Down payment - Final Billing (F2) has value zero
Dear SD Gurus,
For down payment, I have set up the necessary steps with ref to SAP help file.
1. Condition type AZWR in the pricing procedure with requirement as 2 (item with pricing) and the calculation formula 48
2. Copy control set up for Order type TA with billing type FAZ for the item category TAO with Copying requirement 20
3. Copy control set up for Order type TA with billing type F2 for the item category TAO with Copying
Below is the detail:
AZWR - $10,000
Date Percentage Bill Value Bill Type
04.03.2008 10% 1000 FAZ
20.03.2008 40% 4000 F2
30.03.2008 60% 6000 F2
Questions:
1) After F-29 and F-39, the Account Doc still showing "not cleared". Any idea why?
2) I created the final 2 invoices for F2 (from VF04) but both didn't have any value. Any idea why?
3) Do I need to maintain selling price PR00(standard selling price)??
Any clue is very much appreciated.
Thanks,
SooKK
Hi Srinath,
Thanks for your reply.
For PR00, if I maintain it, it will add up to the total net value in my order.
PR00 $10,000
AZWR $1,000 (it is a surcharge & fixed amount condition type. So, it will automatically add up to the net value).
Hence, the total net value will become $11,000 but the net value is the sales order is supposed to be $10,000.
And, at the billing plan:
Date Per% Bill Value
06.03.2008 10 1,100 --> 10% from 11,000.
20.03.2008 40 4,400 --> 40% from 11,000.
30.03.2008 60 6,600 --> 60% from 11,000.
I'm following exactly the processes recommended my SAP Help file but not sure if it is correctly set up.
If AZWR supposedly to be part of 10,000? Or it should be added up on top of net value??
If the above set up is wrong, this makes me wondering if AZWR is placed at the rite sequence in the pricing procedure. At the moment, I'm testing with standard pricing procedure RVA001 and AZWR is placed before MWST. FYI, I'm using ERL as the account key for AZWR.
Please advice.
Best Regards,
SooKK
Similar Messages
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Down payments u2013 Credit Management, Sales Value FD32.
Hi,
We have a problem with the credit management in Down payments. The down payments requests are not decreasing the Sales Value of the client. I mean when I bill a down payment, the sales value of the client in transaction FD32 keep with the same value. I have to bill the next milestone where the down payment is cleared to decrease the sales value of the client.
Billing Plan
1º Down payment 200
2º Final Billing 1000
Bill the down payment. Sales Value FD32 = 1000. It should be 800?
Bill the Final Invoice. Sales Value FD32 = 0.
Are there any way in the customizing to modify this behavior?
Thank you in advance and best regards.Hello Alberto,
As you mentioned down payment of 200 and final bill of 1000, generally down payment is received at the start of activity. If you have credit limit say 500 and you receive down payment of 200 then system store down payment in separate GL account and when you carry out business, system first consider consuming down payment and then credit limit. So down payment never consider as sales till it get cleared off as it is before start of business as extra security to manage risk
Same thing happen when you do business with letter of credit
Hope this will resolve your confusion
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Hi,
I am trying to configure the standard down payments but I have the following questions:
1º ) I have configured the condition type AZWR with all the requirements from the manual, condition 2 and the calculation formula 48 but I donu2019t know which position in the pricing procedure has to be located the condition AZWR. It read something that has to be located just before the Tax Condition, my question is that the only requirement. Donu2019t you have any example of one pricing procedure? Because there isnu2019t anyone standard to check in the system.
2º) I have set the billing plan with the billings documents for example 40% FAZ 20% FAZ and 40% F2 however the condition type AZWR in the pricing procedure still with value 0. It doesnu2019t seem the right situation. It should have the value of invoices FAZ.
3º) I bill the first invoice FAZ and the condition AZWR doesnu2019t appear in the invoice due it is value 0 in the sales order I suppose so.
4º) It is possible to assign 40% of the one invoice FAZ to one invoice F2 and the rest 60% to other F2. If I can configure correctly the condition types and the pricing procedures.
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Edited by: ALBERTO MARTIN on Oct 19, 2009 11:45 AMHi Gabriel,
Please refer this link
http://help.sap.com/bp_bblibrary/600/BBLibrary_Start.htm
and search for building block E10: Configuration of down payment. Here I can not attach file.
Regards,
Mukul -
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Hello all!
My need is the following:
The final invoice for a Down-Payment must in consequence of the real delivered quantity:
Exemple:
Sales Order: 100 Units for a total amount of 100u20AC
Down Payment Request: 30% --> 30u20AC - So it miss 70u20AC to clear it.
Now: complicated:
Delivery: Only 50 units available and shipped.
Final Invoice: Amount equal to (100-30)*50/100
Any idea?!
