Authorization on Manage Substituion Rules

Hi Experts,
On MSS under Manage Substitution Rules, manager can assign his one or all tasks to another employee who can do tasks on his behalf.
Does the person who gets one or all tasks, need to have authorization in back end prior to that or it inherits when he gets assignment ?
Would appreciate prompt response.
Cheers,
Aashish

Yes, they need authorizations. No, they aren't just magically copied over when substitution is set. Substitution allows another user to have access to all of the work items (via UWL for example) for the manager. When exectuing those work items, the "substitute" will need the authorization to perform those tasks.

Similar Messages

Manage Substitution Rules UWL

Dear.
I have the following doubt with the Manage Substitution Rules UWL :
Is posible have a rule in where Only some WF should go to the inbox of the substitute?
Ie. The Boss have process of Workfow of modules OM, TV, PA, PY that arrives at UWL, and the boss only need delegate to the substitute only the item for the process of WF of PY and PA for a date.
How can solve this?
Regards

Yes there is something called Task classification!
You can do so via filtering or classification of tasks
read here
You will need to enable the support information in order to get the
associated task number that corresponds to the backend task.
If you wish to hide certain tasks, the easiest way to do it is to
redirect the task type that you want to hide to some unused item type.
You can create your own XML file and give
each task number its own entry in the XML
They each need to be given a different item type name. They can't
all be directed into the same item type since there would be
multiple conflicting definitions for that item type in the file.
No view definition is needed, you can just give it a garbage
defaultView name (HiddenView).
I have attached an example for you in the attachment area. This is
stored as a text file. Also,
Where you see the following:
systemId="<YOURSID>" externalType="<YOURTASK>" in the XML, this
obviously needs to be replaced with your sid and your task id which
you are looking to exclude.
For ex
For example, if it is the following task pasted below:
<ItemType name="uwl.task.webflow.TS01000096.SAP_R3_MUS"
connector="WebFlowConnector" defaultView="DefaultView"
defaultAction="launchSAPAction" executionMode="default">
If you were trying to hide this, you would write it in the XML file
as follows:
<ItemTypes>
<ItemType name="uwl.someHiddenType1"
connector="WebFlowConnector" defaultView="HiddenView">
<ItemTypeCriteria systemId="SAP_R3_MUS"
externalType="TS01000096" connector="WebFlowConnector"/>
</ItemType>
***************And for the next one:*********************
<ItemType name="uwl.someHiddenType2" connector="WebFlowConnector"
defaultView="HiddenView">
<ItemTypeCriteria systemId="SAP_R3_MUS"
externalType="TS01000097"
connector="WebFlowConnector"/>
</ItemType>
Classification
You can arrange tasks and workflows into various classes within the SAP
System. The classes professional, personal and disciplinary are
standard. The system checks the task class under the field name
TASK_CLASS in the authorization object S_WF_WI. This system uses this
authorization object to check the authorization for carrying out
specific actions on particular work items. The assignment of tasks to
classes is also important in the definition of substitutes. You can
also define that only those classes are displayed which refer to tasks
or workflows of a particular class. Take this into account when you
create new classes and assign tasks or workflows to the classes.
You can set this classification via:
SPRO
=> IMG
=> Basis Components
=> Business Management
=> SAP Business Workflow
=> Basic Settings
=> Maintain Task Classes.
Once the classification has been added as above you can then add this to
your task. Goto PFTS => Enter task ID => Change Mode => Menu: Addition
data => Classification.
See SAP online help at:
http://help.sap.
com/saphelp_nw70/helpdata/en/c5/e4b5eb453d11d189430000e829fbbd/framese
t.htm
[2] Substitute Profile
You can define one or more substitutes for working with the Business
Workplace. The authorizations of a substitute are determined by the
substitute profile which you assign to him/her when you set up the
substitution. A substitute profile comprises specific task classes.
Task classes describe individual tasks or standard tasks. This
assignment is made in the task definition. A user you have specified
can then log on as your substitute. "Your" work items are displayed to
the substitute in their Business Workplace with the restrictions
resulting from their substitute profile.
You can set the substitution profile via:
SPRO
=> IMG
=> Basis Components
=> Business Management
=> SAP Business Workflow
=> Basic Settings
=> Substitute Profile
=> Define Substitute Profile
or
See SAP online help at:
http://help.sap.
com/saphelp_nw70/helpdata/en/c5/e4b5eb453d11d189430000e829fbbd/framese
t.htm

