DOWN PAYMENT BALANCE TRACKING -REG

Dear All,
I have the following query with regard to the down payment balances.
Down payments are being processed to vendor based on the Purchase Order, Once the Invoice is received and the Down payment is adjusted . At times there may be Balance of down payment against the vendor.
When next Purchase order is released and down payement are being paid, is there any procedure in SAP wherein the residual balance in the earlier down payment is being adjusted.
Also can you please explain how the find out the ageing analysis for the Down payment made to all the vendors.
Thanks and REgards,
c.m.sathish kumar.

I understand when down pament request is made the entry comes.
Dr. Advance A/c 100
Cr. Vendor A/C. 100
When Iv is posted Advance is credited.
Gr IR / Ac Dr. 200
Cr. Advance account 100
Cr. Vendor account 100
So i understand you want to have ageing of advance paid but not adjusted against invoice.
Go FBL3n for Advance GL account. if you have maintained vendor no as sort key in GL ( advance) . Then download all feild in excel . Crete pivot table in excel.
Use posting date , Assignment feild , posting key & amount in pivot table.
Then where you are seeing 100 Dr but no corresponding Crt that will show the advance not adjusted. You can do ageing with help of excel also.

Similar Messages

Down Payment Balance

My scenario is as follows:
down payment received of $ 1000
Invoice I issued of $200
Invoice II issued of $300 AND allocated to down payment
open AR + down payments should show:
Down payment (balance)   -700$ (= down payment less invoice II allocated)
Invoice I                           +200$
BALANCE                   -500$
The report does show me the correct balance and Invoice 1, however instead of the down payment balance left, it shows me full down payment of -1000 and then the +300 clearing on 2 separate line items.
Is there a way to view it as just one line item as the down payment balance instead? along with the AR ?
Note: I can view the balance if i select Special G/L in FBL5N but I am selecting Normal items along with Special GL transactions since I want the cumulative of AR and the down payments.
Thanks

This is how the system will behave when u are clearing. Pl read the following extract from SAP online help.
A partial payment is a payment that is posted to an account without any open items being cleared. You assign this partial payment to an open item. When you post the partial payment, the system marks the document number of the original open item in the line item for the partial payment. The original open item and the partial payment remain open.
http://help.sap.com/saphelp_46c/helpdata/en/01/a9bb1f455711d182b40000e829fbfe/frameset.htm

Down Payment Not affecting the party Account Balance

Dear All,
When I am posting any down payment invoice (A/P or A/R) then the party account is nullified after the payment is posted against it. Now for Advance payments the down payment option is used but then the BP Account Balance does not reflect the down payment balance. How to resolve this issue with a work around. I do not preffer to use the "Payment On Acount" option.
For Example:
Advance paid to Vendor: Down Payment Invoice: Rs 10000
Outgoing Paymnet for the D/P invoice: Rs 10000
A/P Invoice raised for the Vendor: Amount Rs 4000 and adjusted with the Down Payment (Rs 4000 drawn from DP)
Now The System shows the BP Account Balance as 0 where as it should hold a debit balance of Rs 6000
Please suggest me a work around
Regards
Raj

Him
Inorder to keep the advance amount as debit balance,you must define control account in the BP Master Data(Under Accouting tab->General tab-Control account indicated by ...->Define a account in Downpayment payables.
Here is the differece in AP Downpayment Request and AP Downpayment Invoice
     AP Downpayment Request                                   AP Downpayment Invoice(Proforma Invoice)
--   Must be fully paid                                                 can be partially paid
--   No accounting transactions made                        Accounting transactins are made
-- Track the payments paid to vendors(AP)              Issue & Receive invoice(Including tax) for advances paid or received
    or payments mad by cusotmers(AR)
Similarities in them
--No stock postings are made
--Can be created from a base document
Now in your case as i suggested to make use of AP downpayment Request for advances.The full cycle will be as follows
1.Create PO(No acounting transactions are made)
2.Create AP Downpayment request based on the PO(No acounting transactions are made)
3.Create Outgoing payment by selecting the AP Downpayment request.
AccountingTransaction
Db-BP(Control account-Downpayment payables)
Cr-Bank account
4.Create a AP invoice
AccountingTransaction
Db-Stock
Cr-BP Account(Sundary creditors)
5.Apply downpayment request to the AP Invoice
AccountingTransaction
Db-BP Account(Sundary creditors)
Cr-BP(Control account-Downpayment payables)
Cr-Bank Account
Note:Do test the full cycle in the test database and see the results and get confirmation from the clients accounting person
Hope this method suits for your requiremet !

