Email to specific users

I'd like to send an email to a specific group of users base on events. I know about the NotificationAgent sample program and how it sends email to document owner and modifier. So, I'd like to extend this to be able to send email to specific users based on the event. Do I need to extend DirectoryGroup or ExtendedUserProfile?....

no, you don't need to extend DirectoryUser or any other iFS ClassObject to accomplish this. you just need to write an agent that works in a similar way to the NotificationAgent. instead of sending an email to the document owner, you can send an email to any user you want. you just have to decide which user to send the email to, based on your business logic.

Similar Messages

I want to receive all emails a specific user sends and receives

Hello,
I am a SysAdmin of a medium-sized company, and for different reasons, I would like to configure/implement what the title says.
I would like to receive all the emails a specific user sends and receives without him noticing (even the ones he is CC'ed).
Is this possible? If so, how can I do it?
Note: we are running Exchange 2010.
Thanks in advance.

Note that the CAL requirement is stated clearly in the link I sent:
Standard journaling Standard journaling is configured on a mailbox database. It enables the Journaling agent to journal all messages sent to and from mailboxes located on a specific mailbox database. To journal all messages
to and from all recipients and senders, you must configure journaling on all mailbox databases on all Mailbox servers in the organization.
Premium journaling Premium journaling enables the Journaling agent to perform more granular journaling by using journal rules. Instead of journaling all mailboxes residing on a mailbox database, you can configure journal
rules to match your organization's needs by journaling individual recipients or members of distribution groups.
You must have an Exchange Enterprise client access license (CAL) to use premium journaling.

Sending an email to specific user after checkin

Hi all,
I have a requirement where an email needed to be send to a specific user after a doc checked in into UCM, Here the scenario:
A contributor, while check in a doc, he/she select a name (or maybe multiple name) from a list, whom an email will be send to after the doc checked into UCM.
Is this possible, if so, is it a lot of work or straight forward?
Thanks in advance
d.s.

Hey D.S.
you would need to setup a "onEndServiceRequestActions" filter. This gets executed on successful execution of any service.
1) Get the service name
String serviceName = binder.getLocal("IdcService");
2) Check if its your service
if(serviceName.equalsIgnoreCase("<YOUR_SERVICE_NAME>")){
String emailUsers = binder.getLocal("YOUR META DATA ");
send them emails.
cheers,
sapan

Send e-mail from specific user

Hello!
I'd like to create two different sending from SAP System - the first is monthly and the second is everyday.
May I schedule jobs either send mail from concrete SAP Users?
Otherwise Everyday job also can send preset messages from monthly job...
SAP Release: NW 2004
Thanks and Regards,
A.M.

Hello A.M.,
You cannot schedule the job to send emails from specific users. If the send job is configured to run for INT, for example, it will send all emails with status 672 in SOST.
One thing you can do is to set waiting time in the emails. To do this, go to SOST, select the emails you want to set a wait time and click on the button "Set Wait Time" (it's a clock icon next to the delete button).
Regards,
Tiago

OIM - Email notification to a specific user based on a dynamic rule

Hello, After creation of account in a particular target resource I need to send an email to a specific user based on the location of the user (e.g area admin).
In the notification tab of process tasks, I see only "Assignee", "Requestor", "User", "User Manager"? How can I achive the above specified requirement?
Before posting this question, I tried to search the forum for any previous posts related to this. But I couldn't find any. May be I was not searching with right key words.
Any help is appreciated. Thanks in advance.

You'll need to custom code an adapter to send the email, then you can send to any user you want. Create a new task and trigger it off the completion response code. You can use the following apis:
tcEmailNotificationUtil sendMail = new tcEmailNotificationUtil(ioDatabase);
sendMail.setBody("Type your body here or use a string variable");
sendMail.setSubject("Type your subject here or use a string variable");
sendMail.setFromAddress("[email protected]");
sendMail.sendEmail("[email protected]");
Just populate the above pieces with the information needed.
-Kevin

One user is unalbe to received email from specific sender exchange 2007

Hi,i am facing issue in receiving email for single user with specific user account <a href="mailto:[email protected]">[email protected]</a> for one user when i check the message tracking the received connector
is not default. it is using another received connector which we used for internal relay.Any help is app 

Make sure that connector has Anonymous is Checked, after that it should work fine.
Is it with one user only or others also facing the issue?
Cheers,
Gulab Prasad,
Technology Consultant
Blog:
www.exchangeranger.com
Twitter:
LinkedIn:
Check out CodeTwo’s tools for Exchange admins
Note: Posts are provided “AS IS” without warranty of any kind, either expressed or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose.