Error in Manage Substitution Rules - MSS

Hello Team,
I am working on new Implementation for ESS MSS in ECC6.0 and the country grouping is 99. I am getting error in 'Manage Substitution Rules' in MSS.
When I create the substitution rule, I am getting 'problems Reported' in the 'Rule activation' field.
The detailed message is 'System does not support Substitution methods'.
I tried different options in the rule creation. All gave same error.
I have activated the standard workflow TS12300097 and changed the task to 'General Task'.
Is there anything else I need to do?
How can I solve this issue?
Thanks for your help.
Regards,
Preethi

Hi,
Check the below link :
https://cw.sdn.sap.com/cw/docs/DOC-106384
Hope this helps.
Cheers-
Pramod

Make "Manage Substitution Rule" from context menu to as button on UWL

Hi Experts,
We have requirement that "Manage Substitution Rule" link from context menu on UWL to make it as a button on UWL as "Manage Substitution Rule". Anyone has done this kind of requirement before. If you do please let me know the steps. Award full points will be given to answer. Thank you.
With Regards,
Sudheer.

Hi,
you can download the standard XMl file ad modify it by writting hte below code.and rename the file and upload it with high priority. and clear the cashe after uploading the file.
1.code to create the specific action.
in the action name below instead of xyz can be any name
<Action name="launchSubstitutionManager_xyz" groupAction="" handler="SAPWebDynproLauncher" referenceBundle="SubstitutionManager" returnToDetailViewAllowed="yes" launchInNewWindow="SHOW_HEADERLESS_PORTAL" launchNewWindowFeatures="width=800,height=600,resizable=yes,scrollbars=yes,status=yes,toolbar=no,menubar=no,location=no,directories=no">
<Properties>
<Property name="WebDynproApplication" value="UWLSubstitution"/>
<Property name="WebDynproDeployableObject" value="sap.com/tckmcbc.uwl.ui~wd_ui"/>
<Property name="isnewwindow" value="1"/>
<Property name="type" value="button"/>
<Property name="launchContext" value="UWL"/>
<Property name="ignoreWorkIdParams" value="yes"/>
<Property name="appContext" value="${context.appContext}"/>
<Property name="System" value="SAP_LocalSystem"/>
<Property name="display_order_priority" value="-1"/>
</Properties>
</Action>
2. in the required view add the below code.
<Action reference="launchSubstitutionManager_xyz"/>
3. save your own the xml file and upload it with high priority.
4. cleare the UWL cashe and browser cashe.
5. relaunch the URL with the end user id.
Raji.

Configuring the UWL Manage Substitution Rules

Hi,
I have a need to be able to add at least one more additional columns/fields to the Manage Substitute Rules/My Substitute Rules, Search For People/Current Selection and the General Data screens of the UWL Manage Substitutions Rules.
Is this a configurable feature/option in that can I add extra fields to the different fields?
The reason for this requirement is that my current client is implementing SAPs Concurrent Employment in their ECC 6 and SRM 5.0 systems. This decision is causing all sorts of challenges.
If a person wants to define a substitute in the UWL, when they select the Search For People, we want to display an additional column that displays the position/job description for each person within the organization. This would make it easier to select the correct instance of a person if that person had multiple display entries in the selection list. For example if the system returns Joe Cole Soccer Player; Joe Cole Librarian and Joe Cole Accountant and the person wanted to select Joe Cole Librarian, they would have the required information to make the selection.
Thanks,
Jerry

Hi Jerry,
May be this link can help you...
http://help.sap.com/saphelp_nw2004s/helpdata/en/0b/1fc20097b74c41b38621ec2a9454bb/frameset.htm
Please ignore this reply if this link doesnt help you.
Regards,
Raja Sekhar

Displyaing " Manage substitution Rules "link in the UWL header page.

