Downpayment against PO

Dear Experts,
Have a query..
Downpayment against Purchase order is not comming correctly.System is not allowing more than one line item value but it is accepting duplicate payments against the same line item.
Request to kindly clarify this at the earliest..
Any help would be much appreciated.

HI Durga,
Normally in EHP4 Onwards the Down Payment is directly link with PO. If you have maintained the Down Payment over there then system ll allow up to that amount. If you are not mentioned any amount in the Down Payment column then system ll allow you pay more then the PO Value.
Let us know, what is exactly your requirement.
Regards
Raj

Similar Messages

How to knock off Vendor downpayment against Vendor Invoice

Hi,
I have made a Vendor downpayment from F-48 & my entries are
Vendor 7000 Dr
Bank      7000 Cr
I Posted a Invoice for service tax from FB60 with entries
Vendor                            7000     Cr
Building construction       6410.7 Dr
A/P Service tax interim    641.07 Dr
A/P Service Tax ECS      12.82    Dr
A/P Service Tax SHEC    6.41     Dr
TDS                                 71        Cr
In FBL1N the invoice is showing as Open Item.
I want to knock off the Downpayment against Invoice. What is the procedure?

Hi,
Please use F-44 and make sure you have to mention special GL indicator under open item selection tab.
Then only the line item will be diplayed.
Rgds
Murali. N

Downpayment against Internal Order

I have created a statistical internal order for Asset Under Construction and assigne iin Asset Master Record. Budget is also allocated.
At the time of migo system give POP UP if value exceeded from budget.
Client requirement is :
1. Downpayment against Internal Order
2. Need POP UP if downpayment is morethan budget.
Please help.
regards
imdad

Hi,
Maintain cost elements for the down payments (OKEP transaction) and the budget will be checked in regular procedure. You can read more here:
http://help.sap.com/erp2005_ehp_04/helpdata/EN/2a/f9f71b493111d182b70000e829fbfe/frameset.htm
Regards,
Eli

Control downpayment against Purchase order

Hi all,
After so long time i came to forum.
Prevoiusly i did not respond proper way to the forum friens.
For this i am extremly sorry...
Now i am getting a problem on downpayment.
Actulayy My PO Value RS 150000
Against PO my down payment should not exseeds the PO amount.
In this case how can i controal my down payment.
Please give me some sugation on this issue.
Regards,
Bramha

Dear dudekula,
Frist make sure that purchase order is mandatory for making down payment. You can set this via screen layout or feild varient.
You can make sure that is compulsory via
Financial Accounting (New)->Accounts Receivable and Accounts Payable->Business Transactions->Make and Check Document Settings-->Define Field Status Variants.
system by defualt gives a massge for exceeding the down payment than PO value.
You have to convert that information massage in error massage via T-Code.OBA5
Now system will stop agianst exceeding PO value for down payment.
Regards
Parag

How can I cancell a Downpayment against a Purchase Order?

Hello SAP experts/friends!
Is there a way to cancel a downpayment without processing it? I am being told that the only way to cancel it is to actually process the invoices. I don't want to process the invoices against the line item where the DP was issued against. The decision to purchase line item 10 has changed since a few months ago. Line item 10 has been replaced by line item 20. The DP paid against line item 10 still stands against this vendor. In other words, we want line item 10 deleted, but the system won't let us delete it, because there is an outstanding DP against it.
Any ideas? please let me know! Thank you, in advance!
Rgds,
Arocel

Please cancel the invoices and GRNs for line item 10,you will be able to delete line item 10 and then proceed with line item 20.
Generate credit memo for posted invoices.
Edited by: Din@Das on Jun 2, 2011 7:06 AM

Downpayment Against Capital PO

Dear All,
I defined Down payment Clearing Account in AO90 but i want to know which tyoe of GL account I should maintain for down payment clearing.
Please help me.
Thanks & Regards,
Mahendra Gupta

