FM Cutover : Open PR, PO

Hello Experts
We are planning to Go Live with FM module at the start of fiscal year. As part of Cutover Activity,
how should open PO, PR and Invoices be treated if they are not to be short closed.
Do we have to Reconstruct open PO, PR and Invoices using FMN3N, FMN4N etc or it is not required.
We are using BCS and ECC 6.0
Please suggest
Thanks and Regards
Miten Shah

Thanks Eli
a) run FMAF transaction and then again FMAVCREINIT; check if the issue is solved
Issue didnt get solved
b) if not, then create a PO with a link to PR and check the data in FMIOI table: is the field VREFBN filled?
Yes the field VREFBN (Pred doc no.) was filled with PR number
Interesting thing found that this PR had two line items, when PO made linking with the PR, one line item of PR got reduced by PO(t code me21n) found this info from fmioi table but the second line item of PR was not reduced as it still showed t code as fmn3n.
Regards
Miten

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Hi,
In case of cutover, we are using following link to update FM account assignment in open PR/PO.
SPRO>Funds Management Government>Actual and Commitment Update/Integration>Internal Data Transfer to Funds Management>Supplementary Account Assignment-->Select Documents
and
SPRO>Funds Management Government>Actual and Commitment Update/Integration>Internal Data Transfer to Funds Management>Supplementary Account Assignment-->Convert Worklist
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Hi,
Firstly, after you convert the open commitments, you'll need to run FMAVCREINIT to reconstruct AVC. FMRP_RW_BUDCON will then reflect the converted commitments.
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Regards,
Ming

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1.In our legacy system we donot have any Acct.Assingment field. in PR/PO ,how we should take care will uploading of cutover data
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3.what about PO
rEGARDS
SAM

Hi,
1.In legassy system if there are no consumption PO's you can upload the PR/PO's in SAP as stock one's only.
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3.In case of PO's if want the total history of the PO's that you are loading (i.e.GR's done against the PO's and invoices verified against the PO's) then you need to load the PO's for the total quantities. And up load the GR's and invoices against the PO's.
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Hello All
Can you please tell me the best practice to migrate open sales orders, purchase orders and deliveries due for billing at Cutover to the new system?
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Many Thanks
CM

The way the sales order data is migrated is largely dependent on the number of orders you are intending to migrate. 'Best practice' would suggest you do the following:
1) Do not migrate any completed orders (they should be kept as 'read only' in the legacy system)
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Once you have a manageable numebr of orders to migrate you really have two options:
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I am sure other people will have used other methods but these two are the ones we usually use.
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========
For deliveries - again, there is no simple fix for this. Because the migration of a delivery demands the migration of an open sales order, the best approach is probably to load the sales order basic data, get the users to complete the sales orders (as described above) and then run the delivery due lists or manually and individually deliver each sales order item.
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Edited by: charlieclown on Jun 25, 2009 4:19 PM

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Hi
Please let me go thru in brief cutover procedures.
Let us assume the balances to be uploaded in SAP are as below.
Trial Balance                      Account Type      Amount
a) Asset APC     A      1500
    Acc Depreciation           A                    -500
b) Customer Balances     D      2000
c) Vendor Balances     K     -1500
d) Materials                          M      2500
e) GL Items                          S                   -4000
Total                                     0
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   Accumulated Depreciation accounts        Credit         500
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    Customers Conversion account              Credit       2000
3) FB60
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    Vendor open items                                 Credit       1500
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    Material conversion account                  Credit       2500
5) GL conversion acount                          Debit         4000
     GL line items                                         Credit        4000
When you transfer balance of these conversion accounts other than GL conversion account to GL conversion account, all becomes zero.
Hope you understood the logic of legacy balance upload.
Best Regards,
Madhu

UCCX force open

Good morning everyone,
I'm going to be doing a cutover and I want to test the call center, but I don't want to edit my scripts for new hours. How can I force the script open and then close it again? Isn't it as simple as checking the box and typing false? Thanks everyone!

Hi Will.
If you want, for next times you need, you can add a String variable (with Parameter flagged) in the script EG. ForceOpen.
Before the time check you can add a "SET" step EG- set ForceOpen = 0
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Hello all,
Can any body explain me about cutover strategy,
the scenario is my client is paying full advance payment against PO and but recived half material so PO is open . How we can expalin to client to prepare cutover plan startegy to prepare cutover data.
Suggest.

Hi ,
Cutover strategy in SAP implementation or any other implementation is client specific . It depends on organisation data load strategies .
as example , in simple words for MDM it means that after cutover - all data will be used of MDM and not legacy systems . for central master data scnerio ; Data before cutover date will be maintained in all systems and after cutover date , it will be maintained in MDM only .
Hope this clarfies your Query .
-Annika .

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Dear All,
We are going live in few days. My client had given me a file for all the open items and a file for the balances. We lready have the customer masters in SAP. I have to upload the open items as well balances to SAP using LSMW.
I know for uploading in LSMW i have to call tr code FB01 but what about Balance Upload? Which transaction Code I have to call in LSMW for balance upload.
But how to do.
Please provide me steps for doing that.
Thanks in Advance
Pratiksha
My email id is [email protected]
If possible please send me any documentation on this

Hi Pratiksha & Smile,
At the time of Uploading Cut Over Data, in addition to all the required Gl accounts we would also create Cutover Data Upload clearing Gl Account.
When you are trying to Upload the Debit items in the Trial balance you would credit this Gl account and Debit this GL account when you are trying to upload Credit items in the Trial balance.
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Once all the balances in the trial balance are uploaded, this clearing GL would have a nill balance. Then this Gl account has to be blocked for further posting.
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Regards
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How to Upload WIP Production orders in production during Cutover.

How to Upload the Open Production orders in production system during cutover activities.
my client is having 1000 open production order(WIP), during cutover activies how to upload this in production.
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Regards
Sunil Patil.

Hi,
I somewhat agree with what Raj has to say. Something which is already in process how can that be uploaded, how can one compensate for the time which has been consumed in the production activity.
I hope Rupesh Brahamakar sir would throw light on this issue, as most of us are under the dillema at the time of Cut-Over activity.
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Details on Data cutover activities during merger of 2 company codes

Hi all,
Basically we have 2 companies which will be merged to one. what would be
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May I know more details (particularly transaction details) on
Inventory upload,
physical inventories and value adjustments,
other open items/ balances in financial accounting,
Open PO and PR
Thanks in advance
Regards
JJ

Hi
There are lot of issues that you need to take care of:
1. is there any relation bwteeen the two company codes before merger. have they done any transactions between them? If yes, what wewould be the accounting treatment for the same. Would it be transferred at cost or Cost+Price (Transfer Price)
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Open invoices during go live

Dear All,
How to upload the open invoices during golive.
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Thank you.

Hi
I suppose open invoices will be uploaded thru FB60.
The process depends on the client as well. If the client is interested we can create PO do GR and then pass the bill in SAP . In this case while uploading opening stock the above stock should not be considered.
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Reg
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FM Cutover : Open PR, PO

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