Error in Manage Substitution Rules - MSS

Hello Team,
I am working on new Implementation for ESS MSS in ECC6.0 and the country grouping is 99. I am getting error in 'Manage Substitution Rules' in MSS.
When I create the substitution rule, I am getting 'problems Reported' in the 'Rule activation' field.
The detailed message is 'System does not support Substitution methods'.
I tried different options in the rule creation. All gave same error.
I have activated the standard workflow TS12300097 and changed the task to 'General Task'.
Is there anything else I need to do?
How can I solve this issue?
Thanks for your help.
Regards,
Preethi

Hi,
Check the below link :
https://cw.sdn.sap.com/cw/docs/DOC-106384
Hope this helps.
Cheers-
Pramod

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500 internal error in managhe substitution rule in UWL

Hi All,
One user is getting 500 internal error when cklicks on manage substitution rule in UWL.Only one user is facing this problem.
I checked in backend system, so substitute exists.
Can some body help me what could be the problem? Thanks in advance.
Regards,
Thirun.

Hi Thirun,
This is a common issue and usually has to do if the 'substitutee' for lack of a better word, is no longer a valid user.
4. When there is a substitution rule connecting the current user to a
deleted user, the following problems were discovered:
   - substitution rule management returns 500 browser error;
   - it is not possible to delete a Java Workflow substitution which
refers to a deleted user as assignee;
   - Java workflow connector is not able to retrieve items for user that
has a substitution rule with a deleted user;
   - The "status", "What to do", "assignee" and "Task Owner" fields are
not properly filled in the Manage Substitution Rules view.
Do a search in SAP notes in component EP-BC-UWL and also for your version. Alternatively you can let me know the version here and I can tell you in what release this is fixed in that matches closest to your version. (maybe only a patch required).
Beth Maben
EP - Senior Support Consultant
AGS Primary Support, Business Suite & Technology
Please see the UWL Wiki @
https://www.sdn.sap.com/irj/scn/wiki?path=/display/bpx/uwl+faq ***

Make "Manage Substitution Rule" from context menu to as button on UWL

Hi Experts,
We have requirement that "Manage Substitution Rule" link from context menu on UWL to make it as a button on UWL as "Manage Substitution Rule". Anyone has done this kind of requirement before. If you do please let me know the steps. Award full points will be given to answer. Thank you.
With Regards,
Sudheer.

Hi,
you can download the standard XMl file ad modify it by writting hte below code.and rename the file and upload it with high priority. and clear the cashe after uploading the file.
1.code to create the specific action.
in the action name below instead of xyz can be any name
<Action name="launchSubstitutionManager_xyz" groupAction="" handler="SAPWebDynproLauncher" referenceBundle="SubstitutionManager" returnToDetailViewAllowed="yes" launchInNewWindow="SHOW_HEADERLESS_PORTAL" launchNewWindowFeatures="width=800,height=600,resizable=yes,scrollbars=yes,status=yes,toolbar=no,menubar=no,location=no,directories=no">
<Properties>
<Property name="WebDynproApplication" value="UWLSubstitution"/>
<Property name="WebDynproDeployableObject" value="sap.com/tckmcbc.uwl.ui~wd_ui"/>
<Property name="isnewwindow" value="1"/>
<Property name="type" value="button"/>
<Property name="launchContext" value="UWL"/>
<Property name="ignoreWorkIdParams" value="yes"/>
<Property name="appContext" value="${context.appContext}"/>
<Property name="System" value="SAP_LocalSystem"/>
<Property name="display_order_priority" value="-1"/>
</Properties>
</Action>
2. in the required view add the below code.
<Action reference="launchSubstitutionManager_xyz"/>
3. save your own the xml file and upload it with high priority.
4. cleare the UWL cashe and browser cashe.
5. relaunch the URL with the end user id.
Raji.

