Email in F110

how can we generate a spool for email in F110 payment run
can we regenerate a new spool for email for an already run payment run.

For F110 You can use the Business transaction events ( BTE's ) ( transaction FIBF )
It may help you
regards

Similar Messages

Automatic Email with F110

Hi Guru;s,
My client has an requirement for automatic mail shooting to vendor with invoice number when payment is made through F110.Can somebody explain me how it can be achieved.Its a bit urgent.
I know that it would be done through some event SAMPLE_PROCESS_00002040
But can somebody please explain me step by step so that i can understand it well.Moreover how much my job is involved being a functional guy .
Regards
Archit Shukla

Hi,
look and search for:
-payment advise
-Open FI (FIBF) - process 2040
http://help.sap.com/saphelp_47x200/helpdata/en/e7/653749d2d211d29e430000e839cd96/frameset.htm
A.

Populating the email address (SMTP_ADDR) in Vendor Master using PRAA

Hi, experts!
We would like to start using transaction PRAA (program RPRAPA00) to create and update Vendor Master Data based on HR employee data. As part of this process, we would like to populate the "E-Mail" field with data from infotype 105. (We have a separate infotype 105 subtype that stores the email address in the USRID_LONG field.) I added the INFOTYPES: 0105 data declaration via an enhancement spot in RPRAPADE_ALV, so the GET PERNR brings in the appropriate p0105 data.... I just don't know how to push that into the appropriate field in the vendor master.
I am trying to find the structure within the RPRAPA00 program that contains the email address field SMTP_ADDR, but can't seem to find it. When a Vendor is created, it looks like this field gets stored in the ADR6 table, but I don't really understand how the ADDRNUMBER field in the ADR6 table gets linked back to the vendor number (LIFNR).
I looked at the BADI BADI_EXITS_RPRAPA00, but none of the defined Methods have an email address field.
How do I update the email address field in the vendor master using PRAA?
Thanks in advance for any advice you can give!
- Steve

Did you figure this out? I'm trying to do the same thing.
see PRAA user exit to update vendor email address
A couple of things I found are:
- there are 2 email address on the vendor
- Comunication section - SZA1_D0100-SMTP_ADDR
- Correspondence section - BLFB1-INTAD
- apparently it is some kind of standard to use the correspondence section email address to send emails via F110
- you have access to BLFB1 in RPRAPAFO_ALV
- using the modification assistant I was able to populate BLFB1-INTAD
- like you I thought the vendor email address's were stored in ADR6 but I tried going in to XK02 and added a couple of bogus email address's to a vendor and then went into ADR6 looking for them. I could not find them. Correction - I took another look in ADR6 and I did see the test email address.
Buy reading some other threads they imply that this can be done via a user exit but like you I can't seem to be able to see how.
Jerry
Edited by: Jerry on Mar 12, 2011 12:48 AM
Edited by: Jerry on Mar 14, 2011 5:12 PM

Summry report for payment advice notes

Hi, All,
I have set up email payment advice notes. So if vendors have email addresses maintained, the process will sent out emaisl. Otherwise, it will print out. But after the process I only got the summary report for those printed ones. Those emailed out are not counted in. Is there any body know how to get summary report for emailed ones? Or how I can put printed and emailed ones together in the report? Thanks.
Meiying

Hi Yang ,
im trying to figure out how to send Payment advice as email from F110.
can u tell me how you do this
Thanks
dave

Transaction PRAA - Fill address line 2 of Vendor

Hi All,
I need to fill the address line 2 at the time of vendor creation.
I know the code needs to be written in the SET_ADDRESS_BY_USER subroutine for program RPRAPAEX.
however which would be the field of the structure BLFA1 or any other structure should be filled to fill the address line 2 of the vendor master.
Regards,
Nibha

