InCopy vs. Indesign

I am currently considering whether to purchase the Indesign program or merely "settle" with the InCopy version.
Might anyone give some input as regards to when it would be beneficial to choose IC i/o ID?
Could I change pictures, text and to some extent layout in IC if I have some templates created in ID?
Hope you can help me out!
Thanks & brgds
Betinna Holm

InCopy is a companion program for the purpose of editing content in an
InDesign layout. From the very brief description you just gave you'll
need InDesign.
InCopy is really aimed at writers and editors who are working with
designers that are using InDesign.
Bob

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InCopy and InDesign files viewing differently

I am currently running a project to change a magazine publisher from a Quark platform to an InDesign and InCopy workflow. One problem that keeps occuring is that when an editor manually alters the paragraph style to make the copy fit in InCopy, (ie, altering the tracking and/or leading), this change does not show when the same file is opened in InDesign.
For example, a heading that an editor has reduced tracking -5% to make fit into one line in the InCopy file, will still look like two lines when the InDesign file is opened. This is particularly dangerous for pages of text, as we keep losing lines from the bottom of the page and this can be easy to miss during output for press.
I've checked, and all staff are following workflow, and updating assignments - so it's not human error (as far as I can see).
Is this happening to anyone else? And is there a fix for it? The only one I can think of is to add more paragraph styles with different trackings etc, but this is not ideal and does not cover all the variables.
We are using CS4, and the Snow Leopard platform – Please help!

As an update to this, I have found what I believe is the cause, and, hopefully a fix, to this problem.
The cause seems to be that in the original Quark template, the font has a horizontal scale setting of 95%. When the template is converted to InDesign, everything looks fine. However, the font doesn't seem to be recognised as a true font, and this has resulted in the word and character spacing looking completely different between InCopy and InDesign. This has been causing problems such as;
1. Headings showing in one line in InCopy but flowing onto two lines in the InDesign file
2. Body text showing completely different spacing throughout - causing uneven window and orphans and resulting in paragraphs being in different places in the InDesign and the InCopy files. This has made it impossible for the editors to fit copy on page.
Note that any written changes by the editor (ie, change to the words) has worked fine.
The fix seems to be to go back to the original template in Quark, and make sure all the font/text settings in the paragraph and character styles are set at 100%. Then make the template conversion again. I have run some testing this afternoon, and everything seems to be running ok now - touch wood!
Thought I'd send an update anyway in case anyone has the same problem.

How do I share content with InCopy and InDesign?

Hi, I have InDesign CC2014 and a trial of InCopy on my machine.
I have added an .indd file to the Creative Cloud Files folder and it now shows in the Assets > Files folder.
I want to share the content with another user at a different location.
In my InDesign, I have selected a text box, and gone to Edit > InCopy > Add selection to assignment > New now there is a new file in the Creative Cloud Files folder.
A separate user has their own Creative Cloud account.
I would now expect to somehow search for this separate user by email /username etc and 'assign' them access to this shared content.
I was hoping it would be something simple, similar to how a google doc spreadsheet is shared. If it is...I don't get it!
How do I do this please?

Hello again,
I think I spoke too soon - I still can't get consistent results - after somehow getting it to work, I re-traced my steps to repeat the process several times but without success. My scenario is two separate users, User A and User B, both in separate locations with separate CC accounts. User A has both InDesign and InCopy, User B InCopy only. Is there a tutorial anywhere - video, web page - I don't care - which explains in foolproof terms the respective steps necessary to collaborate on a single piece of content...Thanks in advance
PS I have trawled Adobe's youtube channel and the web in general and if such a tutorial exists, I can't find.

