Email to users when scheduled report are finished

Hi!
We run BO 6.5 and have a lot of reports in BCA that run on both indicator and time. Sometimes the reports are delayed due to late indicator and therefore we have some users that would like to have an e-mail each time theese reports are finished. Is that possible to set up in either Desktop or BCA?
Regards, Marianne

Marianne,
That is possible. In our situation we send e-mails to users (and even a number of our customers) when a report has been refreshed by the BCA.
What we have done is added a piece of VBA code to each of the documents which need to send an e-mail after refresh. In our situation the VBA saves the report as a pdf or excel file and sends that as an attachment to the recipient. But you could also just send a standard message to the users.
In our situation the VBA (very simplified) looks as follows:
Private Sub Document_AfterRefresh()
    Dim FileN As String
    FileN = "Path and Filename of document.rep/pdf"
    On Error Resume Next
    doc.SaveAs (FileN)
    'Mail the report to the user(s)
    On Error Resume Next
    Shell "cscript.exe pathname+filename.vbs", vbHide
End Sub
After the refresh the document is saved as a pdf or xls file and a cscript is executed which actually performs the sending of the e-mail.
Below an example of one of our cscript files (adjusted)
'Sending SMTP mail via port 25 using CDOSYS
'This ASP page uses CDOSYS to send SMTP mail using port 25 of the SMTP server that is set.
'The e-mail delivery is handled by the SMTP server that is set in the configuration object.
'send by connecting to port 25 of the SMTP server
Dim iMsg
Dim iConf
Dim Flds
Dim strHTML
Dim strSmartHost
Dim SendList
Const cdoSendUsingPort = 2
StrSmartHost = "NAME OF HOST"
set iMsg = CreateObject("CDO.Message")
set iConf = CreateObject("CDO.Configuration")
Set Flds = iConf.Fields
' set the CDOSYS configuration fields to use port 25 on the SMTP server
With Flds
.Item("http://schemas.microsoft.com/cdo/configuration/sendusing") = cdoSendUsingPort
.Item("http://schemas.microsoft.com/cdo/configuration/smtpserver") = strSmartHost
.Item("http://schemas.microsoft.com/cdo/configuration/smtpconnectiontimeout") = 10
.Update
End With
' build HTML for message body
strHTML = "<HTML>"
strHTML = strHTML & "<HEAD>"
strHTML = strHTML & "<BODY>"
strHTML = strHTML & "<b> This is the test HTML message body</b></br>"
strHTML = strHTML & "</BODY>"
strHTML = strHTML & "</HTML>"
SendList = "e-mail addresses seperated by ;"
' apply the settings to the message
With iMsg
Set .Configuration = iConf
.To = SendList
.From = "anything"
.Subject = "Your subject description"
.HTMLBody = strHTML
.AddAttachment "Any attachments"
.Send
End With
' cleanup of variables
Set iMsg = Nothing
Set iConf = Nothing
Set Flds = Nothing
Hope this will get you started.
Regards,
Harry

Similar Messages

[Forum FAQ] How do I send an email to users when the data in the report have been changed in Reporting Services?

