Documents upload in DMS

Hello All
Is it possible to upload the Document in SAP DMS without creating from CV01N transaction?
Also my requirement is to upload around 2.1 GB documents in SAP is it possible to upload it in one transaction?
User want to just upload the docs in SAP system so that he can viewed it any time or if user want to add or delete the document any time he can do it
How to upload or attached ZIP file in DMS from CV01N? Is there any configuration need to do for zip file attachment?
Currently I can attached zip file from CV01N but if I tries to open the documents from CV02N or CV04N transaction system is giving the error that docs can not be opened.
Could any one give me step by step solution for above two requirements as I am completely new for DMS module
Thanks

Hello,
Is it possible to upload the Document in SAP DMS without creating from CV01N transaction?
- If you have some DMS documents already created then you can attach to that doc (CV02N), if not then you have to create a DMS doc and attach it.
Also my requirement is to upload around 2.1 GB documents in SAP is it possible to upload it in one transaction?
- Yes, you can upload 2.1 GB but upload and display of document will take some time for performing its action.
*User want to just upload the docs in SAP system so that he can viewed it any time or if user want to add or delete the document any time he can do it
- Yes, it can be done in DMS.
How to upload or attached ZIP file in DMS from CV01N? Is there any configuration need to do for zip file attachment?
- For Users uploading & display document in DMS is very convenient. You have to define in your workstation application for zip format & bypass the indicator of authorization. zip format should be defined in workstation application.
Currently I can attached zip file from CV01N but if I tries to open the documents from CV02N or CV04N transaction system is giving the error that docs can not be opened.
- What is the error?
-Thanks,
Ajay

Similar Messages

BAPI_DOCUMENT_CREATE2 - Document upload to DMS - Back ground

Hi,
We are trying to uploda a file into DMS(CV01N) from SAP R/3, BAPI 'BAPI_DOCUMENT_CREATE2'. This works fine in foregroung but when we ececute it in background, we get an error saying 'Error while checking in and storing'.
Could anyone please suggest me if we can sucessfully execute in back ground mode?
Thanks,
Ranjith Singh.

it is not possible to download in background to a presentation server (your local PC) hence it is not possbile to upload either.
when you submit the program to the background thenthe session is no longer attached to the PC that created it.
Because of this you have to go via the application server.
compare hundred of threads by searcing the ABAP forum with keywords +download +background
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/e0901cba-f49e-2910-748c-d7ce4c0c4c1c

Reg: Document upload from DMS to local System

Hi All,
I have to download documents from DMS to my local system. I am following:
1) CALL FUNCTION 'BAPI_DOCUMENT_GETDETAIL2'
     EXPORTING
          documenttype    = 'XXX'
          documentnumber = 'XXXX'
          documentpart    = '000'
          documentversion = '00'
     IMPORTING
          documentdata    = ls_documentdata2
          return          = ls_return
     TABLES
          documentfiles   = li_documentfiles.
2) Getting file name & path from li_documentfiles & changing the path & name of the file.
3)   CALL FUNCTION 'BAPI_DOCUMENT_CHECKOUTVIEW2'
         EXPORTING
              documenttype    = 'IBD'
              documentnumber = 'WWI-00000000000000000086'
              documentpart    = '000'
              documentversion = '00'
              documentfile    = ls_documentfiles1
         IMPORTING
              return          = ls_return
         TABLES
              documentfiles   = li_documentfiles1.
Summary:
1) CALL FUNCTION 'BAPI_DOCUMENT_GETDETAIL2' - it does not return file name & path
2) i am changing path name & file name & passing to ls_documentfiles1.
3) CALL FUNCTION 'BAPI_DOCUMENT_CHECKOUTVIEW2' - This F/M does not save the file into given path. It always stores at "C:\Documents and Settings\TEMP\SapWorkDir". Also Name of the file is determined by the system. The file name which i pass, is not taken into account.
Kindly help me out to download the document from SAP to my local system.
Early response will be highly appreciated.
Best Regards,

Hi,
Try this...use the FM BAPI_DOCUMENT_CHECKOUTVIEW2 to download the files to the directory that sap is saving..Then use the class method CL_GUI_FRONTEND_SERVICES=>FILE_COPY to move the files to the directory you want..
Thanks
Naren

DMS Document upload: does it pass through sap DMS ?

