Duplicate invoice lists created for same bill

Dear All,
Our system is generating multiple invoice lists for the same bill every time we do a VF21 on it...is this a standard functionality? How do we control it not to have multiple invoice list for the same bill i.e. if an invoice list is already created from one bill, it should error out the next time someone tries to create another invoice list with the same bill in the list?
Appreciate any advice.
Many thanks.

cancel mutiple issue in out put type
hope this solves the purpose
if wrong suggest me or reward me
sree

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Excise Invoice created twice for same billing document.

Hi All
Excise Invoice ( J1IIN ) has been created twice for same billing document in 1 or 2 cases.
How is this possible,if possible what is the config to restrict the same.
Thanks in advance
Samson

I dont think its possible to EI twice wrt: single billing document.
EI created wrt: Invoice which is created wrt: Delivery document. Then there will be only one material document with movement type 601. Through which qty will get updated in Rg1 register.
This document once utilized, cant used again.
re-check billing document, which billing document you are using & their settings in IMG.
Regards,
Reazuddin MD

Accounting entry against Excise invoice not created for Service Tax sales

Dear all,
I am facing one problem related to accounting entry against excise invoice not created, for service tax sales scenario in SEZ plant.
Accounting entry against billing document is generated,which contains revenue account-Debit entry,service tax 10% --Debit entry,ECS-Service tax 2% --Debit entry, SECess Service Tax 1% --Debit entry & Sundry Debtors (Reco) - Domestic(Customer receivable reconciallation) account-Credit entry.
But after generating excise invoice, accouning entries not generated for clearing of Cenvat suspense entry(i.e.service tax 10% ,ECS-Service tax 2% , SECess Service Tax 1%) which is generated during billing document.
Plz. suggest step by step guideline to resolve this issue.
Thanks & Regards,
Mukesh Pardeshi

Hi ReazuddinMD,
thanks for your reply and support...I checked all the entries/accounts maintained correct.. but the Accounting entrys against Excise invoice not created..
Now i am geeting error as below at the time of saving Excise invoice,
No account is specified in item 0000000001
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000000001" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000000001" of the FI/CO document.

Invoice List Job for F2 Only. Exclude other Billing types, e.g. L2,

Hi:     We have just set up a job for invoice list. Everything seems to ran alright until customer service created a debit memo (L2) for that customer and the debit memo got consolidated with the rest of the F2. I understand that L2 will be consolidated because the invoice list type set in the billing document setting is LR.
I later found that we do have a long list of billing docs that is set to LR as the invoice list type. (Please see below)
The requirement that I've got from the user is that they only want F2 invoice consolidated in the invoice list. What would be the best advise to do this?
Can anyone please advise?
Thanks!
F1     Invoice
F2     Invoice
FAS     Canc.down pymnt req.
FAZ     Down payment request
L2     Debit Memo
FP     Billing POS-Interfce
FR     Invoice Repair
FV     Invoice Contract
FX     Billing Ext Transact
G2S     Cred. memo 3rd party
HR     Billing Training Adm
IGS     Cancel ICM
IV     Intercompany Billing
IVA     IB order-related
S1     Cancellation of Inv
S3     Cancellation of Inv
SHR     Cancel Training Adm
WIA     Plants Abroad
ZF2     Drop Ship US Cust
ZIV     Interco. Invoice
ZL2     I/C Debit Memo
ZML2     Misc Debit Memo
ZSF2     Samples Invoice

We need to know what this "Job" is using for the invoice list. Is it T-Code VF05, VF04, etc?
Either of these you could create a variant for the job to only include specific Document Type(s) ala F2

Invoice List - Calculation of the Billing Date

Hello,
I'm facing some problems by setting up the invoice lists in our system. I added a factory calendar to the customer who has to receive invoice lists and the field VBRK-FKDAT_RL is filled so I'm able to create the list.
My problem now is, that the system will ever use the Billing Date of the Real Invoice also as Billing Date for the Invlice List and if I try to create a list for e.g. four invoices created on four different days I will receive four Invoice Lists instead of one.
How can I control the billing date for the invoice list so that, e.g. the customer receive an invoice list for every quarter? Or monthly? Or..?
Thanks in advance for your help.
Kind regards
Sascha

Hello,
I know this is an old thread, and you were able so solve your problem.
Neverthless, since I had more or less exactly the same problem and was only able to solve it, for e.g. a weekly periodicity after some try and error, I wanted to present the solution for this invoice list periodicity:
Valid From      Valid To     Workday           Text
01.05.2014 06.05.2014    (not checked)    First week May
08.05.2014 13.05.2014    (not checked)    Second week May
... and so on.
It is important to EXCLUDE the day in the definition of the weekly periods, that the is supposed to be the next available invoice list date, which is then filled in the invoice Header (FKDAT_RL in VBRK) at the time of invoice creation.
At the same time I have all work days checked in the first screen of factory calendar maintenance.
Hope this is helpful for people running into the problem.
Cheers,
Steffen