Introduction
There is a scenario that the data in the report changes infrequently, so the users want to be informed and get the most updated data once the data changes. By default, report server always run the report with the most recent data. Is there a way that we
can subscribe the report, so that we can send an email to users when the data in the report has been changed?
Solution
To achieve this requirement, we can create a subscription for the report, then create a trigger in the table which including the report data. When this table has data insert, update or delete, it will be triggered and execute the subscription to send email
to users.
In the Report Manager, create a subscription for the report and make it only execute one time.
When we create a subscription, a corresponding SQL Agent job will be created. Then we can use the query below to find out the job based on ScheduleId:
-- List all SSRS subscriptions
USE [ReportServer]; -- You may change the database name.
GO
SELECT USR.UserName AS SubscriptionOwner
      ,SUB.ModifiedDate
      ,SUB.[Description]
      ,SUB.EventType
      ,SUB.DeliveryExtension
      ,SUB.LastStatus
      ,SUB.LastRunTime
      ,SCH.NextRunTime
      ,SCH.Name AS ScheduleName
          ,RS.ScheduleId
      ,CAT.[Path] AS ReportPath
      ,CAT.[Description] AS ReportDescription
FROM dbo.Subscriptions AS SUB
     INNER JOIN dbo.Users AS USR
         ON SUB.OwnerID = USR.UserID
     INNER JOIN dbo.[Catalog] AS CAT
         ON SUB.Report_OID = CAT.ItemID
     INNER JOIN dbo.ReportSchedule AS RS
         ON SUB.Report_OID = RS.ReportID
            AND SUB.SubscriptionID = RS.SubscriptionID
     INNER JOIN dbo.Schedule AS SCH
         ON RS.ScheduleID = SCH.ScheduleID
ORDER BY USR.UserName
       ,SUB.ModifiedDate ;
Create a trigger in the table which including the report data.
CREATE TRIGGER reminder
ON test.dbo.users
AFTER INSERT, UPDATE, DELETE
AS
exec [ReportServer].dbo.AddEvent @EventType='TimedSubscription', @EventData='b64ce7ec-d598-45cd-bbc2-ea202e0c129d'
Please note that the command ‘exec [ReportServer].dbo.AddEvent @EventType='TimedSubscription', @EventData='b64ce7ec-d598-45cd-bbc2-ea202e0c129d'’ is coming from the job properties. We can go to SQL Server Agent Jobs, right-click the corresponding job to open
the Steps, copy the step command, and then paste it to the query.
Then when the user table has data insert, update or delete, the trigger will be triggered and execute the subscription to send email to users.
References:
Subscriptions and Delivery (Reporting Services)
Internal Working of SSRS Subscriptions
SQL Server Agent
Applies to:
Reporting Services 2005
Reporting Services 2008
Reporting Services 2008 R2
Reporting Services 2012
Please click to vote if the post helps you. This can be beneficial to other community members reading the thread.

Thanks,
Is this a supported scenario, or does it use unsupported features?
For example, can we call exec [ReportServer].dbo.AddEvent @EventType='TimedSubscription', @EventData='b64ce7ec-d598-45cd-bbc2-ea202e0c129d'
in a supported way?
Thanks! Josh

How do you identify when a report has finished?

Hi all,
I've got a big report that is taking a while to run (approx 1min) and the problem I'm having is that my users are getting bored of waiting and starting to click around my web application and re-running the report because they think it has failed. The re-running of the report is causing more load on the system and the reports to run even slower. What I would like to do is stop them re-runnning the report maybe by somehow locking the web page until BI publisher has finished but I don't know how to get a message back from BI publisher.
Currently I'm running the BI publisher report by having a button push which redirects the users web browser to a url such as:
'http://'||:BI_PATH||'/xmlpserver'||:BI_DIRECTORY||'/Custom Reports/'||:p180_report||'/'||:p180_report||'.xdo?_xpf=&_xpt=1&_xdo='||:BI_DIRECTORY||'%2FCustom%20Reports%2F'||:p180_report||'%2F'||:p180_report||'.xdo&_xt='||:p90_template||'&_xf=rtf&_xmode=4'
And then as I'm returning an rtf doc the familiar save, open or cancel popup comes up. The problem is that before the popup appears they can re-click the run report button.
One way round it I've thought of is to have the report generate to a file system and redirect the user to a waiting page that checks periodically for the files existance and then when it does exist forward the user to a page with a view report button. This sounds like a lot of effort, does anybody know of a better way?
I've also wondered if running the report using webservices would be an option, is there a way of getting BI publisher to run a web service when a report has finished? This could then interact with my back end server and the web page could act on that, or am I totally barking up the wrong tree?
Any help would be greatly appreciated!
Thanks,
Darren.