Dear All,
We have a question concerning the transmission of documents from the client to DMS and the Content Server: does the document need to pass through the sap server ?
Document upload (create document CV01N)
Does the document go directly from the client to the Content server OR does it pass through the sap DMS before to be stored in the CS ?
Document download (read document CV03N)
Does the document go directly from the CS to the client OR does it pass through the sap DMS server ?
This could be interesting to know for network performances.
best regards,

Hi Gurus
is the cache server a default funtionality from the content server or any configuration is required from our part.
is that the cache server acts as the RAM of our system?
please explain the partitioning or biferfication of the Content server, as you told
content server is divided into storage catagories and this in turn in to content repositories,
please clarify below points,
1)any server or PC can be made as Content server by insatalling the content server CD if iam right ?
2) Practical and funtional benifits of partitioning content server into content repositories is it for authorization and storing data by naming convection or can it also help in copiying data from a specific content repository if needed, ( is content repositories a logical partition or practical partition like B,C,D, F drives of our PC hard disk)
3) can /should there be multiple content server installation for a particular (production) client.
4) Can Archiving be done say by creating a separate content repository inside the same Content server, or is it mandatory to have a separate archiving server itself,
please give some idea with examples
Thanks and regards
Kumar

Upload Document in SAP DMS

Hi SDNites,
My requirement is to upload document in SAP DMS and this document we are receiving from an external system. Can you please let me know,
1. Is there any way I can provide a link in ECC SAP DMS for the documents which are stored in external system (SAP CRM) .
2. Also is there any standard FM / BAPI available which uploads a document into SAP DMS (I do not want to pick documents from a local directory).
Regards,
Abhi

Hi,
1) R U able to upload any other file type to the DIR AA00-0123 (word/ppt/pdf etc) ?
2) Can u Create a new DIR and try uploading the same excel file? does that get created?
once u do the above just let me know.
Regards
Abhishek
Edited by: AAYNI_AK on Nov 11, 2011 11:33 AM

BADI Needed for encoding document while uploading into DMS

Hello All,
Is there any BADI/Enhancement Point available which could be used to encode a file while i upload into DMS? I am in ECC 6.0 (MySAPERP 2005).
I have the BADI's
1. Document_MAIN01- has the method AFTER_READ_DATA, but once the file is uploaded i donot see any data passing into this Method.
2. Document_FILES01 - has the method BEFORE_START_APPL and AFTER_START_APPL are only used and none of the other methods are used. But these methods cannot be used at the time of upload.
3. EHSB_DMS_ENCODE - has the method ENCODE but this is called once the document is created in the DMS.
Please note that the document is getting created using BAPI_DOCUMENT_CREATE2 function module.
My reqmt is to encode and upload the file into the DMS from transaction EHSAMBTAET.
Any suggestion would be of great help.

You could develop an event receiver for the library and in the ItemAdded() event, parse the text from the file using OpenXML. There is a good code sample for the text extraction piece
here.
Please mark my reply as helpful (the up arrow) if it was useful to you and please mark it an answer (the check box) if it answered your question! Thank you!
Danny Jessee | MCPD - SharePoint Developer 2010 | MCTS - SharePoint 2010, Configuring
Blog: http://dannyjessee.com/blog | Twitter: @dannyjessee

DMS - Document upload in SAP

Hi,
We created document in SAP DMS by CV01N but those doucments are stored in PC. But we would like store those .xls, .pdf, .doc files in SAP server. So that users from any locations they can access the open the document.
Is there any possible way to store those doucments in SAP? Will it affect the system performance?
Regards,
Ajay

hi buddy,
i guess u hve created the docs using ur previous sap only ... so it is very easy to load the files in ur new sap servers.
if not then the docs must be in table format like excel one so that u can load the data in ur sap tables using sap std FM.
.......i thk u need the data to be in ur sap system n not in ur pc...
but since u r planning tat all ur users shld be able to access it then let me tell u buddy ur server performance will def reduce a lot.
Hope this will help you....
Dont forget to give pts....
Thanks & Regards,
Punit Raval.

