Incoming payment without Customer

hi,
May I know how to enter incoming payment without customer, and knock off the payment with an invoice later on?
Thank you..
Regards,
Catea k

Hi,
Without knowing the customer you can keep track of the amount which you had received.
but you can do like this for Which document A/R or A/p invoice the amount was received in this case you can collect teh amount by selecting ON ACCOUNT. and keep track of the vendor / customer balance.
Regards
Chidambaram

Similar Messages

How to Insert Incoming Payments without Invoice?

Hi,
Please help me how to insert incoming payments without invoice or those Incoming Payments that is paid to account. I have created code for this but error pops up: "Cannot perform transaction in controlling type account [ThankJDT1.Account][Line: 2]"
Thanks...

Hello,
you may try this:
Dim oPymt As SAPbobsCOM.Payments
        Dim sum As Decimal = 0 ' Forget double 4ever
        oPymt = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments)
        oPymt.DocDate = Date.Today()
        oPymt.CardCode = "CB0001"
        oPymt.CashSum = 1200
        oPymt.CashAccount = "38110000" ' here you enter your the account where you record the payment
        If oPymt.Add = 0 Then
            MsgBox(oCompany.GetNewObjectKey())
        Else
            MsgBox(oCompany.GetLastErrorDescription)
        End If
Regards
János

Reallocating Incoming Payments without cancelling deposit

There does need to be a method whereby incoming payments can be allocated to different invoices without having to go back and cancel the deposit.
If Credit vouchers are submitted automatically, the incoming payment is unable to be cancelled at all, making a simple task very complicated.
Sometimes deposits include many cheques which also makes the process difficult.
Users who are authorised to allocate payments / process incoming payments are not usually authorised to deposit funds, or to cancel deposits.
It is frequent that a payment can't be exactly matched at the time of receipt, and the remittance advice arrives at a later time

There is no provision for this requirement other than Journal Entry.

Offset incoming payment without superuser role

I would like to give one user to do incoming payment and to directly offset with outstanding AR invoice but I don't want to give them as superuser.
Try to play around with the authorization but cant find any, even you set the user not as superuser but give full authorization on all subject but still cant work, they cant see the out standing invoice.
I am using 2007B PL16

Hi Gordon, when you say restart you means close the SAP client and open it again? I have not done that before but I am opening two window at the same time one is the manager row and the other one is the user row I just do the refresh by doing form setting and apply authorization.

Issue with customer Incoming Payment

Hi Gurus,
I need your help related to an issue with Incoming customer payment. This is the first time I am doing this Incoming payment set-up. I have odne the payment program set-up for outgoing payments. I need to configure the automatic payment program for incoming payments. After the payment run is successfully executed, we need to create and send Idoc's to the bank. This process of payment run and Idoc creation is being used successfully for outgoing payments.
From configuration side, I have created a new payment method and have set it up for incoming payments. I have selected ACH as format and PPD as format supplement. I did the bank set-up and have assigned a partner profile to it. I have assigned a reference key 17 in the SPRO-> Print->Payment media.
The issue is that when I run the payment run for customer open item, the payment run is successful and the item gets cleared but no Idoc's are being generated. I have entered my House bank and account number in the variant as well. I am getting the following error:
Step 001 started (program SAPFPAYM_SCHEDULE, variant &0000000000869
No variants found for format ACH
No Payment Media Created in Format 100
I would really be thankful if you can help me in resolving this issue. I am not sure which step I am missing.
Thanks,
Best Regards,
Shalu

Hi Lakshmipathi,
Yes the Document split has been activated. This issue is the specific one. We have different C&F location. Sales happens accross India. Hence we have created the Business area concept for each location to get the location wise balance sheet. I have also activated the zero balancing for Profit center and also Business area so that i can derive the Location wise Balance sheet.
Now the sales invoice has been processed from C&F Location. Customer deposit the Cheque directly to the Head office Bank and not at the C&F Location bank. I don't want to clear the existing open item because 50% of the cheque gets bounced. So i am booking the incoming payment without clearing the open item.
While processing the incoming payment user is entering the C&F location business area in the customer line item (Credit line item) and Head office business area for the Bank line item as the bank is at the Head office so that we can arrive the Balance sheet.
Now system is not deriving the profit center for the customer line item even though the business area wise zero balance has been activated. Recon account field status group has market as optional for profit center but in F-28 i am not able to get the profit center field (Because it is balance sheet item).
The Document type already been configure for Document split and the Recon account also categorised as Customer inthe doc splitting. I don't have any problem with document split other than this issue.
For this issue anything can be done in the document split??
Regards,
Devendran