Hi Darren
couple of ideas
1. Rather than 'run' the report, get it to run through the scheduler immediately. Once its running through the scheduler you could then poll the scheduler tables to see when it completes. You could either redirect the users to a wait page or show an egg timer until the document has been created. this would require the document to be delivered to somewhere for you to poll as the URL will not return a job id.
2. Bit more involved but probably better is to hook into BIPs web services. So rather than the button issue an http request it calls a servlet to issue a web service call to BIP to schedule a report. The WS will return the job id to the caller, you can then poll the scheduler via a ws to check the progress of the job. Once complete you can then retrieve the result form the scheduler tables via another call.
Food for thought I hope
Tim

How to change the sender's name/email-id in the scheduled report

Hi,
We have SCOM 2007 R2. In the Reporting tab (SCOM Console), we have some scheduled reports. I need to change the sender's name/email-id in a scheduled report. When we receive the report through email, receiving with the person's name who moved out of the
team.
I tried to change but could not find the option to change while editing the properties in SCOM Console under Reporting -> Scheduled Reports.
When we are receiving mail from that scheduled report, instead of an individual name, would like to provide a generic name. Please help me out. Let me know, if you need more information.
Thanks,
Naren.
Thanks & regards, Naren.

Hello,
the SCOM scheduled reports feature rely on SQL Reporting Services. So, if you would like to change the SMTP configuration, you should go in SQL Reporting Services Configuration Manager:
Open in the Start Menu, Reporting Services Configuration Manager.
In the connection window, click OK.
Click on the tab E-mail settings.
Change the Sender Address.
Click Apply.
Alternatively, you could also change in the Scheduled report properties the field
Reply to. I think it should customize the reply address for each scheduled reports, but I have never used it. Anyway, doing it with Reporting Services Configuration Manager is more interesting in the long-run.

Need a way to Hide the Destinations (FTP, Email...) when scheduling reports

We do not have destinations set up for FTP, email and unmanaged disk in our environment due to our stringent security requirements. Even after being told these are not available, our users continue to try to schedule the report to go to these destinations and they are causing the reports to fail and utilize database resources for a report that will not complete successfully.
Does anyone know if there is a way to hide the destinations from users when they schedule reports? I know this was an option a couple of versions back but I cannot find it in BOE XI3.1 SP3. The only option we want our users to see is Inbox and their personal folders.
Our environment is:
Windows Server 2003 SP2
Tomcat 5.5.30
Java 1.6
BOE XI 3.1 SP3 FP3.2
Thanks.
Rich

Hi,
We can control distinations by configuring them on Respective Servers, which should be protected from business users.
Assuming that you wish to configure only email as destination for Crystal Reports, then
Step 1 : Access properties of Server-> CrystalReportsJobServer
Step 2 : Choose only valid Desitnations that you wish to provide, In our case it is only eMail
Always go for cloning existing server if you are customization. Which is good practice than directly working on default server.
HTH
B Ravi Shankar

How to mail to users when a report fail when scheduled in Infoview-BO XIR2

Hi,
We need to send a mail notification to the mail recipients when a report fail. Is this possible in Infoview.
Please suggest.
Thanks in advance.

it is not possible in infoview. but it can be done using CMC. if you go schedule a reports in CMC, goto notifications and add email notification and add email addresses.

Automatic Email When Scheduled Report Fails?

Is there a way to configure XI to automatically send an email if a scheduled report fails to run successfully?

This is actually configured at the report level from the CMC and not via auditing. For each report that you want notification(s)to be set for, switch to the Schedule tab --> Notification in the CMC. Enable email notifications as required. ie. "A job has failed to run. "

