ERS - 'AutoEvalGRSetmt Ret' setting in Vendor Master

Hi Experts,
Our customer is looking for implementation of ERS functionality for their vendors. In order for ERS to work, we have make 3 settings in vendor master
1. GR-based IV, 2. AutoEvalGRSetmtDel, 3. 'AutoEvalGRSetmt Ret'
The third settings indicates 'Automatic evaluated receipt settlement for return items -
Indicates that automatic evaluated receipt settlement of return items is possible for this vendor or this document item'.
We wanted to test this functionality very specifically and whenever we are trying do a return delivery, because of the GR-based IV settings, system is not allowing us to return goods to vendor, unless we reverse the corresponding IR first.
Can anyone explain me, what's the third setting is exactly meant for and how to test this. Help in this regard is very much appreciated. Thanks!
-Tirumala

Dear Tirumala,
Apart from prerequisites already discussed and some others you will have to mark the item in PO as returnable at line item level.
Please go thru the link/document to get feel of real time scenario: http://help.sap.com/bp_autov1600/Auto_JP/html/A55_EN_JP.htm
Hope you find this useful!
Regards,
Reetesh

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User wants to remove two existing payment methods,instead of removing i think to set validation for the vendor master record .
can validation can be set for vendor master record ?
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Hi,
To my knowledge, validation can be set up for accounting document.
Though a work around, create a validation such that
Make the user enter the Payment method to be mandatorily entered by the user.
Also, restrict the unwanted payments as well in the same validation.
In case of APP also, the payment method in the document will take precedence.
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Sridevi

What credit limit is valid - the one set at Vendor master , PO or invoice ?

Dear Friends,
I want your suggestions, if weather there is any standard guidelines on which credit limit is followed if I maintain different values at Vendor master, purchase order and at Invoice level
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There is no credit limit for vendors, as we buy goods from vendor and not sell it to them
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Vendor master Archiving

Hi Experts,
         I am trying to Archive the vendor master.The process i am following is like:
1.In XK06 - Deletion flag for the vendor.
2.Then went to T-code-F58A.Then in that i maintained the Variant name as vendor_del.After that i click on maintain & give the required vendor to be Archived.
3.After that when i am trying to come out of that screen the error msg is coming as
<b>Links stored incompletely:</b>
Message no. FG166
Diagnosis
Customer/vendor links are to be taken into consideration when archiving or deleting customers or vendors. To do this, link data from the database is required which in this case has not yet been put together.
System Response
Neither archiving nor deletion was carried out.
Procedure
Run program SAPF047 in the background at a time when no customer/vendor changes are being made. This program puts together the link information in table KLPA so that links (for example, specification of an alternative payee or dunning recipient) can be taken into consideration during deletion or archiving. You can find more information in the documentation for SAPF047.
This is the MSG i am getting in Help
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Please read the documentation of the program SAPF058V :
Program SAPF058V allows you to automatically set archivable vendor master data for archiving. The same checks are carried out as with archiving.
Firstly a proposal list is issued. You can set and save the archive flag in this list.
If the program is started in the background, the archive flag is set automatically for all archivable data.
Archiving itself is only permitted for master records where the archiving flag is set. If a proposed archivable data record is to actually be archived, the archiving flag must be set.
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o   Minimum number of days in the system
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Requirements
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1. Only general data is set for archiving (A segments)
2. Only application-specific data is set for archiving (B segments)
3. General and application-specific data is set for archiving
Check whether data can be archived
Mode 1: The A segments selected must be set for archiving, and no dependencies to B segments may exist. For example, no company code data may exist for a vendor if the general data is to be archived.
Mode 2: The application-specific data must satisfy the relevant application criteria:
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MM: Purchasing organization data is archivable if the archive flag is set at this level.
Mode 3: The A or B segments selected must be set for archiving. The A and B segments of a record are deleted if the archive flag is set in the A segment. The B segment only of a record is deleted if the archive flag is set in the B segment (in this case, the A segment is only copied to the archive). In addition, the application-specific data must also satisfy the criteria from mode 2.
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Partner Function in Vendor Master With Internal Number Range