SebHello Petronella,
you are right that B1 is not checking the total value of DP created from the Sales Order.
The logic and checking procedure here is only between Sales Order -> Delivery/Invoice.
DP Invoice is considered as transaction related to document the receipt of the money (parallel to the sales process). Between the moment of basing of DP to Sales Order it is still possibility to adjust Sales Order as there is no posting behind Sales Order.
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Dear All,
We are using Milestone Billing and after posting the down payment request, while creating the final billing the Sales order line item and the down payment settlement line items are appearing. After successful creation of the final invoice the accounting document generated with 7 accounting lines. First 3 accounting line item related to final invoice and the last 4 lines are the downpayment reversal posting.
Now our requirment is instead of single accounting document 2 accounting document is required. One for Final invoice and the other one for the down payment. Please suggest us what are the customizations required to activate this.
Kind Regards,
Madhan.Have a look at the following note
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and if need, carry out the corrections as recommended in the note after checking with your FI consultants.
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Sales Order with Partial and down payment (milestone billing)
Hello Experts,
I have configured a scenario where a down payment and a partial payment and a closing invoice is done on the billing plan for a sales order. The down payment request was done and posted manually in FI and the process went well. The issue i have is that the down payment is not reflected in my partial invoice or my second invoice and my closing invoice as well is not reflecting the payment made for the partial invoice (which is suppose to contain the amount less the down payment).
Please, how do i resolve this issue?
Thanks.Hi,
See from what i feel from your description is, the business process is as follows:-
1) You receive the down payment request, this goes to a special g/l with indicator "F". Now when you recieve the payment you subsequently clear the amount through T-code F-29. In this case the down payment amount or the advance is treated as a deposit, which you adjust against each partial invoice, or completion of certain project.
2)When you create a partial invoice, considering the example in my earlier post you book complete value of the invoice i.e. RS 800.
The client requires that RS 720 and Rs 80 should goto seprate g/l accounts. IN this case you need to define a condition type say "zadv" assign a new account key to it say "zad" in SPRO>SALES AND DISTRIBUTION>BASIC FUNCTIONS>ACCOUNT ASSIGNMENT/COSTING>REVENUE ACCOUNT DETERMINATION>DEFINE AND ASSIGN ACCOUNT KEYS.After billing of the correspoding amount I.e RS 80 will be cleared through F-39. Please check the same with you FI consultant.
3)Since the condition tab page is greyed out , SPRO>SALES AND DISTRIBUTION>BASIC FUNCTIONS>PRICING>PRICING CONTROL>DEFINE AND ASSIGN PRICING PROCEDURE>ASSIGN PRICING PROCEDURE TO BILLING TYPES. Also check in tcode VOFA wether oc. pric. procedure si assigned or not.After doing this you can add teh condition type "ZADV".
also you can refer to this link down payment condition type (azwr)
Regards
Aadesh Kamat
Edited by: aadesh123 on Jul 14, 2011 6:41 AM -
Down payments added to the net value
Hello Experts,
I have configured downpaymants as per my client requirement . I have entered manually the down payment condition type in the sales order but the down payment value has added to the net value. Is it standard system behaviour or please explain how the down payments behave while creating the sales order.
Thanks in advance.
Thanks,
K
Edited by: kv on Jun 2, 2010 11:43 AMHi Folk,
Can you make the condition type as negative sign and test it again.
Regards,
Ram. -
How can I make invoice when down payment is bigger than item value ?
Dear all,
please, I need make invoice with bigger down payment than the item value.
How can I make invoice when down payment clearing value is bigger than the item value ?
When I do Release To Accounting, I have got a massage:
"Total of down payment to be billed too high. See billing document item XXXXX"
Please, how can I solve this problem?
Thank you
PeterHello,
I would like to underline that this is not a problem, but a standard, and in my opinion rightful behaviour of SAP: in a dowpayment process, when you create the invoice document, you should deduct only an amount less or equal to the invoice amount. And in the following invoices you will deduct the remaining downpayment amounts still open.
Also under al legal and fiscal point of view, I guess how would you print the invoice? With a minus value?
Best regards,
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Hi All
How I can stop making a down payment Request of more amount than the P.O
Value?
I have changed the Message control and made the warning as error.....Now if
I make a downpayment more than the P.O amount in a single posting, it gives me error message. But, if I create partial payment requests against a PO, it exceeds the value of PO.
For example, suppose I have P.O of Rs 50000
and still I make two downpayments of 40,000 and 50,000 system accepts
I have tried for the user exits, BADi also, but I am unable to get a solution.
Kindly help me in finding a proper solution to this.
Regards
Debasis PandaHi Jaya Jaga
As per my knowledge, this is finance related Anyway, I can answer this question and please configure accordingly. Please give feed back.
