Document spliting in chart of account

Hi sir/madam
while posting transtion in f-02 pop up comes as
"There is no item category assigned to account 200301/AMBA "
procedure
Assign an item category to the account specified.
cont be post the entry, where actually i went wrong, and where need to correct, it,
thankyou,

Dear Nandha,
If you are using ECC 6, you need to maintain Item category for document splitting.
If yor are not maintain document splitting for your GL's, it is giving the error like "There is no item category assigned to account 200301/AMBA "
So, maintain Fin Accting (New)>GL Actg (NEW)>Busienss Tranaction-->Document spliting -->then click on Activate Document Splitting
Regards,
MOhan.

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I have activated the document splitting in the system and while posting a document the system showing the error No item Category could be determined for account 56010 in chart of accounts ABC1 and showing to assign item category
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what are the adavnatge by using this
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Please check in SM30 your implementing team must have created a Z Table to update the GL Account against Item Categor along with the material code.
u have to maintain there.
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Hi All,
We intend to use country specific chart of accounts to one of our company code along with operational chart of accounts. We try to map 1 operational G/L account to a group of country G/L accounts, system not allowing doing this, understanding it allows only 1:1 mapping.
Is there any work around to achieve this?
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The same way for couple of P&L accounts to be created, but in operational COA we do have only one expense or revenue account these are used across the globe (all company codes).
I heard that, it is possible in SPECIAL PURPOSE LEDGER, creating new ledger and assigning the country specific chart of accounts, inputting some validation to achieve this purpose.
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Dear Vyas,
We have similar requirement as yours
Requirement at country COA level, G/L accounts should be created and reported by Department: e.g.
Salary u2013 Finance u2013 600100
Salary u2013 R/D u2013 600110
Salary u2013 Marketing u2013 600120
I would like to know how are u handling this situation.
Thanks and Regards
Anil

Country chart of accounts and alternative account No.

Hello Experts
we're using country chart of accounts and alternative account No. to fullfill FICO China localization, now I have below questions:
1, In manual FI posting in company code of china, eg. by transaction code FB01, which account number is used for this posting? Account number in operational chart of accounts or account number in country chart of accounts?
2, The alternative account No. in country chart of accounts also needs to be created with compnay code level master?
Or we just need create account in operational chart of accounts with company code level master?
3, If we use account in operational chart of accounts for FI posting by company code of China, after posing, two accounting documents are generated, one with account in operational chart of accounts? Another one with account in country chart of accounts?
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Hi Nicole,
1, In manual FI posting in company code of china, eg. by transaction code FB01, which account number is used for this posting? Account number in operational chart of accounts or account number in country chart of accounts?
> Account No. in Operation Chart of Accounts is always used for FI posting. Alternative Account No. is always for information purpose.
2, The alternative account No. in country chart of accounts also needs to be created with compnay code level master?
Or we just need create account in operational chart of accounts with company code level master?
> You only create Operational Chart of Accounts for posting. Alternative Account No. can be of two types 1):-is a freely definable text and you don't have any chart of Account for that, for example say legacy No. 2) The Account No. from a country Chart of Accounts, in this case you create a GL in Country Chart of Accounts.
3, If we use account in operational chart of accounts for FI posting by company code of China, after posing, two accounting documents are generated, one with account in operational chart of accounts? Another one with account in country chart of accounts?
> Not True. Only Operation Chart of Accounts will get posted. In the Alternative Account No., the Alternate Account No. will get populated.
4. Country chart of accounts is used for consolidation purpose? Is there some difference with group chart of accounts?
> No. Country Chart of Account is used for External reporting.. Group Chart of Account is used for Consolidation.
Regards,
SAPFICO

Error FF5507 in MIRO G/L Acct 211000 not defined in chart of account INT

Good Afternoon SAP Gurus-
I have a mystery. We are using standard preconfigured SAP test scripts and we are following the procedure for procure to pay. We are getting the error below when entering MIRO
G/L Account 211000 is not defined in chart of accounts INT
Message No. FF5507
The general master data of the G/L account 211000 is not maintained in the chart of accounts INT.
System Response
INT
Please correct your entry or create the master record
I did check a table and confirmed that 211000 does not exist for chart of accounts INT. When I check with the FI guy, he tells me that when he looks in FS00, it tells him that 211000 is created in company code PS01 however when he tries to change it, it tells him that it is not created in chart of accounts INT for company code PS01.
What on earth is the problem? I would think this could be simply corrected by extending 211000 to PS01. We know that is chart of accounts INT.
Thank you!!