Version control with concurrent InCopy and InDesign packages

Hi there,
If Editor A uses the "Forward for InCopy" option to create and send an InCopy package (.incp) to Editor B, and then erroneously uses the "Return for InDesign" function to create an InDesign package (.indp) before the Editor B has returned the new version of the package, can the superflous .indp file (that will never be used by anyone) be safely deleted?
The goal is to receive a new .incp file from Editor B and to treat it as the current version of the assignment, even though a .indp was accidentally created in the interim. Can we simply delete the .indp file or are there other complications that we need to consider?
Thanks.
--Stephen

Excellent, thank you! I just wanted to be certain.
--Stephen

InCopy corrupts InDesign files

After exporting ID file to InCopy and applying any changes in InCopy, things are totally messed up in InDesign.
Is this a bug or am I doing something wrong?
Below screenshots and here is ID file: link

Why do you think so?
It is clearly visible on the screenshots that font SIZE and COLOR are changed.
There is something wrong with text content also. Texts are mixed up.
This has nothing to do with missing fonts.

Benefits for upgrading to CS5 for InCopy and InDesign workflow?

We have been using InDesign/InCopy CS4 for more than a year now. I have CS5 for my Mac but the InCopy users are all on PC's and we have not yet purchased the upgrades for them. Needless to say I am still using CS4 with CS5 waiting in the wings.
What would be the benefits of upgrading all the In/Copy users to CS5? I need to justify the purchases.
Thanks you,
Holly

Hi Brian, CS5 is not cross-platform software so you can't run on both platforms at once - you have to choose one or the other...
It is fairly straightforward though to switch or "crossgrade" from Windows to Mac.
See this other thread for more information on use of the older version when upgrading:
http://forums.adobe.com/message/2730787#2730787

InCopy behauptet, InDesign-Dokument wird schon bearbeitet

Ich hab gerade ein arges und sehr dringendes Problem. Unter Mac habe ich mit InDesign CS4 ein Dokument für InCopy vorbereitet und verschiedene Textrahmen freigegeben. Die sind auch alle eingecheckt und das Dokument ist geschlossen. Wenn ich jetzt mit InCopy CS4 unter meinem Mac das Dokument bearbeite, klappt das wunderbar. Textrahmen auschecken, ändern und wieder einchecken. Kein Problem.
Öffne ich nun das gleiche (wieder geschlossene) Dokument unter Windows XP mit InCopy CS4, lässt sich kein Textrahmen bearbeiten, da wohl die .icml Dateien nicht gefunden werden. Beim Kopieren der Dateien auf Windows werden offenbar die Dateinamen auf 32 Zeichen gekürzt, weshalb die Dateien nicht gefunden werden.
Mein Problem ist nun, wie kann ich den Namen der .icml Dateien beeinflussen? Weise ich eine Aufgabe zu, benennt InDesign die bei mir automatisch in „Früherer Dateiname + irgendwas“.icml
Die InDesign-Datei hieß früher mal „Früherer Dateiname“, jetzt hab ich sie aber unter „Kurz_Name“ gespeichert, jedoch werden die Aufgaben immer noch nach dem alten für Windows und zu langen Dateinamen benannt.
Kann mir da jemand weiterhelfen, wie ich den Namen der Aufgaben und der .icml Dateien beeinflussen kann?

Aus gegebenem Anlass unterzog ich das Zusammenspiel von InCopy 5.5 und InDesign CS 5 (lokal) einer intensiven Prüfung.
Dabei konnte ich in der Praxis keine Einschränkungen beim Austausch (hin und her) von überarbeiteten Textinhalten feststellen.
Das betätigt die Erfahrung von Horst Stein.
Horst Stein schrieb:
In meinem lokalen Netzwerk funktioniert diese Kombination sehr gut. In einem sogenannten Live-edit-Workflow mit gleichzeitigem Arbeiten am gleichen InDesign-Dokument mit InDesign und InCopy sehe ich keine Probleme. Einchecken und Auschecken und Textänderungen sind in Echtzeit. Das ist schon beeindruckend.
Auch nach meinen Tests sind InCopy 5.5 und InDesign CS 5 hinsichtlich der Datenstruktur kompatibel !
Die differenzierte Testanordnung (InDesign CS 4 bis CS 5.5 und InCopy CS 5.5 nebst InCopy CS 4) und die Ergebnisse können in InDesign CS 5.0 und InCopy CS 5.5 (HilfDirSelbst.ch – InDesign-Forum) nachgelesen werden.
Nach meinen Erfahrungen trifft die Behauptung, InCopy 5.5 und InDesign CS 5 seien grundätzlich inkompatibel, nicht zu.
Vielleicht habe ich aber bei meinen Tests etwas übersehen.
Den Remote-Workflow habe ich noch nicht getestet.
Viele Grüße
Martin Fischer