Sales Return and Incoming Payments

Hi, I have worked with SAP Business One for a long time, but as an end user. Now I am employed as SAP Support for my new employer. I have a couple of questions:
1. My past experience with SAP is that a Return is a function created through a credit memo. My new company has a Return AND Credit memo in AR. I understand why this is needed, but when a return is used instead of a credit memo, the invoice is not linked to the return, nor is closed by the return. Is this because of the way the system was initially set up through SDK? Can this be corrected/reconstructed to do Sales Order -> Delivery -> Invoice -> Return -> Credit Memo. And have all the reconciliations done internally by SAP?
2. SAP was working on an issue but then stumbled upon another issue that they wanted me to look into from our database.
Here is a copy of their response:
In the course of our investigation for message 1065121 2010, for the database of (Customer 1127763), we noted that this is also affected by the scenario described in Note 1026115 - Invoice does not appear on Incoming/Outgoing Payment. I have attached the said Note for your reference. We have created this message on your behalf to pro-actively create a fix for the issue.
What I found out: My past experience with Incoming payments was that in the incoming payment screen, you could easily reconcile/click on the credit memo and the invoice and add it just fine. But in my new company, we are not allowed to add an incoming payment without entering a payment in the 'money bag', which is impossible because it's a credit memo against an invoice. We have to do an internal reconciliation, therefore the invoices do not show up in the incoming payments table. I know there is not a validation created to validate an incoming payment because I did not create a validated function to do so. How is this possible?
Your response is kindly appreciated.

Hi Marianne,
I think this is more a Business Process issue than an SAP issue.
If you have delivered goods, but not invoiced them, the correct document is a return. If you have delivered and also onvoiced, the correct document is a credit memo, not a return.
The return is drawn from the delivery, which creates the required links, and the credit from the invoice, also creating the links.
Creating a return where the goods have been invoiced is a redundant step and will break the links, as you point out, and requires additional reconciliations.
The credit memo based on an invoice will create all the accounting and stock entries you need. Perhaps some testing & training will convince them to change their processes?
PS if you do use internal reconcilation to close an invoice, you can find the applied transactions by using right click on the invoice

Incoming payment posting error f-28

Hi,
here i trying to post incoming payment from customer after discounted amount t-code f-28 , i am getting error message like this:
Acct determination not defined for trans. SKT in chart of accts S501
Message no. F5113
Diagnosis
An automatic posting cannot be created because the account determination for transaction SKT with keys is not defined in chart of accounts S501.
System Response
The document cannot be posted.
Procedure
Depending on the type of processing, you can hold the document and post it later. If this is not possible and the error cannot be eliminated straightaway in customizing, you must leave processing and enter the document later.
Procedure for the system administrator
Correct the account determination for the specified transaction. Proceed
plase help
Sre

Hi,
You have a cash discount being determined through payment term. But when you are processing the payment the system is not able to identify the GL account to post the cash discount amount.
Go to SPRO>>Financial Accounting>>Accounts Receivable and Accounts Payable>>Business Transactions>>Incoming Payments>>Incoming Payments Global Settings>>Define Accounts for Cash Discount Granted
Here you assign the GL account to post the cash discount amount.
Hope this helps.
thanks and regards,
anit

Payment method for incoming payments

Hi,
I am trying to net off a customer balance against a vendor, however system is asking me to define a payment method for incoming payment for customer line items.
could you please suggest me where to define payment method for incoming payments.
Your prompt help is greatly appreciated.
Thanks
Ramesh.

call transaction FBZP
double click of "payment Method in country"
here you defined the payment metod at country level & company code level
plz assign point as way of thanks

Post incoming Payments (F-28)

I am getting an error when I tried to post incoming payment from Customer.The txn is F-28. The error message is "The difference is too large for clearing"
Please help me to resolve this issue.
Thanks.