Not possible to post down payment clearing. There are no down payments:CJ88

Hi Experts,
When I settle WBS Element cost to the Asset Under Construction using transaction CJ88, I receive following error.
AA571 Not possible to post down payment clearing. There are no down payments.
Please help.
Thank You.

Hi,
first please check if the message AA 571 is right:
- Please check table ANLC. If ANLC-KANZA + ANLC-ANSAZ < 0 AA 571
- Check asset values (AW01N, ANEP, ANLC) and find out where the negative down payments come from (tty 180, 181)
However, in some cases a negative down payment balance cannot be avoided (for example through translation differences in foreign currency areas). This is the problem of AA 571. Sometimes it is not justified. For this
cases we have the following note:
860038 Error AA571 not justified
Using SM30, for the T100S table, create an entry for the message
class AA, message number 571, allowed message type "AEW" and
standard message type "E". Select the entry as 'Switch off'.
If when you post to a fixed asset the down payments are negative, or
become negative through the posting, you continue to receive an error as
a default with these changes.
Recommended procedure:
o Change this message to a warning message for one or several
 special users. This user should then be used to post to any such
 fixed asset that has down payments that are already negative or
 become negative through posting.
o This should only be permitted in the cases where a negative down
 payment balance cannot be avoided due to foreign currency
 rounding.
regards Bernhard
Edited by: Bernhard Kirchner on Feb 11, 2011 9:27 AM

Clearing Down payments through F-58

Hi SAP Gurus,
My client has made a down payment of 90% to a vendor by F-48. He wishes to clear the same and pay the remaining amount by using F-58. In F-58 when Spl GL Indicator is given as "A" the down payment is appearing and in simulation also it is showing the full entries i.e. of the down payment, balance payment and the difference amount. But when he goes to post the document, the system is giving an error "Down Payment does not exist." Can anyone help me in this please?

hi
    down payment made entry(F-48) , after the purchase invoice (TC:F-43) posting ,,Aafter this step u can transfer the down payment from special gl to recs account throw this TC:F-54 after this step, u can saw this open item (TC:FBL1N),next u can pay the remaining amount throw this (TC:F-58), after the posting this entry u can saw the cleared items in(TC:FBL1N).
   if it's helpful plz assign points
    regards
sivareddy

Settlement of the Final Balance Payment against the Down Payment Request

Hi,
How can I settle the Final Balance of a Vendor in SAP against the Down Payment Made under a PO Based Invoice. For Eg. - I have raised a PO of $10000.00 and made a Down Payment Request and Posted it through the APP for $ 300.00 the final balance under the FBL1N displays as $ 9700-, but the ZP Doc Types for Vendor Payment of Down Payment also appear in the Open Items and Status shown is in RED Colour and not in GREEN Colour and does not appears under the Cleared Items. Under the Cleared Items I am able to view the Original Down Payment Requests which I posted through Transaction F-47.
I am unable to settle this Final Balance of $9700 against the Down Payment under the Vendor Account on the basis of a PO Based Invoice.
Can some one please help me urgently on this.
Thanks in Advance.
Regards,
Pankaj.