Incopy to InDesign font problem

Hi, I'm new to Incopy so please bear with me. I've got a layout in InDesign, and I've got a Text in Incopy (which is formatted with specific font/pt/lineheight/etc.). When I place this Incopy file into the InDesign layout, an error message pops up saying that some of the fonts could not be found and will be replaced by default fonts. What can I do in Incopy so that the correct formatting will be applied in InDesign?

The same fonts must be installed on the machine with InDesign.

Use and possibilities of inCopy and inDesign CC in interactive DPS layers

Hi,
We like to give our editors access via inCopy in our inDesign DPS files.
As I understand; text, like images is displayed in the Links panel.
Is it already possible to have inCopy CC assigned text in the interactive DPS layers?
All help welcome!

I was able to use InCopy with a text frame that was incorporated into a scrolling frame overlay, but it seemed a bit "wonky" with formatting. (Formatting was lost between InCopy edit and InDesign.) My guess is that it should work in an MSO as well, but I didn't have time to test that theory.
You can download a 30-trial of InCopy, if you want to run your own tests.

InDesign/InCopy 7.5.3 is out [ANN]

You can tell CS6 is getting close.
Adobe has released InDesign and InCopy (and InDesign Server) version 7.5.3.333.
Release notes at http://helpx.adobe.com/indesign/release-note/release-notes-indesign-cs5-51.html
(well, linked from http://www.adobe.com/support/documentation/en/indesign_incopy/releasenotes.html#indesignCS 55753 if you want to compare InDesign and InCopy and InDesign Server).
Changes from 7.5.2.318 to 7.5.3.333:
Architecture / Document
InDesign unexpectedly quits when performing certain copy/paste operations. [3073952, 2941163]*
When opening files from a newer version of InDesign, non-meaningful errors about missing plug-ins are shown rather than a clear indication that the file is from a newer version. [2944763]*
Degradation in performance when moving objects when display is set to High Quality [3128109]*
InDesign unexpectedly quits when recovering a file on product restart. [3100953]*
Graphics
White stitching line in JPEG export with certain placed images scaling percentage and JPEG export resolution [2987040]*
Redraw performance for ID CS5 is slow compared to CS3. [2910574]*
Poster: From Current Frame' option in the Media will not restore the poster from that frame after re-linking. [3097841]*
Reduced transparency support for TIFF files from Photoshop CS6 [3073238]*
Hyperlinks
In certain drag and drop scenarios, URLs are getting changed in InCopy/InDesign CS4, CS5.5 [3054805]*
Installer
Uninstall/Reinstall removes Bridge's "Place>In InDesign" menu item. [3079235]*
Import / Export
Wrong page number on export book to PDF [2940448]*
INX / IDML
Tab override gets reset in INX/IDML [2827174]*
Master applied incorrectly when opening IDML file [3114965]*
Legacy versions fail to read ID CS6 files that contain files with new Pantone Plus colors. [3119501]*
Layout
Inconsistency in loading and exporting a linked image from INDD [3017929]*
Strange offset occurs between two pages on same spread [3080049]*
Print / PDF
InDesign unexpectedly quits when exporting to PDF with text variables [2866963]*
Note inside document table with text variable causes InDesign to quit unexpectedly on export to PDF/IDML. [3089441]*
Unable to navigate document if TOC is on master page. [2907482]*
Text appears misplaced in certain cases when DataMerge is used to export [2939067]*
InDesign hangs or quits unexpectedly during certain package and preflight operations. [2982454]*
Scripting
Problem copying stories via VBScript when called through an application [3059225]*
Unexpected shutdown when JavaScript is executed with InDesign followed by closing of document. [3021908]*
Text
Using Smart Layout with Linked frames causes InDesign to unexpectedly quit in certain cases. [3085379]*
Fonts not loading from different locations. [3013562]*
InDesign quits unexpectedly with certain fonts when balancing columns [3099740]*
Fonts of the same family but different type behave unexpectedly on IDML round trip. [3114961]*
Certain documents go into infinite loop when adjusting frame size [3113902]*
Incorrect glyph selection with certain Indic fonts when using specific virama and joiner character sequences. [2849232]*
Broken spanning columns cause issues with Text Wrap & Keeps Options [2958674]*
UI
Folio Builder and CS Review's SWFs will not render when '<' is present in doc filename [2971572]*
InDesign CS5.5 quits unexpectedly on deleting unused swatches using small view option [2987294]*
XML
associatedXMLElement returns 'NULL' for a merged cell in table. [2946288]*
InDesign Server Only
CCommandLineArgs::ProcessArgsLate will cause product to hang in certain cases when used with LogToApplicationEventLog [2988814]*
InDesign Server quits unexpectecly when running spell checker on certain documents. [2935990]*
Document installed fonts get locked on Windows. [2890001]*