Hi Experts,
This is Raji. I am doing the below UWl customization in the UWL. did struck some where.
I want to add the " Manage substitution link " in the UWL header page.I have added the" launchSubstitution manger " reference action in the" default view" of the XML configuration file.but not sure the "manage substitution rule " link is not appearing in the UWL table header.
in the same way i have added the "refresh" action . but that refresh link is appearing.
pls find the screen shot and the XML config file.
Appriciate your help.
Raji

Hi Raji,
There is a specific forum for UWL [here|/community [original link is broken];, I suggest you open a thread there for more assistance, sorry, but I cannot transfer threads across application areas so I will just close this and let you create a new one.
Regards,
Jason

Open "Manage Substitution Rules" without portal framework page

Hello,
when performing the "Manage Substitution Rules" function in the UWL a popup opens with the "Manage Substitution Rules"-iView in the context of the portal framwork page (that means Header and Detailed Navigation). I need to open this iVie "stand-alone" without the Header and the Detailed Navigation. Does anybody know how I can configure this?
Thanks and best regards,
Dominik

My idea would be to look to the XML configuration files in System admin -> System config -> UWL -> Manage item types.
Take look for example to file: uwl.standard.
You should find something like this there:
 <Action name="launchSubstitutionManager" groupAction="" handler="SAPWebDynproLauncher" referenceBundle="SubstitutionManager" returnToDetailViewAllowed="yes" launchInNewWindow="yes" launchNewWindowName="Substitution" launchNewWindowFeatures="width=800,height=600,resizable=yes,scrollbars=yes,status=yes,toolbar=no,menubar=no,location=no,directories=no">
 <Properties>
 <Property name="WebDynproApplication" value="UWLSubstitution"/>
 <Property name="WebDynproDeployableObject" value="sap.com/tckmcbc.uwl.ui~wd_ui"/>
 <Property name="DynamicParameter" value="uwlSessionId=${context.uwlSessionId}&configureGroup=${context.configureGroup}"/>
 <Property name="System" value="SAP_LocalSystem"/>
 <Property name="display_order_priority" value="uwlExcludeFromPreviewDetail"/>
 </Properties>
 </Action>
Maybe in your system this has been replaced with a new file with higher priority, and it has a different configuration. As far as I know, the above is pretty much the standard, and at least as far as I know in the standard the substitution pop-up does not have the header and detailed navigation etc.
Regards,
Karri

Difference between My Procurement Substitutes and Manage Substitute rules

Hello,
I have question regarding SRM 7.0 Substitution for Shopping cart approval workflow. We have defined Process Controlled Workflow (BRF) for Shopping carts.
There are two ways substitution which i am seeing.
1) Go under Personalization --> User Account --> "My Procurement Substitutes" and then add Person as substitute.
2) Under Work item There is tab called "Manage Substitution Rules"
Could you please advise what would be suitable option to place Substitution once some approver is going on vacation...
Thank you
Ritesh

Hello,
Procurement substitutes are linked to team purchasing functionality. Check the following link:
http://wiki.sdn.sap.com/wiki/display/SRM/Team+purchasing
Substitution rules are related to approvers substitution. Check following link:
http://help.sap.com/saphelp_nw70/helpdata/en/0b/1fc20097b74c41b38621ec2a9454bb/frameset.htm
Regards,
Ricardo

Concurrent Manager : Specialization Rule : Responsibilty Level

Gurus,
We have new requireent to create seprate manager for executing requests which are comming from specific responsibility, Since the requests comming from specif responsibility will be expected to run long time .
The reson beehind the requirments.
We are maintaing Historical data and to access the report we have created two set of responsibilities for online data and archive data.
Sometime user submiting Archive database request during business hours which is expected to run little long time.
Now we would like to restrict to run such report during business hours , if at all manadatory to run then we are thinking to create seprate manager with mnimal process.
Question:
How to define specialzatio ule for responsibility level ?
Regards,
Raju

This feature is not available yet and we have few enhancement requests created to achieve the same -- ENHANCEMENT : CONCURRENT MANAGER SPECIALISATION RULE ON RESPONSIBILITY
Please see the following docs for a workaround.
How to Split the Load of Work to Many Concurent Managers (Doc ID 473310.1)
How to Make User Run Any Requests Using Standard Manager Except Specific Program Run by Custom Manager? (Doc ID 1297419.1)
Thanks,
Hussein

