Down Payment Receivables

Dear expert
I have one issue about Control Account, Iu2019m using SAP B1 8.82 PL00. Under Accounting tab of Business Partner Master Data, there is a button (u2026.) for Control Account. And it has 2 account types u201CDown Payment Receivablesu201D and u201COpen Debtsu201D. I read help file it said that u201CDown Payment Receivablesu201D u201CSelect a G/L account to be used as a control account when creating an incoming payment based on an A/R down payment invoice.u201D I also try to set 2 differences GL Account for u201CAccount Receivableu201D and u201CDown Payment Receivablesu201D and test it follow to its description. But the result transaction record use only u201CAccount Receivableu201D account as control account.
So can you tell me clearly when SAP use u201CDown Payment Receivablesu201D as control account? Or it not available for use now?
Thanks
CHAMNAN

Hi,
Please update us which localization you are using.
Also, do let us know whether you see 'Downpayment receivable account' or 'advance payment' appearing in the Business Partner Master Data > Accounting tab(instead of the control account ( . . . ) )
Kind Regards,
Jitin
SAP Business One Forum Team

Similar Messages

Down payment received from customer

Hi, SAP Gurus
Sub: Processing of Customer Down Payment
1.I have completed the required configuration in T Code OBXR for down payment received from customer and down payment request from customer.
2.The processing of Down payment request is happening without any error message.
3.When I am trying to process a down payment in T code F-29 the following error message is appearing and I could not able to proceed.
Account type K is not defined for document type DZ
Can any one pl guide what may be the possible problem ? How to sort it?
It may please be noted that document splitting is activated in the client and the G/L accounts have been classified as required for document splitting.
Thanks in advance.
Surendra

Hi,
the message you get is quite easy to explain: you are using doc.type DZ (should be the default doc type for transaction F-29), but you are entering a vendor line item. This is definitely a problem as doc. type DZ usually does not allow vendor lines in the document, you can check it in transaction OBA7.
Another funny thing is you are saying that you want to enter a down payment received from a customer - so why do you have a vendor line in your document? I think this is the main problem, you are just using a wrong account type. Use the customer account you have entered for the down payment request earlier.
If for seom very strange reasons, you still want to use a vendor line in the customer down payment document, then you have to use another document type that allows customer, vendor and also G/L accounts (check OBA7). However, if you are working with document splitting, you should be careful when picking a document type.
Hope that helps, points welcome
Csaba

Down payment received from vendor

Hi,
i have the system where the standard is providing the Downpayment paid to vendor with acct type-K, and down payment received from customer-acct type -D.
How can we cater the senario where the compay receives the downpayment from Vendor (which is similar to customer) but when i try to create using Acct type-k the system does not allow me create.
Kindly advice and treat this as urgent ...........
best regards
raj

Dear George,
Good morning and greetings,
The account types are pre-defined in the following way
A - Assets
D - Customer
K - Vendor
M - Material
S - GL
You cannot create anything of this sort in the standard system. Moreover, I am not getting your requirement, downpayment is normally paid to Vendor and received from customer. If you are treating a vendor as a customer also, then all you have to do is in the Control screen of Vendor you have an option of defining the customer code for that vendor and thereby the vendor and customer code are interlinked.
Kindly let me know if this meets your requirement and please let me understand your business need...if this reply is found useful please reward points.
Thanking you
With kindest regards
Ramesh Padmanabhan

Down Payment Received - Output Tax Account definition

Hi,
I have defined reconciliation account for down payment received under OBXR, and it works fine. However, the issue comes when we post output tax received along with customer down payment. I get the error "No taxes on sales/purch.are allowed for account 214010, O1 is not allowed". 214010 is our customer down payment account.
It looks like I have to define tax account under "Define Tax Accounts for Down Payments Received (OB40)" and also "Define Account for Tax Clearing (OBXB)". I am not sure where in OB40 and OBXB I have to define these accounts. Or is it enough if I just define tax account for down payment under OB40 and don't do anything in OBXB.
I appreciate your help.
Thank you

