Free goods-purchase order

can some one plz explain me process of free goods purchases.
we want to keep this free goods acceptance in one of my purchasing doc type.
plz send me complete data with configuration steps.

Hello,
Free Goods PO can be created manually by checking the check box in Item Overview screen in ME21N. Goods Receipt can be carried out using MIGO or programmatically by BAPI_GOODSMVT_CREATE. Invoice receipt is not applicable for Free Goods PO.
Also, Free Goods determination can be automated by Free Goods Condition records for Condition type NR00. As mentioned above, this can be carried out using MBN1. By standard, this can setup at Vendor/Article level or Vendor/Site/Article level.
Thanks,
Venu

Similar Messages

Steps for free goods, purchase order and sales order

Hi all,
I am just starting to learn SAP and would appreciate it anyone can guide me along with navigation/steps for the below questions:
1) can we create free goods automatically when purchase order is generated?
2) Can we duplicate data from the purchase order to the inputs of sales order?
Thank you so much for your help!

Hi Experts,
I set Free Goods determination Inclusive Calculation Rule 1=Pro Rata and Cal Rule 2=Unit reference both are working fine.
When trying for cal Rule 3 it gives error message "The system determined free goods with quantity 0 for item 000010
Means for 10Ton of A product 10% means 2To are free. If I apply quantity in multiple of 10 i.e.10, 20 30 free goods are determined, delivery & billing is working well.
But if I apply 25Ton or 38ton, it is not even giving minimum discounts say for 25ton, it should give atleast 20ton equivalent fre goods. I checked in rounding rule OB90 where my company code3000 is giving 10 2 digit for USD currency. I set like this. When I checked pricing for condition type R100 it says requirement 055 not fulfilled. However I have maintained Req 055 & BaseType 28 in pricing procedure.
For cal rule 3 what else setting I should check.
Early reply with detail steps shall be highly appreciated.
Thanks

Free goods and order types

Hello,
1) If company is providing free goods, then will it be associated for order type or with pricing condition.
for e.g. On purchase of 100 qty. if 10% foods are free, then how is this associated.
2) Also if i want to provide free goods only for a particular customer group, lets say wholesale, then how will it be associated
with pricing conditions and order type.
Regards

Hi,
There are two cases:-
1.Ur company is providing free goods as a sample.
2.If some customer buys some quantity of product u provide some free goods with it.
1st Case:-
if u want goods to b send as a free sample then u can directly use TANN item category with doc type or .
2nd Case :
Free goods is something that the customer is given after he buys certain quantity of the product/material.
Free goods is a strategy to increase sales volume by luring the customer that if he buys 10 products one will be absolutely free.
Free Goods:Goods that are given as additional goods as part of the ordered goods are called as free goods.Here the unit of measure of free goods should be the same as standard goods.
Example:If you are are ordering 10 maggi sauce bottle you will be paying for only 8 bottles 2 is given as freegoods.
price will not be reflected in pricing or billing.this is inclusive freegoods
Exclusive freegoods.
wherein the freegoods are given as additional good to that of the ordered goods
Example:For 4 coffee vending machine 1 kg coffee powder isgive as free goods
Sample goods:these are the goods which are given as pert of the promotional activity to increase the sales.
here the customer is not paying money.
Free goods - In SAP there are two types Exclusive and Inclusive.
Exclusive - Buy 2 and get 1 free. This means you have to buy minimum 2 pieces then on that you will get 1 piece absolutely free.
Inclusive - Buy 2 get 1 free. In this case it means you are paying for only 1 item and the other item is absolutely free.
Configuration:
IMG - Sales & Distribution - Basic Functions - Free Goods - condition technique for free goods -
1. create the condition table(Take one field as customer group also if u want to provide free goods only for a particular customer group).
2. maintain access sequence and assign the condition table to the access sequence.
3. maintain condition type and assign the access sequence to the condition type.
4. maintain the procedure for free goods and assign the condition type to the free goods procedure.
5. Activate free goods determination. In this enter sales org., dis channel, division , docu pri pro, cust pri pro and the free goods procedure.
6. now go to VBN1 - create free goods determination. Select your condition type, key combination and enter. Here you enter sales org, dis channel, customer no., Valid from and Valid to dates. Then you first select whether it is exclusive or inclusive free goods determination. By default it will be inclusive if you click on exclusive it will become exclusive and on top it will display inclusive. Here you enter minimum quantity for free goods and from what order quantity the number of free goods. You can control the delivery also in the second last column(free goods delivery control).
Save the record. Go to VA01 create the sales order , enter the item and the minimum quantity for free goods .
Thanks & Regards,
Deepaks

Free Goods Purchasing in contracts (agreements)?

