Exclusion of Open Items FSCM COLLECTION

Hello all:
We are implementing FSCM Collection and we are using a Badi in the distribution of data in SAP Collections Management, which exclude items and which are reflected in the table UDM_COLL_ITEM.
This table shows the open fact that we need to visualize, but when entering the Transaction UDM_SUPERVISOR, and analyze the Business Partener credits in option deal visualize all items.
Anyone know how we can exclude these items and reflect what exists in the table UDM_COLL_ITEM ....?
Carolina Acuña D.

Hi Carolina,
Cristobel has provided the best solution for you.
Within the worklist you can filter and sort the items to include or exclude items
Why do you want to exclude these items?
Please note the valuation of the BP - the scoring will be against ALL customer open items.

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FSCM Dispute Open items with Special GL account (SPL GL indicator)

Hi All,
We are implementing dispute management in SAP 5.0 . When we create dispute case in FBL5n tx, a error message appears
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    you cannot inlcude only credit memos or partial payments in a
    receivables-related dispute case. Special G/L transactions are also not
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     Message number: FDM_AR008
Open items in FI-AR coming throught billing interface, and all have Special GL indicator O.
Dispute case are only possible with GL accounts and Special GL indicators arent support ?.
Does exists alternative solution?
Regards,
Eduardo

Special Gl ledger is also called as alternative recon a/c.
This is linked to Recon a/c of cusomer or vendor
This Spl gl is used for Down paymet(Advance) from cusomers or for vendors and Bill of Exachange etc.
Whenver invoce raised then the Spl gl balence is transferd aginst such invoice to normal a/c.
In Bills of Exchange when the bill is honoured then it clears the bank liability.
Assign points if usefull.
Regs,
NSB

FSCM Biller Direct all open items not displayed

Hi Experts,
We implemented Biller Direct but it doesn't display all open items from customer's account properly. Only SD invoices (billing documents) are being displayed with their PDF icons and are working fine.
Biller direct is not showing any other FI open invoices. Please advise.
Regards,
Simar

Venkat,
As Samir suggested, I looked into Biller's XCM but I don't find. I would like to suggest you to create your own new page for this.
Thaks,
Hamendra

Worklist : display of open items selected by blart

Hi Experts,
I'm a newbie on FSCM , my need is to show in the worklist only open items related to a single document type , the request was to develop this into a collection rule but if I'm not wrong seems that from the badi ( UDM_BASIS_RULE ) is not possible.
thanks in advance for your help

Hi,
And the FDM_COLL_SEND_ITEMS it is a program to send items from AR to Collections. This should be run daily and in the implementation.
JPA

Dealer Warranty claims Open items

Hi All,
My client in 4.6 has written a custom process to deal with "Dealer Warranty claims". Currently the custom process will clear multiple open items in a customers account (debits and credits) and create one open item (Post with Clearing). If there is a balance due to the dealer, etc, they have the ability to create and clear a portion of the single open item with a payment and create a residual item that is blocked until the next pass of the custom process.
I am looking for information as to how current clients handle processing of "Warranty claims by dealers". How would clients handle thousands of invoices?
Looking forwad for all your answers.
Regards,
Satya

Thank you all for your responses.
I understand that the standard process of FSCM does not provide this. We are thinking of customizing it anyway. Now we have to decide if the customization is client As-Is process in New system or FSCM customization.
I want to know if the following customization is possible in FSCM and it's complexity -
1. AR pushes open items to FSCM Collections mgt
2. In FSCM, in Worlist under Payments tab, I can add new column "New Payment amount" which allows user to modify/adjust the actual payment
3. With enhancement, this modified amount in the Worlist should be posted back to AR as open item and remaining amount as residual item.
4. The open item will be automatically picked by F110.
For better understanding, example - if the open item sent from AR to FSCM is $100. In the "New Payment amount" column, I will enter $40 (client wants to pay only $40 to dealer for warranty). Then this $40 should be posted back as an open item in AR with $60 residual amount with blocked status.
Does this scenario work? A lot of customization and enhancement is required though, but just want to know if it works in FSCM and it's complexity of work?
I really appreciate your time and help on this. I need all your expertise in this area.
Regards,
Satya

FSCM Collections - Customer Contact Result in the Worklist

Hi Experts,
I have implemented FSCM Collections at my client and they have a question regarding the customer contact result in the worklist.
Indeed when one creates a customer contact and generates the worklist again (via transaction UDM_GEN_WL), it seems that the customer contact Results (code & name) disappear (regardless of the result type or settings in customizing).
Do you know how we can prevent these data from being removed from the worklist during the worklist generation ?
Thank you for your answer !