Creating automated email reminders to users every 2 weeks via Workflow 2010 Out of Box approach only

Hi,
I have been asked to automate the email reminders to users (every two weeks) from the SharePoint2010 solution.
I am trying to achieve this via workflow ,but am unable to get the results.
Req :
Twice a month the users should get an automated email reminder for a specific task.
1. On 14th (or last working day in mid month -1) of the month. ( a field "mid month end" captures the date as 15th of the month)
2. On last working day - 1 of the month. ( a field "month end" captures the date as last day of the month)
Please let me know how i can achieve this via Out of box functionality. I donot have exp with workflows so a detailed steps guidlines will be very helpfull.
Regards,
Guru

Although you can start a workflow and then pause it for a number of days, I'd feel uncomfortable with that. If the farm crashes, who guarantees that the paused workflows will pick up where they were left off?
SharePoint does no offer to run a workflow on all items in a list/library -- which I feel is a big draw back.
The good news is that there is a free 3rd party tool that can run a workflow on all (or specific) items in a list or library. It's called the
HarePoint Workflow Scheduler and I love it.
You can create a view that shows the items that you want to run the workflow on.
Or, if you know how to write CAML, you can feed the CAML Query right into the HarePoint Workflow Scheduler task.
At my company we have several sites in production that use the HarePoint Workflow Scheduler with a view.
So, first, create a SharePoint Designer workflow and define it to run manually.
Then use the HarePoint workflow scheduler to define a schedule.
You can define a schedule for the HarePoint tool, like every day, month, week, etc., by just clicking a few boxes.
Since this functionality does not come out of the box with SharePoint 2010, this free tool is a real gem.
cheers, teylyn

Error 554-5.6.0 Corrupt message content... when sending emails to other users on same exchange server

Hello
I have a very strange problem at a customer from our company.
The problem happens to only one user on the Exchange 2010 organization (SP3, no additional patches installed, Server is 2008 r2).
When this specific user sends an email to one or more users on the same Exchange organization, he gets sometimes (not always) the following error back:
554-5.6.0 Corrupt message content 554 5.6.0 STOREDRV.Deliver.Exception:ConversionFailedException; Failed to process message due to a permanent exception with message Inhaltskonvertierung: Fehlerhafter TNEF-Zusammenfassungsinhalt. ConversionFailedException:
Inhaltskonvertierung: Fehlerhafter TNEF-Zusammenfassungsinhalt. [Stage: CreateReplay]
So - TNEF, corrupt message Content... I googled the error and checked all the recommended Solutions. The Outlook Client is ok, I have doublechecked it and everything is configured like it has to be.
The Problems happens as above described only for one user when he writes emails to users from one specific Domain on the same Exchange organization (example
[email protected]).
He has this specific contacts in a SharePoint contact list which is connected to his Outlook Client.
Thanks for any help or Information!
Regards

Hi,
According to your description, I understand that one user cannot send message with error “554-5.6.0 Corrupt message content 554 5.6.0”.
If I misunderstand your concern, please do not hesitate to let me know.
I want to double confirm whether it works or not when send message to external address, how about the OWA?
It seems that message has corrupt content. Is there any 3rd prevent software or Anti-Virus software in Exchange 2010?
Regarding this issue, firstly I would like to explain that content conversion occurs in two places, that are the Store Driver and the Content Conversion stage of Categorization. Since the issue exists in the delivery mail of internal user, the agent that was
used in the process of handling by Store Driver may cause this issue.
Please try to enable pipeline tracing and content conversion tracing to get more details about this error, for your reference:
Content conversion tracing:
http://technet.microsoft.com/en-us/library/bb397226.aspx
Pipeline tracing:
http://technet.microsoft.com/en-us/library/bb125018.aspx
Best Regards,
Allen Wang

Help with sending emails to multiple users.