Follow the Configuration Path
SPRO u2013 Financial Accounting u2013 Accounts Receivable and Accounts Payable - Outgoing Invoices/Credit Memos - Carry Out and Check Document Settings - Maintain Field Status Variants
Then Double click
(OR)
Transaction Code OBC4
Change Radio button option from Suppress to Required. Entry option in Purchase Order field. Then SAVE
Hope this can be clear.
Thanks
Vijay -
Dear All,
I am creating the Down Payment for Billing Plan.When i am trying to do multiple lines, the total amount of Down Payment deducted in full amount. here is the example :
I have created Down Payment Request with 200 Eur and then go to F-29 to claim this amount.
Then i tried to go for first batch which is 40%, so it is supposed the the Down Payment that will be deducted is 80 Eur however the full 200 Eur came as full amount.
any idea.Dear Abul Rahim,
few years ago there was a SAP consultant in our company and together with my colleague bulit this solution. It was never used (for down payment is still used very old solution which is hard to modify so I decided to try this "new one").
How it should work. Create standard sales order with requested materiál items. Then if down payment should happen, insert new service item with item category TAO. Then for this service item create FAZ invoice. After this document is cleared by incoming payment, delivery from sales order is created. And then standard F2 invoice.
This scenario works well, the only thing I do not like is to fill "Billed value" manually to "Billing plan".
As I assume, you mentioned use TAO item category for all "materiál" items. I am not sure whether this is proper solution. If I will have dozens of items to modify in case of down payment is necessary - sales people will hate me. And I am not sure how to handle delivery from this items. For me is preferred solution to use extra service item for down payment. If it means that there is necessary to fill amount, so be it. But if there is a way how to do it automatically, I would be happy.
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David -
Vendor Down Payment should not exceed Total PO Value
Dear All,
We want to restric the Vendor Down payment to total PO value and system must not allow to post the Down payment more that Total PO value.
Eg.
Material value - 1000
Tax 100
Other charges 150
Total PO Value - 1250/-
Now when we make down payment to the above vendor against the PO,the system must not allow us to make down payment more then 1250/-.
Do suggest.
Regards,Hi,
You need to write validation rule & user exit for checking PO amount with down payment.
Whenever you post a down payment with reference to PO, in PO header, there is a status tab where you can check the status of PO i.e down pymt made, GR done etc., so write a user exit on that basis.
Regards
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ZF2 Invoice Creation for Down Payment Order
Dear All ,
Kindly give me your inputs on the following issue .
1. Sales order - ZOR with net value of 1500.00 with material Item cat - TAO- Milestone-Bill.Plan. In item data billing plan tab , i have maintained Rs 500 as down payment , for billing doc type - FAZ with Rule in billing plan/invoice plan "05" and Date description"0009-Down payment".
In 2nd line i have maintained values for ZF2 customer invoice with Rule in billing plan/invoice plan "05" and Date description"0008-Closing Invoice". with billing block "02" and fpr value RS1000.00
2. I have created FAZ invoice for Rs 500 and posted the same in F-29 and posted the document .
3. I have created delivery and completed PGI for the same
4. Removed the billing block and tried to create ZF2 customer invoice , the invoice is created with "ZERO" value .
Also tried by changing by Rule in billing plan/invoice plan "03" and Date description"0008-Closing Invoice". with billing block "02" and for value RS1500.00. In this case the invoice is created for Rs 1500.00.
As per SAP Std , while creating ZF2 invoice . TWO line items should created
1. for Rs 500 and another for Rs 1000.00
Note : I have not changed any configuration settings and am using the same SAP settings .
Kindly help me on this issues with your valuable inputs as i need to deliver the same today .
Thanks in advance for all your help.
Regards
VeeraHi all,
I'm have exactly the same scenario and am getting exactly the same results, trying to get things working with the standard settings first of all:
As an example, I have a Billing Plan at Header Level which has two billing plan items tems (there is only a single order item):
The Net Value is 255.08
Bill Date DTDS Value Bill Rule Bill Status Date Cat Bill Type
15.06.2011 0009 Down payment 50.00 5 C 04 FAZ
15.06.2011 0008 Closing Invoice 255.08 3 A 02 F2
My FAZ Bill Doc has been created and the down payment has been posted in F-29 and is therefore cleared. However, when I remove the bill block and create the F2 invoice, based on SAP help I was expected two items, one for 255.08 and one containing the cleared downpayment. However, I only see a single item for 255.08. Condition AWZR is not shown in the pricing either.
I've checked and double checked the confiig settings on the SD side (copy control etc), my FI colleague says things are correct on his side. Am I missing something very obvious here? Should my F2 billing doc contain two items or do I post the F2 billing document and the FI side deal with things?