> Hi,
>
> I have defined reconciliation account for down
> payment received under OBXR, and it works fine.
> However, the issue comes when we post output tax
> received along with customer down payment. I get the
> error "No taxes on sales/purch.are allowed for
> account 214010, O1 is not allowed". 214010 is our
> customer down payment account.
> Go to your GL account 214010 in FS00 in change mode and make the following settings from F4. < Output tax account
> It looks like I have to define tax account under
> "Define Tax Accounts for Down Payments Received
> (OB40)" and also "Define Account for Tax Clearing
> (OBXB)". I am not sure where in OB40 and OBXB I have
> to define these accounts. Or is it enough if I just
> define tax account for down payment under OB40 and
> don't do anything in OBXB.
> Once u make the above settings then the system will tell you whether you need to define other accounts for postings once you make postings.> I appreciate your help.
>
> Thank you

AR Down payment receivables account

Dear Experts,
Can you please throw some light on AR Down payment receivables account? Should this be an asset account or liability account?
I have linked a down payment receivable control account and have posted AR DP invoice, but it gets posted against regular debtors control account. So when I click view by control accounts, I see no balance in the down payment receivable control account. How do I ensure that when I account AR DP invoice, it is posted against this control account and not the regular debtor's control account?
If an AR Down Payment invoice is paid, would there be any balance left in the down payment receivable control account?
Please clarify on these queries related to down payment receivables account.
Thanks,
Arun

Hi Yeni and Arun,
I have a requirement similar to Anual Maintenance Contract. Please share with me your solutions
Here are the details:
Customer buys a warranty contract for an appliance for a specific period of time say 1 year and pays 100% Down payment
Down Payment must be posted to Down payment account
During contract validity time, free of charge services and spare parts are delivered to customer ( Customer calls service department if he has a problem)
At defined time e,g end of year, we need to post to revenue account. This posting should automatically reduce the value on the down payment account.
Questions:
Which sales process should we use to cover this requirement?
How can i set Gl account determination of "downpayment account" in every customer. This was a suggestion from Yeni in the previous post
Many thanks for your help.
Regards,
MKW

Down payment made & down payment received

Dear sir,
Can you tell me the difference between down payment made and down payment received, and give me some examples.
Thank you very much.
Faithfully,
Hangvt

Hi,
Down payment is nothing but advance payment..
sometimes you can make the payment inadvance(that means you have given amount before you receive the goods) and sometimes you will receive the advance payment from customers(you will take amount before you sell the goods and delivered to his premises).
At the time of receipt Down payment
1.Down payment request                          - F-37
2.Down payment received from customer   - F-29
3.Down payment clearing                          - F-39
At the time of making Down payment
1.Down payment request                          - F-47
2.Down payment to vendors                      - F-48
3.Down payment clearing                          - F-54.
Down payments are special gl items and represented by"A"
Hope understood and you can assign point if you are cleared.
Thanks,
Vasu..

Down payment received through POS

Hello,
According to our internal procedure customer down payments are posted with special GL indicator. Sometimes payments are coming through our store's system (POS). We want electronically to receive such payments (IDOC) and post them like it is done in transaction F-29 - Down payment. We investigated problem a litlle bit and found that IDOC FINSTA (electronic bank statement) could be useful for us, but we are not sure. Have You any ideas, how this problem can be solved (for example, payment advice note)?
Thank You,
Natalija

> Hi,
>
> I have defined reconciliation account for down
> payment received under OBXR, and it works fine.
> However, the issue comes when we post output tax
> received along with customer down payment. I get the
> error "No taxes on sales/purch.are allowed for
> account 214010, O1 is not allowed". 214010 is our
> customer down payment account.
> Go to your GL account 214010 in FS00 in change mode and make the following settings from F4. < Output tax account
> It looks like I have to define tax account under
> "Define Tax Accounts for Down Payments Received
> (OB40)" and also "Define Account for Tax Clearing
> (OBXB)". I am not sure where in OB40 and OBXB I have
> to define these accounts. Or is it enough if I just
> define tax account for down payment under OB40 and
> don't do anything in OBXB.
> Once u make the above settings then the system will tell you whether you need to define other accounts for postings once you make postings.> I appreciate your help.
>
> Thank you

Down Payment Receivable control account?

