GL Budget gurus

Hi Gurus,
we have like 200-250 records in our gl_budget_interface table from year 2004-2005-2006 does that mean that all data did not go to the main budget tables. how can one veryfi and how to slove this issue please advice thanks in advance.
we have APPS 11.5.5

Hi,
First of all, budget in FM is not managed by G/L accounts, but by FM objects, e.g. commitment item, fund centre, etc.
Second, what is your question exactly? Managing budget by period is possible in BCS in ECC 6.04 package, but there are workarounds, where you can manage period via some FM object, like fund. I.e. you will have 12 funds for every month and you budget it accordingly.
Regards,
Eli

Similar Messages

How to populate budget in creation of Fund?

Hi Gurus,
Can anybody give me a clue on how to populate the 'budget'or 'Expired' in the process of creating a fund in CRM? I could not fill out because the fields are grey .
Thanks

nobody can answer , so delete it

Budget Exceeded but no Error message Assign more than allocated

Hi Gurus,
I am stuck in a situation where the Error Message BP603 while creating a PO for a wbs at level 2.
IN cj30 , i found out that Budget = 69500000 and assigned = 69950772
if i create a PO OF even .30 (thirty paisa) the budget exceeded amount = 450772.35, which is actually the diffrecene betweenn assigned and Budgeted values.
Now we are not able to raise any PO
Below is tolerance limit
please key in your valuable inputs.
Regards
Rohit

Hi Rohit,
In Budget report, Assigned value = Actual + Commitment
If your assigned value is great than Budget, then you will get Budget exceeded error when you try to do any further posting against specific WBS element.
So, you will need to supplement Budget to cover shortfall.
You can also refer following SAP note which shows how assigned value is calculated.
178837 - Availability control: Incorrect assigned value?
There are lot of threads already discussed in this forum for error message you are mentioning.
Please search them.
Regards
Tushar

Reaminder value from standard report S_ALR_87013558 - Budget/Actual/Commitm

Dear Gurus,
Can you explain me the source of value which is shown as 000.2009 Remainder 2009 ( I seams that 000 stands for period) in the report S_ALR_87013558 - Budget/Actual/Commitmt/Rem.Plan/Assg
Regards
Project Team1

hi
in PS all the Cost reports are read from the Info Database.

How to derive Budget Period from Delivery date in PR/PO

Hello Gurus,
I have activated the Budget Period functionality in FM (BCS). I am deriving the budget period from Posting date but in case of PR/PO I want to derive it from Delivery date instead of Document/Posting Date.I know it is not possible while standard derivation. Could any one help me with some suggestion like if I can use some exit/BaDI in MM. Also I am creating a PM order and at the time of release of PM order system creates the PR in background hence I need to know some kind of exit/BADI which can be called to update the Budget Period field in PR.
Thanks in Advance!
Regards
Rohit Goel

Hello Eli,
I have one more query to ask on the above scenario.
The scenario is my delivery date in PO is say July but I did good issue in May hence the Budget Period should be May and not july in my GR and IV.
Now when I am doing GR in May then system is showing the Budget Period as July in GR document but in FM Document it is populating as May. I have defined a derivation strategy to derive budget period from posting date so may be because of that.
But when I am doing IV then it is again moving the amount from May to July. It may be right behaviour that system is deriving all the account assignment from Source document but is there any way to overwrite.
I have defined the derivation strategy with the condition that overwrite with new value if already written (Deriving from Posting Date to Budget Period).
Please guide me on this if possible.
Thanks in Advance
Regards
Rohit

Function modules to get wbs level budgets and activity level cost

hai gurus can any one tell me the function modules or any other bapis to get the wbs level budgets and activity level costs
thanx in advance
afzal

ok

Budget/Actual/Commt/Plan Costs

Hi Gurus,
i am running the below transactions,
S_ALR_87013558 - Budget/Actual/Commt
S_ALR_87013560 – Execute Budget Updates
S_ALR_87013533 – Plan/Actual/Commt
Now my Job is to extract the Data out of these reports,
now since there are so many Finance costs are there , and most of them are being calculated , it's though to get correct Table Logics.
Also debugging the whole standard transactions seems to be impossible,
I tired fetching the report Data using ALV Extraction , but due to fact that ALV is disabled in standard code, i can not, fetching from Spool is also not feasible due to Performance issue.
Also since PS Module interacts with every Other Modules so installing BI Content is also not feasible to me,
Now , can anyone please help to understand , how to fetch data from these reports.
i have already seen so many posts with same problems, but none were able to solve it.
i would love to go with the Table Logic Approach, can you please help me.
Thanks in advance
Aman

You could try to extract yourself the data
Use logical database PSJ or report RKPSEL00 + variant to generate list of objects in project hierarchy
Read CO Total table (e.g. COSS, COSP) or FM (e.g. K_COSSA_READ_MULTI, K_COSPA_READ_MULTI) to access cost for those objects, field WRTTP identify cost type. (actual, commited, budget, etc.)
Regards,
Raymond

Error for Budget exceeded for Network does not show up while creating PR.

