GOS Archive Link

Hi'
I need to store the files created in GOS -> Create attatchment on a seperat archiving system. Can this be done with out extensive programming?
An other solution is to use "Store business Documents", but with the filename instead of "Document type". Can it be done, and how?
Kind regards
Mikkel
Message was edited by: Mikkel Iversen

use KPRO for this

Similar Messages

GOS objects SAP Archive Link

Hello Experts,
In transaction such as IW21, VA01, etc when we attach documents ( Excel, word, PDf's) in GOS ( Generic Services Objects) the document is stored in the Content repository and has a SAP Archive Link for e.g '&SO_KProObjectID=SOFFLOIO 4A6D66F30E37466EE1000000921B4EDD'
Is its possible to convert this Archive Link into an URL?
OR
Is it possible to read the contents of the document at archvie Link into an internal table???
Kindly help with possible solutions.
Regards,
Mansi.

Hi,
check this wiki [page|https://wiki.sdn.sap.com/wiki/display/Snippets/ABAP-SendingGOSattachmentstoanemailaddress]. It contains an example of attaching GOS objects to an email.
Cheers

Archive link : user defined document name in attachment list

Hi
I have created a content repository (OAC0), document type and had linked the doc n content rep with an SAP business object.
I am able to attach documents to business object using archive link feature.
If I attach more than one documents to an SAP business object, for same document type, all the documents are displayed with same name in the attachment list.
Is there any way by which I can show the original document name as selected by user?
Thanks in advance.
Regards
Ruhi Hira

hi i have this problem myself all I know is that the original names are used for the following document types
HRIBENEFIT PREL FAX 0053 -
HRIBESCHKI PREL FAX 0021 2
HRICERTIFI PREL FAX 0024 -
HRICOLFOTO PREL FAX 0002 -
HRICONTRAC PREL FAX 0016 -
HRICONTRAD PREL FAX 0016 -
HRIDATASEC PREL FAX 0002 -
HRIDATES PREL FAX 0019 10
HRIDIPLOMA PREL FAX 0022 +
HRIEMPFOTO PREL FAX 0002 -
HRIEVALUAT PREL FAX 0025 -
HRIHEALTHI PREL FAX 0013 -
HRIMASTERD PREL FAX 0002 -
HRIPERAPPR PREL FAX 0019 10
HRIREFEREN PREL FAX 0023 -
HRIRESUME PREL FAX * -
HRISOCIALS PREL FAX 0013 -
HRISTUDID PREL FAX 0013 -
HRITAXCARD PREL FAX 0012 -
HRIVL PREL FAX 0010 +
HRIWORKPER PREL FAX 0016 -
read this thread:
Link:[A couple of things regarding GOS and ArchiveLink for attaching Business Doc;
i hope this wiil help you a least a little bit

Archive Link and external URL Link

Hi,
we use Archive Link, NO own documents (like CV01N,..). We want to define different document types (oac2) and link them to via url to an external webserver, the user should see the doc in the normal attachment list.
Doc Typ    url
DOC1        http://www.xsfd.wer/show?...
DOC2        http://www.ssdfs.ver/show?
In oac0 (definition content rep) there is an subtyp called "URL", looks like it could be this kind of rep? All solutions and hints I found where based on DMS/KPRO not ArchiveLink. I don't want to use link to external Document via GOS.
Regards,
Christian

Dear all,
no, I found no solution to access automatically! And I was not able to find a definition of the "URL" Repository.
Best regards,
christian

Archive Link Integration

Hello everybody,
we have an custom archive system where we want to develop an HTTP SAP Archive Link Adapter. No problem so far, everything is described in the interface manual.
But one thing is not clear enough:
The HTTP Request "Create" could be realized in 2 ways: via PUT and via POST. There are no problems with the POST way -> Documents with their components will be transmitted via HTTP and Multipart message.
The PUT way is described that only a document with ONE component will be transmitted per HTTP request.
Is it possible that SAP will transmit a doument with more than one component via multiple PUT requests (one request per component)? Or does SAP have the limitation, when sending via HTTP PUT then only one component will be allowed?
I would be very pleased if someone could answer me my question.
With best regards,
Norman Timo Rehl

Dear Hill,
Thanks for your response,
but my confusion is not yet solved.
let me put it in a better way,
1) You can store a document against a DIR with the GOS icon instead of in the originals area (called Document Archiving), i did not understand this solution please eloborate. where is this GOS icon in DIR,
2) There is one thing in menu path: Environment / check in archive.
so can we store originals in a Archive server directly by going in to the CV01N transaction.(iam not speaking about transferring Original already stored in a content server)
3) we are having a single archive server to Archive SAP data, can This SAP Archive server be used as an sole and single original file storing system for DMS Also?
4) if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused to suggest this solution, as the client is not kneen on buying a separate server to store DMS files.
please clarify.
Thanks and regards
Shanti