Hey, what about this one!
When opening files from a newer version of InDesign, non-meaningful errors about missing plug-ins are shown rather than a clear indication that the file is from a newer version. [2944763]*
This needs to be retro-fixed for all existing versions, all the way back to InDesign 1.0!
It's unimaginable this particular issue had to persist for more than a decade, leading to frustration and bewilderment of literally thousands of users, and hundreds upon hundreds of posts in this forum alone.

InCopy Crashes when trying to open InDesign file.

InCopy just spins when trying to open an Indesign file and will eventualy cause InCopy to crash. When InCopy is then reopened the file will be recovered but the only tab available is layout view, both story view and gallery view are missing. The editor needs story view to make corrections.
The designer sets up the file with InDesign CS6 v. 8.0.1 on a mac w/osx v.10.7.5 the editor was using InCopy CS6 v.8.0.1 but has received new hardware and is on v8.0.2 windows 7. One of our Editors does receive this message Adobe InDesign is missing required files, Please reinstall.
We have upgraded editors hardware to allow more resorces.
Please advise what may be the cause.

Why would one of your editors receive a message about "Adobe InDesign is missing required files, please reinstall"? Aren't they using InCopy (not InDesign)?
Re the InCopy crashes, it sounds like the INDD file might be damaged. You can test this by having the InDesign user create a new test document and export one story to the workflow. See if the InCopy user can open that INDD file over the network, check out the test story, make a change, save it, check it back in, and then the InDesign user update the story on their end.
AM

InCopy changes are not updating assignments in InDesign?

I work for a magazine and have been having trouble with InCopy and InDesign. When the editor changes any text in InCopy, it sometimes does not appear on my end in the InDesign file. When I open the document and the message: "This document contains links to sources that have been modified. You can updated the modified links now, or update them later using the Links Panel." , I hit "update links" and either it just doesn't or everything disappears. How and why would this be happening? Is there some kind of setting I'm missing?
Has anyone come across to a similar situation?

What version of InCopy and InDesign are you using? Are they both the same version? Also, this sounds a bit like a server-related issue. How is your network speed? There's a lot of moving parts here so we need to try to isolate the issue. Can you provide some more details regarding your setup and if this problem started occurring all of a sudden or if you've been experiencing this issue from day 1.

