Help on Purchasing Document

Hi friends
Do we need to manually create PO,Confirmation and Invoice in EBP similar to that of Backend system in classic scenario & viceversa in extended classic scenario or Is there any Badi or report with which we can get PO,Confirmation and Invoice from backend system or send to backend system
Regards
krishna

Hi,
As explained in the link,in CLASSIC scenario,all the follow on documents for the shopping cart are created manually in R/3 except the immediate follow on doc i.e. PO /PR/reservation.The PO/PR/Reservation is created automatically in R/3 after the SC is created in SRM.All other follow on documents like GR,Invoice need to be created manually in R/3.
In ECS,the SC is created in SRM.All other follow on docs like PO,GR,Invoice ect are also created locally in SRM as well as copy of each is replicated to R/3 backend system.This auto replication is done through the ALE-IDOC and distribution model settings in SRM.
BR,
Disha.
DO reward points for useful answers.

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No value in Purchasing Document field in FBL1N Transaction

Hi All,
While executing a report RFITEMAP (Transaction FBL1N), Purchasing Document field is blank while I can see the corresponding Purchasing Document in BSEG table. I have a requirement to show the same in the output. Do we have some settings or ABAP code changes to achieve it?
Any kind of input would be helpful to me.
Rgds,
Khanshi

Hi,
Please read note 152335
You can achieve it via OSS note 112312, but you need to program the BTE as per your business requirements, as stated in the note there is no standard functionality for this.
You may refer to the following wiki page, it has an example, but in the example, another field was used, maybe it can be useful for you.
http://wiki.sdn.sap.com/wiki/x/fg3cCw
regards
Waman

Help in Purchase order check BADI !

Hi Experts,
I have made some changes in the BBP_DOC_CHECK_BADI for the BUS2201 object implementation whereby I had implemented the changes for checking the attachment details in the Purchase Order. Now here I used the Function Module BBP_PD_PO_GETDETAIL to get the PO details by giving the GUID as iv_doc_guid.
The sample code is below :
CALL FUNCTION 'BBP_PD_PO_GETDETAIL'
EXPORTING
 I_GUID = iv_doc_guid
 I_WITH_ITEMDATA = 'X'
IMPORTING
 ET_ATTACH = gt_attach
TABLES
 E_ITEM = gt_item
I have taken the details of attachments which get populated in the structure ET_ATTACH and checked for various conditions in attachments.
I find that if the PO has a change version wherein the previous version did not have any attachments - everything works normally.
But if the previous version of PO had faulty attachments - and the user deletes the attachments in the change version - I find that the function module still takes the active version GUID as input to the PO as a result of which it checks for the faulty attachments and throws error.
Now there are no attachments in the change version of the PO. Can any one tell me whether it is possible to pass the guid -- such that it checks if the same attachments in the active document have been modified in the change version , so that if the faulty attachments in the active version are changed to the correct ones it should not throw an error!!!
Looking forward for your expert comments.
With Regards,
Rajesh R

Hi
Read this ...
As I told you in my earlier reply ...
ET_ATTACH table uses structure - BBP_PDS_ATT_T . This structure has following fields ->
GUID Globally Unique identifier
P_GUID Parent GUID
LOGICAL_SYSTEM Business Document Service: ID of Logical System
CLASSNAME Business Document Service: Class name
CLASSTYPE Business Document Service: Class type
OBJKEY Business Document Service: Object key
DOC_ID Business Document Service: Document ID
DOC_VER_NO Business Document Service: Document version number
DOC_VAR_ID Business Document Service: Document variant ID
DESCRIPTION Attachment Description
URL URL Case-Sensitive
TYPE Procurement Document Attachment Type
INTERNAL_IND Indicator Showing if Attachment is only for Internal Use
DEL_IND Deletion Indicator SRM Purchasing Document
We can use either the DOC_ID / DOC_VER_NO fields to determine the active versions. You need to see in debugging, which all fields get poupulated with values in case of versions in this structure, to code your logic accordingly.
Anyways, please find some sample code for dealing with Active versions.
append lines of et_attach to lt_attachment_versions.
* Due to the fact, that the currently active version is in the
* received phio list and that it is possible, that there are
* several phios with the same version number (check_in) the
* output table has to be additionally prepared.
SORT lt_attachment_versions BY
 guid ASCENDING
 p_guid ASCENDING
 loio_class ASCENDING
 phio_version_no ASCENDING
 changetime DESCENDING.
lv_version_no = 1.
WHILE lv_version_no < is_attach-phio_version_no.
 READ TABLE lt_attachment_versions
 INTO ls_attachment_version WITH KEY
 guid = is_attach-guid
 p_guid = is_attach-p_guid
 phio_version_no = lv_version_no
 del_ind = space.
 IF sy-subrc EQ 0.
 APPEND ls_attachment_version TO et_attach_versions.
 ENDIF.
 lv_version_no = lv_version_no + 1.
ENDWHILE.
DELETE et_attach_versions WHERE NOT del_ind IS INITIAL.
Other links which might help.
http://help.sap.com/saphelp_srm50/helpdata/en/46/882fdd8bfc1743bd5ef8b532f94402/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/a7/81b463611c124d8c9d2c5bd8d17b34/content.htm
Hope this will help.
Regards
- Atul

