Down Payment Posting

Help On this please.
1. Billing plan is set up in the sales order
2. Sales Order is saved
3. VF01- created the down payment request
4. Posted Down Payment F-39
5. In the sales order document flow- shows accounting document generated and cleared
Question:
1. If the total due is $200 and customer is requested for $100 downpayment but they pay $90, is there way to have the difference adjusted automatically on the sales order to show the remaining balance to be invoiced = $110.
2. When the final invoice document is created the downpayment amount is missing, is there a way to capture the downpayment on the invoice so we can show the total amount minus the downpayment amount= balance due.
Thanks
Shiv

Hi,
To define G/L acc 1600301000 as Cost Element enter KA03 t-code and check create primary.
Regards

Similar Messages

Down payment Posting to G/L account through sales order (va01)

Hello Everyone,
I have a question regarding down payment for a cash type sales order.
When a cash type sales order is created and customer pays some down payment (at header or item level), on saving the sales order a finance document is generated in the background and gets posted to the GL account. this financial document is not the part of document flow of sales order, but it can be checked using transaction FBL3N.( By selecting posting done on a perticular day)
VA01 transaction some where calls t-code F-29 for deposit posting. I have to do some manipulation on the accounting document populated in back ground but i am unable to find the exact location from where this deposit posting is done. while creating a cash sales order and saving a deposit, I debugged the transaction VA01 for more than 3 hours but could not track the creation of deposit accounting document.
Could anyone suggest me a way to find the location from where the deposit posting to accounts is done from sales order? Or any other solution for the stated problem..
I would appricate the help.
Thanks is advance!
Regards,
Vikash.

hi
in the table below your MIRO screen you will see PO Reference on this tab select the item of the PO that you need post for this PO, in the tab G/L account you can make manual post aditional to the PO, also you can in the tab PO reference modify amounts and quantity if you need, but it is not recommended

Down Payment Posting in Assets Under Construction

Hi
In case of AuC, when we post the down payment, the standard Accounting entry created is:
Vendor Advance A/c Dr
Asset Under Construction (Down Payment) Dr
     To Bank A/c
     To Asset Clearing A/c
When we Post the invoice , the A/c entry passed is
Asset under Construction A/c Dr
      To vendor A/c Cr
When we clear the down payment against the invoice
Vendor A/c Dr
Asset Clearing A/c Dr
     To Vendor Advance A/c
     To Asset under Construction (Down Payment)
My issue is:
1. Why the Asset account should be involved for making down payments? At the time of down payments, the accounting entry that should be passed by the system showuld be
Vendor A/c Dr
    To Bank A/c
2. What happens in the case of year end activities? Why does system create two entries for current assets?
regards
Sanil Bhandari

na

Vendor No. down payment posting Error in Special GL goes to Customer No.

Hai.
While vendor ( Exp No. 200) down payment 2nd line items reflects in customer down payment 2nd line item Customer ( Exp. No. 200)
This is error reflects Vendor Vs customer account balances
So I want to know if there is any solution .
Posting vendor down payment F-48
Linking Reconciliation A/c to Special GL A/c Vendor: OBYR
Linking Reconcilation a/c to special   gl a/C : Customer : OBXR
Display Document : FB03
1st line Item - Post vendor down payment Header data -   OK
2nd Line item - While instead of to Add vendor Item (post vendor down payment made /29A   ) it Adds in Customer item (reverse down payment 09A)
2st line Item   shows in the client post vendor down payment it goes to Add customer item
Note : this have to be correct reverse down payment 09A
whether any Technical / Funational configuration / Master data of vendor / customer change any where
Is there any solution .
Regards
Padma

my question has has not been answere yet

CJ88 - AA571 - Down payment posting not possible

Dear SAP friends,
While doing settelement of WBS through CJ88, I am getting an error " Not possible to post down payment clearing, there is no Down payment" message number AA571, can you through any light on it.
Thanks
Nagesh
Edited by: Virendra Pal on Dec 10, 2010 12:03 PM
Please do not post duplicate threads - you have already posted this in Controlling, also search - all answers ar already in the forum posts.

search the forum and OSS for the error message, you will find useful information.

Down payment posting for customer (f-29)

I have post the entries for customer down payment there was a pop up. ( G/L account define for a/c type D spl G/L indicator.A reconcilation account 3002).Why its came? and what is the solution to post the entries?

Hi,
please complete the Tx code OBXR config for the DP spl gl indicator and recon a/c mentioned.
The reason why system is asking you to enter another recon a/c is all special gl transactions are posted to another recon account instead of regular recon a/c.So you have to enter an alternate recon a/c for the spl gl indicator mentioed.
Hope thi shelps. Pls assign points as a way of saying thanks,.
Thanks,
Vamsi

F-48 Down Payment posting to Fixed Asset

Dear Sap gurus,
We have a case where we have created a PO with a generic material with Acct Assignment Category as "A" for Asset. In the Account Assignment, we enter the AUC number, Internal Order number and other relevant details.
We then make a down payment to the vendor using tcode F-48. In this, we enter the PO number and its line item as the in the second screen. When we press enter, we get the Asset number in the field in the second line item.
When we simulate, we get 4 line items, as under :
Vendor Debit (Special GL)
Bank Credit
AUC asset Debit
Asset Clg Credit.
Since, the line items 3 and 4 are generated, the system asks us to enable Asset postings for document type "KZ" for the down payment.
We do NOT want to have the line items 3 and 4 being generated. We just want the following entry when doing F-48 :
Vendor Debit (Special GL)
Bank Credit.
How can we get this done ?
Please help.
Thanks in advance.
PS : In a standard system these line items 3 and 4 are NOT generated.

