ECC 6.0 AP vs SRM Invoice processing

My client has implemented SRM on it's own instance and is in the process of implementing ECC 6.3 on it's own instance. The question being debated is where to house SRM's Invoice Processing.
My recommendation is to keep all financial process in the ECC instance. Does anyone know if there is an SAP recommendation for this scenario?

The choice depends on your scenarios/requirements - classic, extended, or decoupled. It makes no difference in FI module, the payment cycle will be the same. If invoice is entered in SRM, data is passed to ECC via BADI/BAPI's.
The pro's and cons are available in SAP SRM documentation and SAP Press book 'The Consultant´s Guide to SAP SRM'.

Similar Messages

Baseline date not getting populated from SRM invoices posted to ECC 6.0

Hi,
We are currently in ECC 6.0. The SRM system is in 4.0. We have this particular problem that the baseline date is not getting populated from the Invoices posted from the SRM. The baseline date is blank and the document is saved.
Did anyone face the same problem??? Can you please refer SAP note 541934 and expand........
Thanks
Aravind
Edited by: Aitipamula Aravind on Aug 10, 2009 5:13 AM

Hello,
Yes, you could check the attached note 541934 and regard the implementation of the field ZFBDT in the invoicing document.
Note 541934 provides a solution how to achieve the MM-customizing for payment baseline dates getting effective for invoices with SRM-origin. This note needs to be applied at your ERP-MM-side in the former plug-in-layer. As described in the note, this is a modification. It's recommended to apply in non-productive system first.
Hope the above infor.are helps for you!
Best Regards,
Gladys xing

Who is using SRM Invoice without Purchase Order?

Hello,
I want to implement SRM Invoice without Purchase Order as a method for our employees to enter their own non-purchase order invoices into SRM instead of having Accounts Payable enter them into R/3. The invoices would then go through financial approval workflow before posting in R/3 and being eligible for the next appropriate cheque run.
This will be a change to our corporate policy and I would like to connect with other companies who are allowing employees to enter their own invoices to find out whatever information or suggestions they can pass along to me.
Few facts:
We are running SRM 5.0 Classic with R/3 ERP 2005.
The invoices are for $3,000 or less.
We have Head Office plus many remote locations.
We would still send the invoices to Accounts Payable for retention.
Thank you,
Corinne Taylor

Hi Taylor,
We can enter the Invoice with out purchase Order also. But you need Invoice management system in SRM.
The Below document may help you and guide you further how to achieve.
Technical Description and Configuration Information
Purpose
The Business Package for Invoicing Clerk provides the possibility to use the Invoice Management System in the Portal. The Invoice Management System (IMS) allows you to process incoming invoices
(with and without purchase order) on the basis of exceptions.
Prerequisites
This document is intended to guide an administrator through the steps required to install and configure the Business Package for Invoicing Clerk. Previous knowledge of SAP architecture and systems, as well as a fundamental knowledge of the Internet and associated technologies are prerequisites.
To use the Business Package for Invoicing Clerk, the SAP SRM Server 5.5 must be installed in one of following ways in SAP ERP 2005:
·        SAP SRM Server as an add-on to SAP ECC Server (product instance SAP ERP 2005 SAP ECC) to run Supplier Relationship Management (SRM) in one client of the ERP system.
·        SAP SRM Server as a separate component to SAP ECC Server.
It is essential that you familiarize yourself with the contents of the corresponding Master Guide before starting to install the Business Package! All relevant system prerequisites are listed in the Master Guides.
You can find these guides for mySAP ERP and mySAP SRM on the SAP Service Marketplace at service.sap.com/instguides ®Installation & Upgrade Guides ® mySAP Business Suite Solutions:
●      mySAP ERP ® mySAP ERP 2005 ® Planning
●      mySAP SRM ® Using SRM Server 5.5
For more information on configuration, see SAP Solution Manager ® mySAP ERP 2005 ® Roles for the SAP NetWeaver Portal ®Invoicing Clerk. See also, mySAP SRM configuration information in SAP Solution Manager: Configuration ® mySAP SRM 5.0 ® Basic Settings for mySAP SRM.
See SAP Note 731386, Import of business packages with SAP NetWeaver. This note describes how to import business package EPA files into the SAP EP and how to install business package SCA files using the Software Deployment Manager.
Integration
The Business Package for Invoicing Clerk provides intranet/Internet access to several integrated backend systems. These include:
·        SAP SRM Server 5.5
·        SAP ECC 6.0
·        SAP Business Information Warehouse (BW) 7.0 (BI Content 7.2)
Prior to beginning your installation, you should establish which components are
required in your system landscape.
Architecture
The architecture of the business package is represented in the figure below:
Landscape: Business Package for Invoicing Clerk
Process Flow
Roles, Worksets, Pages and iViews
The following objects are available:
Role Invoicing Clerk
com.sap.pct.erp.invclerk.invoiceclerk
Workset: Invoicing
com.sap.pct.erp.invclerk.invoicing
Invoice iView
com.sap.pct.erp.invclerk.create_invoice
Credit Memo iView
com.sap.pct.erp.invclerk.create_creditmemo
Subsequent Credit iView
com.sap.pct.erp.invclerk.create_subcredit
Subsequent Debit iView
com.sap.pct.erp.invclerk.create_subdebit
Invoice/Credit Memo iView
com.sap.pct.erp.invclerk.search_invmemo
Invoice Management iView
com.sap.pct.erp.invclerk.bbp_inv_main
Invoice Post Processing iView
com.sap.pct.erp.invclerk.invpostpro
Related services iView
com.sap.portal.navigation.worksetmap.RelatedServices
Document Overview iView
com.sap.pct.erp.invclerk.doc_overview
Document Quick Access iView
com.sap.pct.erp.invclerk.doc_qaccess
Excessive Invoice Document iView
com.sap.pct.erp.invclerk.invoice_report
Workset: Reports Overview
com.sap.pct.erp.invclerk.reporting
Reports Overview
com.sap.pct.erp.invclerk.reports
Workset: Service Map
com.sap.pct.erp.invclerk.service_map
Service Map iView
com.sap.pct.erp.common.servicemap
Thanks & Best Regards
Girisha M S