PR Mandatory in creation of Purchasing Document

Hi All,
I need your help in order to create purchasing document is mandatory with PR reference . I have done in config "Define Function Authorizations for Buyers" for all Purchasing Document such as PO, Contract and RFQ then assign them in SU01 for parameter EFB, however, only PO works others do not affect. Is there any parameters besides EFB shold be set in parameter? Thanks.
Best regards,
Mahnansa

Hi,
GOTO Authorization Buyer... tcode OMET(Function Authorization)
then New entry
give any name say 11 & PO from PR only
then at the top in General parameters,in that fiels selection choose----->
NBF
then in possible reference objects----> Choose Ref to PR
save
then
T code SU3, or system-> user profile-> Own data
click parameter
in parameter ID, give EFb, then
In parameter value give 11,just wat u save in OMET,
save.
Now me21n
try to create manually, it will throw error, as not possible to create PO
without reference doc (PR).
Regards
KK

Unable to change gl account in purchasing document rows of item type(8.8 ve

Hi all,
In previous sap b1 version ,in purchase document rows of item type -- system allows to change the gl account in rows.
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Regards,
Naresh K

Hi Chandra,
In some older version this was possible. This was changed as this is the stock account to avoid usage of incorrect account and valuation report issues.
If you want a specific stock account for the item change you can define that on the item master data. Set it to Item Level and then change the GL account.
Hope it helps,
Jesper

Item Category in the Purchasing Document

Hi,
Please help me in finding the Menu Path in the IMG for the Item Category for the Purchasing Document.
     --- > Standard
B   --- > Limit
K   --- > Consignment
L   --- > Subcontracting
M   --- > Material Unknown
S   --- > Third Party
T   --- > Text
U   --- > Stock Transfer
W   --- > Material Group
D   --- > Service
I know this is related to MM but it is needed for SD for the Third Party Sales Configuration. I want the Menu Path in IMG.
Thanks
Jans

Hi Mahesh,
Thank you so much. I have awarded points.
Jans

Purchase Document not appearing on GL Line item report

Hi gurus: Please help me figure out why even though I have activated the purchase document field in the field status group I still cannot see it in the line item reports when I run FBL3n. Note the purchase document field is showing up as a field for selection but it comes thru blank.
Please help me
thanks
Brian

i wanted to get the same output, it doesnt work for some reason. I had to craete a query to achieve this

Send Purchasing Documents via email/fax to vendor

Hi all,
I have a customer requirement wherein Purchasing documents such as RFQ, PO etc need to be sent to vendors via email/fax. To cater to the customer's form requirements, we developed smartforms instead of using the standard MM purchasing smartforms. To call these smartforms in the print programs, we copied the standard print program SAPFM06P and commented out the function module ME_PRINT_PO in the routine ENTRY_NEU and added the our own code to call the custom smartform. The custom code segment in the print program is attached for reference.
Now, when we are trying to generate messages for the purchasing documents using output type External Send, the custom program does not pick up the email address maintained in the vendor master and instead picks up email address maintained in RFQ or PO initiator's user profile. We have made the required configuration for SCOT and SOST tcodes.
We tested the same scenario requirement using the standard print program and got the desired results i.e. the print program picked up the email address maintained in the vendor master. But with this approach, we cannot use our custom smartform.
Any help in this matter will be appreciated.
Regards,
Saad

Hi Biju !
Thanks for the response but I think you missed the point here. I am using different output types for RFQ and PO as well as different custom smart forms and we are using the same custom print program to generate output for both.
The issue is with the print program and not the output type as I mentioned that I have already got this thing working on our IDES using the standard print program and standard forms.
Tomas Talpa's response seems to be helpful. I'll get my technical consultant to amend the code accordingly and see if it works.
Regards,
SaaD Karim Mallick.