Invoice List no is Replacing - Billing doc no in A/cing doc

Dear All
We are In process to Implement the Foreign Trade Export/Import in our
company as per our user requirement users need the Invoice List to be
generated for commercial invoice ( VF21). We have configured Invoice
List in our QAS system.
While testing the same ,we found that the Invoice List
number is showing in FBL5N report as Reference to Accounting Document. ( this is disturbing our existing process) please suggest us the best way to achieve this.
before creating the Invoice list, the Billing document is showing in
FBL5N report as Reference to Accounting Document.
Thanks and Regards,
MH

Dear MH,
Reference document in accounting document depends on copy control settings maintained between delivery - Billing doc @ Header level.
In your case, check the copy control Tx: VTFF between Billing doc - Invoice list doc @ Header level in reference document filed.
maintain reference doc as " current doc / billing doc"- will confirm with the actual value & update the forum.
Regards,
Reazuddin MD

Proforma invoice is created for delivery without PGI in STO(Depot sales)

Dear Gurus,
I am facing a strange issue, user created Purchase order with some material X of 4 quantity, and he created the replenishment delivery for 1 quantity and without doing any Picking and PGI but system allowed to create proforma invoice with 4 quantity I checked the copy control config settings for Delivery and Proforma invoice all are maintained fine (viz., billing qty as D, copying req:311 and Data VBRK\VBRP:001)( Ichecked the change log for delivery but I didnt observed any chanes in delivery) .. strange to watch ........created the same scenario in quality but system doesnt allowed to create proforma invoice without PGI and picking(Just one month before quality is refreshed with Production).
If anyone faced the same problem let me konw the solution ate the earliest.
Best Regards,
Kishore.SGR

Hi
As already said, as per the standard the Performa Invoice do not check the Goods Issue status of a Delivery since it uses the Copying Requirement 009 in transaction VTFL.
If you want your performa invoice to be created only after the PGI of a delivery, then use the Requirement 003 in Copying Requirement field for the combination of your Delivery Doc. and Billing doc. in transaction VTFL at Header level.
Regards
Amitesh Anand

FV60 and MIRO -duplicate invoice doent chk for diff inv dates

In ecc 6.0 ,We use FV60 and MIRO to enter all invoices. We have config (under MM) for duplicate invoice check against "ref field" only. When we enter an invoice with the same ref field value, it gives error message as expected. However, when we change the date, the error message is gone and we are allowed to create the invoice and post the invoice.
Pls help

Hi,
Check your config for duplicate invoices. There is another check box for "Check Invoice Date", see if it is checked. If yes, then remove it and the system should not allow you to post the same invoice with a different date.
Cheers.

Excise Invoice automatically created during STO Billing

Hi all,
During creating of billing documents in VF01 for STO invoice, the excise invoice is also created simultaneously without manual creation. Normally excise invoice are created seperately by
giving the billing document reference no.through J1IIN. Suddenly, the excise invoice has also
been created in VF01 itself. Can anybody explain what may be the reason and how to restore
to manual transaction process of creating excise invoice.
Thanks & Regards,
Sadashivan

Hi,
Check the Excise Group settings which you are using for your STO transaction .
SPRO -- Log gen--Tax on goods movement - India Basic settings --Maintain Excise Groups
Here for your Excise group check whether You have selected Excise inv during billing for Outgoing excise invoice.
If there then system will create automatically Excise invoice during Billing document creation,
rgds
GSC

Error message during duplicate Pur Requisition creation for same Sale Order

Dear Experts,
I need your help to sort out a issue related to Stock Transport Order.
Our scenario is as below:
1) Sales order is raised first.
2) Stock transport requisition raised off in the background of a sales order automatically.
3) This PR turned into an Stock Transport Order PO manually.
4) Create delivery for STO from supplying plant and then GR is done in receiving plant. Create inter-company invoice.
5)Create delivery for sales order to issue the stock to end-customer and raise invoice.
This is standard scenario.
Problem comes when some smart uses manually creates another stock transport requisition again for same SO, which is turned into an STO. Means there is a duplication of STO PO.
My question to you experts, is there any standard way to prompt error or warning message, when users try to create purchase requisition manually for the same SO.
Account assignment category in PR is M - Ind. cust. w/o KD-CO.
Please suggest.
Regards,
Praveen

Hi!
Is it possible to create / configure a seperate PR document type for PRs created automatically from SO and don't give authorization to any user to create / amend the same manually?
Regards,
Riju

Invoice List Consolidation with different billing date

Hi!
Want to consolidation different billing date billings into 1 invoice list!
but system will split it,
How can I do??
Thanks