Hello Friends,
I am creating vendor master record with internal no range.I wanted following clarifications.
1.In partner function screen, I want to have same vendor no which i am creating to be assigned automatically to VN.OA PI and GS funtions at the time of its master creation.This is not happening in my case
2.Partner function like VN,OA,PI and GS does not appear automatically whereas i have to select it manually.
Regards
Vivek

Hi,
During defining the partner Schema, please follow the process:
a.Create partner Schema
b.After creation of partner Schema, select your partner Schema and click u201Cpartner roles in schemau201D and you will have next screen
Now for Partner function like VN,OA,PI and GS as you required and select the check box of mandatory
and save.
Now try creating Vendor and you will have Partner function like VN,OA,PI and GS in vendor master.
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1. Create Vendor Account Group.OBD3
2. Maintain Number Ranges from Vendor account Group:XKN1,
3.Assignment of Number ranges to Account Group,OBAS
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5.Partner Schema:
SPRO->MM->Purcahsing->Partner Determination->Partner setting in Vendor master record-> Define partner Schema
6.Assgin partner schema to accont Group
SPRO->MM->Purcahsing->Partner Determination->Partner setting in Vendor master record-> Assgin partner schema to account Group
Regards,
Biju K

Standard method to archive/delete all vendor master data

Hi every abap expert
Does anyone know how to archive all vendor master data
in a client?
If use T-code : SARA . The vendor master data is required to mark deletion flag before archiving.
Any standard T-code can set all vendor master data with marked deletion flag ?

Hi Boris!
Give XK99 a try. With XK06 a single change is possible and in FI also FK06 is available.
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Christian

Vendor Master Approval

Dear all,
I am beginner,
My requirement is Vendor master creation & releasing.
ie, User-1 has to create , User-2 has to approve,
User-3 has to release.
Trn.Code XK01 Vendor master creation.
Can I use the template SW20000001
(triggering event must be CREATE or CHANGE) .
Pls. suggest me. (also if any).
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Raja

For the moment I only have access to the nw2004s Sneak Preview - so I'm not able to give the business object.
To find the business object you can
try to open one of your tasks in the workflow builder, in here you can see the business object used.
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etc.
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Infotype to link Personnel Number with Vendor Master Record

Hi All,
pls help me what infotype to link Personnel Number with Vendor Master Record in AP module.
Customer require when Create Employee then system automatic gernerate Vendor Master.
pls help us.
Thanks