Manage Substitution Rules UWL

Dear.
I have the following doubt with the Manage Substitution Rules UWL :
Is posible have a rule in where Only some WF should go to the inbox of the substitute?
Ie. The Boss have process of Workfow of modules OM, TV, PA, PY that arrives at UWL, and the boss only need delegate to the substitute only the item for the process of WF of PY and PA for a date.
How can solve this?
Regards

Yes there is something called Task classification!
You can do so via filtering or classification of tasks
read here
You will need to enable the support information in order to get the
associated task number that corresponds to the backend task.
If you wish to hide certain tasks, the easiest way to do it is to
redirect the task type that you want to hide to some unused item type.
You can create your own XML file and give
each task number its own entry in the XML
They each need to be given a different item type name. They can't
all be directed into the same item type since there would be
multiple conflicting definitions for that item type in the file.
No view definition is needed, you can just give it a garbage
defaultView name (HiddenView).
I have attached an example for you in the attachment area. This is
stored as a text file. Also,
Where you see the following:
systemId="<YOURSID>" externalType="<YOURTASK>" in the XML, this
obviously needs to be replaced with your sid and your task id which
you are looking to exclude.
For ex
For example, if it is the following task pasted below:
<ItemType name="uwl.task.webflow.TS01000096.SAP_R3_MUS"
connector="WebFlowConnector" defaultView="DefaultView"
defaultAction="launchSAPAction" executionMode="default">
If you were trying to hide this, you would write it in the XML file
as follows:
<ItemTypes>
<ItemType name="uwl.someHiddenType1"
connector="WebFlowConnector" defaultView="HiddenView">
<ItemTypeCriteria systemId="SAP_R3_MUS"
externalType="TS01000096" connector="WebFlowConnector"/>
</ItemType>
***************And for the next one:*********************
<ItemType name="uwl.someHiddenType2" connector="WebFlowConnector"
defaultView="HiddenView">
<ItemTypeCriteria systemId="SAP_R3_MUS"
externalType="TS01000097"
connector="WebFlowConnector"/>
</ItemType>
Classification
You can arrange tasks and workflows into various classes within the SAP
System. The classes professional, personal and disciplinary are
standard. The system checks the task class under the field name
TASK_CLASS in the authorization object S_WF_WI. This system uses this
authorization object to check the authorization for carrying out
specific actions on particular work items. The assignment of tasks to
classes is also important in the definition of substitutes. You can
also define that only those classes are displayed which refer to tasks
or workflows of a particular class. Take this into account when you
create new classes and assign tasks or workflows to the classes.
You can set this classification via:
SPRO
=> IMG
=> Basis Components
=> Business Management
=> SAP Business Workflow
=> Basic Settings
=> Maintain Task Classes.
Once the classification has been added as above you can then add this to
your task. Goto PFTS => Enter task ID => Change Mode => Menu: Addition
data => Classification.
See SAP online help at:
http://help.sap.
com/saphelp_nw70/helpdata/en/c5/e4b5eb453d11d189430000e829fbbd/framese
t.htm
[2] Substitute Profile
You can define one or more substitutes for working with the Business
Workplace. The authorizations of a substitute are determined by the
substitute profile which you assign to him/her when you set up the
substitution. A substitute profile comprises specific task classes.
Task classes describe individual tasks or standard tasks. This
assignment is made in the task definition. A user you have specified
can then log on as your substitute. "Your" work items are displayed to
the substitute in their Business Workplace with the restrictions
resulting from their substitute profile.
You can set the substitution profile via:
SPRO
=> IMG
=> Basis Components
=> Business Management
=> SAP Business Workflow
=> Basic Settings
=> Substitute Profile
=> Define Substitute Profile
or
See SAP online help at:
http://help.sap.
com/saphelp_nw70/helpdata/en/c5/e4b5eb453d11d189430000e829fbbd/framese
t.htm

Configuring the UWL Manage Substitution Rules

Hi,
I have a need to be able to add at least one more additional columns/fields to the Manage Substitute Rules/My Substitute Rules, Search For People/Current Selection and the General Data screens of the UWL Manage Substitutions Rules.
Is this a configurable feature/option in that can I add extra fields to the different fields?
The reason for this requirement is that my current client is implementing SAPs Concurrent Employment in their ECC 6 and SRM 5.0 systems. This decision is causing all sorts of challenges.
If a person wants to define a substitute in the UWL, when they select the Search For People, we want to display an additional column that displays the position/job description for each person within the organization. This would make it easier to select the correct instance of a person if that person had multiple display entries in the selection list. For example if the system returns Joe Cole Soccer Player; Joe Cole Librarian and Joe Cole Accountant and the person wanted to select Joe Cole Librarian, they would have the required information to make the selection.
Thanks,
Jerry

Hi Jerry,
May be this link can help you...
http://help.sap.com/saphelp_nw2004s/helpdata/en/0b/1fc20097b74c41b38621ec2a9454bb/frameset.htm
Please ignore this reply if this link doesnt help you.
Regards,
Raja Sekhar

Displyaing " Manage substitution Rules "link in the UWL header page.