Hi,
sounds like the account number is exisiting on comp. code level (table SKB1) but NOT on chart of accounts level (SKA1) a situation that can not happen regularily... Check both tables if the account number is there.
If its there only in SKB1 try to
create it in chart of accounts INT using FSP0 T-code or (if thats not possible)
remove it from SKB1 (guess your ABAP-guys no what to do) and create it new using T-code FS00 (which creates chart of accounts and comp. code data at once).
I assume that there is no document posted using this account number and that you are able to try in test-system what I've suggested.
best regards, Christian

Share a Standard Chart of Account for a Sucessfull R12 Financial Implementa

Hello Friends
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I will be grade to you if you share some document and a standard chart of account with me whthin 3 days.
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Hi Makshud;
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R12: Upgrade vs. Reimplementation (Financials) [ID 780989.1]
Impact of R12 Design in PO Accounting [ID 429105.1]
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Document Spliting activation

Hi All,
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Hi SumaMani,
There were critical reasons why the split of the open line items of prior years has not provided within the standard migration scenarios.
The structure and the account assignment information of the already posted documents from the prior years is probably does not satisfy the new document splitting. Therefore it is not possible to split the documents form phase 0 (migration cockpit) based on the new the splitting rules set in the customizing.
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The only possiblity that SAP can offer to the customers is to take over the split amounts from the already existing SL ledgers which have been used before the migration to new g/l.
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'Currency' as a segment in Chart of Accounts

Hi all,
Please pardon me for posting such a long mail :) If you could help me address these concerns, we would really appreciate it.
This is regarding Financial Accounting Hub implementation for an Investment Company. There is a requirement (details mentioned below) at my client site wherein they wish to evaluate 'Currency' as a segment in their Chart of Accounts structure.
Requirement:-
There are two source systems wherein all transactions are already accounted for; henceforth, we have suggested a 'pass-through' approach to the client. The scenario is that, these source systems have transactions (in different Quotation currencies for each Investment they make) which needs to be captured in Corporate General Ledger financial reports (in Balance Sheet, the client wishes to have columns for Currencies to which the Investment has been exposed, along with functional currency, USD balances).
Am seeking your help/insights on the following points:-
- What could be repercussions of having 'Currency' as a segment in Chart of Accounts.
- Can we capture static*** (additional) information from these source systems in 'Supporting References' and could we generate reports for the same (I mean, there is standard functionality in FAH to attach supporting reference to the journal lines; having said that, could we capture the balances of 'Supp. Refs.' in any report).
- What are the pros and cons of having Multiple General Ledgers and finally consolidating them into one ledger. What is the best practice followed in the industry?
- Pros and cons of having single Chart of Accounts and Multiple Chart of Accounts.
- Which reporting tool could be used for developing Financial Reports (like B/S, P&L, Cash Flows) and monthly reports (like reports as per static/additional data)?
I would appreciate if any document/insights pertaining to the same could be shared. Also, if any requirement definition document (RD50) , for a Financial/Investment Company (*which invests its Govt.'s surpluses into asset classes across the world).
***Statics Data in our case, for instance, there is an accounting entry Marketable Securities Dr 1000, To Bank Cr 1000. Other than that, there is static information, like Portfolio Region, Portfolio Currency, Portfolio Dept., etc. linked to this accounting entry.
Thanks in advance.
Pranay Sharma.