To all who that might interest: I adressed my questions to a SAP consultant and his answer was the following:
> Regarding question 1: when the worklist is generated, why is the Last Contact Date not updated ?
This is controlled by customizing and whether field u2018reachedu2019 is flagged or not in the u2018result codeu2019 settings. If it is flagged, the last contact time and date is updated when the work list is created.
> Regarding question 2: when the worklist is generated, why is the Last Contact Result not updated ?
This is the standard system behaviour and here is an explanation on why that is.
Once you run UDM_GENWL, the customer contact result is set to blank. SAP Development rationale is the following.
During the day, an specialist opens his/her worklist and successfully contacts the customer. The specialist chooses the result u2018customer reachedu2019 and the work item goes to the completed item list. Now the supervisor runs UDM_GENWL during the night and a new worklist is created. The next day, the specialist accesses his/her worklist. If the result of the customer contact is not reset and still has a value u2018customer reachedu2019, the specialist may get confused and not know whether to contact the customer today or not. That is the reason why it was decided to reset the field result of customer contact when the worklist is created.
I guess we can argue on whether it is the right design or not, but it is the standard system behaviour. Having said that, it is possible to add customer specific fields on the work list screen using BAdI UDM_WL_ITEM_DISP_C. This could be used in order to populate a custom field with the u2018customer contact resultu2019. Using FM UDM_CCT_LAST_GET you can get the last customer contact and you can use FM UDM_CCT_RESULT_PROPERTY_GET to get the description of the result code. This is rather easily done but requires some development.

FSCM Collections mgt

Hi All,
My client in 4.6 has written a custom process to deal with "Dealer Warranty claims". Currently the custom process will clear multiple open items in a customers account (debits and credits) and create one open item (Post with Clearning). If there is a balance due to the dealer, etc, they have the ability to create a clear a portion of the single open item with a payment and create a residual item that is blocked until the next pass of the custom process.
We are thinking if FSCM can be implemented to replace this custom process. What we have in mind is -
AR pushes all the open items to FSCM collection mgt by activtaing the interface and having all the config in place. By adding a column "partial payment" (to modify the pymnt amount) to customer worklist and then have a RFC connection back to F110 to make the pymnt based on the amount adjusted in worklist.
Is it possible to build a RFC connection from worklist that is Collections mgt to AP - F110 run. It is basically building from AR to AP. If yes, what would be the complexity of doing it and maintaining this way?
Please let me know how this works. We have been struggling with this for past few months.
Regards,
Satya

Thank you all for your responses.
I understand that the standard process of FSCM does not provide this. We are thinking of customizing it anyway. Now we have to decide if the customization is client As-Is process in New system or FSCM customization.
I want to know if the following customization is possible in FSCM and it's complexity -
1. AR pushes open items to FSCM Collections mgt
2. In FSCM, in Worlist under Payments tab, I can add new column "New Payment amount" which allows user to modify/adjust the actual payment
3. With enhancement, this modified amount in the Worlist should be posted back to AR as open item and remaining amount as residual item.
4. The open item will be automatically picked by F110.
For better understanding, example - if the open item sent from AR to FSCM is $100. In the "New Payment amount" column, I will enter $40 (client wants to pay only $40 to dealer for warranty). Then this $40 should be posted back as an open item in AR with $60 residual amount with blocked status.
Does this scenario work? A lot of customization and enhancement is required though, but just want to know if it works in FSCM and it's complexity of work?
I really appreciate your time and help on this. I need all your expertise in this area.
Regards,
Satya

F110 - payment on vendor open items as of a prior week

Hello,
I am trying to run F110 to pay vendor 1000's open items as of jan 2nd. Can anyone please tell me what how can I restrict the F110 to pick open items as of Jan 2nd? Do i enter it in the "docs entered upto" field? I have tried that and that doesnt seem to work.
Also how does the Free selection tab work?
My client ran FBL1N for vendor 1000 - open item as of Jan 8th - then sorts by payment date of Jan 2nd and these are the items that we are trying to pay using F110 - not sure how to bring it in F110 as it brings a lot more stuff than that needed.
Thanks.

Hi Anusha,
For that you can do through this way
In F110 there is one option that is next payment date
If you will give there 9th Jan date system will pick all open item from run date to 8thJan
So you can pick all open items through this way.
Free Selection tab is working for inculsive and exculsive for field selcetion
If it is Inclusive system sorted that for selection
If it is Exclusive system deselected for selection
If you have any doubt feel free to ask
May be this information is useful to you
Regards
Surya

How to display Open Items (with current status as Cleared) for prior date?