Consume Forecast Option in Sales and Purchase Documents

Hi All,
We have a drop-down 'Consume Forecast' with options as "Yes" and "No" in Marketing Documents - Row Level. Can anyone please explain how it is used and the relevance and impact of this field?
Also, in a sales document, it shows as Y by default whereas, in purchase documents, it shows as N.
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Regards
Sudatt

Hi Sudatt,
Forecasts are used in conjunction with the MRP wizard to generate your stock requirements (buy or make) based on how much you forecast your business is going to sell.
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If you go into the General settings / Stock tab / Planning sub tab. You can tick or untick Consume Forecast.
Lets say you setup a forecast that says you are going to sell 100 items a month and you've already sold 25 items that month. If your MRP run has a data source of forecasts and consume forecast is ticked, it would say you only need to buy or make the remaining 75 from the forecast (the other 25 has been consumed by the amount you've already sold that month so you don't need to buy or make them). If its not ticked, it would add the full 100 to your requirements and it doesn't matter if you've sold 25 of them already or even 99, it will still recommend the full 100.
There should be some more info in the help file and I think there will be an elearning session covering this in more detail.
Regards,
Adrian

In FI Line Item Display Purchase Document Not appearing

Dear All,
Could you please help me, how i can get the Purchasing document Number in Line Item Report .
Thank you in advance.
KSK

Hi
You have to add Purchase Document (PO) as a special field in the line layout variant through customizing to view PO in the FBL3N Line layout,
Go to SPRO Settings - **** - GL Accounting - GL Accounts - Master Records - Line Items - Line Item Display - Define Special fields for finding and sorting data"
A message will be displayed that it is a cross client change. Presse nter
Before adding the special field PO, the line layout variant does not have the field PO
Click on New Entries button
Give the Table as BSEG and Field as EBELN.
And save.
Assign points if useful.
thanks
radhika

F-47 and Purchasing Document

In Advance Payment through F-47, while selecting purchasing document, system again ask for selecting Vendor from list and then by selecting its Po, it may happen by mistake another vendor choose then its Po will pick.
Want to restrict PO should be available of vendor to whom payment is going to be made and not by selection of vendor.
Waiting for Reply.
Thanks in Advance.
Edited by: Kiran L. Bhatia on Aug 5, 2010 11:24 AM

Hi,
SAP does not have such check to check the vendor againest the vendor of PO. It only checks whther the PO no. is valid or not.
However you can build your validation in OB28 to perform such check.
To make the vendor line mandatory for KR document type, you can write the validation as below:-
Step 1:-
Create a message ID via transaction code SE91 for message class /EACC/MSG/ACC_COMP as you want to display to user.
Step 2:-
Go to transaction GGB0 and create the validation step at line item level in Financial Accounting as below:-
Pre Requisits:-
SY-TCODE='F-47'.
Check:-
Create a exit code using user exit and check that vendor in PO is same as vendor in the line item.
For this take the help of ABAPer and create a copy of the program RGGBR000 and code your check here and assign to the application area GBLR in view V_T80D via transaction code SM30.
Message:-
Message created in step 1 as error message.
Step 3:-
Please also check that this validation has active status (Status=1) at line line item level (level 2) for your company code in transaction OB28.
Regards,
Gaurav

Purchase document, mail output type, name of the sender in title...

Hello everyone,
when a user send a purchase document by mail, the vendor, in the mail title, see the user ID instead if his First+LAST name (field "BNAME" instead of "NAME_TEXT" in the SUO1d, adress part). How can i change that?
Thanks a lot for answering.

Hi Friend,
I think mail is firing through output type.
Check the program name in NACE transaction. Consult with ABAPer that the program is sending with which header information and changed it accordingly.
Generaly SO_OBJECT_SEND_AP11 is used for sending.
Hope it will help you.
Regards
Krishnendu

Standard report for history per purchasing document

hello!
Is there any standard report for history per purchasing document that displays also the delivery costs?
Thank you!

Dear Landra,
I think this type of report is not available in SAP, may be you have to write program with ABAPer
I have small idea,try ME2N,ME2k throgh dynamic selection,if available its good
Hope this may helps you
Prem.

Building a multiprovider to join Requisition Number and Purchasing Document

Hi,
I've built a multiprovider that is made up of two ODS's. ODS #1 has the Requisition Number and ODS #2 has the Purchasing Document Number along with other info objects that I need for my query. When I execute my query, the Requistion Number field populates with "#" but all the other fields are fine. I know requistion numbers exist for these PO's but they are not displaying. Does anyone know what I'm doing wrong?
Thank you for your help!

Hi,
Check whether the requistion number is filled in the ODS or not. Secondly, check the identification for this by going in the Cube and hitting the "IDENTIFICATION" pushbutton.
Hope this helps..
PB

Automatic output of purchasing documents

Hi
I want to send purchasing documents to vendor automatically when i save the documents.I have maintained all settings ( email in vendor master,communicatio startegy...etc).when i saving the PO document is not automatically ouputing.If go to preview i can able to see the send mail icon and if i click tht icon then document is ouputted.
how to send the document automatically.
-Prabu

Hi Prabu,
Please Check further with T-Code NACE-- Select Application EF Purchase Order. select button output types ,select your out put type and also check further all processing routines as well as partner function is all entries are there for external send.
Also check the T code SCOT that is your email is going out properly.
Also check the Smart for MEDRUCK is it OK. If it is all OK. Your PO output should work.
Please assign points if this info is helpful to you...!!!
Regards,
Rohit Guliani

Help on Purchasing Document

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