Incorrect vendor number is appearing during invoice entry

MIRO is been made with the reference to the Delivery note.Even though after selecting the correct vendor, incorrect vendor is getting pickedup by the system.
Note:
1.No partner functions has been maintained.
2.Frieght vendor is not been maintained.
Please send me the reply ASAP.

Hi,
Check the company code your are using , means press F7 or switch company code,
whether are you using the concerned company code for that vendor or some other company code.
As you are referencing the Delivery note number , may be this note number is used in the Other company code also,
Check and confirm.
rgds
Chidanand

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Is there a way to control during invoice entry that the user is using the right payment method? Thus, if the payment is to be made between two SEPA countries, is there a way to control that the payment method used is well the new SEPA payment method? These pmts would fall in error if OSS note 1406227 has been implemented (it creates a table that controls the validity of pmt methods per country of destination) but obviously, we want to control this before the payment run F110...
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Edited by: Vincent_Belgium on Dec 30, 2010 3:22 PM
Edited by: Vincent_Belgium on Dec 30, 2010 3:26 PM

Hi,
You need to Use User Exit MEVME001 in SAP as well please see the below link for more
http://www.sap-img.com/materials/price-difference-po-iv-vendor.htm
Regards
Ninad Kshirsagar

Vendor Text / Internal notes during Invoice creation

Hello,
We can create user ID for a Vendor contact using "Employee for Business partner" under "Manage Business partner" option.
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But during invoice creation by a regular user , we see the drop down for "Vendor Text / Internal notes". We dont see the option "Comments from Vendor"
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Hi Jon,
Like said Yann, try to use BBP_DOC_CHECK badi.
In this badi You can use FM BBP_PD_SC_GETDETAIL.
Example:
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    exporting
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    tables
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Re: Vendor number or code at Invoice level

Hi all,
Could some one tell me is there any possibility of maintaining the vendor number or code at the invoice (outgoing invoice) level?
Thanks in advance,
Chandu

It has been observed that you were closing all your o...l....d threads without proper explanation as to how you had resolved. Was it because of the suggestions given by the members or on your own ?? If it was on your own, you were suppose to update the forum as to how you had solved on your own so that it will help others to take the inputs.
Just for posting a new thread, please dont close without any proper explanation
thanks
G. Lakshmipathi

Customizing incorrectly maintained message is appearing in SES, w/o Mat Doc

Dear all
Customizing incorrectly maintained message is appearing in service entry sheet in ML81N without showing the mat doc no. We want to get rid off this message and material document number has to appear.
When we create SES message came "Customizing incorrectly maintained" & Message no. SE729. When we release the SES then Material Document is not showing in foreground.

Dear Santosh,
Reason and Prerequisites
You have recently made an upgrade
Number of entries in table T162V is different to the number of columns in table control for screen SAPLMLSP/400.
Solution
The variants maintained before and after upgrade are probably different.
Since different customers maintain different number of entries for each variant, it would not be possible to release a standard note to all customers to fix this. Moreover this cannot be fixed using the Note Assistant, the changes have to be done manually.
The entries in the Table 'T162V'(for each of the 6 variants) should always be the same as that of the columns in the table control(TC_View).
Table Control(Screen) Screen 400 SAPLMSP(TC for services ).
Below is the standard logic to verify if the customising is correct.
Determine number of lines in customizing tables
describe table t162v_tab lines lv_t162vlines.
Determine number of columns in table control
describe table tc_view-cols lines lv_tclines.
lv_tclines = 6 * lv_tclines.
Here 6 signifies the 6 variants for the TC.
if lv_t162vlines ne lv_tclines.
message s729.
endif.
Please make sure that the entries maintained in T162V are the same as the columns maintained in the Table Control (TC).
For this case, you can use SM31 transaction to maintain the same number of entries in table T162V as in TC.
Please see the attached files "SE729_A.doc" and "SE729_B.doc" for further help, that explain exactly how to check the situation and how to use SM31.
The most important thing is that you have the same number of entries in lv_t162vlines as in lv_tclines.
After all changes are made please test the behaviour again.
=======================================
Issue two
The button for services selection is missing and when you want to record a new entry sheet, the system show messagge SE 729.
This is owing to the incomplete coding of the user-exit that must be performed by the user.
When the SAP enhancement SRVEDIT is not active, the call of the user-exit is not performed and the value of I_EDIT_KZ is set to 'X', and never changed.
When you activate your project, which contains the SAP enhancement, you
need to write the code of the include ZXMLUU18, so that the export parameter E_EDIT of EXIT_SAPLMLSR_001 returns a value. Without code, the parameter value will be blank, hence I_EDIT_KZ will be blank, and the end result is the [Service selection] button disappears. Time out's can also be a result.
Regards
Utsav

Reversal voucher for an invoice paid to the incorrect PO Number

Hi, We have paid some vouchers to the incorrect PO number. I thought we could do a reversal voucher against the incorrect voucher, then the PO would be open to apply the correct voucher to it. It appears the receipt is not backed out. Has anyone used this function and could guide us in what needs to happen.