Hi Sreecheera,
You can achieve this by following the steps below:-
1. Create a New Field Status group as a copy of G067 and assign Z067(Suppress Assets here) to your Vendor related recon accounts... (Special GL A)
2. Now when you create a down payment request in F-47, you will get an error F5 378...
3. Supress this error message in OBA5 - Enter Work area as F5 in OBA5 and supress the message no 378 to W.
Regards,
SAPFICO

Post Vendor invoice with Down Payment via BAPI_INCOMINGINVOICE_CREATE

Hi Experts,
We have configured downpayment functionality for PO's. We have below process
Create PO with down Payment request -> Create down payment request -> Run payment program for paying down payment -> Post GR -> Post invoice with BAPI (considering down payments against invoice)
But unfortunately when I am trying to post PO invoice with downpayment details using BAPI_INCOMINGINVOICE_CREATE I do not see any fields related to down payment. Can some one confirm me if SAP has provided this functionality? if NO any workarounds?
Rgds,
Harish

Hi experts,
any suggestions?
Regards,
Elena

Posting down payment

Hi,
Can anyone help me on the following requirement.
Is there any user exit or badi to control the down payment posting with respect to down payment request.
I do not want my user to post down payment without an down payment request .
please help
regards

Dont give authorisation of F-48. They have to do F-47 and against that they can do F-58 or F110 to make down payment.
Assign points, if helpful.

Error -Account 'Down-payments clearing account' could not be found for area

When I am trying to pass a down payment entry by debiting vedor and crediting bank with asset it is giving an error as follows.
Account 'Down-payments clearing account' could not be found for area 01
Message no. AU133
Please help me to rectify the same.
Thanks in advance
Deepak

HI
Please pay attention at the possible causes of message AU133:
1. Error AU133:
   a) You have not defined a contra account for acquisition value postings in the Asset Accounting Customizing settings (Transaction AO90).However, this is required as of Release 4.6C because, as is the case for all other integration postings in Asset Accounting, invoice receipt postings have to be displayed in Asset Accounting via the new posting kernel to ensure an identical document
structure.
   b) You have defined the account in Asset Accounting, however, it is not created in the affected company code.Check whether the account is correct and create it for the company code, if necessary.
2. You have entered an asset reconciliation account for the "Contra account: Acquisition value posting" (for example, the same account as for   "Acquisition:Acquis. and production costs" account).This is not permitted.Check whether your account determination is correct
   (Transaction AO90) in Asset Accounting Customizing. The same applies
   for the 'Contra account: Down payment posting'.
3. As "Contra account: Acquisition value posting" you entered an asset G/L account. If necessary change the automatic posting indicator in the G/L account master record.
4.Check if you need revaluation accounts in depreciation areas involved   (AO90):
-Revaluation acquis. and production costs
-Offsetting account: Revaluation APC
Please run also programm RACKONTO where missing or wrong customizing
the accoutn determinations per company code is displayed
Also have a look at note 7595 in this regard.
Please assign points if it useful.
Regards
Ravinagh Boni

Clearing of Down Payment

Hi Gurus,
If we made a down payment in reference of a Purchase Order no., then while doing MIRO for that PO system will give message that there is a down payment exist for this PO.
If person doing MIRO just overlook the message and post the invoice.
So, How can we know that which invoice is having a down payment and which down payment is for that invoice, while doing Down Payment Clearing through F-54???
Please revert asap and help me in solving the issue.
Thank You

Hi,
If the user overlook the message the down payment exist against..............after the user open the transaction code F-54, the system will show the open line items to be cleared with Document no. special gl indicator, even PURCHASE ORDER if Purchase order no. had been filled in the proper filed at the time of down payment posting .
with Regards,
sudipto