Did you figure this out? I'm trying to do the same thing.
see PRAA user exit to update vendor email address
A couple of things I found are:
- there are 2 email address on the vendor
- Comunication section - SZA1_D0100-SMTP_ADDR
- Correspondence section - BLFB1-INTAD
- apparently it is some kind of standard to use the correspondence section email address to send emails via F110
- you have access to BLFB1 in RPRAPAFO_ALV
- using the modification assistant I was able to populate BLFB1-INTAD
- like you I thought the vendor email address's were stored in ADR6 but I tried going in to XK02 and added a couple of bogus email address's to a vendor and then went into ADR6 looking for them. I could not find them. Correction - I took another look in ADR6 and I did see the test email address.
Buy reading some other threads they imply that this can be done via a user exit but like you I can't seem to be able to see how.
Jerry
Edited by: Jerry on Mar 12, 2011 12:48 AM
Edited by: Jerry on Mar 14, 2011 5:12 PM

Payment advices in F110 to be sent by email (PDF format) - step by step

Hi SDN,
We have a requirement to automatically send payment advices in F110 via email. The requirement is to send the file in PDF format. I've done a lot of browsing through in the forums, as well as check SAP notes, but none has really detailed a step by step process on how to go about it.
I've also checked SAP NOTE 836169, but it is also not that detailed.
Assuming that SCOT has been already set up by BASIS, I've done the following steps to test if the auto-email works, and here are the steps I did.
1. Vendor Master Data -Define u2018Std communication methodu2019 as SMTP (Internet mail) and maintain an email address in the vendor master data.
3. T-Code BERP u2013 Code to find the relevant BTE. Use the Selection Attribute to browse for your business area. In my case, it is AP-Payment Transactions hence FI-AP-AP-PT.
00002040 is the relevant process. This is a Function called SAMPLE_PROCESS_00002040. In this case, the FM only checks for an email address in the Vendor Master. If more logic is required a Z-version would need to be created.
4. Use t-code FIBF to create the enhancement.
a) Create a product.
A product groups together customer enhancements to BTEu2019s developed in the customer's namespace. All customer enhancements assigned to a certain customer product can be released with the Activate Customer Product indicator. The OPEN_FI function module for a certain customer enhancement cannot find the corresponding customer function modules, until this has been done.
Create the product name (for example ZMAIL) and make it active.
FIBF->Settings->Products->u2026of a Customer
b) Assign the BTE to the FM:
Settings->Process Modules->u2026of a customer
Assign the 00002040 process to the FM and Product.
5. Run the autopayment program F110.
After I run the following steps, no email is being generated by the system. Is there anything that I still need to do? Or could anybody please kindly provide a step-by-step process? I'm a functional person, so I won't be able to do ABAP programming for this. Thanks and regards to all

Hello,
Check SCOT and SOST transactions.
At a previous client using 4.6C we did a program and allocated it in F110. The program reviewed the payment tables and sent the payment advice (basic list) to the employee vendors.
Also check http://wiki.sdn.sap.com/wiki/display/sandbox/SendMailwithPDFAttachment
Regards
Waza

Payment run F110 / RFFOAVIS_FPAYM: Print vs. Email

Hi everybody,
I have a question regarding the printing of payment advices within the payment run F110 via program RFFOAVIS_FPAYM.
Whenever there is a email address maintained in the customer master data the payment advice is sent as an email instead of printing it on paper, although I want to have it printed on paper !
I found some lines in the source code:
*     Check if advice on paper is forced
       IF flg_papieravis EQ 1.
         reguh-ediav = space.
       ENDIF.
But where is this flag set? Or how can I force the program to print the advice, no matter how the customer master data is maintained?
Any hints are highly appreciated!
Kind regards,
Kate

Hello,
SAP Menu -- Accounting -- Account receivable -- Document entry -- payment advice -- create.
once you enter the business partner details click on enter button.
then go to the over view button there you can find the export tab.
go to export tab click on send button then enter your recipient details click on send button.
i think so above points are helpful to you.
Thank You.