Currently we have a process to send mail to muliple users by looping through the list of users and sending each individual an email
<Action id='1' name='sendEmail' application='com.waveset.provision.WorkflowServices'>
<Argument name='op' value='notify'/>
<Argument name='template' value='$(template)'/>
<Argument name='toUser' value='$(tuser)'/>
<Argument name='catch' value='notificationException'/>
</Action>
The variable tuser contains a single email address.
Is there any way to setup tuser to contain multiple email addresses?
I have tried passing a list and a string separated by colons (ex: <s>[email protected]; [email protected]</s>) and neither one works.
Question 2
Is it a bad idea to try and send email to up to 50000 users at once using IDM? Besides the fact that I would need to search for specific users and get their email addresses based on their capabilities.

Hi,
For sending emails to multiple users, use to instead of toUser. Put the names in comma seperated values
<Action id='0' application='com.waveset.provision.WorkflowServices'>
<Argument name='op' value='notify'/>
<Argument name='template' value='$(template)'/>
<Argument name='to' value='$(to)'/>
<Argument name='cc' value='$(cc)'/>
<Argument name='catch' value='notificationException'/>
</Action>
You can use IDM to send emails.
it will be a good idea to break down the email that you are sending into groups/batches. If possible, you can send email to DL s
Else, you can segregate the users based on roles and send emails. This will reduce the load. Hope it helps
Regards
Arjun
Edited by: arjun.sengupta on Dec 4, 2012 3:26 AM

Send Welcome Email to New User using the Scripting Agent

Hi
I require some assistance please. I have found a number of scripts online to send a Welcome Email to new users whereby they make use of the ScriptingAgent.xml file.
I like the way the scripts have been configured and have mashed up one or two scripts together for my desired result however when testing in my lab (Exchange 2013) I have found tow problems.
The problems are:
1. When creating a new user and mailbox (New-Mailbox) via the ECP the script throws out an error which I will post later in this post. The mailbox is created fine but it does not send out a welcome email. When a user is created in ADUC and then a mailbox
is created (Enable-Mailbox) the welcome email is sent out correctly.
2. In the script i have a section to check for NewUser00 in the HTML file and replace that with the Users Name and Surname, however this does not work correctly, I just come up blank:
The Script:
<?xml version="1.0" encoding="utf-8" ?>
<Configuration version="1.0">
<Feature Name="WelcomeEmail" Cmdlets="New-Mailbox,Enable-Mailbox">
<ApiCall Name="OnComplete">
if($succeeded) {
# Waiting for synchronization after mailbox has been created.
Set-ADServerSettings -ViewEntireForest $true
Start-Sleep -s 10
# New-Mailbox triggered. Taking SamAccountName parameter.
if ($provisioningHandler.UserSpecifiedParameters.Contains("SamAccountName") -eq $true) {
$UsrSamAccountName = $provisioningHandler.UserSpecifiedParameters["SamAccountName"]
$USRdfirst = $provisioningHandler.UserSpecifiedParameters["FirstName"]
$USRdlast = $provisioningHandler.UserSpecifiedParameters["LastName"]
$UsrAlias = (Get-Mailbox -Filter {SamAccountName -eq $UsrSamAccountName}).Alias.ToString()
$USRdname = $USRdfirst + " " + $USRdlast
# Enable-Mailbox triggered. Taking Identity parameter, this is the only one avalaible in this case.
if ($provisioningHandler.UserSpecifiedParameters.Contains("Identity") -eq $true) {
$UsrIdentity = $provisioningHandler.UserSpecifiedParameters["Identity"].ToString()
$USRdfirst=$provisioningHandler.UserSpecifiedParameters["FirstName"]
$USRdlast=$provisioningHandler.UserSpecifiedParameters["LastName"]
$UsrAlias = (Get-Mailbox -Identity $UsrIdentity).Alias.ToString()
$USRdname= $USRdfirst + " " + $USRdlast
# Defining variables.
$UsrAddr = (Get-Mailbox -Filter {Alias -eq $UsrAlias}).PrimarySmtpAddress.ToString()
$UsrOU = (Get-Mailbox -Filter {Alias -eq $UsrAlias}).OrganizationalUnit
# Sending email notification to the user in specific OU.
if ($UsrOU -match "Contoso.com") {
# HR #
$fromHR="[email protected]"
$SubjectHR="'Welcome to Contoso'"
$BodyHR = [string] (get-content ("c:\welcome\WelcomeMSG.htm"))
$BodyHR = $BodyHR -replace "NewUser00",$USRdname
$fileHR = "c:\welcome\WelcomeMSG.htm"
$smtp="192.168.x.x"
Send-MailMessage -From $fromHR -To $UsrAddr -Subject $SubjectHR -Body $BodyHR -BodyAsHtml -Encoding ([System.Text.Encoding]::UTF8) -SmtpServer $Smtp
# Clearing variables. Each one in its own line in order to prevent error messages from being shown on EMC.
if ($UsrAlias) { Remove-Variable UsrAlias }
if ($UsrAddr) { Remove-Variable UsrAddr }
if ($UsrOU) { Remove-Variable UsrOU }
if ($UsrMsg) { Remove-Variable UsrMsg }
if ($UsrIdentity) { Remove-Variable UsrIdentity }
if ($UsrSamAccountName) { Remove-Variable UsrSamAccountName }
</ApiCall>
</Feature>
</Configuration>
The Error for issue 1:
The cmdlet extension agent with the index 5 has thrown an exception in OnComplete().
The exception is: Microsoft.Exchange.Provisioning.ProvisioningException: ScriptingAgent:
Exception thrown while invoking scriptlet for OnComplete API: You cannot call a method on a
null-valued expression.. ---> System.Management.Automation.RuntimeException:
You cannot call a method on a null-valued expression. at CallSite.Target(Closure , CallSite , Object ) at
System.Dynamic.UpdateDelegates.UpdateAndExecute1[T0,TRet](CallSite site, T0 arg0) at
System.Management.Automation.Interpreter.DynamicInstruction`2.Run(InterpretedFrame frame) at
System.Management.Automation.Interpreter.EnterTryCatchFinallyInstruction.Run(InterpretedFrame frame)
--- End of inner exception stack trace --- at Microsoft.Exchange.ProvisioningAgent.ScriptingAgentHandler.OnComplete(Boolean succeeded, Exception e)
at Microsoft.Exchange.Provisioning.ProvisioningLayer.OnCompleteImpl(Task task, Boolean succeeded, Exception exception)
Any assistance in resolving these two issues will be really appreciated