Dear,
The same requirements possible after implement EHP4 Package upgrade.
Regards,
Kishore

BP - Vendor account balance to include down payment made

Since advance payments to suppliers are posted through AP Down payment module the vendor account gets squared off and does not reflect any debit balance. So arrive the correct balance in the vendor account one should check two accounts i.e. the AP down payment account and also the vendor account.
Is there a way take a report which reflects the advance paid as debit bal to his account (by ignoring the AP down payment invoice booking but instead retaining the advance paid against the AP Down payment invoice).
Rgds
Srividya

Hi,
To show the debit balance paid in the vendor account make the advance payment entry from the outgoing payment form by using payment on account option. also you can link this payment once you receive the A/P invoice.
Regards
Datta Kharat

Allow paid Down Payments to be applied agains the BP's account balance

Here is the followin scenario.
A sales order is created.
Copied to a 50% Down Payment Invoice
Down Payment Invoice is paid.
Customer cancels the order by we want to leave the deposit on the customer account.
The requested functionality will allow to apply the deposit amount directly to the customer account balance as a credit

No. I don't think you need to cancel it. You may create a credit memo to allow future invoice to reconcile with the credit memo.
Beside, this forum is for DRQ. Your question does not belong here.

How do you report Net Balance of A/R Down Payment Invoice?

We have recently installed SAP B1 Version 8.8 at a new client site. The client wants to accept A/R down payments from customers, issue invoices and draw the amount of the invoice from the down payment. I can see the net amount in an open items list report called A/R Down Payments - Not Yet Fully Applied. I need to report that net amount on each invoice that draws from the down payment. I would like to create a Crystal Report or update the existing PLD Invoice to show the amount. Do you know the link between an A/R invoice and the drawn A/R down payment invoice?

Hi,
Try this query it also show the corresponding outgoing payment information.
SELECT
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum + T3.DiscSum AS DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum as DocCheck,
T5.DocDueDate as DateCheck,
T6.CheckNum
FROM
dbo.ODPI T0
INNER JOIN dbo.DPI1 T1 ON (T0.DocEntry = T1.DocEntry)
LEFT OUTER JOIN dbo.INV9 T2 ON (T1.DocEntry = T2.BaseAbs)
LEFT OUTER JOIN dbo.OINV T3 ON (T2.DocEntry = T3.DocEntry)
LEFT OUTER JOIN dbo.INV1 T4 ON (T3.DocEntry = T4.DocEntry)
LEFT OUTER JOIN dbo.OVPM T5 ON (T3.ReceiptNum = T5.DocNum)
LEFT OUTER JOIN dbo.VPM1 T6 ON (T5.DocNum = T6.DocNum)
WHERE
T0.CardName = [%0] AND
T0.DocDueDate BETWEEN [%1] AND [%2] AND
(T4.TargetType = -1 OR T4.TargetType IS NULL) AND T1.TargetType <> 19
GROUP BY
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum,
T5.DocDueDate,
T6.CheckNum,
T3.DiscSum
ORDER BY
T0.DocNum,
T3.DocEntry
This for A/R Downpayment Monitoring.
regards,
Clint

Ageing analysis for the down payment made to vendors-reg

Dear Gurus,
Can anybdoy explains my how to do ageing analysis for the down payment made to various vendors.
Thanks
C.M.SATHISH KUMAR.
[email protected]

OK
Config t code is OBDF
Select AP view and due date analysis.
You need to create a variant for the field BSIK-UMSKZ in program RFKRRE01 which is the program for Vendors for due data analysis.
In the config you need to make sure create evalution is ticked.
You then need to set up a variant in program RFKRRSEL, for Vendor analysis, it should be called SAP_VARI.
Once all of that has been set up, you need to schedule a job to run for RFKRRSEL daily.
In terms of accessing the programs you need yo use t code SE38.
and to schedule a job use t code SM36.
Hope this helps.
Please award points.