Hi All,
I was hoping someone could help clarify account determination for me.
Currently I have assigned a 'Down payments received clearing account' as a liability account. Is this correct?
Then If I click the accounts recevable "..." I am presented with the control account selection for "Open Debts" and "Down Payment receivables". I have selected this as "Trade Creditors Domestic".
When taking DP invoice payments I can see that the DP payments received liability account is posted to correctly. When the DP Invoice payment gets applied to the AR invoice, the account is cleared as expected. I think this is correct.
I am however confused as to the control account determination. I dont see any postings made during this process. What should I see?
Many thanks.
John
Edited by: Jantzman on Jul 26, 2010 4:06 AM
Sorry... I clicked post before I as ready .. oops.

Hello John...
I am not sure what the Accounting Standards are where you are located, but generally a payment is not defined in the Liability Drawer, but in the Asset Drawer (because you are bringing in an asset of Cash - the so-called above posting). Of course, the company has to really define that...it is only a temporary holding account from "Down Payments Received" to permanent "Cash" account ...
I would suggest that you speak directly with the Finance folks of the company you are working with. Folks in the forum will give you the correct answer as they understand it, but in financial postings the "correct answer" can vary so widely. The only people who know how their individual books and related transactions work are the accounting/financial folks. And some times they even have some differing opinions. During the Blue Print Phase of Implementation I always sit in on the discussions to explain how SAP B1 works and we use the old school T accounts to walk through each scenario. But the accountants/financial personnel are the ones who have the final say, because they are the ones who will be living with it for years to come.
Regards,
Zal

Down payment Receive at Sales order Level

Hi....is it possible to receive customer down payments against sales order line items?
please provide me the steps to configure this,
Thanks
Prathima

Hi,
U can fulfil ur requirement by using milestone billing process, where u assign billing plan to the sales document type, by which in the salews order u will get an additional tab BILLING PLAN, by using this billing plan u can design ur requirement with the use of billing block option.
Regards,
Ravi Duggirala

Auto Clearing of Part of Cutomer invoice against Down Payment Received

Hi,
I am working for a construction company project. The scenario is -
At the time of contract customer pays the down payment e.g. USD 100,000. During the execution of the project customer will be billed every quarter. The invoice will be generated for USD 10,000. The requirement is to adjust 25% of the invoice amount against advance received & for the remaining amount customer will pay by check.
Can this process be made automatic?
Thanks & Regards,
Ajay Gupte

Hi,
I would Suggect to Create a Payment Term by installment method. by this the invoice amount will be splited and the downpayment amount can be adjected accordinglly.
Thanks
Goutam
Edited by: Goutam78 on May 25, 2011 5:40 PM

Sub: Down payment received

Hi
How to restrict the down payment recd from the customer from the adjustments against Customer Invoice etc. As this down payment will be used as deposit.
Thanks
narayana

Hi,
You can restrict by creating seperate Spl. GL Indicator for deposits. Unless you clear those line items through F-39, the line items remain in Deposit account only.
Try once and assign points if useful.
Sarma BH

Err AR down Payment Request - no receivable acct

Error: Down Payment receivable/payable account was not found [msg 3703-12].
I copied from SO and put 80% DPM from original amount. In Actg. tab has Payment Method and Payment Terms. I setup FL Acct Determination for Sales with all Acct Codes.
I noticed the incoming payment needs to apply at once. I would like I can apply payment later if I can.