Hi Experts,
This is Raji. I am doing the below UWl customization in the UWL. did struck some where.
I want to add the " Manage substitution link " in the UWL header page.I have added the" launchSubstitution manger " reference action in the" default view" of the XML configuration file.but not sure the "manage substitution rule " link is not appearing in the UWL table header.
in the same way i have added the "refresh" action . but that refresh link is appearing.
pls find the screen shot and the XML config file.
Appriciate your help.
Raji

Hi Raji,
There is a specific forum for UWL [here|/community [original link is broken];, I suggest you open a thread there for more assistance, sorry, but I cannot transfer threads across application areas so I will just close this and let you create a new one.
Regards,
Jason

Open "Manage Substitution Rules" without portal framework page

Hello,
when performing the "Manage Substitution Rules" function in the UWL a popup opens with the "Manage Substitution Rules"-iView in the context of the portal framwork page (that means Header and Detailed Navigation). I need to open this iVie "stand-alone" without the Header and the Detailed Navigation. Does anybody know how I can configure this?
Thanks and best regards,
Dominik

My idea would be to look to the XML configuration files in System admin -> System config -> UWL -> Manage item types.
Take look for example to file: uwl.standard.
You should find something like this there:
 <Action name="launchSubstitutionManager" groupAction="" handler="SAPWebDynproLauncher" referenceBundle="SubstitutionManager" returnToDetailViewAllowed="yes" launchInNewWindow="yes" launchNewWindowName="Substitution" launchNewWindowFeatures="width=800,height=600,resizable=yes,scrollbars=yes,status=yes,toolbar=no,menubar=no,location=no,directories=no">
 <Properties>
 <Property name="WebDynproApplication" value="UWLSubstitution"/>
 <Property name="WebDynproDeployableObject" value="sap.com/tckmcbc.uwl.ui~wd_ui"/>
 <Property name="DynamicParameter" value="uwlSessionId=${context.uwlSessionId}&configureGroup=${context.configureGroup}"/>
 <Property name="System" value="SAP_LocalSystem"/>
 <Property name="display_order_priority" value="uwlExcludeFromPreviewDetail"/>
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 </Action>
Maybe in your system this has been replaced with a new file with higher priority, and it has a different configuration. As far as I know, the above is pretty much the standard, and at least as far as I know in the standard the substitution pop-up does not have the header and detailed navigation etc.
Regards,
Karri

EP7, UWL, want to remove Manage Substitution Rules + Personalization

Hi everyone
Max points to the person who comes up with the workable answer!!
Have upgraded from EP6 to EP7. Want to switch off personalize and
manage substitution from the drop down list displayed in the main UWL
view. Have looked at Content Admin => Portal Content => Content
provided by SAP => End User Content => Standard Portal Users => IViews
=> <the UWL iview> => Object => show personalize option / disable
substitution profiles => set to off. But the two options can still be
selected from the dropdown. Anyone have any idea how to fix this?
Kind regards
Jon

Hi,
http://help.sap.com/saphelp_erp2005vp/helpdata/en/09/6d6b17b29b4eef83a553acaa52f668/frameset.htm
You can configure UWL ui using by excluding (some of the actions). The details are provided in the link given in the above link.
Regards,
Sam

Utility of Manage Substitution in UWL.

Hi,
What is the utility of the Manage Sustitution option in the UWL iview, why is this used?
I am getting a message.
" Substitution rule is not defined in the system" for a system when i click the Manage Subsitution.
Any clue, please advise.

Hi ,
Through Substitution functionality in UWL , users can choose other people to fill in for them while they are on leave or ill.
on choosing a substitute , all the orginal user's tasks will appear in substitute worklist .
Manage Substitution rule is an feature available on context menu of UWL for original users to set up substitution.
Please refer following links
Re: Substitution in MSS
http://help.sap.com/erp2005_ehp_03/helpdata/EN/0b/1fc20097b74c41b38621ec2a9454bb/content.htm
also, search in portal and ERP Employee sef service forums for more information .
hope this helps .
Thanks,
Sahiba

Authorization on Manage Substituion Rules

Hi Experts,
On MSS under Manage Substitution Rules, manager can assign his one or all tasks to another employee who can do tasks on his behalf.
Does the person who gets one or all tasks, need to have authorization in back end prior to that or it inherits when he gets assignment ?
Would appreciate prompt response.
Cheers,
Aashish

Yes, they need authorizations. No, they aren't just magically copied over when substitution is set. Substitution allows another user to have access to all of the work items (via UWL for example) for the manager. When exectuing those work items, the "substitute" will need the authorization to perform those tasks.