Hi SAP Gurus,
We have an issue while creating a purchase Requisition from Network. When we enter the Toatal Amount in the PR and if the total Amount is greater than the total Budget for the Network, the error "For item 001 Ntwk actvty XXX & WBS element XXX budget amount XX USD exceeded " is not showing up in the foreground by the system and hence not able to create PR. It seems that while trying 30-40 times, the system will show this error in the foreground once or twice only and we want this to be appears in the foreground consistently. Can you please advice how to fix this? Thanks,
Reagards,
Imran.

Hi,
you need to maintain sufficient budget in respective WBS element by using transaction CJ30 and by releasing budget through CJ32.
Check the budget availabilty in report s_alr_87013558.
It will resolve your issue
Regards,
Sandesh Sawant

Budget error while creating delivery from sales order

hi Gurus,
System is throwing error PB603 "Item 004 WBS element ABC-XXX budget exceeded" while creating delivery from sales order.
I am picking material from unrestricted plant stock (not in project stock).
I am also confused as sales order has 3 line items & error shows Item 004 !

Hi Kuldeep,
Check this note,
Note 159387 - Message BP603: incorrect line item is displayed
Its valid only till 4.6. Might give you some idea but.
Regards,
Gokul

Budget availabilty control error

Dear Gurus,
I am facing problem while doing time sheet booking at WBS ELement. System gives error "Budget exceeded for the WBS (Error no:BP 603)"
The steps I follow are as under:
1. I created a project in CJ20N
2. Budgeted the project in CJ30
3. Released Budget in CJ32
4. The settings of the budget profile are such that when I release the budget, Availability Control gets activated.
5. Released the project
6. In CAT2, I post actual hours and give reference of the reciever WBS of the project.
Now, in CAT7, when I try to transfer to CO, system gives me the error:
"Item 001 WBS xxxx BUDGET EXCEEDED (error no. BP 603)"
Same thing happens if I try to settle a work order on the WBS and any FI posting
But it allows to post costs for Goods issue.
In tolerance limit settings, the usage is 100% and "All activity grps " is selected
Regards,
VDS

Hi
It seems to be the budget is increased once ur doing CAT7.. so increase the Budget in the WBS element and try to post it again..
I hope this is the problem
- Pithan

Error while Releasing the budget

Hi Gurus,
We had activated AVAC at budget release (Overall & Release) with Error at 100% budget consumption. I am doing cost planning at activity level (Assigned Component, which will be effective after Activity release). When I try to release the budget, system gives an error message that Budget is exhausted. For eg. I had planned for 920/- and releasing the budget exactly for the same amount, system gives an error message ( Message no. : BP607),
Item WBS element XXX budget exhausted
Message no. BP607
Diagnosis
Budget is exhausted in document item WBS element XXX.
Whereas if I do the Cost planning at CJ40, I am not facing this problem. But the requirement is to do Network planning for some cases. How to overcome this issue ?
thanks in advance.

Hi,
Just check if the value you plan in Network is increasing the Assigned value for the Network. That Will consume the budget.
Available Bud = Budget - Assigned Value.
To avoid this Untick Assign Funds in plan indicator in OPSV T-code for Order category 20 and all Order types.
Then Planned Values in Network will not increase assigned value and hope issue will get resolved
Thanks
Saikishore.Ganga

