Email Billing Document

Hie
I am trying to send billing document through mail and the functional guys have configured the output types and conditions.  I have a challenge in that which program do we assign as well as the subroutine in config as parameters for output type to be able to send mail? Currently we are able to send mails to internet addresses through SAPoffice.  The current assigned programs and routines i copied from standard output type MAIL tese being
RSNASTSO Subroutine SAPOFFICE_AUFRUF_VX
but after execution i get errors saying should enter at least one number and that there are errors in the address data.  All email addressess and partner functions have been defined. Could the programs and subroutines be wrong?

Hie guys
I have resolved to creating my own application to convert spool output to PDF and then sends as email attachment.
regards
Isaac Prince

Similar Messages

  • Email Billing document as PDF Attachment while saving from VF01/02

    Hi,
    Can anybody suggest if there is any BADI/User Exit/Configuration exists in order to email Billing document as a PDF attachment while saving from VF01 or VF02?
    We need to trigger this while saving the Output type say, VF02 GOTO -> HEADER -> OUTPUT (select the output type) -> SAVE - should send an email with PDF attachment.
    I have written the code for sending email with PDF attachment. Presently this code is included in the Print program for the sapscript and an email is sent when an output is issued from VF01/02/03 where as the requirement is to send email whenever the document is saved.
    Thanks in Advance,
    Srinivas

    Hi,
    While saving subroutine FORM_OPEN will get triggerred, and this will be included in the Z Program. If it is not contained in the Z program, include this subroutine. This subroutine will have include RVADOPFO.
    The above include will have the function module ADDR_GET_NEXT_COMM_TYPE, and the import parameter LVS_COMM_VALUES will contain the address number and email address to whom the pdf needs to be sent.
    So here, i.e. In place of standard include RVADOPFO, put custom include ZRVADOPFO, and modify the code as below.
    After the function module ADDR_GET_NEXT_COMM_TYPE, read the email address from any custom table based on the various conditions or hard coded value, then move it to the below variable.
    LVS_COMM_VALUES-ADSMTP-SMTP_ADDR.
    And remaining functionality will be taken care by the standard code. i.e. converting the spool to PDF and attaching it while sending the email etc....
    If I am not wrong, the same functionality will work  even while saving the sales order etc..
    Regards,
    Santu.

  • EMAIL BILLING DOCUMENT TO CUSTOMER THROUGH SEND MAIL OPTION IN VF02

    Hi
    I want to make active mode in send mail option is in VF02/VF03.
    see below how to reach send mail option is in vf03
    There is one more option if u go vf03 give the billing document and go to issue out put , choose the print preview and go to text which is placed at top right side and click on that option there send mail option available. can we make active that option since it is showing in gray mode.
    Regards
    Venkat

    Venkat,
    If your SAP system's Output is configured with the proper output type and SMTP or IMAP mail sending servers then its possible to send mail directly by clicking the send email tab.
    I have a little knowledge about this technical congiguration. But we have solution manager from where we send mail directly to the user's Email.
    And also yu have to configure Workflow setting.
    Please take help of Workflow ABAP consultant.
    Thanks,
    Raja

  • External Send Billing Document - Issues Generating Body Text in Email

    Have generated output type to email billing document as PDF to customer. I am using medium 5 for 'External Send' and have everything working well - the subject line is correctly showing the company name and invoice number, also the PDF is tagged correctly the same data. The issue I am having is trying to incorporate body text in the email itself. I found OSS note 753622, and it indicates this is not possible but the note is quite old. I have combed internet for solutions on this, and many suggestions seem to point to function module CONVERT_OTF_AND_MAIL but not clear to me that this can be overcome here. Would appreciate any insights if someone has experienced this requirement as well.
    Thanks,
    Jay

    Jason,
    The FM you mentioned CONVERT_OTF_AND_MAIL is only for converting the OTF format to the email format. It has no other role in displaying some texts in the email.
    As already pointed out, it is not possible in standard SAP. You have to go for the custom code in the report program meant for the output type.
    This is the widely accepted and used practice in output world.
    Hope this helps you

  • Set up output condition for billing document.

    Hi, experts,
    I wanna email billing document to our customers, how can I set up this output condition for billing document?
    Thanks for your help.

    You can maintain masterdata for the email outputs for billing application in VV31.
    You can change the same or display in VV32 and VV33 respectively.
    Tcode for maintaining output masterdata
    For sales orders,  VV11, VV12, VV13
    For deliveries     VV21, VV22, VV23
    For invoices       VV31, VV32, VV33
    Reward points please!!!
    Message was edited by:
            Navaneetha Krishnan

  • SD billing documents send to Customer though EMAIL.