Intermittent "Invalid specified printer" when scheduling reports to printer

Hi All,
looking for pointers to resolve this issue .
Every now and again (about once a week) a print schedule will fail with the error message "Invalid specified printer".
- Issue is intermittent, and dozens of other print jobs run successfully.
- No specific pattern has been found (no specific document, time, server, user). Documents scheduled are Crystal Reports
- there are several printers installed on the machine, but only one used for those schedules (HP 4350 PCL6) set as default.
- nothing specific appears in the event viewer when the issue occurs
- at the time of the traced issue there were only 4 print jobs going on (low volume).
- scheduled documents are small, and schedules run automatically (based on events)
- using "No printer' parameter in the CR templates (early recommendation) seems to have reduced the number of occurence of the issue, but it still happens every other week
- using XI3.1 SP2 clustered windows environment.
Already tried the following steps with no success:
- Running the CR Job server on a Domian Account
- Re-installing printer drivers
- Updating to the latest Printer drivers
- rights on all machines/servers have been checked
- In CR report properties for the 'Print Settings' tried with both the options - 'Default Printer' and 'Specify the Printer'
excerpt from traces (JobServerChild_<pid>_crpe_functions.log):
PESelectPrinterN ~ce24e866c818dcfc2.rpt 0 printJob:3,driverName:,printerName:\\sinfp03p\RM43-062A,portName: IN tdrcws 0 <==
PESelectPrinterExW ~ce24e866c818dcfc2.rpt 0 printJob:3,printerInfoW:<driverName:>, <printerName:\\sinfp03p\RM43-062A>, <portName:>, <StructSize:4272652726> IN tdrcws 0 <==
PESelectPrinterExW ~ce24e866c818dcfc2.rpt *513* OUT printJob:3,printerInfoW:<driverName:>, <printerName:\\sinfp03p\RM43-062A>, <portName:>, <StructSize:4272652730> tdrcws 0 <==
PESelectPrinterN ~ce24e866c818dcfc2.rpt *513* OUT printJob:3,driverName:,printerName:\\sinfp03p\RM43-062A,portName: tdrcws 0 <==
The traces above look exactly similar in successful occurrences, except the 513 returned is 0 instead. They continue below (error case only)
PEGetErrorCodeAndSubstituteStrings     ~ce24e866c818dcfc2.rpt          0     printJob:3,errorInfo:<lastErrorCode:0><StructSize:26><nSubstitutionHandle:0>     IN     tdrcws     0     <==
PEGetErrorCodeAndSubstituteStrings     ~ce24e866c818dcfc2.rpt          0     OUT     printJob:3,errorInfo:<lastErrorCode:513><StructSize:26><nSubstitutionHandle:1>     tdrcws     0     <==
PEGetErrorTextEx     ~ce24e866c818dcfc2.rpt          0     printJob:3,textHandle:0,textLength:0,lcid:4294967295     IN     tdrcws     0     <==
PEGetErrorTextEx     ~ce24e866c818dcfc2.rpt          0     OUT     printJob:3,textHandle:1c8002c,textLength:100,lcid:3081     tdrcws     0     <==
PEGetHandleStringExN               0     textHandle:1c8002c,text:*Invalid printer specified*.
Any idea what to look for?
Thanks for your help
Antoine
Edited by: Antoine Desmarets on Feb 18, 2011 6:52 AM

A print server is indeed used.
It is actually the company print server, but only one printer is used for this particular app.
Unfortunately nothing canbe changed / tested regarding the printer / print server settings.
Regarding error logs, it seems that the print requests don't even show on the print server at all.
For example, 18 CR reports were scheduled to print and 17 were successful, 1 failed with the "Invalid printer specified" error.
The print server only had signs of the 17 successful jobs, but nothing (no error, no pending, nothing) about the missing report.

Alert emails from Users when BIA blade gone down

Hi all,
We have BIA version 50 in production in some scenarios during peak reporting days one of the blades overloaded and going down .
We have alert emails configured to whom it should send the alerts , some times we are getting emails from users like 30 to 40 emails when BIA blade restarted not sure why we are getting emails from users.. other than from TREXADMIN
Is there any configuration or parameter we can check for this...
Thanks,
Subhash.G

Hi Subhash,
if the BIA isn´t available and a user executes a query which runs against the BIA, you will get an email directly from this user, because you have configured some receivers in table RSDDTREXEMAIL. Related to this there also will be some entries in table RSDDTREXHPAFAIL.
Regards,
Jens

