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Document attachment in shopping cart

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