In GL Master- Diff between Open Item & Balance Summary

Hi Experts
In GL Master- Diff between Open Item & Balance Summary ?
Regards
Ramakanth

Hi,
Open Item :- Select this tick if you want to see all individual line items that makes the total of the account. By selecting this tick you will be able to see both open and cleared items. GR/IR accounts should be managed on open item basis.
Line Item:- Tick this if you want to see the balance of an account by individual postings. Generally Revenue & Expense accounts should be managed on line item basis.
Hope this will help.
Regards
Valay Pandya

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BEX Issue:Intgration of master data and Open Items cube data

Hello Gurus,
I need some help in BEX queries.
I have master data Contract Objects which has master information like Max Number of payment and monthly installments.
In the open items cube I had open items balance for multiple line items. So I need a report which show Portfolio under which we can have multiple contract object. So Portfolio P1 -> contract objects C1, C2, C3 The report is as follows
Portfolios Total Amount               Open Items
P1           Sum of total                Sum of open
             amount each                 items in cube
             contract object
             under P1 C1 + C2 + C3
1) Total Amount = Max Number of payment * Monthly installmens(Sum for each contract object in Portfolio)
2) Open Items = Sum of all balances under open items cube.
Now problem is if I join the two using multiprovide the Total amount gets SUMMED multiple times for each line items in open item for contract. I just wanted it summed for once for each contract object .
How do I ensure that TOTAL AMOUNT IS calculated just once for each contract object ? Is there means to solve the problem.
Regards,
Check.

Hi Ryan,
Please go through this post to see the consequences of transaction load before master data load:
Master data not yet transferred to BW but transaction data has
Hope this helps...

FD11 - Open item balance

Hi Friends,
When i am using FD11 for a specific customer amount in account balance tab is equal to OI net tab. The same balance is equal to open item balance FBL5N.
But for some customers amount account balance tab(in T.Code:FD11) is not equal to OI net tab in FD11. At the same time account balance tab value is matching with Open item balance in FBL5N.
Please explain the relationship between FBL5N and FD11 for AR balance
- Is FD11 shows up-to-date AR figures?
- Should Acct. bal. and OI Net All receiables figure be aligned with FBL5N up-to-date balance?
- FD11/Acct.bal = OI Net = FBL5N
Awaiting for your

Hi
FD11 has different tab
Acct. Bal = Normal items in FBL5N
Special G/L = Special G/L transaction in FBL5N
OI Net = Outstanding Items (all items including special + noted items) in FBL5N
hope this will help

FM to get invoice balance, payments received and open item balance...

Hello Experts,
I need to get the invoice balance, the payments received from the customer and the
open item balance of a given customer customer. Are there any available FM/BAPI for this?
I need to show this in my form.
Thank you guys and take care!

Hai,
kindly check whether the opening balances and the cl balance of the previous year are same for the GL, other wise carry forward the balances once again from 2000 to current year.
There can also be the chance that in the GL Master Data the line item whould not have been activated and it would have been activated only after 2004. Due to which it is showing only the line items from 2004.
Edited by: MPI SAP FI on Apr 8, 2008 8:51 PM

How to post open item balance in mass ( ECC6.0)?

Hi experts,
In order to change alternative account in a principal account, I have to post a lot of open item to zero. After changing the alternative account, I have to reverse this open item and display the original open item.
How to post open item balance in mass?
For your information, my SAP system=ECC6.0
Thanks for your feed back
Rgds

Hi,
thanks for you information. I check also with Ecatt.

Diff. between header & item condition

Pls let me know the diff. between header & item condtion in SD.
How to define header & item seprately

Hi Prem,
You can make a Condition Type a Header Condition by checking the "Header Condition" check box in
SPRO -> Sales & Distribution -> Basic Functions -> Pricing -> Pricing Control -> Define Condition Types.
In turn, it can be made an Item Condition by checking the
"Item Condition" check box.
In an Sales Order doc you can assign a header condition by choosing the "Display document header details" button at the top right of the screen, then move to "Conditions" tab and Add the Header Condition type to the list of Conditions.
Similarly, item conditions can be set by selecting the line item and choosing the "Item Conditions" button and adding the Item Condition type.
Hope it answers your query completely.
regards,
Raj

Display between open items and cleared items in FS10N

hello all,
I have the following problem.
When I go with FS10N with double click on the initial balance of an G/L account I get the message:
"A large number of line items were selected
Recommendation: Only display open items
Do you want to display open items only?
Yes or NO?"
If I click yes, I get the open items only and if I click no, I get the cleared items. The strange thing is that I get same line items in both reports. For example, I can see same line item, one time as cleared (when I click no) and one time as open (when I click yes).
Do you know the reason for this? For both reports I click on initial balance, so key date should be 01.01.2009, if I run FS10N for fiscal year 2009. Right?
The user is confused in this situation because he is not sure if the item is cleared or not.
thanks for quick reply!
Daniel Nicula.