IO - Budget: During PO creation no error messge while po value exeed budget

HI CO GURUS N EXPERTS,
I want to control the PR Creation by Intern Order based budgeting. For this. I have
1. Created a Budget Profile (T-Code: OKOB): Time Frame Past-1, Future-1, Checked flag Total Value and annual value, Exchange Rate -M, Activation Type - 1, Checked Flag Overall, Budgeting curr. - Controlling area curr.
2.Created an Internal Order Type (E.g. BC01 using T-Code: KOAB), and assigned this budget profile to this order. Other settings are: Order Category - Internal Order (Controlling), Settlement profile- 20 (Overhead cost), Planning Profile & Budget Profile - Both kept as Budget profile (Created by me), Collective Order without goods movement, Residence Time1 - 3 Months, CO Partner update: Active, Checked the flag: Commitment management, Status Profile: Internal Orders.
3. After that defined the tolerance Limit for controlling area as: Tr Group 01   Activity: 1   usage 90% and Tr Grp 01    Activity 3 Usage 98.
4. Created an Internal Order (T-Code: KO01): By selecting Oeder Type Created by Me (e.g. BC01), Enter Company Code, Plant, Object Class as Overhead, under Control Data tab: System Status - REL AVAC BUDG, Commitment update flag is appearing checked.
5. After that in T-Code: KO22, I have assigned budget amount.
6. in KO23 when I press Ctrl+F10 is shows: Availability control is Active, Availability control for: Overall, Availability control in Controlling area currency
Now, when I created the Purchase Order (with Account Assignment Type F), enter the Internal order no. and save it (where budget limit is cross) it does not gives any error message.
Why, Where I have did the mistake. please suggest.
with thanks.
DSC

Hi,
can you please suggest me the steps need to be follow to restrict / give error message while creating the PO using Internal order if we use more than tolerance limit.
Below are the details:
1. Order type: CAP1(assigned this budget profile to this order. Other settings are: Order Category - Internal Order (Controlling), Settlement profile- CAP, allocation structure: IM, Default object type FXA
Object class: Investment
2. Budget profile: ZCAP01 (Time Frame Past-1, Future-3, Checked flag Total Value and annual value, Exchange
Rate -M, Activation Type - 1, Checked Flag Overall, Controlling area curr.)
3. Tolerance Limit for controlling area as: Tr Group ++, Activity: 1   usage 80%,
                                                                           Tr Grp 01 - Activity 3 - Usage 80%
                                                                           Tr Grp 04 - Activity 3 - usage 80%
4. Availability control is Active, Availability control for: Overall, Availability control in Controlling area currency.
Created Order, assigned budget $1000 and released and the order status is REL AUC AVAC BUDG,
Now, when I created the Purchase Order (with Account Assignment Type F), enter the Internal order no. and save it (where budget limit is cross) it does not gives any error message.
Why, Where I have did the mistake. can one please suggest.
appreciate your help!!!
Thank you,
Regards,
Chandra M

Budget was exceeded on internal order

Dear gurus
my client facing a problem in internal order.
At the time of creation of purchase requisition we are getting an error that is "budget was exceeded on internal order number 200336".
But in T.code S_ALR_87013019 the amount is available
please help us we are facing same problems in 6/7 orders also.
waiting for your reply
Regards ,
Dipti

Hi,
Eli's response is fine. Solution given by Eli will resolve ur issue.
Longback i had same problem, after execution of KO31, issue got resolved.
wish you good luck.
regards,
A.Prasad

Error occurred during budget check

Good Morning PS Gurus<
We are unable to increase the quantity of the matearil
in project & save. It’s throwing error
Error occurred during budget check, see cost protocal
Message Number :IW172
Diagnosis:
An error occurred during budget availabilty check
Procudure:
Display the cost determination log for the order or network plan for more detailed information.
We do’t have budget in our project. I checked budget TL ( it said warning message:1)
Please throw light on this issue.
Thanks
PY

Hello Team,
When i select the network-activityà extrasà logsà cost calculation.
It said WBS <<PRO1234> do't exist CJ021
Please help.
Thanks
PY

Budget Report to show the fixed and variable split for Materials

Hello Gurus,
Could you tell me if there is a budget standards report that will show the fixed and variable split for Materials? Example: Labor, Equip., QC and Overheads?
I need it for the correctly rolled-up 'final material number' step. The report that does this now (without fixed and var split) is the Indented BOM Comparison (sret - cost mgmt-product costing - cost mgmt-customized reports - cost estimate comparison - costed multilevel compare rpt - Indented BOM Comparison).
Thanks,
Jefferson

one simple way is in your final itab declare a slno type i field
data : begin of itab occurs 0,
slno type i,
<other fields>
end of itab.
after filling the data in itab.
loop at itab.
itab-slno = sy-tabix.
modify itab.
endloop.
in fieldcatalog also you have to define that slno field as the first column.
but it will change its order if you are sorting the output or filtering the output.
regards
shiba dutta

GL Budget gurus

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