Ok I am gonna to answer my own question.
I have persevered through the day and have resolved my two issues. I hope this assist others within the community.
Script:
<?xml version="1.0" encoding="utf-8" ?>
<Configuration version="1.0">
<Feature Name="WelcomeEmail" Cmdlets="New-Mailbox,Enable-Mailbox">
<ApiCall Name="OnComplete">
if($succeeded) {
# Waiting for synchronization after mailbox has been created.
Start-Sleep -s 30
Set-ADServerSettings -ViewEntireForest $true
# New-Mailbox triggered. Taking SamAccountName parameter.
if ($provisioningHandler.UserSpecifiedParameters.Contains("Name") -eq $true) {
$UsrSamAccountName = $provisioningHandler.UserSpecifiedParameters["Name"]
$Usrname = (Get-Mailbox -identity $UsrSamAccountName | Select Name | foreach { $_.Name})
$UsrString = $Usrname | Out-String
$UsrAlias = (Get-Mailbox -Filter {Name -eq $UsrSamAccountName}).Alias.ToString()
# Enable-Mailbox triggered. Taking Identity parameter, this is the only one avalaible in this case.
if ($provisioningHandler.UserSpecifiedParameters.Contains("Identity") -eq $true) {
$UsrIdentity = $provisioningHandler.UserSpecifiedParameters["Identity"].ToString()
$Usrname = (Get-Mailbox -identity $UsrIdentity | Select Name | foreach { $_.Name})
$UsrString = $Usrname | Out-String
$UsrAlias = (Get-Mailbox -Identity $UsrIdentity).Alias.ToString()
# Defining variables.
$UsrAddr = (Get-Mailbox -Filter {Alias -eq $UsrAlias}).PrimarySmtpAddress.ToString()
$UsrOU = (Get-Mailbox -Filter {Alias -eq $UsrAlias}).OrganizationalUnit
# Sending email notification to the user in specific OU.
if ($UsrOU -match "contoso.com") {
# HR #
$fromHR="[email protected]"
$SubjectHR="'Welcome to CONTOSO'"
$BodyHR = [string] (get-content ("c:\welcome\WelcomeMSG.htm"))
$BodyHR = $BodyHR -replace "NewUser00",$UsrString
$fileHR = "c:\welcome\WelcomeMSG.htm"
$smtp="x.x.x.x"
Send-MailMessage -From $fromHR -To $UsrAddr -Subject $SubjectHR -Body $BodyHR -BodyAsHtml -Encoding ([System.Text.Encoding]::UTF8) -SmtpServer $Smtp
# Clearing variables. Each one in its own line in order to prevent error messages from being shown on EMC.
if ($UsrAlias) { Remove-Variable UsrAlias }
if ($UsrAddr) { Remove-Variable UsrAddr }
if ($UsrOU) { Remove-Variable UsrOU }
if ($UsrMsg) { Remove-Variable UsrMsg }
if ($UsrIdentity) { Remove-Variable UsrIdentity }
if ($UsrSamAccountName) { Remove-Variable UsrSamAccountName }
</ApiCall>
</Feature>
</Configuration>