Hi all,
We have an existing Customer Balances report wherein we are able to veiw the Debit/Credit amount Of all the open items based on the input date given by the user but unable to view the items which have been cleared later for the items opened on the mentioned date.
However, in case of ECC, if the user enter a specific key date, he is able to view the Open & Cleared items for the mentioned date.
The user is expecting the same logic for the BW report.
E.g: If i run the report for date 30th Oct, 2010 and for Comp Code X; then the output should show all the Open items as of date 30th Oct, 2010 irrespective of the case that some of the items have been cleared later than the mentioned date.
PLEASE HELP!!!!!!!!!!!!!!!

Hi Sneha,
I think you are talking about the open item means opening balance as on date along with the sales or collections or adjustments and the Closing balance as on date right?
for this we had designed in modeling. our requirement is also similar one which shows the opening bal,, sales ,coll ,adjustments and closing balance. for a particular customer and company code entered in selection screen.
For this in order to get the open items
we had create a new cumulative key figure in which i had taken
inflow : debit amount
outflow: credit amount
you will get the closing balance.
For getting the opening bal we had a formula like
opening bal+sale-Adj-coll = closing bal
now in order to cal opening bal=closing bal-salesadjcoll
in this way we acieved the requirement.
if you can give more details can help u on this.
i think you are using 0FI_AR_4 data source for your requirement right?
Regards
KP

EBS Customer open items automatic clearing within tolerances

Hi Experts,
We have already implemented Elecronic Bank Statements automatic uploading functionality. As part of this process, customer open items need to be cleared automatically.
As per the standard process, SAP will be able to clear off the open items ONLY if the collection amount (reflected in MT940) is exactly equal to the invoice amount (reflected in the open item). But general practical situation is that customers may under / over pay. For example, if the customer invoice is for USD 100,005 the actual payment from the customer could be for USD 100,000. In this case, it is normal business practice that open item will be cleared off rather than keeping balance USD 5 in ledger and chasing the customer.
So tolerances are already set up both at GL account level (Trans OBA4) and customer level (Trans OBA3) with blank tolerance group with permitted payment difference of USD 15. And no tolerance group is assigned to the customer master. Also account determination is maintained for the differences with nil reason code.
Inspite of all these settings, I am getting an error message indicating that the difference is too large for clearing while trying to upload this bank statement. Here the difference is only USD 5.
My doubts are:
1. Does the standard EBS program RFEBKA00 considers the permitted payment difference tolerances set in transaction OBA4 and OBA3 ? I don't need to post the differences with reason code. That's why account determination is maintained with blank reason code as well.
2. SAP Note 124655 (Point No 3) says that entering reasons for differences is not possible in the standard system through EBS. Does that mean clearing of open items WITHOUT reason code is possible ?
3. SAP Note 549277 (Point No 5) says that even though Note 124655 specifies certain functionalities as not supported in standard system, they can be achieved by customer through user exits. Does that mean it is possible to code in the user exit saying that system should consider the payment difference tolerances for clearing off of the open items ?
Could you kindly let me know your experience with these questions. I will be very glad to hear from you. Thanks for your time.
Warm regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

AR Open Item is not showing in Work Lists

Hi,
I have 1 open item in Account Receivables. I have brought all AR items into Collections Management UDM_Collectons. After that i generated Work List. But i am not getting that AR item into Work List. What could be the reason?
Why i am not getting this in to work list?
Please advise..
Thanks

HI ,
First you simulate the customer in UDM_STRATEGY and check whether it is meeting valuation critirea, if not means you need to check transaction data & strategy.
And also, before this check whether data is transfered to UDM_COLL_ITEM table from there only line items are picked & worklist will be created as per strategy.

Force cashier to calculte interest on due open items

Hi to all,
We need to force the cashiers to do the interest calculation before clearing a due open item.
Example:
Tuition 500 USD overdue by 10 days.... the interest is 1 dolar a day, if we go to FPCJ and enter the cash desk I´m able to clear this overdue tuition just by paying 500 USD. But the real payment must have been 510 USD.
How can we achieve this? Our problem is that the interest rate is daily and we cannot create an open item daily for the value of the interest for each day. Otherwise we would end with thousands of interest documents.
Can our requirement be met by using the events of the cash desk? or can it be done just by customizing?
Thank you all
Sergio

hi Steve,
The problem is not how to calculate the interest document, the problem is that the person receiving the payments in the cash desk, can clear the due open item without having calculated the interest documents.
It would be almost impossible to later charge the student for an interest that was not collected with the original due open item.
We are working in a solution using a Zprogram, which forces the cashier to firstly calculate the interest document. This means that the cashier can not access the cash desk if he has not created interest document for due open items... we are mixing this program with the event 6021. In which you can control the open items of the cash desk.
For instance if the open item is due, then you can not select it to be paid, if it does not has a interest document also selected to be paid.
We have been force to develop this solution due to the lack of options.