F110 : Vendor Email required in PAYEXT.PEXR2002

Hi All,
During the payment run using F110 transaction we found out that the PAYEXT.PEXR2002 idocs was not having any fields for Vendor email address. We have the following approaches to get this details from Vendor tables:
1. Extend the standard IDoc and get email value from the tables or
2. Fetch the value from vendor table and put it to some unused fields of the existing IDoc
In both cases I need to find some enhancement points in the program which creates the PAYEXT.PEXR2002 IDoc. The print media whcih we use in F110 is RFFOEDI1. So the problems whcih I am facing is:
1. Is this RFFOEDI1 the correct program to trigger PAYEXT.PEXR2002?
2. Where can I write the Enhancement Code for fetching Vendor Details from the SAP Tables?
We are using SAP ECC boxes.
Thanks in advance
Regards
Suraj
Edited by: S.R.Suraj on Jul 15, 2009 5:41 AM
Edited by: S.R.Suraj on Jul 15, 2009 5:42 AM

Hi Prachi,
If I remembered correctly we used this approach
>>2. Fetch the value from vendor table and put it to some unused fields of the existing IDoc
And yes the program RFFOEDI1 was the correct program which triggered PAYEXT.PEXR2002. I do not remember exactly which field I used for keeping vendor email id. But you could check and try to find an unused field in the IDoc.
Also we used implicit enhancement for achieving this.
Regards
Suraj

F110:Advice by email with generic email id as sender

Hi All,
Can any one suggest a solution for the requirement below:
Business wants to send email to vendors for payment advice during F110 ,the set up of the BTE is done and when executed the email sent is displayed from the user email id . instead the business wants to send the advices from generic email id .
Is there a user exit or any other config to be done for the email to go from the generic id ?
Appreciate any help on this issue.
Thanks,
SE

Hi SE,
Yes you can have it implemented but with it requires co-operation from your Abaper.
To have a generic email id its better to pick the email id from the vendor/customer master data -> correspondance-> Accounting clerk. Then in T001S table connect the accounting clerk with sap user id of the AP/AR staff. Atlast in Su3 of the AP/AR user give your generic email id. Step seems to be round circle but it is one of the best way of doing it.
regards
pbb

F110 Email Vendor payment advices.

Hi SAP Gurus,
Today we are printing email advices to our vendors, we would like to change this so that we can email payment advices to our vendors.
I have looked at different messages here at SDN, but I cannot get it to work.
I have in FIBF - settings, process modules and customer - created Z_SAMPLE_Process_00002040.
We are using form F110_IN_AVIS.
We are using payment medium program RFFOEDI1.
I have defined a email adress on the vendor and set the standard communication mth. to INT E.Mail.
But it is not working, what am I missing ?.
Thanks and best regards
Pernille

Dear Pernille,
please kindly check the following hints to help you:
1) Please check whether you selected the check box in the variant
configuration "print payment advice". The variant is of the variant
that you maintain in the printout/data medium tab of transaction F110.
2) Unfortunately it's technically not possible to send remittance
advices per e-mail and to spool at the same time. You can only either
send advices per e-mail or send them to spool. This is the standard
system design.
3) Please check FBZP to the desired company code and payment method to
see if the customer has selected the flag "NoPaymentAdv.". It must be
set as "Always payment Advice" and afterwards the advices via e-mail is
executed.
4) Please refer the documentation on the sample function module:
'SAMPLE_PROCESS_00002040' in FIBF by following the Menu Path:
FIBF > Environment > Infosystem (Processes) > Click 'Execute' >
Select: 00002040 Autom. pmnt transactns: Output of pmnt advice note
5) To send a business partner a payment advice note by fax or email,You
must use the process interface 00002040 (Business Transaction Events)
define the selection of the message type (printout, fax or email).
Before you can do this, however, you must have carried out the
necessary technical (Basis) settings for faxing or sending emails.
6) Also consider the SAP note 836169.
Thanks.
Mauri