Any help and advice would be greatly appreciated!! -
Dear all,
Can any body tell me how to link customer down payment with Billing Document?
My scenario is "customer give 100 rs down payment while billing of 500 rs that down payment 100 rs should be subtract from 500 rs".
Thanks & Regards,
RatishThe following Customizing settings have to be made for down payment processing:
Settings for the billing plan - To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category - This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal - Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator - The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document - In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control - Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings - A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:
Set reconciliation accounts (transaction OBXR) - For the `received down payments' and `down payment requests' from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (transaction OBXB) - For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) - For posting key 19, set the sales order as an optional field !!!
Maintain the field status definition (transaction OB14) - For field status variant 0001, field status group G031, set the
sales order as an optional field !!!
Assign the company code to the field status variants (transaction OBC5) -
Condition Type AZWR for Down Payments
Hi All,
I am Working on Down Paymnet Requests (Billing Type FAZ). As per the OSS note i understand that we need AZWR Conditon type for Down Paymnet.
I understand that it is for Value check for a down payment clearing item because the value of AZWR can be changed manually.If the value of AZWR from the down payment clearing item exceeds the agreed value in the order, the system displays an error message
Can you any body explain this more in detail.Thanks
Regards
BashaHi Basha,
Please refer to note 213567:
8. Messages in the FI/CO interface
a) VF525: "Total of down payment to be billed too high."
VF050: "Document & saved (no accounting document generated)"
In the standard system, you cannot perform a clearing of down
payment items with a total that is higher than the value of the
corresponding item to be settled from the partial or final
invoice.A billing document is created, but it cannot be
transferred to Financial Accounting because sending credit memos
to customers as part of down payments is not supported.However,
you do have the option to adjust the value of the down payment
clearing item (condition AZWR) according to the item to be
settled when you create the invoice.In this case, the remainder
of the down payment assigned to this item is proposed again for
clearing in the next partial or final invoice.
According to note 213526 we would use in standard the downpayment
condition AZWR for this process. This condition type could be changed
manually in the invoice. We could reduce the downpayment values
manually and message VF 525 would not appear again, when the downpayment
values would be lower or equal to the main item.
I hope this is helpful.
Regards,
Alex -
Credit Note issue against AR Down payment
Hi,
The business process is down payment and milestone billing. We have raised the FAZ for the down payment for 100 EUR and we have recieved the payment from customer and posted the same in F-29.
1. We have to raise the credit memo against the down payment ( We need to cancel the cleared down payment). When issuing credit note against the credit memo, the following message appears:
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001001" of the FI/CO document.
2. If we try to create the final invoice then the down payment recieved line item also will be flown. And if try to issue the credit note agaisnt the Billing document also the same issue.
Normally the Down payment is noted item and we are doing manual posting of incoming payment in FI. And the same we are clearing. And we need to issue the Credit note. And there is no account determination for the down payment line item.
Please advise.
Thanks
SreekanthaHi ,
We have done the document reverse and reset in FBRA.or normal item cancel in FB08.
Business want to issue Debit Note with reference to the Down payment invoice(FAZ). While doing the same I am facing the account determination issue, as the down payment is with only noted item.
Hope my issue is understood correctly.
Debit Note issue with reference to Down payment line item
Case 1: Business has created only Down payment request and received down payment incoming payment against FAZ. Further milestone related billing is not yet done.
Step 1. Create Order with down payment and billing plan
Step 2. Create Invoice with FAZ
Accounting entries: only one line item with noted item A down payment request.
Step 3. Post incoming payment
F-29 done
Step 4. Reversal of Incoming payment
F-39 Clear down payments or
Down payment document reverse and reset in FBRA.
or FB08.
Step 5. Issue debit memo (DR)against the FAZ
Create Debit memo request and debit memo
Error: Document XXXXXXX saved (no
accounting document generated)
Message no. VF050
When tried to release the document to accounting, the following error.
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type
"S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot
process the document.
Procedure
A system error has probably occurred in
the application you called up. Check the data transferred to item
"0000001001" of the FI/CO document.
There is no account determination for the Down
payment line item(as it was noted item and the payment is entered in FI ).
Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?.
Case 2: Business has created Down payment request and received down payment incoming payment against FAZ .Mile stone related billing is also done which will have Milestone billing line item and Down payment line item.
Step 1. Create Sales order
Step 2. Create Down payment request
Step 3. Post incoming payment
F-29 done
Step 4. Create the next mile stone related billing.
Invoice XXXXXXXX with Down payment cleared line item and invoicing line item
Step 5. Raise debit note with reference to Milestone relating line items
Only line item with invoicing line needs to be selected while raising Debit memo request:
Step 6. Create billing document
Note: For the down payment line item, we need to follow the process of Case 1(Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?) by issuing FI Debit note.
Thanks
Sreekantha
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