Clariffications in MM SUS Scenario with ECC 6.0 backend and SRM 5.0

Dear Team,
We are implementing MM SUS Scenario with ECC 6.0 backend and SRM 5.0
We need to following clarifications
1 Once we create ASN in SUS, how to cancel the ASN. We are not able to see cancel button for ASNs
2 When we create GRN in ECC against the inbound delivery and perform Return Delivery, this Return Delivery is getting updated in SUS. But the ASN status is not changing to canceled. We are not able to perform new ASN for this. Also invoice is being allowed for these ASNs. How to control the same.
Request your inputs please
Regards,
Ravi

HI can you tell me how you get it solve?
thanks in advance.

Required report for the invoice processed twice for the same PO & Vendor

Hi SAP MM experts,
I want a report which is to identify the same invoice processed twice against the same vendor and same PO which system cannot detect only because the invoice numbers are manually entered slightly different, and that is why I also want to include the document date of the invoice so that the possibility of identifying the duplicated invoices is increased.
Any help will be highly appriciated.
Thaks in advance
Sachin Patil

You might also refer reports ME80RN,ME2N,ME2L for purchase order or refer report MIR5 for vendor.
Also refer report FBL1N - vendor open items,Check for document type - 'RE'
Whether check for double invoice is ticked accounting view of vendor master ? or else
Check double invoice is configired for which combination in LIV SPRO ?

Final Invoice Processing in Down Payment

Hi Frendz,
We have Succesfuly created Downpayment Request by SD with Accounting Entries, How to clear Final Invoice Processing.
Steps:- Created Sales Order with customer and material with Billin Plan ItemCat is TAO and Created Downpayment Invoice with the reference of S.O, Accounting entries generated as noted items. Billing type is FAZ
Now Created Delivery Doc with ref of same s.o no. and trying to create final inovice billing type is F2, I.Cat is TAO, But Its not allowing to create billing document.
If i am wrong please correct me the process.
Hari Prasad

Hi,
If so, then you can only create billing w/r to your sales order..bcoz billing plan TAO item category enables you to create billng w/r to order only..
As long as u r using Milestone billing TAO you cannot create invoice w/r to Delivery...
Reg
JJ

How can I define the possible entries for "invoicing process" at fkkinv_ma?

At the transaction code fkkinv_ma, I fill in the fields "Date ID" and "Identification" but I have a problem with the field of "Invoicing Process". When I psh theF4 button, there comes no search help. What should I do? Should I define the possible entries first? If I should, how can I define the possible entries for "invoicing process"? How is the customization done?
Thanks in advance for the answers.