Down payment no final invoice

Hi,
I have created a down payment. It was ok, I have made the followign steps:
1. Create the downpayment using a millestone billing plan in the SD order
2. Create the down payment request in SD (VF01)
3. Posting the down payment request (VF01)
4. Collect the downpayment (F-39)
However when I have try to make the final invoice, no value have been substracted from the total invoice value (the down payment previously made have to be substracted). Why the downpayment quantity is not substracted in the final invoice?
I appreciate any suggestion
Thanks in advance
NOTE: I have made the down payment customizing:
1 Billing plan.
- Material with item category group 0005 (milestone billing).
- Billing plan type: 01 (Milestone Billing)
- Date category: 03 (Down payment request -proc.)
2 Pricing Procedure:
- Subtotal with the base value calculation formula 2 (net value) before the condition AZWR.
- Condition Type AZWR
   i) Calculation type B (fixed amount)
   ii) Condition category e (down payment request / clearing).
   iii) Included before output tax.
   iv) Condition 2 (item with pricing)
   v) Calculation formula 48
   vi) Printing indicator
3 Sales document: TA
4 Sales document position TAO
5 Billing Document: FAZ (down payment request)
6 Copying control
- From TA  FAZ. Copying requirement 20 entered at item level (item category TAO).
- From TA  F2.    Copying requirement 23 entered at item level (item category TAO).
7 Financial Accounting settings
- Field status definition G031 assigned to reconciliation accounts - For the `received DP' and `DP requests'.
- Posting key maintained for the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system)
- G/L account number assignment for the tax account.
- For posting key 19, set the sales order as an optional field (transaction OB41).
- For field status variant 0001, field status group G031, set the sales order as an optional field.
- Assign the company code to the field status variants (transaction OBC5)

Hi Gonzalez
Say in the sales order ->item data -> billing data you have given the data as follows
Say for example :
Net value - 5000
No. billing date     date              billing type         amount
1st billing date     - 07/11/2008        FAZ              1500
2nd billing date   -   14/11/2008        FAZ               1000
Final Billing date   - 15/11/2008        F1                 2500
So when you create 1st billing you will get Rs 1500/- and for the 2nd billing you get amount of Rs.1000/- and When you do your final billing then you will get Rs.2500.
But when the 1st billing doc gets generated for Rs1500 it has to be cleared by FI also and even for the 2nd billing document and finally for the last billing date.Then the accounting gets cleared
Regards
Srinath

Down Payment From Customer

Dear all,
Can any body tell me how to link customer down payment with Billing Document?
My scenario is "customer give 100 rs down payment while billing of 500 rs that down payment 100 rs should be subtract from 500 rs".
Thanks & Regards,
Ratish

The following Customizing settings have to be made for down payment processing:
Settings for the billing plan - To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category - This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal - Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator - The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document - In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control - Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings - A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:
Set reconciliation accounts (transaction OBXR) - For the `received down payments' and `down payment requests' from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (transaction OBXB) - For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) - For posting key 19, set the sales order as an optional field !!!
Maintain the field status definition (transaction OB14) - For field status variant 0001, field status group G031, set the
sales order as an optional field !!!
Assign the company code to the field status variants (transaction OBC5)

Down Payment Request (F-47)

Hi All,
When we post the down payment request for amount USD100 using F-47, the system shows only one line item and we have saved the document.
Then again we posted the vendor invoice using FB60 for the same amount. Then we try to clear F-44, that time the system only shows the vendor invoice amount (FB60) only and does not show the amount posted through F-47.
what is the use of F-47 transaction and how do clear the vendor account if incase of down payment posted through F-47.
I request all, please kindly give your values.
Regards,
Ranesh

Hi
F-47 is a request for Down Payment which is given by the purchase dept to the Accounts dept. ie to make payment to the vendor. from accounts dept. ( its like inter office memo)
generally when we give a F-47 entry the Line item which is created is Cr to the Vendor A/c
Follow the following steps:
1. F-47 to vendor
2. Goto F-48 click on Request tab and call the request created
then the following journal entry will be created .
Vendor Dr 10000
Bank Cr 10000
3. Create the vendor invoice in FB60 / MIRO
4. goto F-54 select the vendor Invoice ( miro/fb60 doc no ) & adjust the advance given to the vendor
5 goto F-53 make the balance payment to the vendor.
hope its useful, assign points if found useful
regards,
R.Ramakrishnaraj

Down payment process

Hi guru's,
I am working on a downpayment process, where i created a material as per down payment process and changed required custom settings as per milestone billing process. as of business requirement 40% percent need to get advance from customer otherwise billing will not happened,
How can i enter this 40% amount in my sandbox where am creating dummy sales order cycle to test how the plan will work,
I finished till deliver , but i need bill that document , i have to show the amount where it received as advance , how can post that money received.
Please advice me.
thanks & regards
chandra sheker c

hi,
http://help.sap.com/saphelp_470/helpdata/en/14/c8af5ad21411d2acc70000e8a5bd28/frameset.htm
http://help.sap.com/saphelp_470/helpdata/en/01/a9c74e455711d182b40000e829fbfe/frameset.htm
The following Customizing settings have to be made for down payment processing:
Settings for the billing plan - To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category - This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal - Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator - The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document - In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control - Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings - A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:
Set reconciliation accounts (transaction OBXR) - For the `received down payments' and `down payment requests' from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (transaction OBXB) - For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) - For posting key 19, set the sales order as an optional field !!!
Maintain the field status definition (transaction OB14) - For field status variant 0001, field status group G031, set the
sales order as an optional field !!!
Assign the company code to the field status variants (transaction OBC5)
KAPIL

Down Payment Posting

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