Hi,
PRAA works absolutely fine. I have external number range for vendors.
There is an option so that you can create HR accounts in vendor accounts
Path:Accounting> Financial accounting>Travel
management>Personal-Related Master Data> Create Vendors (tr.code PRAA)
Look at this description:
From the HR master data, this program creates a batch input session for
maintaining person-specific vendor master records.
The report can process vendor master records as follows:
o Initial set up (create/add missing company code segment)
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o Change (only according to HR master data, for example, name
Block
The following infotypes from HR master data are taken into account for
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o Organizational Assignment (Infotype 0001)
o Personal Data (Infotype 0002)
o Permanent Residence (Infotype 0006 Subtype 1)
o Bank Details (Infotype 0009 Subtype 0 or 2)
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specify as a parameter when you start the program. Note that for the
reference vendor, reference data must exist for all company codes that
are applicable according to HR master data. Since program RPRAPA00 cannot
assign vendor master record numbers externally when creating
vendor master records, you must be sure that the reference vendor is
assigned to an account group that requires internal number assignment.
If no house bank is specified in the reference vendor, this is
determined via feature TRVHB (Implementation guide for 'Travel Expenses'
-> Transfer to Data Medium Exchange -> Set up Feature for Determining
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company code segment of the vendor master record.
General program flow
Program RPRAPA00 creates a sequential work file in the specified
directory. Ensure that you use a global directory that can be accessed
by all application servers; a directory is automatically proposed. The
work file is later transformed into a batch input session by the
subsequent program RFBIKR00, which is started automatically.
In test run mode this program delivers information messages which
document the creation of a batch input session. Since each information
message must be confirmed manually, the test run should only be
performed for a small number of personnel numbers.
In productive run mode, however, the program RFBIKR00 is automatically
started as a job; the information mentioned above is stored in the job
log in this case.
Initial setup of vendor master records
Corresponding vendor master records are created from the infotypes
listed above and the non-HR-specific information from the reference
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company code segment of the vendor master record. Persons who already
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rejected in this run.
If a vendor master record already exists for a personnel number, but
without a company code segment for the company code in which the
employee exists at the key date entered, the program adds the required
company code segment to the vendor master record. You must however
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vendor master records".
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entered.
Update of vendor master records
The corresponding vendor master records are updated from the infotypes
listed above and the non-HR-specific information from the reference
vendor. Persons who already have a vendor master record with
corresponding personnel number are rejected in this run. The system uses
HR master data from the infotype records valid for the key date.
Change vendor master records according to HR master data
All HR-specific data is changed in the vendor master records for
personnel numbers that have changes since the date recorded under '...
with last change since'. The system uses HR master data again from the
infotype records valid for the key date specified.
Block vendor master records
All vendor master records which correspond with the selected personnel
numbers are blocked for posting.
User exits
For the following situations, two empty routines are supplied in the
includes RPRAPAEX and RPRAPAEX&H5F001 which you can adapt to your
requirements.
o The employee's last name is entered in the sort field in the vendor
master record. If you do not want this to happen, you can program
the situation you want in the user exit routine
'set&H5Fmc&H5Ffield&H5Fby&H5Fuser'.
o If the address editing in the vendor master record does not suit
your requirements, it can also be changed. For this purpose you have
the user exit routine 'set&H5Faddress&H5Fby&H5Fuser'.
o If you want to assign numbers to the vendor master records to be
created via external number assignment (for example, vendor master
record number &H3D personnel number), you can adjust the user exit
routing 'SET&H5FVENDOR&H5FNO&H5FBY&H5FUSER' (in include RPRAPAEX&H5F00). Note
that
the account group of the reference vendor must also have external
number assignment.
Note that in each case a thorough knowledge of the programming
language
ABAP/4 is necessary.
Set up vendor master records in a separate system
The distribution of personnel master data from a HR system to an FI
system is a prerequisite for creating, changing, and blocking vendor
master records.
In the section Master Data Distribution (link to separate HR unit) of
the ALE IMG, an explanation is given regarding the way in which the
FI
System is supplied with the relevant employee data from the HR System
In the FI System, report RPRAPA00 described here can be used to
create,
change, and block vendor master records.
Other wise try with VPE1 t.code.
Regards
Devi

Partner Number for Partner function in Vendor master definition

Dear Gurus,
I need to define a new vendor through Tcode: Xk01 / Mk01, but while defining particular screen know an partner functions, in this its asking partner number in lookup where no data ia avalibale to select and subsequently not able to save the vendor.
Please help.
Regards,
Prashanth Pai

Hi,
Before vendor creation, you have following configuration steps:
1. Create Vendor Account Group.OBD3
2. Maintain Number Ranges from Vendor account Group:XKN1,
3.Assignment of Number ranges to Account Group,OBAS
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Thanks.

PR to PO Vendor Master Setting

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Is it ok ?
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OSS Note 335079 - ME59/ME59N: "Automatic purchase order" ind. in vendor master
explains a missing functionality
If a purchase requisition (PReq) is automatically converted to a purchase order using transaction ME59 or ME59N, the "Automatic purchase order" indicator must be set in the vendor master record of the source of supply. In this case, note that it is not sufficient to maintain this indicator under the alternative vendor data (plant level or vendor subrange (VSR) level). In the program, only the indicator for the general vendor data is checked even though the field is also available under the alternative vendor data.
Reason and Prerequisites
A function is missing.
Solution
There are none.

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We are using SAP 4.7.
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Milind Dumbre

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Alternative Payee set up in vendor master record for payments....

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I am facing the problem on alternative payee set up in vendor master record.
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Hello,
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ERS - 'AutoEvalGRSetmt Ret' setting in Vendor Master

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