Hello Gurus,
I've seen that a Free Goods configuration is possible using Info Record fields (Info record category,...).
Is it possible to use these conditions in the contracts (ME33K)??
Thanks!
Marc

Hello Ramesh,
Again, many thanks for this. I think I'm close to understand the solution.
However, I have still few questions please:
1.- If I select the PB00 as you say, then I go to 'Extras/Free Goods the system guides me to the condition record change (TC MBN2). Is this correct?
2.- Where will I be able to see the NR00? Will it be directly in the Purchase Order?
3.- If the NR00 condition can not be seen in the contract (ME33k) conditions, where can I see that the Free Goods is correctly set up for a concrete contract?
4.- Is it necessary to link the Group for Calculation Schema (Purchasing Organization) to the Procedure for discount in kind determination (NR0001) in the customizing? IMG/Material Management/Purchasing/Discount in Kind/Define and Assign Discount-in-Kind Schema/Determine Free Goods Schema
Thanks!!
Marc

Free goods purchase

How to procure material's as free goods through purchase order.

Hi,
How to procure material's as free goods through purchase order.
If there is a PO. Mark the PO as NO INVOICE and put the price in as ZERO. You can receive against a PO.
Entering a Delivery Free of Charge with Reference to a Purchase Order
If the Purchasing component ordered a material with a price of zero and specified in the purchase order that no invoice is expected for the delivery, you post the goods receipt with reference to the purchase order.
Entering a Delivery Free of Charge Without Reference to a Purchase Order
If you receive a delivery from a vendor free of charge for which no purchase order was placed, you post the receipt of the goods as a miscellaneous (other) goods receipt.
Choose Goods movement - Goods receipt -Other. Enter the data as required and choose movement type 511. When you process the items, the system prompts you, for every item, to maintain a text for the delivery free of charge on the detail screen. This entry is mandatory, since without a purchase order there is no other way of entering information about the delivery.

Free item - purchase order

Dear all,
I need that when I create a purchase order with a specific document type, it check automatically the check box Free item for each position.
Thanks in advance..
Regards,
Marianna

Hi,
1. You raise a different document type for a free items and accordingly
   maintain the customising settings (but please note that certain document types are excluded from this, like the intercompany stock PO)
2. You can use the BADI ME_PROCESS_PO_CUST.
   where you can write your own code to overide the customising when
   it is a free item.
Regarding field selection settings please be informed that it is not possible to set the flag for free and the flag for invoice
receipt together. It does not make sense to expect an invoice receipt for a position which is free.
The 'Free Items' indicator in the overview is only used to facilitate   the switching off of the Inv.Receipt flag and the GR-based IV flag. Note that the 'Free Items' indicator is not stored on the PO item table EKPO.
The Inv.Receipt flag (and the GR-based IV flag) are the fields that   really controls if an item is 'free' or not.
Please check also
FORM MEPO_ITEM_FILL_REPOS = include LMEPOF64.
Additional infromation:
note 173873 ME59 - PO created with no price
Regards,
Edit

Free goods purchasing

hi,
when we create a PO for free goods indicator then the condition tab is not comming. so in that case if freight charge is with the free goods then how do we do that?same problem is comming for excise in case of creating MIRO for the free goods PO.
MIRO is not comming for free goods PO. then how do I create invoice for freight or excise for that free goods?
Regards,
Aniruddha

For Excise entries you can do it by Excise JV

STO and free goods purchasing process in Brazil

Hi guys
I am working on a Brazil project but I have not any experience about Brazil tax before, so I need to help for make clear those process:
for STO, we have storage location to storage location transfer scenairo by use TCODE ME21N, but I don't know it can triger the Nota Fiscal or not , if it can ,how? under the country version
we will import some free goods but it also need to pay the tax under the Brazil law, how to do the MIRO and triger the Nota Fiscal for this case? thanks a lot

Hi,
1) Create an import PO in ME21N with material price and all custom duty conditions (as you normally create). no need to put free tick indicator.
2) Process MIRO for goods and delivery costs simultaneously.
3) Maintain zero amount for goods item and actual values for the duties (Ensure selection of goods item including delivery cost items)
4) Save the LIV document
5) Check PO item history got updated with IR-L and DCIn. (IR-L will updated with zero amount)
6) Do MIGO w.r.t. IR document number.
7) GR FI document will get updated with the non-set off duty values only.
Regards
Rajesh