Search of a specific User in Outlook 2010 show different syntax

Hi
when I search for a specific user under sent items in outlook 2010 it shows for e.g. max mustermann in different ways
Max Musterman
'Max Mustermann'
[email protected]
In my personal contact there is no contact like this. Any reason why it show this person in a different look?

Hi Matthew,
login to the outlook web access using the browser and try to search, if you are not able to find it may due to cache in the outlook
Try to remove the Exchange cached mode and perform the action again
Reconfigure your outlook and verify it
Exchange Queries

External mail can't get to two specific users

I don't know if this is the correct forum to ask this question. If not, I apologize.
I'm using Groupwise 2012 on a SUSE server.
I have two specific users that can't get email from Gmail or Yahoo mail...don't know if other domains are affected. The bounce mail indicates a 550 error. I have checked the GWIA log and can't see where the attempted email shows up. I've used GWCHECK against both mail boxes and no errors were found.
Where do I look next?
Thanks,
Sonny

Thanks, Larua.
No I don't have any rules beyond the default. The bounce message looks like this:
Delivery to the following recipient failed permanently:
[email protected]
Technical details of permanent failure:
Google tried to deliver your message, but it was rejected by the server for the recipient domain baysideacademy.org by mail.baysideacademy.org. [69.85.230.70].
The error that the other server returned was:
550
----- Original message -----
DKIM-Signature: v=1; a=rsa-sha256; c=relaxed/relaxed;
d=gmail.com; s=20120113;
h=mime-version:date:message-id:subject:from:to:content-type;
bh=p0LfJtQ6+9PmIVZe/3kZe3Pzf5lYKnCAOWh1sAzC0m0=;
b=Ia39o5ZYOHzce0btX3LuV02uV1gdbwyja8TuL/lJ4igYz6QVkP+NwRI8pDDp9yIAR0
ClFEi9RdPQw0Oh+xPSmTB3T/lQhDccrbmiXa/AEQlCIMOSncADtAN77ROtO0GgSiKK36
vTqPjPd65HF8ZJLeMAjlCeTaDGzs0Lu7V6B8cOZD0naHfuXt+U u+uhydF+/WNm6qEHKf
ZABNS/YlgIPqIMAEGdtMNsUtF83gzzOKNLIgg/jddaEFihcJjcKzGBBysRjdY11cLLee
9l27YiRANDTnWbNwVEG9ee+uuKuLAEgvcAqbeJcK3PdS5KMjsO mDFk3eVnSgp61JLgd7
ESNg==
MIME-Version: 1.0
X-Received: by 10.50.6.99 with SMTP id z3mr6521709igz.27.1379346198373; Mon,
16 Sep 2013 08:43:18 -0700 (PDT)
Received: by 10.64.249.165 with HTTP; Mon, 16 Sep 2013 08:43:18 -0700 (PDT)
Date: Mon, 16 Sep 2013 10:43:18 -0500
Message-ID: <CAGu0dUL88oaANOygCJDZH8ohSX_2EPVKNGORfVx7qExgxwCs [email protected]>
Subject: test monday
From: Sonny Joiner <[email protected]>
To: [email protected]
Content-Type: multipart/alternative; boundary=e89a8f3b9c232d2f8d04e68210e3
I can get to other users from Gmail just not these two.
Thanks for your help...
Sonny