SAP Archive Link and DMS integration configuration

Hi SAP Gurus,
I have always come across that SAP DMS is very well integrated with SAP Archive link, is that means SAP Archive link can be used as an storage location for storing original application files, in normal DMS check in original CV01N transaction.
does this Archive link appear as an option to be selected to store the original application file at CV01N Transaction, just like we get DMS_C1_ST (default SAP) or any ZDMS_SC01/02 (customised Storage catagories for checking in originals.)
another side iam also comming across SAP Archive link is an entierly different Module and involves different transactions to store documents and original.and no where related to DMS.
iam not able to draw at any conclusion weather to suggest Archive link as an storage medium for DMS check in originals, as i have not used it earlier in DMS.
Can this SAP Archive Link server be used as an sole and single original applicaion file storing system for DMS?
if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused
please clarify.
Points awaiting for clarification.
Thanks and regards,
Shanti

Dear Hill,
Thanks for your response,
but my confusion is not yet solved.
let me put it in a better way,
1) You can store a document against a DIR with the GOS icon instead of in the originals area (called Document Archiving), i did not understand this solution please eloborate. where is this GOS icon in DIR,
2) There is one thing in menu path: Environment / check in archive.
so can we store originals in a Archive server directly by going in to the CV01N transaction.(iam not speaking about transferring Original already stored in a content server)
3) we are having a single archive server to Archive SAP data, can This SAP Archive server be used as an sole and single original file storing system for DMS Also?
4) if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused to suggest this solution, as the client is not kneen on buying a separate server to store DMS files.
please clarify.
Thanks and regards
Shanti

Can Archive Link be used to store the docs from SAP R/3 to KM Repository

Hi All,
Could you please advice whether archive link can be used to store documents from SAP R/3 enviroment to KM Repository. I have verified the storage types that archive link can support (Like HTTP Content Server) . But i couldn't see any storage type out there which is compatible with KM Content storage.
If it is not possible, Could you please advice is there any way to store the documents from SAP R/3 environment to KM Repository.
Thanks,
Sudheer.

Hi Vivek,
until now I haven't found a solution in detail, but some ways to verify the connection.
I wrote about a tool that export the pdf to the filesystem, this wont be able at this time, it must developed, because a function will place the data in a sap table and from this point there we can export it on the filesystem after we've develop some abap code.
I thought that was already available, but that what i found was the Report RSTXPDFT4 in the sap system, with this you can transfer spool to pdf and store the file in dialog on a filesystem, there will webdav be able to use, but it must be batch.
So I search to a new way, I try to set the repository for rooms from persitence from db to fsdb, this works, but with our patch sp9 there are some errors, so i must patch it to sp 15/16 first.
I'm able to make the netshare on windows, so the repository is reachable with an unc Path. If the report, that must be written can access such unc path (normaly thats works in the same domain) we can store the Files in the room workspace document folder an the portal synch job can make the rest. >IN the sap system there must be a table to map the rooms to the responsable folder.
This way should be work, but it isn't fine for productive, I heard from a way to transfer the data with java. In CRm System there should be a fnction from sap CRM_ISA_ORDER_CONVERT_TO_PDF and the isa use the java-stream to transform it in pdf, but this is nothing for me, that must be checked from a java developer, a colleague of my will check this.
Best regards
Thorsten

Queries related to DMS and Archive link

Hi Experts,
1. Is it possible to link documents in MIGO or FB03 through Archive link with documents already stored via OAWD or CV01N.
2. Can we use any single transaction code for reporting purpose where we can find all the documents stored via DMS and Archive link.
Kind Regards,
Vikas

Hi,
Christoph already answered that question in regard to document info records.
Regarding documents from OAWD, your question is a bit surprising. The main idea of OAWD is to trigger a workflow for linking an external document to a SAP object (document in FB03 or whatever). This is done via ArchiveLink, so all documents linked via OAWD will appear in transactions like MIGO or FB03. Once more, please refer to the documentation:
[Storage Scenarios with Integration of SAP Business Workflow|http://help.sap.com/saphelp_nw73/helpdata/en/4c/f3ee755e21458ae10000000a42189b/frameset.htm]
regards,
Juan

How to store adobe Interactive form PDF in archive link?