Open items report

Hi
I required to get a report which shows the number of open items. The report should contain the GL account and the number (count) of open line items. This should also have the facility to execute several GL accounts at once as well.
I checked with FBL3N, but it does not show the number of open line items for the GL accout
Please let me know the transaction code for such report
Thanks

Hello everybody:
I need open clearing items to clearing with other items. For example in my job was issued a payment to a supplier, but was applied to the wrong invoice, for this reason I need to open this compensation payment and apply it to the right invoice, the Tx FBRA, tells me that I must cancel the payment, but the payment was delivered and collected by the supplier, so I can not avoid it and just need to open the clearing.
Can us help me please????
Thanks
María

Customer open item

Hi,
can anybody help.....
customer open item credit and debit amount I need single internal table...

Hi
Take a look at the code might get some help
select kunnr
           land1
           name1
           name2
           ort01 from kna1 into table it_kna1
           where kunnr in so_kunnr.
if it_kna1 is not initial.
    select bukrs
           kunnr
           umskz
           zuonr
           augdt
           augbl
           gjahr
           belnr
           buzei
           budat
           bldat
           blart
           shkzg
           gsber
           mwskz
           dmbtr
           wrbtr from bsid appending corresponding fields of table it_cust
           for all entries in it_kna1
           where bukrs = 'RS01'
           and kunnr = it_kna1-kunnr
           and budat in so_budat
           and blart in blart.
endif
loop at it_cust into lw_cust.
    read table it_kna1 into lw_kna1 with key kunnr = lw_cust-kunnr.
    if sy-subrc = 0.
      lw_final-kunnr = lw_cust-kunnr.
      lw_final-name1 = lw_kna1-name1.
      lw_final-name2 = lw_kna1-name2.
      lw_final-ort01 = lw_kna1-ort01.
      if lw_cust-shkzg = 'H'.
        lw_final-dmbtr_h = lw_cust-dmbtr.
      else.
        lw_final-dmbtr_s = lw_cust-dmbtr.
      endif.
      collect lw_final into it_final.
      clear: lw_final, lw_cust, lw_bsis.
    endif.
endloop..
regards
Nilesh

Clearing customer open items

Hello!
Can anybody help to find a way how to clear customer open items when there is no reference number in use for customer. In electronic bank statemen there is only billing document number in TXT field. How to configure "Make Global Settings for Electronic Bank Statement" and "Define Search String for Electronic Bank Statement" for that purpose.
With all the best,
Merlin