Free Goods Sales Order for Charities with Credit Limit

Dear All
I have a scenario where POS (Point of Sales) has been implemented,the process of POS is ok,but the requirement of the client is they are giving some goods to charity,when ever a person comes with a special card (Issued by the company) the outlet will create a sales order for the same without any charges with a credit limit of 1000 SAR (saudi arabian riyal).
Requirement
1) Creation of sales order with delivering goods but without any charges.(should have effect in Stock)
2)These charities is been treated as Customer with a credit limit of SAR 1000 (whenever the credit limit exceeds system should block the order)
how this scenario can be mapped in SD,
Thanks in advance
Malik

Dear Malik
keep the process regular, which will help in blocking the charity customer when reached 1000 SAr at order level itself.
As customer need to be shown that he is not charged.
you can work on changing the display of output determination .
You can take the help of Ababer and display what ever client is asking for.
I think this may solve your query without disturbing you regular business process.
Regards
Pavan Kumar

Free goods- Sales Order Quota for a customer

Dear Experts
I want to restrict the Quota of an free SKU ( Material) to a specific customer.
For Eg:-- If a Distributor limit is set for a Consumer Offer as 100 CS. Once the 100 CS is exceeded, System must stop further orders of the item on the Same Customer. It should work similar to Credit Control only difference is that Restriction is at Customer SKU & Quantity.
Can you please guide me how can i capture the above requirement, is there any Standard process or shall i need to define any customized logic.
Does product allocation scenario help to achieve this.
Regards
Avinash

When we maintain the minimum order quantity field in the material master then we will get an warning message if we donot maintain that quantity while creating the sales order.
If you want an error message use the user exit "USEREXIT_SAVE_DOCUMENT_PREPARE".
you can write a coding here whatever you want Minimum, maximum and multiple limits by leveraging any custom table based on customer.

Assigning free goods in a purchase order.

Hi,
I have to generate a report which will display the purchase order no for each condition record created in mbn1, and for each purchase order no it has to fetch the free goods assigned, eligible and remaining.
i have created a condition record for a vendor, with the following particulars,
if the vendor e.g ven1 purchases material e.g mat1
min qty = 100
free goods qty = 10
add. free goods = 2
calculation method is prorated
and the type is Inclusive.
But when i try to create a purchase order for that vendor ven1 for 200 qty of mat1, the gross price being calculated is for 200 qty, but it should be calculated for the quantity excluding the free goods qty.
What might be the reason, do i have to do any configuration in SPRO, if so guide me with the steps or can you help me in solving this problem

Hi,
   I have maintained the condition record because i have checked the enry in the table KOTN001.
   i have also maintained the settings for discount in kind as follows.
1. MAINTAIN DISCOUNT IN KIND DEPENDENCIES
     I) Field Catalog.
        BSTME,
        EKORG,
        EKOKZ
        LIFNR,
        MATNR
        WERKS
     ii). Display Free Goods
          Table no 001 which has all the above mentioned fields.
2. DEFINE ACCESS SEQUENCE AND DISCOUNT-IN-KIND TYPES.
    i) Maintain Access Sequence
       Ac.sq     DESC
       NR00     Free Goods
      Accesses Ac Tab Desc                                          REQ
                      10    1    Info Record: Plant-specific           1
                                                             per order unit
                       20    2    Info record per order unit
     Access 10's Fields.
     Fields Condition I/O Doc.str Doc.field Long field Label
                BSTME,    I       KOMP   SAME
                EKORG,    I       KOMK    AS
                EKOKZ     I       KOMP   CONDITION
                LIFNR,      I       KOMK
               MATNR      I       KOMP
               WERKS      I       KOMP
               Source of constant Init
            should i specify any values for source of constant and select the check box init, if so why?
    Access 20's Fields.
   same as 10 except the field werks, which is not included in the condition.
ii) Define free goods type.
    ctyp   name              ac.sq               validfrom     validto
    NR00   Free Goods     NR00                2 (First       2(End of
                                                            day of the   the current
                                                                month)          year)
3.DEFINE AND ASSIGN DISCOUNT-IN-KIND SCHEMA
   i) Maintain Free Goods Schema
       Procedures
        Usage N
       Application M
        Procedure   Desc
        NR0001       Free goods ( purchasing )
       Control Data
        Step Cntr Ctyp Description Requirement
          10    0      NR00 Free goods     1
   ii) Determine Free Goods Schema
       Gr        Gr               Schema
       0001 Standard order NR0001
       0001 Retail vendor   NR0001
Are the configuration which i have done is perfect for my scenario, if not, please can you help me in proceeding further.
Thank You.