Hi everybody,
I had create a WebDybpro Abap that contain an Adobe Interactive Form, now I must store this Interactive Form into Archive Link like a PDF document.
I succeeded to save the PDF document on the archive link but after this operation, when I open this document saved, it doesn't show me the data but only the Interactive Form structure. The only data that file PDF saves are those I passed to Interactive Form during at the event initialization, but it lose all others datas that I inserted on the Interactive Form before to save.
There is one mode to save also these datas or I can store only data that I load at the initialization event?
I hope in your fast help.
Regards.
Davide.
To follow the code that I use for Archive my Interactive form like PDF document.
Salvataggio nell'ArchLink ********************************************
Ricavo il PDF Source
DATA: elem_context    TYPE REF TO if_wd_context_element,
        stru_context    TYPE        wd_this->element_context ,
        item_pdf_source LIKE        stru_context-pdf_source.
get element via lead selection
elem_context = wd_context->get_element( ).
get single attribute
elem_context->get_attribute(
    EXPORTING
      name = `PDF_SOURCE`
    IMPORTING
      value = item_pdf_source ).
DATA: l_ref_cmp_usage TYPE REF TO if_wd_component_usage.
l_ref_cmp_usage =   wd_this->wd_cpuse_zcentral_person( ).
IF l_ref_cmp_usage->has_active_component( ) IS INITIAL.
    l_ref_cmp_usage->create_component( ).
ENDIF.
DATA: l_ref_interfacecontroller TYPE REF TO
                                  ziwci__wdr_ess_central_person.
l_ref_interfacecontroller = wd_this->wd_cpifc_zcentral_person( ).
l_ref_interfacecontroller->store_adobe_document(
    ar_object    = 'ZHRDETRAZ'        " Toaom-ar_Object
    doc_type    = 'PDF'                    " Toadv-doc_Type
    object_id    =   objid                    " Sapb-sapobjid
    pdf_source =   item_pdf_source    " Xstring
    sap_object =   'PREL'                  " Toaom-sap_Object ).
METHOD store_adobe_document.   ***********************************************
Converto la XSTRING del PDF in tabella binaria
DATA: l_tab TYPE TABLE OF tbl1024,
        lenght TYPE i.
CALL FUNCTION 'SCMS_XSTRING_TO_BINARY'
    EXPORTING
      buffer        = pdf_source
    IMPORTING
      output_length = lenght
    TABLES
      binary_tab    = l_tab.
Calcolo la dimensione del documento
DATA: doc_id TYPE saeardoid,
        size   TYPE i,
        lineno TYPE i,
        length TYPE i.
DESCRIBE TABLE l_tab LINES lineno.
size = lineno * 1024.
DATA toaom_fkt TYPE TABLE OF toaom.
CALL FUNCTION 'ARCHIV_METAINFO_GET'
    EXPORTING
      ar_object = ar_object
      sap_object = sap_object
    TABLES
      toaom_fkt = toaom_fkt.
CALL FUNCTION 'SCMS_AO_TABLE_CREATE'
    EXPORTING
      arc_id   = 'ZP'
      doc_type = doc_type
      length   = size
    IMPORTING
      doc_id   = doc_id
    TABLES
      data     = l_tab.
Create link to business object
CALL FUNCTION 'ARCHIV_CONNECTION_INSERT'
    EXPORTING
      archiv_id             = 'ZP'
      arc_doc_id            = doc_id
      ar_object             = ar_object
      mandant               = sy-mandt
      object_id             = object_id
      sap_object            = sap_object
      doc_type              = doc_type
    EXCEPTIONS
      error_connectiontable = 1
      OTHERS                = 2.
ENDMETHOD. ********************************************************************

Hi Davide,
I have a requirement where I just need to SAP HCM Archive Adobe form in External repository.
Since you are using the archiveLink functionality.
Can you please help me how you did?? What configurations need to be maintained for this?
I am new to this. I did some Rnd on it and found that it can be achieved using HRFORM_HRF02 Business Add-In in the SET_ARCHIVE_INDEX method.
But I have no clue how to do it?
Can you please help me?

Problem viewing .xlsx and .xlsm file in DMS using Display from Archive Link

Hello All,
We are using IXOS as a content server for storing the documents through SAP Archive Link.
We are not storing any documents in SAP DMS.
The client has an requirement to manage .xlsx and .xlsm documents.
1. xlsx - We defined a new document class xlsx under SAP NetWeaver ..-> ArchvieLink and made the required mime and sheet settings. This allows to upload a .xlsx file to IXOS server succesfully (using Check in Archive) link.
But whenever we try to view the file using "Display from Archive", the browser gives a warning message that the file is in different format than xls. Do you want to still open (Standard Excel application message). On clicking yes, the file opens in .xls format instead of .xlsx.
The client doesn't want to change the format to .xls. What can be done to preserve the .xlsx files.
2. xlsm - Any clue as to does SAP ECC 6.0 support this file type for DMS? And if how the config settings are to be done?
I will be grateful any help.
Thanks.
Ketki

Hi Ketki,
based on your description I think that maybe SAP note 1289314 could help here and made sure that the local copy also has extension XLSX or XLSM.
Best regards,
Christoph