Getting Connection error while creating Substituion Rule in UWL

Hi Everybody,
Getting below error while creating Substitution Rules in UWL.
"error for the u201Cconnectionu201D to SAP_R3_Finance ".
Can be able to see all Work Items belongs to me. getting the errror while creating Substitution Rule only..
Could anybody tell me what might be the Reason what steps i need to take to resolve this issue.
Thanks,
Naveen Kumar

Hi Uds,
are you running SOA Suite on a Linux server and not on your PC and just running JDeveloper on your PC?
If so try creating the repository file specifying a directory on the Linux server.
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/tmp/sample_repository
So Choose 'File' from drop down menu
Enter /tmp/sample_repository
Click on create button
This should create the file called sample_repository in /tmp on the Linux server.
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In Substitution rule view only one task "All" is coming

Hi! All,
I am facing very strange problem in UWL. Recently we upgraded our SAP Portal from SP10 TO SP15 but in Manage Substitution Rule view under Assign these task drop down we are getting only one task i.e 'All'. Remaining 3 tasks are gone.
Can you help me in resolving this issue please..
Thanks and Advance.
Thanks and Regards,
M.D.Sahu

Hi,
You had upgrade from SP10 to Sp25, wich version? 6.40 or 7.00?
Please find for OSS notes from
UWL 6.40 SP15
UWL 7.00 SP15
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BR
Joã

UWL Guided Procedures and Substitution Rules functionality - how possible?

We are using Guided Procedures with Custom Web Dynpro objects and need to utilize user/role substitution that is easily enabled in other AdHoc tasks using 'Manage Substitution Rules. Unfortunately when creating and turning ON a substitution rule in the UWL all Guided Procedure Tasks are excluded and do not show up in the substituting person's UWL.
Does anyone have any ideas of how we can utilize Substitution Rules in UWL for all Guided Procedure tasks/steps?
Thanks in advance
-SteveW

Hi SteveW!
The situation you're facing is the normal behavior from GP in relation with substitution feature of UWL.
Unfortunately GP doesn't support substitution as the other UWL connectors do.
Best regards
Armando Zaro

Doubt about Substitution Rules

Hello gurus!
We have a doubt about Management Substitution Rules. We fully understand all the benefits of this feature and tried to communicate to all our personnel to make it work properly, but as we have a big staff and not everybody have the same "skills" understanding technology, we eant to have a different approach to this: we want to develop a "user friendly" interface, as a single acreen where we can emulate all the features of Substitution Rules, but we want to know if there is a control program or a Function that controls this, and the understand it fully to achieve this. Anybody knows if this is possible?
Regards IA

Hi,
If you use UWL only with one backend system, you can easily build your own application for example with web dynpro ABAP. Just use the function modules SAP_WAPI_SUBSTITUTE* to do the different operations (creating, deleting substitutions, etc.).
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Karri

UWL Manage Substitutions

Hello,
I am on EP 7.0 ECC 6.0 and having a problem when a manager wants to create a substitute for himself in the Portal UWL to approve Time and Expense .
When the user goes to Manage Substitution Rules-> Create Rule->Select the person to be the substitute .
Now when assigning the Tasks for the substitute the 4 options are :
Time Expense PCR and ALL
User wanted to have an option as: Time and Expense in the DropDown ..I added that by doing the configuration in SPRO ....now there are 5 options but when the user selects the Expense only it is not working but when the user selects Time and Expense ..only Time entries are visible to the Substitute not the expense....so everything except Expense is working.
Any help would be highly appreciated.

Hello Sudhir,
Thanks for the reply. This is what I did:
And this is what I did:
Gone to SPRO->SAP Netweaver -> Application server -> Business Management -> SAP Business Workflow -> Basic Settings -> Substitue Profile -> Assign
Substitute Profile ...before creating an entry here it asked me to create an entry in the Table T77RP...so gone to se16 and created an entry first there as 0007 and Time and Expense..then gone back to the same path in SPRO-> Assign Substitue Profile and created 2 entries there as:
sub. profile Classification
0007 4(for Expense)
0007 5(for Time)
then gone to Define Substitute Profile and created an entry as:
0007 Time and Expense.
Please let me know if I have done anything wrong and what could be the cause of the problem.
Looking forward to your reply.

Error in Manage Substitution Rules - MSS

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