Possible bug in x64 Remote Management firewall rule

Updated to ZCM11 over the weekend and am now running some tests on some test machines with the new ZAA. The problem I'm seeing is I'm unable to remote control Win7 Pro x64 running ZAA11.
I looked into the problem and the Win7 firewall is blocking the traffic as the autocreated rule to allow remote management is incorrect. The problem is there are 2 rules in the Win7 firewall that are slightly off. There are 2 rules to allow for remote management when in the Domain zone, which is fine, but the executable the rules are allowing have the incorrect path. The rules as created by the ZAA installer have a path of...
C:\Program Files\Novell\ZENworks\bin\nzrWinVNC.exe
but since this is x64 and that's not the path ZAA installs to, the rules NEED to be...
C:\Program Files (x86)\Novell\ZENworks\bin\nzrWinVNC.exe
Once the UDP and TCP rules are changed to the correct path of the executable remote control works normally.
Can someone else confirm this being the case on Win7 x64? Is this a known issue?
Thanks,
Don

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Function module for to Create fund/Grant management Derivation rules

Hi All,
Is there any function module for to create a derivation rules for fund/Grant management.
Thanks in Advance.
Nara.

Hi,
Please try with FM KED0_CREATE_DERIVATION_TABLE
Please let me know if you have some issues,
Regards,
Lijo Joseph
*Assign Points ifuseful.

Absence management/substition rules for workflows in UI5

Hi,
we would like to set the substition rules for the workflows in UI5 because some users don't use the SAPGUI but UI5 and need to maintain the substitution in case of planned absences (and maybe also in general) in case of an unplanned absence.
Therefore we are searching for the possibility to set the substition rule for the workflows within an UI5 application. Does ist already exist (maybe as Fiori app) or are there any NW GW services like WFService that support this as a good starting point for our development?
Regards, Vanessa

Hi,
Set substitution app is included in My Inbox (Wave 7), for more details please check
Solving the workflow inbox clutter - Manage all your workflow tasks in SAP Fiori

Territory Management Exception rules

Guys, we are on CRM 7.0 and need your expertise to understand how to build exception rules in Territory Management.
We have rules built upon Country/Regions and postal codes in US e.g.
1. If country is US and region is New York then return Territory T1
2. If postal code is from 18701 to 18711 or 18720 to 18735 then return Territory T2
Now I want to exclude some account numbers from these statements mentioned above like
1. If country is US and region is New York then return Territory T1 but exclude account numbers 100001, 1000020, 100034, 100045
2. If postal code is from 18701 to 18711 or 18720 to 18735 then return Territory T2 but exclude account number 123456, 123453, 183639, 1735283
How should I make my rules in system and building what operators.
Please suggest.
Thanks,
Sandeep

Hi Sandeep,
you will Need to set-up two rules, one for Territory T1 which Looks like this
The "is between" Statement should include all NY ZIP codes and the exception all ZIP-Codes which should be assigned to territory T2
In the rule for Territory T2 you define only the ZIP-Codes which you have used as an exception in the rule for territory T1.
Hope this helps

Time Management - Building Rules

Hi All,
How to built rules in Time management so tht one absence type cannot be followed by another absence type for example Medical leave cannot be followed by Piad Leave but can be followed by Casual leave. ?

I am also working on time managment module and my scenario is CL should not be combined with any other type of leave (PL, SL). I was tring to chk the program - SAPMYXYWS90300017H, but could not find as to which transaction code to look in... Can U please tell me how to access this program..I have tried exploring it in se80 & se38...
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Time Management _selection Rules

Hi all,
What is the use of selection rule concept in Time management Module....
How we will use this in real time...can any one of u explain me in detail with good examples...
is there any relation between these two table T553A and T553S?
Thanks & Regards,
Avanthika.k

Hi,
Please go through the attached thread which is giving the information with examples...
Time management-day type selection rule
Best Regards,
enkat.
Edited by: Venkateswara Sarma Bhamidipati on Feb 11, 2011 3:43 AM

Authorization on Manage Substituion Rules

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