Free Goods for sales order

There are two sales order type standard(A) and promotion(C) defined in our business.
when we create standard order it will goods automatically capture the free goods we maintaind.
However for promotion order, the system shows below message:
Free goods could not be determined for item 000001
Document category is not from sales order category (VBTYP <> 'C')
whether it is unable to use free goods for order type "C"?
Please advice,
Many thanks,
Yang

Dear Yadav
There are two order type ZAA1 - standard ZAA2 - promotion
two item cateogry ZDC0 - standard ZDC1 - free of charge.
I made a test to change the item category assignment as ZAA1 with ZDC1 and ZAA2 with ZDC0.
Still the free goods can automatically captured with standard order but promotion failed.
So I think the difinition of item category is no problem and it may related to sales order type.
My colleague told me it is unable to use free goods for the sales order which SD document category is not "C".
I try to change the SD document categ from I to C for promotion order and the free goods appear.
So the result is if i define the SD document category as I that I can't use function of free goods?
Please advice
Many thanks,
Yang
Edited by: Jun Yang on Nov 26, 2009 9:34 AM

To add Net price in Purchase order

Hi,
I have a sceneria where i need to add net price against line item which was marked as free in purchase order (Net price is 0). Subsequently material was deliverd from vendor and GI also was done. Goods receipt is also completed. This material batch number is consumed for custmer sales orders subsequently. There is 0 quantity available for this material in the plant. Now the user wants to change the net price to 2 for the line item. To change net price in purchase order, we tried to cancel GR material document.But we get an error that 'Deficit of unrestricted use' for the batch number.
Can any one give us solution for changing the net price in purchase order?
Regards,

Hello,
the only chance to add a PO price is to unflag the free flag in ME22N. This is only possible when quantity received for the PO is zero. Therfore you must reverse the quantity received by doing a dummy receipt for the batch, reverse the GR for PO, you change the flag, set a price, redo GR for the PO, reverse the dummy receipt.
Hope this helps, regards
Michael

Free goods Delivery charge

Hi,
I wants to add the Delivery costs to Free flaged Purchase order
pls help me on this
thanks,
Mohan

Hi Mohan,
In SAP free goods means it is obsolutly free of charge....
If you want to customize your requirment, means you want to include the delivery cost to the product...
you need to do some coustomising in codition...
in Standard condition type FRA1, FRB1 ...etc are the item level conditions...When you make the PO for free goods, automatically in item level condition tab will disappear ( no price will come in line item). so you can't give the fright charge here...
Now you need to coustomixze new condition type (ZFR1) coping from FRA1 and in that tick as Header condition...
Now you create the PO fro free goods and tried to give the ZFR1 in the header condition of the PO..
I hope this will solve your question.
Regards
Anand

Free Goods and Excise

Hi Friends,
I have a scenario as
My client gives some free goods as free items in order. But these free items are excisable....so how do configure this scenario.
Where for customer it is free goods, but for company point of view, company has to pay the excise duty to authorities.
Kindly guide on the same.
Thanks in advance
Shailesh

Dear Shailesh,
You can do like this,
1.You can define different pricing procedure for the FREE goods.(T.code V/08)
->In the Free goods pricing procedure you maintain Excise related condition types(T.code V/06)
-->You maintain R100 condition type for 100% discount after the total value.(T.code V/08).
-->Maintain seperate Account key for R100-Condition type, also assign same account key to the Price condition type (in Free goods pricing procedure only)
Maintain same account key for the Price condition type and R100 - condition type.(T.code V/08)
2.You define Different sales document type for FREE goods processing. (T.code VOV8)
-->You assign document pricing procedure C-Free of charge to this sales document.(T.code VOV8)
3.You determine the Free goods pricing procedure in OVKK transaction for this combination.
Sales areaFree goods Document pricing procedure(i.e C)Customer pricing procedure--->free goods pricing procedure.
4.When you do the Free goods process customer account should not get effet to avoid this ,you ask FI people to create seperate G/L account to post the Free Goods process values.
In VKOA transaction you assign free goods G/L account for R100 -->Condition type account key with other key fields(same G/L account For sales revenue and 100% discount).
Maintain the Condition record for R100 condition type with 100% in VK11 transaction
Now when you create Free goods sales order system will pick the Free Goods pricing procedure in that pricing Excise values and Price will come but Total value will zero due to 100% discount.
When you release to accounting
Excise values will posted to the respective G/L accounts.
Price and 100% discount will posted to the respective Free goods G/L account.
Note:- Make sure that you have done the CIN configuration settings regarding Excise duty.
I hope this will help you,
Regards,
Murali.

Free goods-purchase order

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