Hi
I guess you receive different invoices for both the POs. The process of raising a credit memo is the best way to solve this issue. Did you think about cancelling the Invoice document in MR8M if it is feasible, here this will affect your stock accounts based upon the current stock position for the said Invoice/PO quanity.
One more additional check you can have is to use to activate the check box "check doubel invoice" below Tolerance Group in the Vendor payment Transactions Accounting view of vendor master. This will help you to restrict the entry of wrong PO attached to the invoice if you have already processed the Invoice (provided you are using the reference field in MIRO by entering the INVOICE number of the PO).
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SAM

Reference Invoice Pop Up not appearing During Import MIGO

Dear Experts ,
I have got two company codes , single tax procedure ( TAXINN)
One of the company code(plant that is ) is excise registered & the other is not .
In case of the excisable firm , certain duties are utilised in excise credit .
For both the procedure followed is :
Make PO
Book MIRO for Customs
Make GR wrt Customs MIRO Number
Book final commercial Invoice to the Vendor
BUT
In case of the company(plant) that is not registered with excise, the POP UP
for refernce MIRO document is not appearing at the time og MIGO.While in case of the other company
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Pls tell me what could be wrong??
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Dear Anees,
when there is no excise involved in the 2nd company code, obviously config settings for excise related would not have been done.Then where is the question of availing credit ?
How can import work without anty excise related config at the background?
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How to retrieve the vendor number during creation of Purchase Order?

Dear SAP experts,
For our Purchase Orders, during PO creation (t-code ME21 or ME21N) we want to achieve the following:-
1) default the delivery address to our plant A address if the vendor is local and
2) default the delivery address to our plant B address if the vendor is foreign.
At the moment, we are trying to use the user exit enhancement "MMDA0001" to achieve the above.
The problem is how to retrieve the vendor number from the screen so we could pass the vendor number to ZXM06U32 to check the ktokk field in LFA1 table in the whether the vendor is foreign or local.
Thank you in advance.
Regards,
Alex

u can do one thing, create 2 partner function, like 1 for local, and second for import vendor.
or make 2 batch n activate vendor batch and make mandatory field from SPRO.
then goto SHD0, and do one by one step. first time take 1st requirement and second time take second . like that make two variant .
i dont know how much it will be helpful. bt i want to suggest smth like that only.
or, go for ABAPER help
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nisha

Required entry field External Vendor number is Empty

HI All,
For my client scenario I need to use TRUST module Business partner Number (Role: General Business Partner) for our Fx-Real estate because When ever Employee join in company General Business partner will created and for TRUST requirement they are assigning customer role for BP and subsequently in FI vendor master will create for Employee.
So as per client requirement I need to use same Business partner with role of Land lord with vendor account and I will give link this Business partner to FI vendor master.
But While assigning Landlord with vendor account role for that business partner system showing the error Required entry field External Vendor number is Empty.
Solution is highly appreciated.
Thanks in advance,
CM

Hi AP,
Thanks for the reply and I tried to give Existing Vendor Number in Vendor General Data Tab and saved it but BP could not saved with Vendor Number and system not given any message also.
Kindly help me
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CM

FV60 - validate duplicate invoices by reference and vendor number

Hi,
How to configure the system to validate duplicated invoice by REFERENCE AND VENDOR NUMBER irrespective of dates? This validation need in FV60.

Hi Paul,
if you want a duplicate invoice check from the FI side, then you may have to activate BTE 1110 by creating your own Z function module (by copying FM SAMPLE_PROCESS_00001110).
In FI,when checking for duplicated invoices, the system compares the following : Vendor, currency, company code, gross amount of the invoice,reference document number and Invoice document date.
Also refer to SAP Note 305201. It clarifies this in more details.The following fields must be identical for Duplicate invoice check
Company code (BUKRS)
Vendor number (LIFNR)
Currency (WAERS)
Reference number (XBLNR)
Amount in document currency (WRBTR)
Document date (BLDAT)
If the document is having any one of the above filed different then the system does not consider it as a duplicate invoice.
In OB41, also check whether the Posting Key is defined as Sales-related. You have to flag this field if the duplicate invoice check is to work.
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SAPFICO

Change Vendor Number on Invoice

We are seeking ways to better control changes to vendor numbers when inputting an invoice based on 3 way match. We are especially concerned about situation where the PO has already had a receipt, and the vendor number is changed.
Does anyone have a solution that they like? Does anyone use alerts, reason codes, limiting of the functionality or monitoring reports?
Thanks for the information.

hi,
If the PO has already had a reciept,this is case of a ratification.To avoid this situation you can set the PO in the GR "Mandatory";so the ratification is current with the transaction.Here the ratified PO should be released immedietely-thus enabling the three way match.
Changing the vendor number is a very serious thing.By suitable authorisations this should be prevented.You can achieve this using T/code:PFCG.Work with the basis consultant for effecting security settings.
Hope this helps.
Regards,
Ramesh.