Hi Tahir,
I checked again in BP, Accounting tab, Control Account's window - Down Payment Receivable I set up Account Code for Account Receivable account#11000. In Accounting tab has Accounts Receivable, Other Receivable and Down Payment Clearing Account (Customer Deposit as Liability) but did not see Payment Advance that did sow in OEC computer db.
Admin, Setup, GL account determination in tab "Sale" for GL tab did not see Payment Advance and I am not sure I have to add any Business Partner account to "Default Customer for AR invoice and Payment", in OEC computer use the one-time customer "C99999" but I would like to apply this feature to most of accounts and they are not one-time customers. I also setup for "Purchasing" in GL tab but nothing in Tax tab since no tax will be involved. Thanks.
Edited by: Lily Chien on Feb 9, 2009 10:28 AM

Error while using Special GL indicator H for Customer Down Payment

Dear Friends,
I have configured the Special GL Indicator H (Security Deposit) for Customer Down Payment received. I also make the necessary settings in OBXY for assignment of Special GL against the reconciliation account.
When I am doing the Customer Down Payment entry through F-29 using special GL indicator H system giing me the following error message
Special G/L indicator H is not defined for down payments
Message no. F5053
Diagnosis
The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F".
System Response
The entry is not accepted.
Procedure
Enter an allowed special G/L indicator or initiate a change of the default settings
I also check the configuration again but still systems is giving me the same above error.
Kinldy give me the solution or way of doing this ASAP because I am working in an implementation Prj.
Regards,
Sandeep

Dear Surya,
I have made the necessary changes in Special GL Indicator F in their properties I assign target spl GL indicator H but while in spl GL indicator H when I assign target spl GL indicator F system gives me following error
Delete target special G/L indicator
Message no. F4137
Diagnosis
In the SAP system, you can only use "Target special G/L indicators" with "Down payment/down payment request" when "Noted item" is also selected at the same time. These requirements are not fulfilled in the special G/L indicator "H".
Procedure
Delete the specified target special G/L indicator.
Effects on Customizing
You can define when this system message is to be issued in accordance with your requirements.
You do this in Customizing as follows: Cross-Application Components -> Bank Directory -> Change Message Control.
The application area and message number can be taken from the technical documentation.
Thanks,
Sandeep

Down Payment Configuration

Hi guys.
Where do we do down payment configuration in SAP?
Pls advise.
Thanks
srik

Business Transaction u2013 Down Payment Received
Advances received from the customers will be tracked by using the Special General Ledger Transactions. When Special General Ledger Transactions are used system will be posting to an alternative Reconciliation account instead of normal reconciliation account, which is assigned in the customer master. In this active Alternative Reconciliation Accounts will be assigned in relation to the Customer Master Reconciliation account.
Define Reconciliation Accounts for Customer Down Payments u2013 OBXR
Account type : D
Special GL: A
Special GL indicator:Dwn payment
Double click on Sp GL Indicator A
u2022 Enter Company Code u2026u2026.. and enter
The Field descriptions of the screen are
Recon. Acct : The reconciliation account in G/L accounting is the account which is updated parallel to the sub ledger account for normal postings (for example, invoice or payment
Special G/L Account : The G/L account number to which spl gl transaction will be updated
u2022 Click to save.

About AP Down Payment Request, AP Down payment invoice and AP reserve inv.

Hi:
Which are the main differences? I need to pay in advance to my supplier 100% of the invoice, the purchase invoice would be received one month later. How can i link them? And what about the payment, how can i remember easily that invoices are missing when the account balance is = 0 because the payment is done.
Best regards,
Alberto.

Hi,
There is a business need for companies to issue/receive Invoices including tax (or
VAT) for Down Payments made or received. These Invoices can then be cleared with
partial or final Invoices. Companies can record a Down Payment received in SAP
Business One by creating a Payment not based on an Invoice. However, due to legal
requirements in certain countries the recording of a Down Payment requires an Invoice
or a billing document.
Down Payment Request and Down Payment Invoice documents have their own numbering series. The Down Payment Invoice
resembles a regular Invoice and the Down Payment Request resembles a Sales
Quotation. The user may define a different series under Invoices to be used in the
Down Payment document. Neither of these two documents affects the On Hand stock
or the stock valuation. They can be of Items or Service type.
The process for them are:
Down Payment Invoice>Payment of Down Payment Invoice >Regular Invoice> Payment of Regular Invoice.
Down Payment Request>Payment of Down Payment Request > Regular Invoice >Payment of Regular Invoice and Clearing of Down Payment.
For the invoice paid, you can find a Payment Means icon from Invoice window, click on it, there is payment information and a link for it.
Hope this helps,
maggie an

Down Payment Receivables

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