You have to define them in the IMG
Financial Accounting (new)
Contract Account Recievable and Payable
Business Transactions
Invoicing
Invoice Types
You have to set up a number range, decide what type of Financial transactions should not be invoiced -- like Dunning Charges
then you have to have a developer create the form and form class of invoice.

Direct Freight Invoice Processed?

Hi Guys ,
           Can any body tell me what is meant by Freight and tell some Freight Master tables?My requirement is i have to download the data based on the below requirement
4.     If ISD Wise Direct Freight Invoices Processed is selected then the following will be the data selection logic
a.     Select ALL the parameters entered in the selection screen for this Option.
b.     Query the table BKPF with the document type as KR and the Posting date obtained from the screen and select the list of all the document numbers (BKPF-BELNR).
c.     Query the table BSEG with the Document numbers from BKPF and the Vendor Number from the selection screen to obtain the list of all invoices along with the relevant data elements.
The fields which are to be displayed in grid are
     List of Direct Freight Invoices Processed
     Company Code     Document Number     Fiscal Year     Document Type     Document Date     Posting Date     Period     Entered on     Entered at     Changed on     Last update     Translatn Date     User Name     Transaction Code     Cross-CC no.     Reference     Rec.entry doc.     Amount
      Hi guys my doubts what does Amount means in the above Fields is it the Amount fom BSEG table(DMBTR or BUALT ) or BKPF table(XSNET).?
Thanks,
Gopi.

Hi Balachandar,
CHECK THESE.
VBADR,VBDKL,LIKP,LFA1,VBPLF,VBPLK,VTTK,VTTP,VTTS
Regards,
Nagaraj

What all the prerequisites required for Combined Delivery &Invoice Process

Dear Guru's
Can you please educate me what all the prerequisites required for Combined Delivery Process(VL10A / VL10C) and Combined Invoice Process?
Regards,
Varma

Hi ,
For combined delivery you have to make some settings
In the customer master XD01/VD01 in the shipping tab you have to check the ORDER COMBINATION in the SHIPPING TAB
In the COPY CONTROLS from Order to Delivery in VTAL at the Header you have to maintain the COMBINATION REQUIREMENT as 051
And also the data like
INCO TERMS,
SHIP TO PARTY
DELIVERY DATE
ROUTE
SHIPPING POINT
should be same for all the Orders
To combine the Deliveries into Invoice
you have to maintain the copy controls from DELIVERY TO BILLING in VTFL at the item level as 003
And also certain data like
PAYMENT TERMS
PAYER
BILLING DATE
ACTUAL GI DATE
INCO TERMS
should be same for all the deliveries
Please revert if you need any more
regards,
santosh

Please give me standard SRM SUS process Steps

SUS Gurus
I need Few clarifications about SRM SUS standard Cycle
we are using SRM 7.01 and Standalone scenario
1.Please give me standard SRM SUS process Steps
2.If the SUS supplier cannot meet all the terms specified in the original PO, Supplier changes them (items, quantities, delivery date, and so on),what is the next step for Purchaser?
3.If Purchaser approve the changed POR we r getting Change PO. But it is not triggering again for PO Response ?is it standard ?
4.If Purchaser reject the changed POR we r not getting Change PO.is it standard ?
5.what are possibilities for Change PO creation in SRM for SUS?
6.How can Vendor submit Response again and again till both parties agree on the terms of the PO?what changes does need from Purchaser/Vendor?
Regards,
Rama Krishna

Hi,
I hope this link helps:
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/50d08c99-f53f-2e10-c39f-b15e75329f03?QuickLink=index&overridelayout=true
Best Regards,
Otelo.