please check the configuration of your downpayment at transaction AO73 (Activate capitalize fix asset).
Also, you should make sure you define the relevant G/L accounts to post downpayment.
->goto t/c:AO90
define down payment accounts for AuC asset class
Acq. downpayment
downpayment clearing
Basically in the customizing, you should define down payment accounts for AuC asset class:
Acq. downpayment      -> should be asset reconciliation account.
downpayment clearing -> this is a normal GL account(not AA rec.account
The postings are like follows:
F-48 downpayment
50 Bank         100-
29A vendor     100 (field status set,asset 'option')
70 asset         100    <-   Acq. downpayment account in Ao90 invoice
31 vendor       200-
70 asset         200
F-54 clearing invoice
39A vendor      100-    <- clearing downpayment
26   vendor        100
75   asset          100-    <- clearing downpayment Asset
40   clearing      100     <- clearing 'downpayment clearing account'
In summary, you can avoid the error as follows:
          1. Filling the missing account in AO85 or AO90       OR
          2. reversing the down payments of the orders.
The functionality down-payment in asset module is designed as what you have seen. Normally it posts to an AuC first in down-payment and then reverse it in invoice clearing (F-54).
Please also refer to the attached note 310368 solution 2:
"2.If, for some reason, you do not want to do this, but this scenario is
essential for your accounting, then contact SAP remote consulting. A
solution will accompany a modification which cannot be supported by
SAP support."
Please see the following note:
762526 Depreciation on down payment clearing: Transaction
Unfortunately it is not possible to turn error AA866 into a warning message.
I hope this information helps.

PO against Downpayment REport

Hi all,
USer has created PO and did GRN and downpayment but PO history downpayment has not been reflected.
But when i see accounting documeting of GRN in FB03 it is showning that downpayment with reference to that PO has been done.
SO please provide me any standard report od downpayment against PO...so that i can cross check?
or suggest any other process for the same...
Thanks...

hi shraya,
u create a query report by SQVI, joining the BSEG and BKPF table.
from BKPF u will get document type (KA), and from BSEg u will get the purchasing doc number....

Downpayment adjust against Multiple Invoice

Hello Expets..
I need your valuable suggestion for this scenario. Like Customer is paying Downpayment against salesOrder. That Down payment had to adjust in basis of collection. For ex Downpayment is for 100 and Total outstanding Bill is for ex 1000 then when collection is 500 then 50% down payment should get adjusted. I mean base on collection amount % the down payment % shoudl get adjusted..
How can we map this is into SAP
your help will b appriaciated..
Thanks a lot
Regards
Pooja

Pooja
I didnt get any logic behind your senario.
Any way i think its cannot be maped in SAP . Only at the time of clearing Down payment manually we have to do.
Jain

Milestone Billing with DownPayment Clearing

Hi folks,
I have a problem that the Downpayment made by the customer and posted through transaction F-29 is not being shown as the second line item (below the actual billing item). Actually as per the SAP documentation "those payments already made are taken into the billing document as items to be cleared. They are set as items, after the billing items to which they refer, in the billing document"....However in my case , this is not happening. The other alternative is clearing the downpayment against the billing item through FI using F-39, which though works fine, is still a round-about way, hence can somebody help me with my problem. I'm sure somebody from you experts may have come across this problem. Pls note that all the settings in SD and FI as explained in the documentation ahve been done and are working fine, except the above feature.

This problem "was because in the Accounting settings of "Reconciliation accounts (A/R, A/P)" [OB14], the sales order field was suppressed. After unhiding this field, it started working fine as this is the field whch forms the link between the Downpayment recieved in the Accounting to be affected as a subsequent line item in the Billing Document.

PO Based Downpayment

Hi Gurus,
If we make PO based downpayment of Rs 100000 to a vendor.
There is an invoice related to this PO of 40000 and there is one invoice related other PO of 30000.
So, While running APP, system should block payment for 40000 and should make payment for 30000, as we have already recieved downpayment against the invoice/PO.
But system is not blocking the payment.
Please revert asap.
Thank You

Here's how the down payment works:
Down Payment Request
Down Payment
Post Invoice
Down Payment Clearing
Payment Run
Down Payment Request (F-47) is not part of double entry book keeping.
During Down Payment (F110), make sure that the payment run is programmed to pick up Special G/L items.
Post Invoice (FB60/MIRO) - Invoice for the whole amount
Down Payment Clearing (F-54) - The down payment posted to the Alt Recon Account is now moved to the Recon Account.
Payment Run (F110) - The remanining balance in the Recon account is now paid.
Please check the below link for additional info:
http://help.sap.com/bestpractices/BBLibrary/Documentation/J03_AP_BPP_01_EN_MY.doc

Downpayment related issue in FM

Hi everyone,
We are on ECC 6, using update profile 102 (we have no overrides currently). Our scenario is this:
PO -> downpayment against the PO -> payment of the downpayment amt -> Goods receipt -> Invoice receipt -> Clear downpmt against invoice -> pay the vendor the remaining amount.
This process seems to work fine when all these events happen within the same FY; however when some or all of these events are between fiscal years, the actuals to encumbrance data is off.
The client would like the expense to be recognized NOT BEFORE the goods receipt (based on our current scenario above, expense is recognized at the time of the payment of the down pmt). While they dont want the expense to be recognized before goods receipt, they want the advance pmt to be left as an encumbrance against the PO.
Can someone tell me how this can be done? Also, are there any implications of doing this between fiscal years?
Please help.
Thanks,
PSM