Email notification for payments made through F110 payment run

Hi Gurus,
I have configured all the settings for the email notification through F110 payment run. I got the email also by using the email field in the address tab.
My question is the same field is using the sales team to send their customer statements and invoices. So i selected the Contact person tab and maintained the email address.
But i could not send because the contact person tab is also pointing to the same field for email ( SMTP_ADDR)
Basically i want to send email for my payment run, without interuptting the email id which is maintained for customer statements.
Can you please suggest the alternative field to send email apart from address tab ( email field )
Regards
Krish

Hi Krish,
Please go through posted discussion tread for your needful:
Re: F110 - Automatic email to vendor when payment run is carried out
Regards,
Santoshy

F110 - email id for remittance to vendor

Hello Sap Guru,
When we execute F110 (automatic payment program), email goes to vendor for payment advice. We need to check from where this automatic email trigger to vendor. How can we check this
Thanks & Regards
Deepak Garg

Hi Deepak,
There are few steps you need to take care. Please follow the below ones.
1. Using BTE '2040' (Check function module 'SAMPLE_PROCESS_00002040' - copy and make it Z FM).
This BTE 2040 triggers the mail part and this Z fm will be called in the main driver program.
2. Transaction 'FBZP' - where you will step you the SAP Script name which will be sent to the vendor, program which will
trigger for the mail using BTE 2040. In FBZP - you need to check the printing mode for both country and company level because in country level in payment method, you'll give the payment method program name say 'RFFOAVIS_FPAYM' which will be visible in F110's last tab for Printout/data medium. Whereas, in company level you'll give the SAP Script name.
3. Check for the program it starts with 'RFFO*' - The one which i used was 'RFFOAVIS_FPAYM' i modified this program as per requirement.
4. Maintain SCOT setting for sending the mail in all formats, because when u'll send the output it wiil send only OTF format. Thus for the same you need to configur this setting for all output type. And get it check thorughly that you can send mail even from SBWP. If you can send mail through SBWP than you can send through the above mentioned BTE also.
You can make the change in SAP Script and Main Print Program as per business requirment.
Do revert for any further inputs.
Regards,
Anmol Saxena.

F110 - An email should go to the vendor with payment details?

Hi
Friends,
When payment is done through F110, an email should go to the vendor with the payment details. The vendor email stored in master record.
I done entire configuration BTE (Business Transaction events) I checked FBZP - country/company code it is showing correctly.
Form for the Payment Advice - ZF110_US_AVIS
Payment medium program - RFFOD__U
Form for the Payment Medium - ZF110_US_AVIS
I posted FB60, F110, But am not getting an email in T code SOST.
Kindly help me where I gone wrong?
My Functional module name is ZF_F110_PROCESS_00002040
Thanks

Hi Anil,
check this may be useful for you...
There is a custom table YFEMAIL_PAYADV maintained in sm30. This table contains Flags for Emails and Fax for each combination of Company Code and Payment Method.
Every time a Payment Advice is sought to be generated after executing F110 transaction this BTE is triggered. The Function module attached to this BTE then checks the combination of the Company code and Payment method from the REGUH table in the custom table YFEMAIL_PAYADV. If the flag for email is checked for the given combination, it would trigger an email to the recipient, maintained in the vendor master data. If email address is missing in Vendor Master Data, it will check for the Fax flag. If the Fax Flag is checked in the custom table, it would send the fax to the Fax number maintained in the Vendor Master. If the Fax number is missing as well in the vendor master, a print out of the Payment Advice is generated.
However, if the email flag is not maintained for a combination of the Company code and Payment method in the custom table, the system would exit from the Function Module.
Master Data Maintenance :
u2022The email address of the recipient should be maintained in the vendor master and the
Notes ID u2018PAYADVu2019 should be maintained just next to the recipient the mail is intended to be sent. The first email address (with the radio button) is the default email address used by the system to send other documents (like P.O etc). The email address where Notes ID is u2018PAYADVu2019 will be used to email the Payment Advice. Hence this care needs to be taken while maintaining the email addresses in the Vendor Master.
Variant for the Payment Program:-
The checkbox for u2018Print payment advice notesu2019 in the variant attached should be checked.
Check the SAP Connect gateway - T.code : S0SB or S0SG
Technical settings in SAP Connect :-
The email addresses and fax numbers of the Vendors would be activated in SAP Connect so that emails or facsimile could be sent from R3 to external systems. Using the Transaction u2018SCOTu2019 the nodes u2018SMTPu2019 for Emails
t/r
Gopinath