Hi Latha,
Check your tolerance limits(should have been defined for both employees and customer/vendors).Also you are trying to clear items against each other which donot match. In such cases select Partial/Residual clearing and try to clear the open items.
You can select Partial/residual clearing tab and proceed.
This may happens because amount entered and amount assigned both are different and in amount not assigned there is some amount difference.
So, First select all documents with help of select all and click on Item deactivation tab. Now it will show amount entered same in block of not assigned .(unless the amount entered is equal to amount assigned..u cant clear)
Now select the document agt which u want to clear.
If any partial payment is there go to partial tab and there double click before payment amount.
It will show payment amount.
This might solve your problem
Regards
Aravind
<b>PLEASE DO ASSIGN POINTS IF USEFUL</b>

REGARDING INCOMING PAYMENT

Dear all,
Is it possible to have TDS at time of making incoming payments for customers.
I have define TDS in witholding tax which is calculated at time
of preparing invoice and effect of the same is seen at time of
posting invoice or during incoming payment depending on the
category option selected in WT window.
Our client dont have any fixed % for TDS............... so what
he wants is while making incoming payment for customer he
must be able to enter TDS % or the amount detected....
can any one tell how to handle this in SAP B One.
regards
swapnil
Edited by: Philip Eller on Jun 6, 2008 9:22 AM

Hi
First tell me, are you using TDS add-on?
if your answer is YES, than you can have TDS effect in Incoming payment.
You just need to map the TDS code in you Customer(BP) master, accounting tab and open the flag Subject to withholding and select TDS code for P, for example you have TDS code for professional fees, you will get two codes in WT code form, set as default that code which is end with P.
And at the time of doing Incomming payment, keep TDS add-on in start mode.
In incoming payment right side above project field, you will get WT code field with drop down list, there you have to select the Wt code for deduction.
regards
kamlesh

Error incomming payment cash

Hi
I have a problem when create a incoming payment from customer
creating journal entry, payment, and add the journal entry on the payment
if the invoice is partially paid the payment is created sucessfully
but if the invoice is not paid send a error
error code:-10
description:Enter valid code [JDT1.ContraAct][line: 1] , 'SN0001' [??????? 173-36]
here ir the code:
                    //creating journal entry
                    var entry = company.GetBusinessObject(BoObjectTypes.oJournalEntries) as JournalEntries;
                    var cuenta = parametros.CodigoCuentaContableAnticiposClienteExportacion;
                    entry.TaxDate = pago.FechaCreacion;
                    entry.ReferenceDate = pago.FechaCreacion;
                    entry.DueDate = pago.FechaCreacion;
                    entry.Reference = "Aplic Anticipo cliente";
                    entry.Memo = "Aplic ANTICIPO CLIENTE";
                    entry.Reference2 = pago.Codigo.ToString();
                    entry.Lines.ShortName = pago.ClientePago.CardCode;
                    entry.Lines.Credit = (double)pago.Anticipado;
                    entry.Lines.TaxDate = entry.TaxDate;
                    entry.Lines.Add();
                    entry.Lines.SetCurrentLine(1);
                    entry.Lines.ShortName = cuenta;
                    entry.Lines.Debit = (double)pago.Anticipado;
                    entry.Lines.TaxDate = entry.TaxDate;
                    var statusPoliza = entry.Add();
                    if (statusPoliza != 0)
                        return;
                    var polizaAnticipo = company.GetNewObjectKey();
                    //creating payment
                    var payment = company.GetBusinessObject(BoObjectTypes.oIncomingPayments) as Payments;
                    payment.CardCode = client;
                    payment.DocDate = pago.FechaCreacion;
                    payment.DocType = BoRcptTypes.rCustomer;
                    payment.DocCurrency = "MXP"
                    var remarks = pago.PagoFacturas.Aggregate<PagoFactura, string>("",(folios, factura) => folios += "," + FolioImpreso).Substring(1);
                    if (remarks.Length > 50)
                        remarks = remarks.Substring(0, 47) + "...";
                    payment.JournalRemarks = remarks;
                    payment.Remarks = pago.Observaciones.Substring(0, pago.Observaciones.Length >= 254 ? 253 : pago.Observaciones.Length);
                    var pagar = pago.MontoPago
                    payment.CashAccount = pago.TipoMercado == TipoMercado.Exportacion ? "_SYS00000000123" : CodigoCuentaContableRedondeo;
                    payment.CashSum = (double)0.01;
                    var line = 0;
                    foreach (var pagoFactura in pago.PagoFacturas)
                        var factura = pagoFactura.FacturaCliente;
                        var folio = "";
                        var monto = 0m;
                        folio = factura.FolioSAP;
                        monto = pagoFactura.Monto
                         if (line != 0)
                            payment.Invoices.Add();
                        payment.Invoices.DocEntry = int.Parse(folio);
                        payment.Invoices.InvoiceType = BoRcptInvTypes.it_Invoice; //BoRcptInvTypes.it_JournalEntry Así se indica que es una poliza
                        payment.Invoices.SumApplied = (double)monto;
                        line++;
                         // add the journal entry on the payment
                        if (line != 0)
                            payment.Invoices.Add();
                        payment.Invoices.DocEntry = int.Parse(polizaAnticipo);
                        payment.Invoices.InvoiceType = BoRcptInvTypes.it_JournalEntry; //Así se indica que es una poliza
                        payment.Invoices.SumApplied = -(double)pago.Anticipado;
                        line++;
                    var status = payment.Add();
I hope that you can help me
i'm usgin .net and DI API 9.0