Mass upload of documents through SAP Archive Link

Hi Experts,
Our client is having a requirement, to upload legacy (old) data from third party tool to DMS Content server through Archive link. Tool is implemented and it works fine for attaching individual document along with SAP Object like, Purchase Order, material, etc.
We dont have any idea as how to upload bulk of drawings for material, need your advice on this.
Regards,

Hi,
I am trying to get more info on how to bulk upload employee documentation through SAP Archive Link' OpenText Enterprise Scan into the categories in OAWD. Once the documents are in Enterprise Scan the Administrator needs to link these to the categories in SAP. This is a manual process - is there a way to bulk upload these documentation to the right categories? Since these documents vary I am not sure that OCR will be a help.
Pleae could you help in this regard.
Thank you.
Regards,
-- Gustav de Bruyn

Archive Link Authorization problem for Business Partner.

Hi Experts,
Currently we are attaching documents to respective objects through Tr. OAWD & these documents are available in service for object as attachment, until this it is working fine.
But we are facing problem of authorization for archive link of ISU- Business Partner. Letu2019s say we had two users USER-A & USER-B responsible to upload documents of Business partners started with 1 & 2 respectively.
We needed authorization control for USER A&B so that,
USER-A should upload documents for Business Partner 1001 to 1999
& USER-B should upload documents for Business Partner 2001 to 2999
we need to know can we restrict USER A&B so that they can not upload documents for Business Partner for which they are not responsible. we allready checked the roles "SAP_BC_SRV_ARL_* " but not found useful to restrict USER A&B.
Thanks in advance....

Hi Sam,
as this sounds like you search for suitable authorization objects I think that the authorization trace in transaction ST01 could be useful for you. For further information please see the following link: http://wiki.sdn.sap.com/wiki/display/PLM/AuthorizationTraceintransactionST01
Best regards,
Christoph

Archive Link & Cost Center

Hi all,
I have attached document to cost center through Archive Link tr.code OAWD succesfully.
but i can't see any document attach in cost center(Tr. Code KS02).where to find this attach doucment throgh Archive Link with cost center. i allready checked Service for Object attachment.
Thanks ..

hi,
It should creat link in KS02, in 'services for object' at attacment list field automaticaly.
but i think your during configuration u miised some paramenters check. Which Business object u choosen in link table.
Benakaraj
??P
Edited by: benaka rajes on Jul 26, 2009 5:45 PM

Archive Link Documents

Hi Experts ,
I am currently working on the Web UI component GS_CM . The requirement is to display the name , description and the created by fields entered by the user during the upload process correctly on the web UI. The user would click the advanced button and then click the attachment button in the advanced assignment block to upload documents. These documents are added as archive link documents. In the current state only the extension name ( E.g. xls ) is displayed. The data entered by the user is being populated correctly but I am not able to figure out where the attributes are being set and where wrong information is being picked up . Could anyone with experience in attachments and who has worked with the component GS_CM please help me out? Could this be a standard issue? Any reference to SAP notes would be really helpful.
Also is there an API that would fetch the information directly from the database?
Thanks.
P.S: These attached documents are added within a single folder within the Archive link folder. Hence the view for the advanced assignment block has a context node with a tree structure. It is this mode which holds the name , description and the user name.

I assume you have read http://scn.sap.com/docs/DOC-27791 ?
First you must have Services for Objects enabled. Then you will need further enhancement to "Store Business Documents" if yo are truly using "archivelink" documents. If you use create attachment you will just be writting to the SOFFCONT1 table in SAP.
You are spamming all the old threads on this site. This is considered very bad form.
Please be more specific in what you have attempted to implement and you are more likely to get truly helpful answers.

Archive Link problem with redundant document names

Hi all,
I have a tricky problem in archive link. I would like to attach some different documents to an HR/PD Organisation unit ( objekttyp pdotype_o )
All customizing works fine but the problem is, all documents attached to one busines object ID have the same name ( in this case objectnumber.pdf)
I am not lucky with this issue because the users must be able to see all documents ( via document finder ) attached to the org. unit and all what the users get, is a list of one or more documents with exactly the same name.
In some cases this are about 10 different documents and this issue is a very bad solution because users have to open all attached docs to recognize which one they need.
During the import/check in of the documents via transaction OAAD and OAWD, SAP renames the original document name.pdf into the related object ID.pdf and there is no way to rerename it or influence this process.
I tried to use some scan software with SAP interface but unfort. with the same result because software of this kind use the archive link interface too and cannot influence the process of check in and rename.
Has anybody an idea ( third party software, customer development or something like this ) to prevent this problem and give me the possibility to stay with the original document names or change it after check in?
Thank you in advance
Rayko

How you fix this problem?
I'm with the same problem. Could you help me please?
Edited by: broullon on Jul 16, 2009 5:31 PM

GOS Archive Link

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