InDesign crashes when updating InCopy ICML files

I created an assignment file with around 20 different stories. The next time I opened InDesign the writer had input text to most of the story files. One story file was a couple of pages of text, the rest were just a few lines of copy, nothing huge. Every time I tried to update the ICML files InDesign crashed. I didn't matter if I only tried updating one story or all of them, it always crashed. I was working on a PC when this happened. I moved over to my Mac to try and updated the ICML files and it crashed there too.
The actual InCopy ICML files on the server were fine. The writer never realized there was a problem. All of the copy was sitting there, so I was able to go back and re-import all the copy.
I did all the basic stuff to resolve the issue like restart, trash the prefs, convert to INX, and try on different computer. Nothing worked, crashed InDesign every time.
I'm currently using CS5, but this same issue came up last year on another project in CS4 as well.
Has anyone had this happen and/or know of a fix other than re-importing all the story files?

Some might call me crazy, but in order to progress with my project I ended up having to create my own work around this crashing bug.
The problem with my situation was that the reviewers had already made their comments in InCopy and it wasn't until I tried opening the .indd file and updating the stories that we received the crash... every time.
My workaround - if the reviewers had made their comments in InCopy, hopefully with track changes enabled, in order to see their comments I did the following:
I opened the .indd file in InDesign CS5.5 (version 7.5.2). DO NOT UPDATE the document with the ICML stories. Instead I unlinked the .icml stories from the main document. I then opened the .icml files in InCopy 5.5. I was able to see the edits that were made by my reviewers and copy and paste them between InCopy and InDesign at that point.
I know, I know. This is totally a crazy thing to need to do when we have such a powerful tool (InDesign and InCopy). It comes down to, you must do what you must do to get the job done. I truly had no other option presented at the time. The project had to complete and the reviewers were not HAPPY to even think about reviewing the content again via PDF shared review.
The best advice I received from other forum users when I proposed the crashing issue was that it could be because of anchored objects being deleted or moved by an InCopy editor. Because InCopy is strictly a text editing tool, there may be an issue that causes InDesign to get frustrated when an edit moves or deletes an anchored object or frame. I had lots of anchored object, interactive objects, etc. in my document. To track down whether an anchored object moved or was deleted by a user was unsurmountable... my workaround, while painful, at least got the job done this time.
Any future projects will be moved back to CS4. That version atleast works with InCopy stories and Interactivity. I am sure one day this will be resolved... just wonder when.

InDesign CC - protective shutdown when updating InCopy changes

I cannot update changes in an InDesign file that our copy editor passed back to me after making his changes in InCopy. As soon as I attempt to "update all" or selectively make one of the changes the application crashes with a "serious error" and the logs show it is a "protective shutdown."
I am working on a MacBook Pro 8,2 with 12 MB of RAM. The suspect file is on a server in our company network. It was created from a previously created version of the same newsletter - that previous issue was made from an .indt file originally created in CS4, but updated to CC. This is the first time I've worked on this newsletter and used InDesign CC with InCopy CC in the workflow. Previous work using the template in CC has been trouble free (sans InCopy CC).
The copy editor is working remotely outside the network in another state, but he does other work every day using InCopy from that remote location. He has just reported that he was able to open the file on the server in InCopy and checked in everything without incident.
Some key lines in the crash log are:
Process:         Adobe InDesign CC [891]
Path:            /Applications/Adobe InDesign CC/Adobe InDesign CC.app/Contents/MacOS/Adobe InDesign CC
Identifier:      com.adobe.InDesign
Version:         9.1.0.33 (9100)
Code Type:       X86-64 (Native)
Parent Process: launchd [138]
OS Version:      Mac OS X 10.7.5 (11G63b)
Crashed Thread: 0 Dispatch queue: com.apple.main-thread
Exception Type: EXC_CRASH (SIGSEGV)
Exception Codes: 0x0000000000000000, 0x0000000000000000
First several lines in the "0 Thread":
Thread 0 Crashed:: Dispatch queue: com.apple.main-thread
0   libsystem_kernel.dylib                  0x00007fff8614282a __kill + 10
1   PublicLib.dylib                         0x000000010110bcb4 ProtectiveShutdown::~ProtectiveShutdown() + 276
2   com.adobe.InDesign.AppFramework          0x000000010db6a0ef 0x10db60000 + 41199
3   PublicLib.dylib                         0x00000001010d6560 CmdUtils::ProcessCommand(ICommand*) + 64
4   com.adobe.InDesign.Open Place           0x000000011516f3b6 0x115149000 + 156598
5   com.adobe.InDesign.Open Place           0x0000000115153e5a 0x115149000 + 44634
. . . (continues)
I can post the entire log report if needed.