If you click yes, you get the open items only , but if I click no, you don't get the cleared items only. With NO, you get ALL items.

Open item ( balance) can be find in upgrade from 4.7 to ECC 6

Dear experts
We are planning to upgrade our SAP system from 4.7 to ECC 6
One of my consultant told me that only open balance willbe moved ( customer /vendor open items)
How can it be done for the user if he want to see the details of cleared invoices/payment for the vendor/customer ????
Is this the drawback in SAP system
Rregars
Shamul heq

I think the consultant is confused with Archiving, this is an upgrade and nothing will be lost!! all info for vendors, customers, old invoices, cleared invoices, etc will be there once the system is upgraded.
Regards,

Diff between Gen Item Catg Group & Item Cat group In MM01

HI Gurus,
What is the difference between Gen Item Catg Group & Item Cat group In MM01?
Cheers,
Chitty

Hi
There are several posts on same issue you can find out in sdn threads
Item Category determines the processing of any Item/material that we enter in a sales order and in this way it also effects the procesing of any sales doc in which it is used.
Item Category Group is one of the component which along with the Sales Doc Type, The Item Usage and Higher Level Item Category decide about the Item Category in a sales doc.
for example we can ERLA as item cat group and carry out the header level pricing or we can LUMF and do the item level pricing in case of a Sales BOM.
General item category group talks about further classification of a material. Like NLAG- non stock material can be used to identify bom header items, service items.
Item category group and general item category group difference
Re: difference between general item category group /item category group

Business Area : Diff between Division & Item Division

Hi,
In SAP we can determine business area with 3 diff rules.
Oner is through sales area (Sales. OrgDist channel Division) second one is by plant and item division.and the last one is through Sales orgdist ChannelItem division.
Can any one tell me what is the difference between DIVISION and ITEM DIVISION ?
Regards
debasish

Debasish,
First, it should be clear about what is "Header division " and "Item division".
Header division
In the create order screen , we enter a order type e.g. OR and our Sales area.
Suppose our Sales area is 1000/10/00, then this sales is copied to the header data and called as Header sales area also.
The division here is called "Header division".
Here ,header division is "00".
Item division
Any material is uniquely belong to only one "Division",which we maintain in the material master in the "Basic data 1".
This is called "Item division".
When you create a sales document ,system searches this item division and copies it to the sales document,which you find in the item detail.
Now,coming to your question.
In the , Sales document type, you have these two check boxes, "Check division" and "Item division".
If the Item division field is not activated ,then system will not search the material master to which division the material belongs to. In this case the header division is copied to each item.
So while you process various related errors will come.
The check division field controls how the system will behave if the header division & Item division are different.
Regds
MM

Customer open item balances

Hi Guys,
We got an issue with our business getting split (or de-merger) shortly but they still remain in our company code and still run the same sales orders and basically use the same sytem as before. But the issue is we need to see if there is any way we can physically seperate customer outstanding payments because for the deliveries made until 31/12, the money belongs to us and anything later would be theirs.
Can you please think of some way where we can freeze the existing G/L accounts and create some new and link them to the payments (we can ensure there'll be no open invoices but only payments pending)
Sorry, my FICO knowledge is not so good as I am a Logistics consultant so would very much appreciate your help.
Many thanks
Kelly

Hi
Thanks for your reply. For a moment, I thought this would solve our problem but I forgot to mention before that we still have to deal with other customers for our normal business which are also linked to the same Recon a/c in the customer master (The reason being all of them use the same chart of a/cs and in the same company code, sales org,etc) Only part of our business is getting seperated but they still want to use the same orders from 01/01 to 31/03. For this part, we know which customers are involved and hence want to take care about the pending and future payments as explained in my earlier post.
There's a long route for this like creating new customers for them and recreate all the sales orders afresh but that involves lot of manual work as there are hundreds of such orders.
I hope I explained correctly our situation and looking for some easy solution from the FI side if any.
Thanks again
Kelly

Customer Master Data and Line Items Balances Display - Authorization Group

One autorization group was created and assigned to some customer masters in General, Company Code and Sales Area's.
User is restricted to one authorization group. When executing FBL5N, all customer balances are displayed i.e. including blank authorization group customer. It is not restricted to authorization group customer! Why?