    Dear All,
    We want to send SD Billing documents to Customers through EMAIL. For that we have created new output type ZMAL and done the determination procedure for output type. Also we have maintained Customer Codes with Sales Org. in VV31. But when we raise the Invoice, output type should be come automatically (ZMAL) but it's won't come.
    Please guide us what Config/Setting is missing or provide us all steps to be follow, so we can check and make correction.
    Please help.
    Thanks
    Prashant

    Hi,
    In Configuration of Output type maintain in the Default values tab
    Dispatch time 4
    Transmission Medium 5
    Partner Function CP
    Communication strategy CS01
    Another option might be to maintain Contact Person(s) for the Customer and enable the form for that Partner.
    Maintain customer as the contact person and email address in General data of customer master.Also trigger the partner during the Billing.
    Also ensure that the output type will be triggered automatically once it is released to accounting.There is a routine in O/P determination procedure.
    Regards,

  • SD Billing Document Output to email via external send

    Hi all,
    I hope you can helpt with following issue as I need to send invoices via email using the option 'external send' in the message determination. The settings are as follows:
    Message Determination VV32/VV33
    Output Type ZI04
    Billing Type ZIV
    Condition Record Sales Org / Billing Type / Payer
    Medium 5 - external send
    Dispatch Time 1, 3 or 4
    Cover Page Text: any text followed by invoice no. &VBRK-VBELN&
    Expectation
    With this setting we expect the billing document number to be included in the subject line of the email sent out.
    This works fine as long as you maintain the message in the billing document -> header -> output manually.
    Problem
    If you create a new invoice and the message is created automatically based on above Message Determination settings and you issue the output using any of these options
    - option 1 and report RSNAST00
    - option 3 using VF31 running in background mode or
    - option 4 issuing immediately,
    the document number is printed into the subject line but instead is printed the tempory document number $000000001. The correct billing document number is printed on the PDF form included in the mail output which confirms that the document number is available from the database at the point of output issue already.
    Any idea how to maintain the settings correctly to get the billing document number on the subject line of the email after creating a new invoice?
    Best regards
    Karsten

    Hi,
    I dont have ABAP skills, but ask your ABAP programmer, (or yourself), to find the point in the invoicing program that get internaly the invoice number.
    And you should try to asign the field from the internal temporary structure XVBRK-VBELN.
    Should be something like:
    Cover Page Text: any text followed by invoice no. &XVBRK--VBELN&
    Please confirm with someone that have technical skills.
    Regards,
    Demétrius
    Edited by: Demetrius Pereira de Miranda on Aug 20, 2008 4:21 PM

  • Automatic Email of Billing document output to customer

    Dear All,
    We have following requirement @ our client. You valuable inputs will be very helpfull.
    Currently output (RD00) are taken via printout and later scanned and sent to customer.
    Now client wants following requirement , where in once the billing documents are generated, output  should be sent to customer automatically via EMAIL (mentioned in the customer master : contact person).
    I kindly request you to help me with steps required to configure this scenario in SAP.
    Thank you
    Chaithru.

    Hi
    For the output type RD00, Maintain the medium SIMPLE MAIL
    then maintain condition record for output in VV31
    Speciefy medium as 7 and in communication method mention email id to whom u want to send
    As soon as you save billing document system will send the email to party.
    Kapil

  • Billing document output needs to tigger for multiple emails.

    Hi Experts,
    We have a scenario wherein a single billing document output gets triggered for multiple emails. The requirement is to send the invoice layout copy to multiple emails where we maintain customer mail ids in customer master record.
    When tried ,we found option in customer master record and maintained multiple email ids to send the billing output.The system has considered first email id from customer master record and did not consider next mail ids from CMR. Could you please suggest how can we suffice this requirement .
    Thanks in advance.
    KV.

    Hi,
    Email Address is maintained in Table ADR6 against the address number of table BUT000 for a particaluar BP.
    If the custom code is used, following logic can be used:
    For multiple email address multiple entry will be there in ADR6 for the same address number. To send the correspondence to all email address, select all entries and concatenate them separated with semi-colon ( and pass the same to the email address field.
    This is working in our case where we are using a third party for creating and sending the PDF.
    Regards,
    Pranavjeet.

  • Billing document with email output

    Hi,
    I have completed all the config to get my billing documents to output via email. However i cannot get VF31 to automatically generate the output for these. Only works if i manually assign output with VF02.
    Can anyone advise in simple steps what needs to be done?
    Thanks
    J

    Hi,
    If you give the processing mode as "1(First Processing)" then it will be ignored because the status is green.
    Goto the T.Code "VF03".Enter the billing document number.
    Goto Goto>Header>Output.
    Check the status light against your output type.If it is green means that the output is processed for the first time.In that case you have to select the processing mode as "2(Repeat Processing)".
    So that your output will be processed again.
    In our case,the status is turned to gren because,you have set your entry as "4(Send immediately (when saving the application))" for "Date/Time" field.If every thing is correct regarding your output(configuration etc..) then the output will be processed successfully.Else it will be processed errorously.In your case,every thing is correct.So it is processed successfully.
    If you select the option as "1/2/3" for "Date/Time" field.It will be in yellow light.If you are doing manually,then click on "Further data" and maintain the value as "4" for the field "Dispatch time".Again it will be processed successfully.
    If the status is yellow,then you can select the processing mode as "1" in "VF31" T.Code.
    Regards,
    Krishna.