Gracias por la respuesta alejandro
realmente no es SN0001, lo puse solo de ejemplo
pero el error lo marca en la linea
var status = payment.Add();
y si el error me dice que es algo del asiento contable, pero que se me hace raro es que si la factura ya tiene algo pagado, si registra bien el pago.
y tambien si intento hacer ese mismo pago en sap directamente me marca una advertencia pero si me deja continuar
me dice esto.
a cash account is required, chossing a diferent account may cause inaccurancies in the cash flow report

Incoming Payment - Deposit function

Hi All,
My customer have a scenario whereby when received cheques from customer, it will bank into their account only after few days but however, other departments that is in charge of chasing payment, wanted customer balance to be clear so that they will not mistakenly chasing payment for those customer that in fact has paid up.
Any idea what function can I use for this purpose? I was thinking of using deposit function but do not know how to use this as previous customers does not require to use this function. Would appreciate if anyone could tell me how to use this function, thanks.
Regards,
MH

MH,
It is really simple:
When you create Incoming payment for Customer the Customer Account (AR balance) is reduced. If you have used a clearing account then the debit will post to this account.
The deposit function simulates the deposit of checks at Bank. So,
Debit Bank A/c
Credit Checks Clearing Account.
Out of the box if you follow these two steps it should work perfectly.
Process Incoming Payment and then Deposit.
Suda

Problem while making incoming payment entries

I am making check incoming payment entries in SAP-B1. As we receive check payment entries, it is crediting clearing check account & debiting account receivables.
Please let us know how do bank account will be credited & clearing check account will be debited.

Hi........
The entries are goming perfect. Actully in Incoming Payment there are two stage of entries.
1. Incoming Payment from Customer where cheque receive
2. Deposit in which check wil be deposited.
So in first option Cheque will be debited and customer Account will be settled.
in second step you have to deposit this cheque where Cheque account will be credited and deposit Bank will be debited.
This way your accounting happens and accounts for cheque will be settled.
Hope this will clear the concept.
Regards,
Rahul

Incoming Payments Repeatitive Area Printing

Hi All
I need to know how to print in the repeatitive area in incoming payments.....
I need to print paid invoices and the customer name in the report.
Please help.....

Bongani,
The Customer Name appears on the top and can also be added anywhere else in the report.
Add a database field:
Table: Incoming Payment:
Field: Customer Name
The list of invoices cannot be added to the repetitive area. The system template prints the list of invoice in the End of Report section using System Variable 130 (In the 2005A Receipt template this field is FIELD_340)
Suda

Accepting Incoming Payments for BP on Hold

We have certain BPs that are past due and we would not like to take orders from them. If i put them on hold then i cannot accept an incoming payment from them. In which case every time i try to accept a payment i have to take them off hold and put them back on hold which is a lot of work when you have tonnes of payments coming in. Is there an alternative where i can make sure no one takes an order but atleast they are able to accept an incoming payment without going through this complex process.
Thank you
Chintan

hi chinsut
yes there would be a sp with the name transitional notification u just need to right click and click on modify and at the bottom just write in ur code and execute it this would save ur code in the sp transitional notificatio
and for the code u can check the link given by Godon it would help u in writing a similar code,
Regards,
Manish

Incoming payment without Customer

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