Kindly check the authorization objects assigned in the user profile. You may ask your basis to help you with the authorization.

F.05 doubt in Open Item and balance managed

Hi,
I noticed that we have the option to valuate open items and G/L balances for the same account number's in F.05
If suppose, an open item managed account was entered and checked in both places (Open item and G/L balances), will the system do both? Since it can also take the balance of the account and give the difference or if SAP actually checks whether the option of open item managment is ticked in FS00 and decide to valuate it as open item.?

Hi!
If open item management is selected in G/L Master, SAP valuate open item only. It won't do both valuations.You can verify the same with F.05. If u selected open item management, and in F.05 u want to valuate account balance for the same GL, SAP won't valuate.

LSMW-Vendor master data and Vendor Open items Upload

Dear Experts,
I need help on the following
Do you have any docs with you where I can familiarize myself with the AP upload programs in LSMW?
sample template for me to test the upload via LSMW? sample template and the programs used to upload the vendor master and Vendor open items.how to use the program for example like some instruction docs step by step doc etc.
Thanks n Regards
Rena.

hi
there are 14 steps u have to go through while uploading...
first u create Project and Sub Projects...
1 Maintain Object Attributes
   select Batch Input Recording.
           click on Overview.
   enter Recording
Then it wil ask for the Transaction code there u enter XK01 for creation
u enter all The details Which are Given to u in Excel by ur CTM Members.
note: Dont use Mouse while Entering the data.Use Only Key Board.
After Entering all the required details click on Save...
select Default All
System-> List -> Save -> Local File
Convert Excel to Text File(Text Tab Limited)
2 Maintain Source Structures
     Create Source Structure.
3 Maintain Source Fields
     click on Copy Fields
     Select From Data File
     Select Max Len
     save + back
4 Maintain Structure Relations
     save+back
   5 Maintain Field Mapping and Conversion Rules
      Extras -> Auto Field Mapping
      select Edit All Target Fields
      save + Back
   7 Specify Files
     Click on Execute Button or press F8.Select u201CSPECIFY FILESu201D click on Execute or press ctrl+F8.
     then double click on the u201CLEGACY DATA FILEu201D and select the text file to be uploaded
     Then select u201CTABULATORu201D and u201CFIELDS NAMES AT START OF FILEu201D
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       SAVE AND CLICK ON BACK
     9 Read Data
         Execute + back
    10 Display Read Data
         Back
    11 Convert Data
          Execute + back
    12 Display Converted Data
         back
    13 Create Batch Input Session
         Select u201CKeep Batch Input Folderu201D click on Execute.
     14 Run Batch Input Session
          Select Processing mode
           1)     Process in Foreground: Executes Each Step.
            2)     Display Errors Only: Displays only the Errors.
          3)     Background: Skips The Errors.
Select Extended Log and Click on Process as shown in Screen Shot.
Edited by: Smitha KB on Feb 24, 2009 10:32 AM

Foreign Currency Valuation - GL at the time of clearing of open items

Hi experts,
We valuate the open items (Balance sheet items) in Company Code Currency without checking the reversal option.
At the time of clearing of these open items, the GL used for reversal of the valuation difference is been different.
GL mapped in OBA1:
Exch.rate diff realized
Loss/Gain: 716000
Valuation: Loss/Gain - 716001
Bal.Adj 1: 101699
Translation:
Loss/Gain: 716000
Bal.sheet adj -Loss/Gain: 716001
At the time of clearing of open items:
The entry which is getting passed for the reversal of the valuation difference is some time posted to GL: 101699 and sometime to GL 716000. The off-setting GL been Clearing GL(which is been valuated).
Could someone kindly through some light as to why the system behaving in such a way. We expect the GL at the time of reversal to be 101699.
Thanks in advance.

Hi Pradeep,
The principle of foreign currency revaluation works as follows for the open items like AR, AP and Bank Balances:
At the period end the system revaluates the open items (or balances, as the case may be) with the period end exchange rate and thus posts the difference between the original exchange rate (at the time the open item was created) and the period end rate. This could be loss or gain due to revaluation. One side of the entry is P&L (7...account) and the other side is the balance sheet (the balance sheet account typically comes from AR, AP or Bank/Cash range).
This loss or gain is not realized since at the period end the open item is still out there. When you clear the open item, the loss or gain due to the latest exchange rate is realized immediately and is posted to realized loss or gain, with an offset to the original balance sheet account.
I hope the above helps.
Sharabh

In GL Master- Diff between Open Item & Balance Summary

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