Hi PSM, check the note 741971, it could be useful for your scenario.
Best regards
César

Report S_ALR_87013536: display actual/downpayements

Hello All,
I have an issue where downpayments made against the PO does not reflect in the report S_ALR_87013536.
PO is been created with the WBS as referance.
when i check in the PO , i could find the downpayments values.
My question is , to get this downpayment values in the above report is it neceaasry that while making a downpayment against a PO , one has to mention the WBS as the referance?
if no...are there any way i can make these values displayed in the above report
Please let me know.
Thanks and regards
Sandeep.

Hello AP,
thanks for your response,
but i did not get you. Can you please elaborate on this.
Thanks and regards
Sandeep

Urgent issue (Vendor down payment level) SAP-Fi/Co

Hi all..!
Can anyone tell me this case at vendor downpayment..!
I made the 10000/- down payment to vendor..!
But i received invoice only 9000/-..!
I want to stop the interaction with the vendor. then what about remaining 1000/-, and how can i clear the 1000/-..? if he pay the remaining balance where do i have to enter..?
Please give me the explanation and t.codes.
Kind Regards,
Gopalakrishna.k

Dear Kaka,
The first step you can do is, set Payment Indicator Block indicator in vendor master data T.code FK02, to avoid that invoice shouldn't be paid in automatic payment program. (To stop the interaction with vendor).
You can clear the DownPayment against invoice invoice number T.Code F-54, enter the invoice number to clear the downpayment
You can do the vendor manual clearing F-44 for invoice amount 9000 agianst dowpayment
After this vendor will have only 1000 debit amount which will not be paid in AutoPayment program nor in manual payment e.g. T.code F-58
In future if you got the invoice for remaining 1000, you can clear this invoice against pending debit amount 1000 for Downpayment and if there will be no subsequent invoice from this vendor, balance will remain open untill you post the adjustment.
Regards
Javed

Very Urgent issue on credit memmo and vendor invoices

HI,
User here has a credit memmo for $ 395 of a vendor.We have received an invoice from this vendor of $ 95 in this week.Next week we will receive invoice for $ 100. Then upcoming week receive another invoice of $200.My question is when we received invoice for $ 95 i would like to make payment and wait for next invoices. But i want bank clearing to happen only after i receive all invoices. How do i keep track of these invoices . If i have hundred's of vendor's this way how to deal with this.Could anyone tell me how to clear these invoices which T.code..
Please help. Thanks in advance.

Point one is u said the vendor has a credit memo of $395 that means you are owing him right.
and lets go to youe example
Partial Payment: vendor is paying some amount now and remaining amount will pay in future
Ex: Vendor has to pay $395
and paying now 95 remaining 300 will pay in future till that 300 display as a open item
Residual payment:
Vendor have to Pay 395 but he is paying 300 means 95 he will not pay then it will go for residual payment.
95 will not show as a open item for that you have to create two accounts
1)Income account
2) Expenses account
for example:
1) You have to pay 4000 but you are paying 3800 means 200 is gain for you
2) You have to receive 4000 but you received 3800 means 200 loss
These two accounts you need assign in Automatic Account assignment:OBXL
Gain account CR side and exp account DR side
In your case it is accepting partial payment because the other amounts remains open items
F-44 is used to clearing of downpayment against open item( since creditmemo is kind of downpayment i.e you owe money to vendor
and ur doing Residual clearing in tcode f-53.
U have to enter the reason codes for the difference amount. check that .
hope this helps you....

Partial payment for down payment request

Dear All
I have posted a 1000 INR down payment request by F-37. However, the customer only pays me for 700 INR.
If i use F-29 to record the downpayment and try to link this 700 INR to the original down payment request then the system does not allow me to post and gives the message"Posting is only possible with a zero balance; correct document". Also if i click on additional line items the system does not let me create a new downpayment request (Spl GL F) with posting key 09.
Request you to tell me if i can let 300 INR as down payment request and $700 as down payment received agsint the first downpayment request.
Regards,
Siddharth.

Hi Shankar,
I am working on EC 6.0 in case that is relevant.
Agreed that a downpayment request is a noted item and wont affect balances. But when you recieve downpayment against that downpayment request, the system does not let you proceed if there is a difference between the downpayment request and the downpayment.
my query is whether i can post that downpayment w.r.t to the downpayment request and create the residual amount as a new downpayment request.
Thanks for your reply but the problem remains unresolved. Will award you points though

Downpayment against PO

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