Issue Reg Down Payment Invoice/Request

Dear All,
I have a scenario where in i have created Purchase Order with CENVAT Components (i.e. BED @8, Cess@2, and Hess@1 along with VAT @4) the total value including tax is say about Rs140000.00. Now i want to pay full Amount as advance i.e 140000.00 (say 120000.00 basic value and 20000.00 tax value ).
When i am trying to create A/P Down Payment Invoice against that Purchase Order as a Full Advance (100%) system is showing error for CENVAT Components, as we can not consider this in A/P Down Payment Invoice.
Can any body tell me any work around ? or alternative way of doing it ?
Regrds,
Kashinath

HEY I HAVE SOLVED THIS ISSUE MYSELF

Help reg Down Payment - Urgent

When i put down payment here in VA01 billing plan (WBS element linked)
For e.g., PR00 = Rs. 1,00,000
Billing Plan
30%, 40% and remaining after the receipt of material at client's site
but commercial and excise invoice will go with the material with 100% value
1.30 % value - 30, 000 Billing Type FAZ - Down payment Request
2.40% value - 40,000 Billing Type FAZ - Down payment Request
So now,only 70% of the PR00 is recieved
But in the sales order if i put 30% ..it is talking 30% of net price(PR00 + EDCESSCST/VAT+ Service Tax) and the same case with 40% DP also.
when i create a down payment request, AZWR condition type is throwing with the information message, saying that " Downpayment value is higher/lower than pre-set value"
customer down payment is normally some % of the agreed price(PR00)
how to tell to the SAP system that when i create FAZ it shud take % of PR00 and When I do F2 invoice(1,00,000 + ED+Taxes) it shud take everything into account?
Plz help me.
Regards,
Anbu

done

Service Tax on hold acc balance is not transfering when down payment first

Dear All,
My problem is am not able to transfer service tax interim account to final account thru S_AC0_52000644 under below scenario.
Scenario 1:
Step 1: Down Payment Entry in F-48
Step 2: Invoice booking in FB60/MIRO
Step 3: Clear vendor in F-44
Step 4: Transfer thru S_AC0_52000644.
I tried doing F-54 before doing F-44 am able to transfer but directly F-44 not able to transfer, the reason why I can't do F-54 is it will create new more entries in vendor ledger which are extra unnecessary entries which is not required.
We can't say when it is happening if we do F-54 let us do F-54, as I said above it will create additional entries which is not required and can't convince auditors, please pass some light on this.
Is there any config settings specially for this kind of scenario?
Regards - Manjunath A.R.

Hi Asheesh,
Thanks for promot reply.
The link which u have assigned is all about WHT (TDS) not relating to Service tax.
Both are different. and i too have checked the same.
But still not able to resolve the issue.
Please provide the inputs.
Thanks and Regards,
G VINOD

Down payment and payment thro APP-reg

hai gurus,
I FACE THE FOLLOWING PROBLEM of double payment.
An advance payment was made to a vendor thro Journal Vourcher and the same is shown in PO as down payment Latter on Material was received and IV was done. When APP run was done after two days , this vendor is being generated another payment even though the total payment due to him is zero.
Can any one explain me what steps went wrong and what precautions should be taken to avoid such duplicate payment.
c.m.s

Thanks vijay,
But, this problem happens to vendors with certain type of payment terms. this problem is not happending to othe payment terms.
Is there any config. steps which is missing for this payment term, so that my problem get solved.
thanks and Regards,
C.M.SY

Reg.Down payment

Dear All
When I give down payment to Vendor I can give only the material value and not including the VAT. We want to give down payment with VAT value. Pls help.
Thanks
Rajakumar.K

Hi,
Follow the below mentioned steps;
1. F-47 - Create Down Payment Request (Here in selection screen specify all the necessary details (Doc Type - KA) and press enter, on this screen specify amount to be paid in advance and also specify the PO Document and line item and SAVE)
2. F-48 - Down Payment Entry w.r.t. Down Payment Request No
3. F-54 - Down Payment Clearing
At the time of MIRO, it will pop-up that advance payment is done to this vendor against this PO.
Also take help of your FI Consultant if required.
Note: - Go to FS00, and check Filed Status Group for Vendor Reconciliation Account, then go to OBC4, check the Filed Status Group, what you have maintained for the Vendor reconciliation account. Here go To Material management segment and put optional entry for the field of Purchase Order and save.

DOWN PAYMENT BALANCE TRACKING -REG

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