Invoice Process Report

Hi Consultants,
We developed a below query to get the ap invoice process report but it is working fine this report is piking the on hold invoices also then my user asked to add column to mark invoice as on hold whose are on hold
Please advice me how can i change my below query.
SELECT pv.segment1 ,
pv.vendor_name ,
ab.batch_name ,
inv.invoice_num ,
pp.segment1 ,
pt.task_number ,
ph.segment1 ,
inv.invoice_date ,
aid.accounting_date ,
at.description ,
inv.invoice_amount ,
inv.description ,
inv.approval_description ,
inv.approval_status ,
aid.distribution_line_number ,
aid.amount ,
gcc.segment1 ,
gcc.segment2 ,
gcc.segment3 ,
SUBSTR(ffv.description,1,25) ,
gcc.segment4 ,
gcc.segment5
FROM hr_operating_units hro,
ap_invoices_all inv ,
ap_batches_all ab ,
po_vendors pv ,
ap_terms at ,
ap_invoice_distributions_all aid ,
po_distributions_all pd ,
po_headers_all ph ,
gl_code_combinations gcc ,
fnd_flex_values_vl ffv ,
pa_projects_all pp,
pa_tasks pt
WHERE 1=1
AND hro.organization_id = inv.org_id
AND hro.name like 'OU-US%'
AND inv.batch_id = ab.batch_id
AND inv.vendor_Id = pv.vendor_id
AND inv.terms_id = at.term_id
AND inv.invoice_id = aid.invoice_Id
AND aid.po_distribution_id = pd.po_distribution_id (+)
AND pd.po_header_Id = ph.po_header_id (+)
AND aid.dist_code_combination_id = gcc.code_combination_id
AND gcc.segment3 = ffv.flex_value
AND ffv.flex_value_set_id = 1006962
AND pt.task_id(+) = aid.task_id
AND pp.project_id(+) = aid.project_id
AND inv.gl_date between '&1' and '&2'
AND (GCC.SEGMENT3 >= '&3' OR '&3' IS NULL)
AND (GCC.SEGMENT3 <= '&4' OR '&4' IS NULL)
and (GCC.SEGMENT5 >= '&5' OR '&5' IS NULL)
AND (GCC.SEGMENT5 <= '&6' OR '&6' IS NULL)
AND PV.SEGMENT1 LIKE NVL(('&7'||'%'),'%')
AND upper(PV.VENDOR_NAME) LIKE NVL(upper('&8'||'%'),'%')
order by COL1,2;
Thanks,
Anu

Hi Anu,
Try to join your query with the table AP_HOLDS with invoice_id. This table include all invoice holds..
Note: must be an outer-join
hope this answer your question
Vik

Integrate webcenter capture and imaging for automating AP invoice process

I need detailed document to understand how this integration is done and worked for automating AP invoice process.

It turns out the process I had built in Process Builder was okay.
I needed to setup a Process Injector to send the images in my IPM image
application into the process and build a Work List.
So, I get now get a worklist of packages on the E-Business side
and can open images for the packages.
Now, I need to work on the update process to update the related
index values for the image, any help for updating image index values
would be great.
Thanks

SRM Invoice management: Triggering issue : exception u201C105: suspected duplic

Dear all,
We note that IDs fall exception 105 "suspected duplicates" when no other existing ID in the system admits the same characteristics as these.
1/ T code: /N/OPT/VIM_1CX5
2/ This group detects a duplicate if Ids were the same:
-     Date
-     Company
-     Amount
-     Vendor
-     Invoice reference
> we care to control that in the type of document posted on the ID, this exception (105 suspected duplicates) is provided
3/ T code: /N/OPT/VIM_1CX1
For example, if the type do document is u201C2 Invoices ordering goodsu201D, we note that this exception is well planned
*so this bug is random.*
Could you help us to solve it?
regards,
Julien

Hi Julien,
First of all you are in the wrong forum here. You are talking about SRM Invoice Management in your subject, but you are describing SAP Invoice Management (an add-on by Open Text).
When the exception for suspected duplicate arisdes it triggers a workitem in someone's inbox. When opening the workitem it shows the invoices for which this could be a duplicate in a list at the bottom of the screen. This should give some insight.
You describe exception 105 which is for PO related invoices, and normally in the check the PO number is also included but not according to the fields you mention.
Furthermore your description is not clear at all. Why do you say the bug (up to now I don't see a bug in what you describe) is random?
Regards,
Martin

Solution Accelerators used for Invoice processing - OIPM 11g

Hi All,
Do any one know wht are the solution Accelerators used in Invoice Processing. Versions used are OIPM 11g and EBS R12,SOA suite 11.1.1.5.
Thanks,
Rakesh.

Now they are called WebCenter Application Adapters. Their overview is available here: http://www.oracle.com/technetwork/middleware/webcenter/adapters/overview/index.html
I believe you should ask for Oracle E-Business Suite Adapter for Oracle WebCenter.

Which user can perform invoice processing

hi all,
I am trying to perform invoice processing using SAP ArchiveLink Document
Type customizing wizard (OAD )....but wen i get it completed I see an error describing that sap* user is not allowed to perform this action.
need an urgent reply
Regrads,
nasir

have you tried an su53 to see if you have the required authorisation?

ECC 6.0 AP vs SRM Invoice processing

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