F110 - An email ID for remittance to vendors?

When payment is done through F110, an email should go to the vendor with the payment details
We have a requirement currently to send emails to vendors. I have searched in the forum got enough answers, still I have few more questions regarding the setup .
1. we are currently using classic payment medium and program RFFODEI1 to send the ACH payments to the bank.
Payment file using is DME
Anil
Edited by: Anil Kumar on Dec 14, 2011 8:48 AM

These are steps you need to carry out to send email.
Emailing SAP Remittance advice:
1.
For the following process to work SAP Connect needs to be configured for outgoing mail. This is carried out by the Basis team. The t-code is SCOT.
2.
Vendor Master Data
Define ‘Std communication method’ as SMTP (Internet mail) and maintain an email address in the vendor master data.
3.
T-Code BERP – Code to find the relevant BTE. Use the Selection Attribute to browse for your business area. In my case, it is AP-Payment Transactions hence FI-AP-AP-PT.
00002040 is the relevant process. This is a Function called SAMPLE_PROCESS_00002040. In this case, the FM only checks for an email address in the Vendor Master. If more logic is required a Z-version would need to be created.
4.
Use t-code FIBF to create the enhancement.
a)
Create a product.
A product groups together customer enhancements to BTE’s developed in the customer's namespace. All customer enhancements assigned to a certain customer product can be released with the Activate Customer Product indicator. The OPEN_FI function module for a certain customer enhancement cannot find the corresponding customer function modules, until this has been done.
Create the product name (for example ZMAIL) and make it active.
FIBF->Settings->Products->…of a Customer
b)
Assign the BTE to the FM:
Settings->Process Modules->…of a customer
Assign the 00002040 process to the FM and Product.
5.
At the end of this process when the payment advice program is run, the event will be called and it will automatically send an email to the vendor.
6.
Assign an email address to the sap user who will be the outgoing accounting clerk. Define the Accounting Clerk for the outgoing email address:
SPRO->FI->AR/AP->Vendor Accounts->Master Data->Preparations for Creating Vendor Master Data->Define Accounting Clerks
Thanks.
Irene

F110 -Email activity

Hi ALL,
I have done email setting and run f110 program for vendor payments. its working fine.
But my question is;
How I know the vendor get the remittance advice or not . is it option in SOST configruation
or Is there any configuration for this.
Please advice me.
Best Regards,
guna
Edited by: GUNA1983 on Sep 14, 2011 4:29 PM

If the e-mail address doesn't return a failure message than you have to assume they received it.
Under SCOT you can maintain some Receipt Confirmation settings but I believe that works the opposite way basically like a confirmation would be sent to you if they received it and if it wasn't received and nothing was sent that it would identify that as an error.
SCOT -> Settings -> Confirmation of Receipt
I don't personally know of a way for it to say if it gets a failure notification to tag the e-mailed item as failed. Not sure it is possible as if you think about it as each failure message I have ever seen looks a bit different and how would SAP know that it's a failure. For all it knows it's an Out of Office Reply for example.
Faxing failures aren't a problem to identify.
I'd suggest you post this more in the technical area as I imagine a majority of us have little or no experience with the SCOT/SOST inner workings.

Email in F110

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