Hello,
IMG => Financial Accounting => Bank Accounting => Business Transactions => Payment Transactions => Electronic Bank Statement => Make Global Settings for Electronic Bank Statement
Give your chart of Accounts
1. Create your account symbols
Create freely definable account symbols. Make sure that you are able to identify them when you are configuring in future steps.
2. Assigning Accounts to Account Symbols
Here you need to assign the account symbols to GL Accounts or you need to use masking logic. You must have designed your accounts in such a way that the end digits will work for posting the entries to FI. Account Modifier you use as + and use your local currency, if you do not have any foreign currency postings.
3. Create Posting Rules
Create freely definable posting rules.
4. Define Posting Rules (This is the most important configuration for your FI Postings / Clearings)
a) For all the payments you need to create the entries for posting area 1
b) For all the receipt you need to create the entries for posting area 1 and 2
c) Use the document type DZ in case if you want to clear the items. Use Posting type 8. If the invoice number is there in the reference field of bank statement, automatically the same will be selected by the system and cleared.
d) If you want just only entries to be posted use posting type 1.
e) If you want to clear the check, then use the posting type 4.
f) Configure according to the entries to be posted.
g) If you are going for clearing something the offsetting debit / offsetting credit (as the case may be) need not be given.
5. Create Transaction Type
Create freely definable Transaction Type
Select the transaction type and assign the external transactions to your posting rules.
For outgoing check use 13 as Interpretation Algorithm and 1 as the processing type.
Remaining all case use 1 (Standard algorithm) and 5 as the processing type.
Please also go through the below mentioned note in case if you are required to use further available interpretation algorithms or processing types.
6. Assign Bank Accounts to Transaction Types:
You need enter the Bank Key / Bank Account / Transaction type here.
You can get the the bank key and bank account details from table T012K (Go to SE16)
Further supplementary notes may be useful to you:
There are different programs to upload electronic bank statement.
FF.5 or FF_5.
I think your case Multicash format you are using.
You need have three files in FF.5 and two files in FF_5
You can prepare a Z program in order to truncate the electronic bank statement into two or three part files and save them on the application server.
1. Take all the external codes list from bank.
2. Take any available documentation from the Bank describing the relevance of the external codes.
3. Make sure that your Chart of Accounts (Bank Accounts) last digits logic is appropriate to meet the requirements.
4. Based on this decide the Account Symbols that are required to be created.
5. Make sure that the masking rules are configured properly.
6. Decide the posting rules that needs to be created.
7. Link up your external symbols provided by the bank with Posting rules and give proper algorithms for posting and clearing logic.
6. Concentrate on the posting areas to be posted while uploading the bank statement.
Further explanation would help you to understand the functionality when uploaded the electronic bank statement.
Main purpose of uploading the bank statement into SAP is to make your Bank Main Account and physical bank statement balance in sync.
You do not have any traditional Bank Reconciliation Statement (BRS) report in SAP.
SAP is normally you maintain bank main account and bank sub account. Whenever you make a payment through F-53 or F-58 or F110, the entry would be:
Vendor Account Dr
To Bank Sub Account
The ending digits of the sub-account would be important in configuring the masking rule. Based on this masking rule when you upload the bank statement the entry the system would pass is:
Bank Sub Account Dr
To Bank Main Account
It depends on the configuration, either the sub account will be cleared by the system automatically or you need to run F.13 to clear the sub accounts.
At the time of receipts, you have different accounting entries unlike payments. It needs to post to two posting areas. 1. GL Accounting 2. Sub-Ledger Accounting
The entries would system itself pass is:
Bank Main Account Dr
To Bank Sub Account
Bank Sub Account Dr
To Cutomer account.
Clearing logic mentioned for your posting rules and the alogrithm used for your external bank symbols will also play pivotal role in clearing the accounts.
Ideally you will use
FF67 / FF.5 / FF_5 for uploading manual or electronic bank statement
FEBA / FEBA_BANK_STATEMENT is used for furthe rprocessing.
GO THROUGH SAP NOTE 48854
Please go through SAP Note. 48854. You will get an idea regarding the functionality of the algorithms.
Though this note is in relevant to GB specific, you will find this very useful.
description follows below regarding the normal procedure for maintaining table T028G. Due to the different bank codes and posting rules, pre-Customizing is not possible at this point.
The following processing types are available - unless stated otherwise, you should use the interpretation algorithm: '000 - No interpretation' in each case.
1. '00': There is no processing. The entry line is ignored.
2. '01': A validation is made whether an entry exists for the transferred check number in the check table (PAYR). The check number and payment document number are transferred for further processing. Interpretation algorithm: outgoing check processing '011'-'013'; the update in the check file is via the interpretation algorithm.
3. '02': Transfer of the ending balance to the electronic bank statement
4. '03': Transfer of the opening balance to the electronic bank statement
5. '04': Clearing via the allocation number which is delivered with the bank statement. No interpretation algorithm.
6. '05': Clearing of BACS payments or BACS bank collection. The reference text field is first read to ascertain whether it involves payments initiated by users or bank collection via BACS. Providing it does involve a cash transaction initiated by the user, the payment document numbers concerned are determined via the reference number and transferred as a reference to further processing. Interpretation algorithm: '000 - No interpretation' or '019 - Reference number DME'.
Note
To differentiate between the two procedures in table T028G, you have to maintain two separate entries.
Example: the bank uses bank code '62' for cash receipts and for BACS bank collection.
Ext. Transaction +/- sign Posting rule Int. Algorithm Processing type 62 + GB62 001 5
62 SAPBACS + GB63 000 5
7. '06': Bank costs or interest revenues
Recommended interpretation algorithm: '000 - No interpretation'
8. '07': Total amount of cash disbursements
9. '08': Total amount of cash receipts
10. '09': Items not paid
Recommended interpretation algorithm: '000 - No interpretation'
Regards,
Ravi

Exclusion of Open Items FSCM COLLECTION

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