"Resend" option is not working for specific user. "The Operation Failed" Exchange 2010 Outlook 2013

Hi Everybody. I have a weird one for you.
I have a user that gets an "operation failed" message whenever trying to use the "resend" option on any email (It's the one right under recall). I had tested up and down on her machine. Exchange 2010 Outlook 2013
Ran in safe mode, recreated her profile, disabled virus scanning, repaired office. (weird, the font just changed sizes on me)
After all of this I tested on other computers, other users seem to be able to "resend" just fine. However her account does not work on any computer I try, internal or external to the network.
It looks more like a profile issue.
She's a very active archivist, so she only has 486MB of space used by her mailbox.
It's well under quota.
It's been really puzzling me.
MCSE 2003, Exchange. MCTS Vista, 7. Administrator of awful, neglected website http://timssims.net

Hi Timssims,
Since there is only one user in the org has this issue, it seems an issue on the Outlook client side.
I suggest asking Outlook Forum for help so that we can get more professional suggestions.
For your convenience:
https://social.technet.microsoft.com/Forums/office/en-US/home?forum=outlook
However I also have some suggestions for your reference:
1. If this issue occur on Cached Mode, I suggest turning to Online Mode for testing.
2. Please also paste the detailed error message if "operation failed" is not the
complete information.
3. If still not works after perform operations above (including suggestions from Outlook Forum), I suggest re-creating a new mailbox for the specific user just as Martin suggested.
Thanks
Mavis
Mavis Huang
TechNet Community Support

How to force sharepoint 2013 to always send email as one user?

Hi!
In our organization we are limiting the ability to send email to groups for authenticated users only.
this causes an issue with Sharepoint, where a user cannot share files with a group.
Since sharepoint is authenticating anonymously - the sender is not authenticated.
I did some research and the suggestions are to set the SPS as SMTP server and use it as a relay for the exchange server while using authentication.
this does work, but i'm having a new issue where the authenticating user must be granted the "send as" permissions for all other users, and I don't want to do that.
Is there a way to force the SPS to always send as a specific user?
any other suggestion is also welcome.
TIA,
Assaf

Hi Assaf,
According to your description, you want to set the outgoing email address always to be a specified one in SharePoint.
Per my knowledge, if we have configured the email address in the Outgoing e-mail settings in Central Administration, the emails sent from SharePoint will always use this email address to send the emails.
What did you mean by granting “send as” permission to all users?
Best regards.
Thanks
Victoria Xia
TechNet Community Support

How to Delete emails in Specific range on database level (Exchange 2010)

Hi All,
Kindly assist me on deleting emails in specific range. i have exported all users mailbox using this below powershell script and in the same manner can we delete all the emails from users mailboxes in the below date range. Please advise
foreach ($usr in (Get-Mailbox -Database "DB01")) { New-MailboxExportRequest -ContentFilter
{(Received -lt "12/07/2012")} -Mailbox $usr -FilePath \\Server01\DB01_Export\$($usr.Alias).pst・}
Thanks, Venkatesh. "Hardwork Never Fails"

Hello,
You can use search-mailbox cmdlet with -deletecontent switch:
http://technet.microsoft.com/en-us/library/ff459253(v=exchg.141).aspx
http://andersonpatricio.ca/how-to-delete-messages-using-search-mailbox-in-exchange-server-2010/
Hope it helps,
Adam
www.codetwo.com
If this post helps resolve your issue, please click the "Mark as Answer" or "Helpful" button at the top of this message. By marking a post as Answered, or Helpful you help others
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Email to specific users

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