  • Billing document to customer email ID

    Hi,
    I want any billing document save then billing document should go to automatically the customer email ID. Already I have maintained the email ID into the customer master.
    is it possiable? If yes, how?
    Pl provide the solution for above requirement
    Useful answers duly rewarded
    Regards,
    Devendra

    Hi
    Even for the Z output type you can set External send method in NACE.
    Other config steps are same as provided you earlier i.e. NACE -- VV31 - VF31 varient creation --> SCOT settings --> Job Schedule for VF31 with varient --> Job schedule for SCOT.
    Just one tip, if you want check SCOT settings are in place or not - generae spool request. In T.code SP01 select the spool request and Click Menu Bad --Spool Request --> Forward --> Send using SAP Office --> Type your Maild id. for e.g gmail ID.-Click on copy.
    Now go to T.code SCOT just check you have configur Adr Type INT and within INT -- SMTP. Click on Start send process and click on Start. If you get output via mail through this process your SCOT settings are in place. Else you need to ask your basis team to configure.
    Good luck
    Regards,
    Vijay
    Edited by: Vijay Salvekar on Jun 26, 2008 11:26 AM

  • Configration of Email out put for Billing document

    Hi Gurus,
    I need step by step configration document for email and print out put for multipal sold or payers. it will be a great help if you provide this document .
    Thanks & regards
    Srinivas

    Hi kiran lahari
    As you have maintained many key combinations in your access sequence and as you are telling you have checked exclusion indicator.
    My suggestion is maintain the key combination Sales Organization/Billing Type or billing type  and assign this in the last step and don't check the exclusive indicator. As system picks the last key combination only.
    Now maintain condition record VV31 for any of the these key combination of the above two and check system will give the output.
    if you have copied the standard RD00 output into ZD00 output change in the output procedure the output type to ZD00 from RD00. and assign it to the billing document type
    Regards
    Srinath

  • Send as email attachment the billing document as pdf when created and saved

    HI All,
    I have already searched the forum but could not find  a satisfying answer so i am posting this question,
    The requirement is to send an email containing biiling document converted to pdf format when a billing document
    is created and saved in VF01 transaction.
    I have already converted the output to pdf format in my driver program and also know how to send an email containing the same ..but this works only when user prints using VF31 .
    Kindly tell the configuration steps which are required...and hot to achieve the same.
    Regards,
    Prateek

    Hi Prateek,
    There is a blog on a similar topic which explains how to email purchase order in SAP to the vendor. The settings are required in Vendor Master, NACE and SCOT.
    Following is the link to it.
    http://architectsap.com/blog/sap/sap-mm-purchasing-send-purchase-order-by-mail-to-vendor-in-sap/
    It has given steps to trigger the output.
    Its not exactly what you require, but might be helpful.
    Regards,
    Abhijeet Kapgate

  • Send Mail alert to customer when billing document is created

    Hi experts,
    My requirement is to send email alert to customers when billing document is saved.( in transaction VF01 ).
    I don't want to send any pdf format. I just want to intimate customer that the invoice is created.
    Searched forum and tried all possible ways. Please send the steps to configure the same.
    Request your valuable suggestions in this regard ASAP.
    Thanks in Advance.
    Regards,
    Farha.

    Hi,
    It is also similar to sending the PDF document through email.
    But in your case, it becomes easy. The program should take only the invoice number and send the invoice number through email to the desired email address.
    You have to configure the output type as normal as any other email output type.
    The logic has to be defined in the program.
    So there is no difference at the functional consultant level, the technical consultant should accordingly write the code to just send the invoice number.

  • Cannot post Cancellation billing document (S1)to Accounting!

    Hello SAP Gurus,
    I need your help.
    We have upgraded from 4.7 to 5.0 ECC couple of months back. We are able to create cancellation billing documents for billing documents created before upgrade but are not able to release them to accounting.
    The error message is
    <b>Tax statement item missing for tax code S0
    Message no. FF805
    Diagnosis
    No tax item exists for tax code S0 in a G/L account item. A possible cause is an incorrect transfer of parameters by the application to the Accounting interface.
    Procedure
    Enter an OSS message.</b>
    However, we are able to release cancellation billing documents to accounting for billing documents created after upgrade. Its only the cancellation billing documents for the billing documents created before upgrade that have issue.
    We are using external tax system for tax calculation. I have looked into the configuration settings in SAP and everything looks good.
    checked OSS notes...but of no help.
    Please let me know if anyone has faced similar issue . Any suggestions in this regard will be greatly appreciated.
    Thanks in advance.
    Raj

    hi raj
    i am facing a similar problem, I am on an upgrade from 4.6c to Ecc6
    FF805 Tax statement item missing for tax code O0
        No tax item exists for tax code O0 in a G/L account item. A possible cause is an incorrect transfer of
        parameters by the application to the Accounting interface.
    Just wanted to know on how u did resolve the issue.
    could u mail me on [email protected]
    your help would be appreciated

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