Cascading Parameters prompting twice when scheduling report on CMC

Hi all,
I am having some difficulty with the Central Management Console (CMC) when scheduling a report I created.
The report contains one sub-report with a stored procedure to generate the data. This stored procedure has 5 parameters including region and city. In the main report I implemented cascading parameters for region and city and passed their values to the parameters of the stored procedure for the sub-report. All of this works fine within Crystal Reports when I run the report and even when I use the "View" option in CMC. However when I use the "Schedule" option in CMC to schedule the report and I am setting the parameters for the report, there is some odd behavior. The first parameter shows two values, one for region and one for city (this is fine). The next parameter is a string variable. When I try to set this parameter, I am prompted again with the cascading parameters for the region and city. This messes up all the parameters and if I continue to set the other parameters, I am prompted to give a value for the previous parameter.
Why am I being prompted twice to enter a value for the cascading parameters? How can I fix this?
Thanks in advance for your help.
P.S. I thought about using the cascading parameters as filters in the Crystal Report itself but this causes the report to be slow as a lot of data is brought back from the stored procedure before filtering.
P.P.S. I am using Crystal Reports 2008

Hi Jevon,
What version of BO (Service Pack, Patch) are you using?
Try upgrading the version to a higher Service Pack/Patch on a Test environment to see if that resolves the issue.
-Abhilash

Discoverer 3.1.25: getting error ORA-06550 when scheduling report

Hello,
we are still using the Discoverer version 3 (release 3.1.25). I know that this version is out of support, but that doesn't harm use from using it...
The Discoverer has been working fine for the last couple years. At the beginning of every month the same already defined reports are getting generated. But with the beginning of the year 2010 we are getting the error:
ORA-06550: line 1, column 93:
PLS-00201: identifier 'EUL$BATCH_PACKAGE0100112082923.RUN' must be declared
ORA-06550: line 1, column 93:
PL/SQL: Statement ignored
ORA-06512: at "SYS.DBMS_JOB" line 79
The numbers "0100112082923" after the identifier "EUL$BATCH_PACKAGE" specify the date and time:
082923: 08 hour, 29 minutes, 23 seconds
0100112: 010 year, 01 month, 12 day
The reason of that error is that the mentioned Package/Packagebody EUL$BATCH_PACKAGE*0*100112082923 doesn't exist in the database. But as a matter of fact the Package/Packagebody 'EUL$BATCH_PACKAGE100112082923 does exist. The Discoverer creates the Package/Packagebody without the "0" after the identifier "EUL$BATCH_PACKAGE" in the database, but wants to use the Package/Packagebody with the "0" after the identifier "EUL$BATCH_PACKAGE". Seems like a bug to me - does anybody have the same problem?
Until the year 2009 the year was specified with just two digits (09) - now the year seems to get specified with 3 digits (010) - but in the database just two digits are used. Is there any property table or button where this gets defined?
Any help will be appreciated!

Seems like if I have found the bug by myself...
In the procedure SubmitJob(...) of the package EUL$BATCH_REPOSITORY the name of the scheduled procedure gets generated with the hardcoded string
"EUL$BATCH_PACKAGE0". The zero after "PACKAGE" is only correct when the year ends with one digit (e.g. 2001, 2002, ..., 2009). When shortening the
string to "EUL$BATCH_PACKAGE" everything works fine again...
Rgds

Automated Email to Users when profile changes

Is there any way to turn off and on the automated email that is sent to users when their user profile changes? We are going to be doing a seris of automated updates to all users and do not want the automated emails sent out.

Is there any way to turn off and on the automated email that is sent to users when their user profile changes? We are going to be doing a seris of automated updates to all users and do not want the automated emails sent out.

Scheduled reports are not working

Hi!
We have a couple of scheduled reports that we have had for a while now.
They have now stopped working. All of them have the following error:
Error: Thread was being aborted.
I have seen people have this problem if the servers load is to high and all reports are running at the same time.
That is not my case. I have tried to scheduled just one report and I get the same error then.
Where can I start the troubleshooting?
Best Regards
Askunge