Hi all,
Please pardon me for posting such a long mail :) If you could help me address these concerns, we would really appreciate it.
This is regarding Financial Accounting Hub implementation for an Investment Company. There is a requirement (details mentioned below) at my client site wherein they wish to evaluate 'Currency' as a segment in their Chart of Accounts structure.
Requirement:-
There are two source systems wherein all transactions are already accounted for; henceforth, we have suggested a 'pass-through' approach to the client. The scenario is that, these source systems have transactions (in different Quotation currencies for each Investment they make) which needs to be captured in Corporate General Ledger financial reports (in Balance Sheet, the client wishes to have columns for Currencies to which the Investment has been exposed, along with functional currency, USD balances).
Am seeking your help/insights on the following points:-
- What could be repercussions of having 'Currency' as a segment in Chart of Accounts.
- Can we capture static*** (additional) information from these source systems in 'Supporting References' and could we generate reports for the same (I mean, there is standard functionality in FAH to attach supporting reference to the journal lines; having said that, could we capture the balances of 'Supp. Refs.' in any report).
- What are the pros and cons of having Multiple General Ledgers and finally consolidating them into one ledger. What is the best practice followed in the industry?
- Pros and cons of having single Chart of Accounts and Multiple Chart of Accounts.
- Which reporting tool could be used for developing Financial Reports (like B/S, P&L, Cash Flows) and monthly reports (like reports as per static/additional data)?
I would appreciate if any document/insights pertaining to the same could be shared. Also, if any requirement definition document (RD50) , for a Financial/Investment Company (*which invests its Govt.'s surpluses into asset classes across the world).
***Statics Data in our case, for instance, there is an accounting entry Marketable Securities Dr 1000, To Bank Cr 1000. Other than that, there is static information, like Portfolio Region, Portfolio Currency, Portfolio Dept., etc. linked to this accounting entry.
Thanks in advance.
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Chart of account conversion SLO tool,method for a Production system

Hi All
We have a requirement like we want to use Chart of account conversion tool for a production system where transactional data are present.
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we want to know the difference between these two methods like production and non production system.
Provide me some process document on the SLO service tool for the same
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9836265158

Hi Mrinal
I'm wondering the same? How to go on in productive system after to use the conversion toll?
How did you manage?
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Error depreciation run "GL account 2999999 not created in chart of account"

Dear all,
I am facing a very confusing error message. My customer has been live with SAP for over 2 years, and everything has worked fine. This month period 9) they got an unexpected error message during ordinary depreciation run. No depreciation is posted on GL accounts but if you look at asset values in AW01N you can see depreciation is posted on every asset. When I try to run restart depreciation in test mode I get an error message f5507 "GL account 2999999 not created in chart of accounts CASE". I do not understand anything. Why would this account suddenly after 2 years be used in depreciation run? It has never been created or ever used before? I have looked in transaction AO90 and the account is not there.
Very thankful for any help!
Thanks in advance!
Regards, Åsa

Hi,
1 - Execute dep test run with list asset check box, then find is there any new assets created with new asset class
2 - Check in AO90 Dep folder
3 - Check retained earning account either existing or not (T.Code: OB53)
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Client level , company code level , chart of account level

Hi experts
Pls expline me which are we define under client level , company code level and COA level
like :
1) field status variant:
2) Dunning procedure:
3) document types:
4) doc.number range:
4) posting periods variant
5) controlling area
6) account groups
7) vendor/cust master data
8) dep key
9) chart of dep area
10) like...............................
get points
Geeta