Document upload functionality

Hi,
I want to know that whether the document upload functionality comes in standard SAP package OR this is a separate module which has to be purchased separately from SAP.
Please also let me know the Tcodes used for uploading an accounting document from an excel file OR tab delimited file.
Regards,
Vijay

If you are referring DMS then:
SAP DMS - Document Management System
http://www.sap-img.com/sap-dms.htm
http://www.sap.com/solutions/business-suite/plm/pdf/BWP_Document_Management.pdf
Pls assign points as way to say thanks

Efficient way of saving documents uploaded by users

Hello Experts,
We are looking out for an efficient way of storing of documents uploaded by the users. Below is the explanation of our scenario in detail.
We are working on the SAP E-Recruiting module and have designed custom Interactive Adobe Forms & Web Dynpro Components for the client. An end user (initiating manager) would fill in the form & upload file(s) in support of his statement & click on the "submit" button. As of now we are achieving the upload functionality through WDA's FileUpload ui element & dumping the file contents into a field of type RAWSTRING.
We now want to change our approach of using the RAW_STRING field & go for a more efficient one. I have been googling around and read a bit about approaches like:
Class CL_BDS_DOCUMENT_SET
Class CL_FITV_GOS
Function Module BDS_BUSINESSDOCUMENT_CREATEF
But all these 3 approaches seem to be targetted towards some particular business object. They expect some sort of class name or the other to be passed on to them as input. However ours is a complete custom requirement wherein the entire forms data is going into a Z-table so none of these approaches would hold good. (Please correct me if I am wrong when I say that coz I haven't personally worked on any of them till date!) Awaiting your expert opinions on this matter.
Regards,
Uday
Any ideas please?
Edited by: Uday Gubbala on Mar 4, 2010 10:56 AM

See if this sample code helps....we hav DMS ( Document management System )
MOVE: 'DRW' TO DOCUMENTDATA-DOCUMENTTYPE,
        'C:\Users\sci30\Desktop\test.doc' TO
         DOCUMENTDATA-DOCFILE1,
        'TEST DESCRIPTION' TO DOCUMENTDATA-DESCRIPTION.
*          move 'WR' to documentdata-STATUSINTERN.
MOVE 'WRD' TO DOCUMENTDATA-WSAPPLICATION2.
CLEAR : WA_OBJ_LINK.
MOVE 'MARA' TO WA_OBJ_LINK-OBJECTTYPE.
MOVE HEADDATA-MATERIAL TO WA_OBJ_LINK-OBJECTKEY.
APPEND WA_OBJ_LINK TO GT_OBJ_LINK.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
    EXPORTING
      DOCUMENTDATA               = DOCUMENTDATA
*         HOSTNAME                   =
*         DOCBOMCHANGENUMBER         =
*         DOCBOMVALIDFROM            =
*         DOCBOMREVISIONLEVEL        =
*         CAD_MODE                   = ' '
*         PF_FTP_DEST                = ' '
*         PF_HTTP_DEST               = ' '
*         DEFAULTCLASS               = 'X'
    IMPORTING
*         DOCUMENTTYPE               =
*         DOCUMENTNUMBER             =
*         DOCUMENTPART               =
*         DOCUMENTVERSION            =
     RETURN                     =    RETURN_DOCUBAPI
   TABLES
*         CHARACTERISTICVALUES       =
*         CLASSALLOCATIONS           =
*         DOCUMENTDESCRIPTIONS       =
      OBJECTLINKS                = GT_OBJ_LINK
*         DOCUMENTSTRUCTURE          =
*         DOCUMENTFILES              =
*         LONGTEXTS                  =
*         COMPONENTS                 =
COMMIT WORK.

Document Upload into Webdynpro and transfer to SAP R/3?