Look at the SSRS logs located in the folder "C:\Program Files\Microsoft SQL Server\MSRS10_50.MSSQLSERVER\Reporting Services\LogFiles" if you leave default path durning installation.
Number "10_50" depends on the version of the SSRS.
Regards,
Ivan
This is what I found. Anyone have a clue what I should do to resolve the problem?
notification!WindowsService_802!79c!04/28/2014-08:00:41:: Error thrown by delivery provider: System.Threading.ThreadAbortException: Thread was being aborted.
   at Microsoft.ReportingServices.EmailDeliveryProvider.EmailProvider.Deliver(Notification notification)
   at Microsoft.ReportingServices.Library.NotificationQueueWorker.HandleNotification(QueueItem item)
library!ReportServer_0-815!1cdc!04/28/2014-09:31:05:: e ERROR: Throwing Microsoft.ReportingServices.Diagnostics.Utilities.OperationNotSupportedNativeModeException: This operation is not supported on a report server that runs in native mode., ;
Info: Microsoft.ReportingServices.Diagnostics.Utilities.OperationNotSupportedNativeModeException: This operation is not supported on a report server that runs in native mode.
notification!WindowsService_803!1a68!04/28/2014-13:10:03:: Error thrown by delivery provider: System.Threading.ThreadAbortException: Thread was being aborted.
   at Microsoft.ReportingServices.EmailDeliveryProvider.EmailProvider.Deliver(Notification notification)
   at Microsoft.ReportingServices.Library.NotificationQueueWorker.HandleNotification(QueueItem item)
notification!WindowsService_803!79c!04/28/2014-13:00:11:: Error thrown by delivery provider: System.Threading.ThreadAbortException: Thread was being aborted.
   at Microsoft.ReportingServices.EmailDeliveryProvider.EmailProvider.Deliver(Notification notification)
   at Microsoft.ReportingServices.Library.NotificationQueueWorker.HandleNotification(QueueItem item)

No Option to 'Clean up instance' when scheduling report as HTML

Running BO XIR2 SP3.
When scheduling a report as pdf, xls or txt I have the option to 'Clean up instance after scheduling'. When I select HTML format, this option is not there. Where am I going wrong?

Running BO XIR2 SP3.
When scheduling a report as pdf, xls or txt I have the option to 'Clean up instance after scheduling'. When I select HTML format, this option is not there. Where am I going wrong?

EXCEL attachment as EMAIL to USER - When USER executes REPORT in BACKGROUND

Hi Friends,
I have 10 records in Internal Table. In BACK GROUND execution, I have to send this 10 records as EXCEL attachment through EMAIL to the USER who executed in background.
How to do this? Thanks in advance.
Regards,
Viji.

hi,
the following excerpt converts to excel:
REPORT ZEX_DATATOEXCEL .
Parameters: P_file like RLGRAP-FILENAME.
data : begin of int_head occurs 0,
Filed1(20) type c, " Header Data
end of int_head.
data : begin of int_data occurs 0,
Field1(20) type c, " Data
Field2(20) type c,
Field3(20) type c,
Field4(20) type c,
end of int_data.
int_head-Filed1 = 'Sales Ord'.
APPEND int_head.
CLEAR int_head.
int_head-Filed1 = 'Sold-to-Party'.
APPEND int_head.
CLEAR int_head.
int_head-Filed1 = 'Purchase Ord'.
APPEND int_head.
CLEAR int_head.
int_head-Filed1 = 'Ship-to-Party'.
APPEND int_head.
CLEAR int_head.
int_data-field1 = '1JOHN'.
int_data-field2 = '2TOM'.
int_data-field3 = '3BRAD'.
int_data-field4 = '4PETER'.
Append int_data.
Clear int_data.
CALL FUNCTION 'MS_EXCEL_OLE_STANDARD_DAT'
EXPORTING
file_name = p_file " path offile where u need to download
* CREATE_PIVOT = 0
* DATA_SHEET_NAME = ' '
* PIVOT_SHEET_NAME = ' '
* PASSWORD = ' '
* PASSWORD_OPTION = 0
TABLES
* PIVOT_FIELD_TAB =
data_tab = int_data "internal table with data
fieldnames = int_head "internal table with header
EXCEPTIONS
file_not_exist = 1
filename_expected = 2
communication_error = 3
ole_object_method_error = 4
ole_object_property_error = 5
invalid_filename = 6
invalid_pivot_fields = 7
download_problem = 8
OTHERS = 9
IF sy-subrc <> 0.
* MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
* WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
got it from
http://abaplovers.blogspot.com/2008/05/abap-internal-table-to-excel-sheet.html.
then you can export to spool and mail it.
ags.

Email to users when scheduled report are finished

Similar Messages

Maybe you are looking for