hi geeta,
ClientA Client is the highest unit within an SAP system and contains Master records and Tables. Data entered at this level are valid for all company code data and organizational structures allowing for data consistency. User access and authorizations are assigned to each client created. Users must specify which client they are working in at the point of logon to the SAP system.
A CompanyA Company is the unit to which your financial statements are created and can have one to many company codes assigned to it. A company is equivalent to your legal business organization. Consolidated financial statements are based on the companyu2019s financial statements. Companies are defined in configuration and assigned to company codes. Each company code must use the same COA( Chart of Accounts) and Fiscal Year. Also note that local currency for the company can be different.
Company CodesCompany Codes are the smallest unit within your organizational structure and is used for internal and external reporting purposes. Company Codes are not optional within SAP and are required to be defined. Financial transactions are viewed at the company code level. Company Codes can be created for any business organization whether national or international. It is recommended that once a Company Code has been defined in Configuration with all the required settings then other company codes later created should be copied from the existing company code. You can then make changes as needed. This reduces repetitive input of information that does not change from company code to company code as well as eliminate the possibility of missed data input.
Business Area Business Area is optional and is equivalent to a specific area of responsibility within your company or business segment. BA (Business Area) also allows for internal and external reporting.
Another configuration requirement for set-up in SAP are the Basic settings consisting of the following:
Chart of Accounts(COA)
Fiscal Year Variants.
Currencies
The COA(Chart of Accounts)
The COA(Chart of Accounts) lists all General Ledger accounts that are used by the organization. It is assigned in configuration to each company code and allows for daily General Ledger postings.
Fiscal Year configuration
Fiscal Year configuration is a must and can be defined to meet your companyu2019s reporting periods whether Fiscal (any period combination that is not calendar) or Calendar( Jan-Dec).
Posting Periods are defined and assigned to the Fiscal Year.
Within the periods you specify start dates and finished dates.
SAP allows for 12 posting periods along with specially defined periods that can be used for year-end financial closing.
Rohit Agrawal

Client level, chart of accounts level, company code level

Generally what are the areas under client level, chart of accounts level, company code level.
For Ex. document types are client level, number range company code level
like the above does we have any list which is falling in the above levels.

1. Generally during customising when co code data is not asked , then settings are client level.
Country, Currency, Document types, all variants of diff types, chart of accounts, etc
2. Every master is having data - General data level (client level) for use by all co codes, Co code data level(basically for accounting purposes) and so on.
These are applicable to GL, Vendor, Customer, Asset, Matlerials, etc
For particular application we have more information at another object level also- Vendor- Purchasing, Customer-Sales, materials-Plant- controlling, etc
3. Chart of accounts level assignments are done for all automatic posting definitions-which is applicable to all company codes which are using same chart of accounts.
4. In material setting- valuation can be grouping level, co code level or plant level as these are related to costing and product costing.
Hope the above will give some idea.
In the above nothing is written about CO as you have not asked-

Changing chart of account by DI API

Hi,
Is this possible to change a Chart Of Account by the DI API and if so what does it do. Does it change it everywhere that the old chart of account was used ?

ChartOfAccounts is a business object that represents the General Ledger (G/L) accounts in the Finance module.
This object enables you to:
Add a G/L account.
Retrieve a G/L account by its key.
Update a G/L account.
Remove a G/L account.
Save the object in XML format.
Source table: OACT.
Object Model
Remarks
The Chart of Accounts is an index of all G/L accounts that are used by one or more companies. For every G/L account there is an account number, an account description, and information that determines the function of the account.
You have to assign a Chart of Accounts to every company. This Chart of Accounts becomes operative after you carry out posting for these businesses in your daily business.
After choosing the most suitable Chart of Accounts, you can customize your choice by adding, adjusting, and changing. However, once posting were made to Chart of Accounts you cannot delete it.
Mandatory fields in SAP Business One: Code or FormatCode (when working with account segmentation), and FatherAccountKey.
To display the form in the application:
Select Financials --> Chart of Accounts (or Edit Chart of Accounts).
In the SDK I don't se any mention if the change is made in all the documents that were posted, I mean, its important to be sure that if I change the COA that it effectively changes it everywhere.

Is It Possible to change Chart of Accounts for Existing Company Code

Hi
Please guide me is it possible to change Chart of Accounts ID for Existing Company Code after posting the Documents
Regards
Sreenivasulu

Hi,
Its not possible once you assinged chart to accounts to a company code.
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udayakumar.k

Upload Chart Of Accounts - Indian Localisation

Hi
Pls help me how to upload chart of accounts . Any document on that.
Thanks

Hi Manish,
The key thing is whether you have segmented accounts or not. If you do, only populate the FormatCode field and leave the AccountCode blank (SAP assigns this value once a segmented GL is added/imported); otherwise populate the AccountCode.
As Joseph mentions, follow the CoA DTW template. There are Comments that have useful information, including valid values for fields that require specific value.
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Document spliting in chart of account

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