Hi,
Please check note 317935 Invoice Split Criteria for Invoice Lists
Different Billing Dates for the invoice list from the original invoices will automatically cause invoices to split into multiple invoice lists. This is standard functionality. The primary way to avoid this is to enter a date as a default billing date in transaction VF21 or to modify the report from transaction VF24.
If you do not enter a default billing date and the dates from the individual invoices differ, than the invoice lists will be split into as
many invoice lists as there are different dates.
Regards,
Alex

Output showing up in 2 different rows in Infocube for same Billing Number

Hi,
I have a Billing Infocube which gets data from 2 DSO's Billing header DSO & Billing Item DSO seperately. In Billing header, i have Billing Doc. Number & Shipping condition. In Billing item, i have Billing Doc. Number & Billing Quantity. In the report that i created on this Infocube, i have a column, where i restrict the Billing quantity based on Shipping condition. When i execute the report, this particular column is coming up totally blank. To verify at the backend, I checked the 2 DSO's seperately taking one common Billing document number, i get data in both DSO's.
When i check the Infocube for this 3 Infoobjects, I see the output in 2 seperate rows, one row with Billing document number & shipping condition values and another row with the same Billing document number & Billing quantity. I think because of this only, in report also, the column is coming blank. Why is the output not getting displayed in one single row in Infocube? How do i make this to work?
Regards,
Murali

Hi Murali,
That will not cause the issue the reason being, in your FACT table for document number now SID values will be populated (due to line item dimension) and it will be unique for each document.
But if you look at the cube design then for each of your other dimension a unique DIMID will be created in DIM table for unique combination of all the underlying attribute values.
for e.g. say you have following cube design,
Document number,     attr1,   attr2, attr3, attr4    Key1.
Now your attr1 and 2 are getting loaded from one flow and they belong to same dimension, and your attr3 and attr4 are getting loaded from another flow and they belong to another dimension. The data will be created in the cube as follows,
Document number    DIM1   DIM2   key1
   100                          10       0        100
    100                          0        10      may be 0 to avoide data duplication.
If you see the DIMID values in fact table they are different due to different data load from two separate data flow. And that is the reason you might have multiple rows in cube for same document number.
Regards,
Durgesh.

Invoice print supression for consolidated billing customers

Is there a way to tag a customer identified as eligible for consolidated billing to not print invoices other than consolidated bills.
I would like to identify by customer site rather than by transaction type.

Hi,
I am not losing any details or neither losing a location of a particular text but my problem is in PRoduction when i randomly printpreview multiple page invoices for the first time the details are jumbled up,for instance certain fields are outputted correctly like PO number price etc,but certain fields like material,description,quantity are all jumbled up.Parallely when i open a print preview of the same invoice in other screen or i try to take a hard copy the details are all displayed properly.
This error does not occur subsequently and is very sporadic in nature.Any idea why this error could be occuring? I have also check with basis regarding different printers he has eliminated this.
Regards
Mohammed Roshan

Can a excise invoice be created for a proforma invoice

Hi frenz,
For Intracompany stock transfer order a excise invoice has to be created.Here they raise a proforma invoice for a PO. Now they want to raise a Excise invoice(tcode: j1ib) for that Proforma invoice.
So is it possible to raise a Excise invoice for a proforma invoice? If so wat has to be done....
Regards,
vimal

Hi,
Excise Invoice is created based on Proforma Invoice or
Invoice (based on configuration, it can also be Delivery).
The Process Flow will be as under:
Process 1:
Sales Order (VA01 / VA02 / VA03) --> Delivery (VL10A / VL10C
/ VL01N / VL02N ? VL03N / VL04) --> PGI (VL02N) --> Proforma
Invoice (VF01 / VF02 / VF03) --> Excise Invoice (J1IIN)
Process 2:
Sales Order (VA01 / VA02 / VA03) --> Delivery (VL10A / VL10C
/ VL01N / VL02N ? VL03N / VL04) --> PGI (VL02N) --> Invoice
(VF01 / VF02 / VF03) --> Excise Invoice (J1IIN)
You can find more info this here.
[Link|http://www.allinterview.com/showanswers/57937.html]
regards
sadhu kishore

Internal Excise Invoice is created for year 2009

Hi Masters
I ahve created a excise invoice for the GR document in the T code J1IEX. The posting date what we have given is in the fiscal year 2008.The excise invoice (concerned with excise dept.) is created fro the fiscal year 2008. But the internal excise invoice number is created for the fical year 2009.
What is the problem in my settings?Am I missing anything?
Regards
Mohanraj.C

Hi
This is not at all a problem, as this is the Internal no. it will take for fiscal year 2009, but Part II will generate for 2008 only. so no need to worry this is SAP standard.
Best regards
Vineet

Duplicate invoice lists created for same bill

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