What version of InCopy and InDesign are you using? Are they both the same version? Also, this sounds a bit like a server-related issue. How is your network speed? There's a lot of moving parts here so we need to try to isolate the issue. Can you provide some more details regarding your setup and if this problem started occurring all of a sudden or if you've been experiencing this issue from day 1.

InCopy CS6 and InDesign CS6 workflow

Hi there, I just started a 3 day per week job at an architecture firm. They have about 35 staff, and use Word to format some pretty hefty reports. They are in one column, rather ugly and doesn’t reflect at all the professionalism of the firm.
I’m looking at trying to integrate the workflow, so that they can maybe use InCopy and InDesign together, effectively replacing Word for report use. I’m only in 3 days so it’s impossible for me to use a Word > InDesign workflow with the amount of changes (mostly last minute and to tight deadlines). It just takes too long. The architects and historians need to be able to write these reports themselves, with my skills coming in when it's the final format ready to send to the client.
We have licences for about 5 copies of InDesign CS5 at the moment, and 35 licenses for Word, so we’re looking at the costings and if the InCopy to InDesign workflow would work well for much of the communication here. The report writers use hundreds of images/diagrams in each document, and all these have captions, so I guess it’s important to use an inline compatible design where the users can add images in InCopy and these are brought over to InDesign without too much fiddling around at the end.
The aim is to have the report writers use a collaborative system, but using corporate open type fonts that display well on screen. We are using Trade Gothic, and it doesn't represent on screen very well at all. The report writers hate using it, especially as their zoom size in Word is normally around 90%.. The other problem is the lack of layout optiions with Word. The reports could save hundreds of pages just by using a 2 column system which can save rivers of blank white space within text.
Also we need the ability for the writers to be able to add images and resize/rotate landscape portait format etc.
I’ve downloaded a trial version of InDesign CS6 and InCopy CS6 so am just checking things out and testing it at the moment.

Using Dropbox for InCopy/InDesign workflows works really well. You keep all your projects in Dropbox as though it was a networked, local server.
I will be doing an hour-long session at PePcon (the Print + ePublishing Conference) on "The state of the state" of open source or low cost editorial workflows, covering InCopy, Word, GoogleDocs, and InDesign plug-ins. Really great conference to go to if you're using InDesign for publishing. (note: I'm a co-host, too.)
http://pepconference.com
AM

InCopy files are being opened by InDesign

I have InCopy CS5 and InDesign CS5 on my Mac, running OS 10.6.8.
When I try to open an InCopy file, InDesign launches and tries to open the InCopy file.
I then get a message saying "Cannot open InCopy files within InDesign. Please choose File > Place to add the InCopy file to the InDesign document."
I already went to the Get Info file of an InCopy document and set it to eopn using InCopy. That didn't work. I alreay reinstalled InCopy, and that didn't work too.
Any suggestions out there?

Either get familiiar with the Mac OS operating system so you learn how to assign default applications to certain file types, or simply start InCopy and use the menu File>Open to open the document

InCopy vs. Indesign

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