Hi Gurus,
I have a requirement to offer a Document uploading option through Java webdynpro screen.
I have referred the below link
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/00062266-3aa9-2910-d485-f1088c3a4d71
which has the steps till uploading the document into Webdynpro
And also I need to offer an option of listing the attachments(that have been attached by the end user into to the JAVA webdynpro form) with the DELETE option ,How to do that?
Now my requirement is to pass the document into SAP R/3? is there any RFC for that?
Thanks in Advance,
Dharani

Hi Dharani,
If we want to add Excel into Java webdynpro screen, then we are trying to create a table with invidual cells. This can be easily possible at Java Portal Perspective using Jakarta HSSF POI API.
But we require at Webdynpro so , we can use the Context feature available at Webdynpro to load the table. now we can load the table data into an excel and we can display it to end users in the form of Excel..
to achieve this functionality pls use the below link
Exporting table data to MS-Excel Sheet(enhanced Web Dynpro Binary Cache)
Just in case if u need to achive through Portal Perspcetive in NWDS pls use this.
Create an excel file from JAVA using HSSF api
the advantage of these two methods is we can create mutable tables i.e. each cell of the table is accessable and can be modifed with using the code.
Hope this will be helpful.
Regards,
Shaila

Document in Easy DMS and SAP DMS is lock cannot be accessed

Hello Guru,
Document in Easy DMS and SAP DMS is lock cannot be accessed. when check in Easy DMS the document 123 excel file is not accessible cannot be open, it has an icon on pencil with red circle sign.
when check in SAP GUi, the padlock is unlock, file cannot be open as well with error (File C:\EasyDMS\SAP_400\PRE1234567890 could not be accessed.
how can we fixed this and unlock the document excel so that we can open it. Please advise. Thanks

Hi,
based on your description it seems to me that this original file is currently checked out for editing. So maybe another user is
editing this file and so you cannot access it.
If no other user edits the file you can try to use the function 'Exit Edit mode' in the context menu of EasyDMS. This will checkin the file again and restore the last checked in version.
Best regards,
Christoph

Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
1. How can we use DMS to store the letters in PDF format?
2. Where can I find DMS configuration part in SPRO?
3. I understand that DMS is a unique concept availabe in SAP HR. So how can I link DMS to HCM?
4. Is SAP Archive link related to DMS ?
5. Any documents/links related to this kinldy send it across.
Thanks in Advnace,
Regards,
Damodar Pai.

hi
try with this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

Document Distribution in DMS

Hi Gurus,
Has any one implemented the Document Distribution in DMS?
Please share your experience and documents if any?
email id: [email protected]
Points would be awarded.
Thanks,
Paddy.

Hi paddy
I have done document distribution and it is working fine..
kindly check the following
Steps
1)Recipient Management
Show all entries for recipient management
User menu document management system Environment Document distribution Recipient Office User
Use the address info and communication type RML. Show all entries.
2) Customizing settings :
Under Document management → Document distribution→ Distribution type→ Define distribution types
Click on the distribution type which you want to activate and make it default.
3) Go to DIR, Environment ---> doc distribution ---> create recepient list and save the recipient list.
4) Start the distribution with your defined entries. T code CVI8
5) Look at the log entries. CVI9
6) Use the Workplace in the standard SAP menu. If you did everything in the right way, you will find an entry in your workplace ( t code SBWP).
7) Refer Note 824949-Document distribution: for Activating Event type linkage.
Thank you
Regards,
nitin
Award points if useful
Edited by: nitin bhagat on Mar 31, 2008 8:59 AM

How to order multiple documents in a dms record

If I attach other documents in a dms record how can I make it visible which document was the most recent addition ? or perhaps show the changedate of the document itself in CV02N ?

cleaning up old questions, still amazed that I have to mark them as answered since there came no proper answer at all.

Documents uploaded to icloud disappear when I turn off the IPAD

documents uploaded to icloud disappear when I turn off the IPAD,I can see the documents only when icloud is open on the PC

When you turn off any device, it will disconnect from the internet. My sense is that you're not quite explaining what's happening. Do you mean that when you turn it back on again it doesn't automatically reconnect? Do you mean the if it just goes to sleep (as opposed to being powered off) that it switches from WiFi to cellular? Or are you saying that you think that when you turn off the iPad, the router disconnects?
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Documents upload in DMS

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