How Vendor Number appears in Batch

In table MCH1 there is a field LIFNR (Vendor account number) which is populated for some batches and not for others. All of these are purchased items from a vendor. Is there some customizing needed to get the vendor number to always appear in the Batch information? Anything else to do besides manual procedure? We need it to be automatic in our company.
Thank you

Suppose I have placed a Purchase Order for 'X' Material for 500 qty. At the time of GRN system generates one batch number for this 500 qty. let us say batch B1 is generated by the system. But my requirement is I have to maintain uniqueness in this batch for every quantity. this uniqueness like B1-1, B1-2, B1-3, B1-4 ..........................B1-500. So that they can trace which material is in which placce and to whom we have sold out. How to maintain this scenario in batch management.
Please don't suggest "use serial number for this scenario". This is not acceptable for my scenario.
You should use serial number management. There's no point in speaking about batch if you give batch number for each pc of your material.
If you want to give a unique ID for each piece of your material, your "batch" is called serial number...
batch - Longman dictionary:
quantity of food, medicine etc that is produced or prepared at the same time
batch - SAP glossary:
Subset of the total quantity of a material held in stock, which is managed separately from other subsets of the same material.
Examples: different production lots (such as paints, dyes, wallpapers, and pharmaceutical products), delivery lots, quality grades of a material.
serial number - Longman dictionary
a number put on things that are produced in large quantities, so that each one has its own different number:
serial number - SAP glossary
Number that you give to an individual item of material in addition to the material number, in order to differentiate that individual item from all the other items of the material.
The combination of material and serial number is unique.
So, I think you should give the reason why you don't want to use SAP standard solution...and you should justify your requirement because you seem to be against the meaning of batch & serial number....
Regards,
Csaba
Edited by: Csaba Szommer on Apr 5, 2009 6:52 PM
Edited by: Csaba Szommer on Apr 5, 2009 6:54 PM

Vendor number display during SC creation

Hi Folks,
I need to bring up corresponding R/3 vendor number in the search when user tries to create a SC, and also print the SAP vendor no on the PO. Can you kindly advise how i need to proceed with this?
Akshay

Hello Akshay,
You will get the SAP R/3 vendor number from the table VENMAP for the corresponding BP number at SRM. So You will basically need to do a select for the same in order to retrieve this data.
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Urgent !!!! Duplicate invoice entry

Hello Experts,
I have a meeting tomorrow with business people to discuss the problems of "Double Entry Invoice" and how to control that.
Here is what I was told by Business Unit head:
I have observed that we sometimes make duplicate payments, usually through the AP check payments then again via wire transfer, but also could be duplicate invoice entry. I need to understand how this could happen and what we can be done to prevent (or minimize) the possibility of this occurring. Are there any SAP configuration settings we can use that we are not currently using?
I joined very recently in this project and didnt know much about the configuration settings of the System.
How should I deal this situation? Please advise me on what points should I prepare.
Any help in this regard is highly appreciated and duly rewarded.
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Sriram

HI Sriram,
In vendor master data you need to check " check double invoice"
In the vendor master, set whether the system should check for duplicate invoices.
The check for duplication of invoice entry aims to avoid invoices being accidentally created and paid twice.
When you enter invoices, the system first checks whether the accounting documents in Financial Accounting and then documents in Logistics Invoice Verification only those that contain errors or that were entered for verification in the background match up according to the following criteria.
Vendor
Currency
Company code
Gross invoice amount
Reference document number
Invoice doc. date
The system only checks invoices. It does not check credit memos or subsequent credits/debits. When you create a duplicate invoice, the system displays a warning or error message, depending on your settings in Customizing.
Exception
For the Argentina country version and for documents in Financial Accounting, both invoices and credit memos are checked for duplicate entries.
If a previously created document is canceled and then created again, the system does not display a message.
Integration with Financial Accounting
One of the following checks is performed in Financial Accounting, depending on the entry in the Reference field:
If you enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Reference document number
If you do not enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Amount in document currency
Your system settings determine whether the system sends a warning or error message when it finds an invoice or a credit memo that matches all the relevant attributes.
Prerequisites
In the vendor master record, select the Chk double inv. (check for duplicate invoice) on the Payments in Accounting screen.
The system only checks for duplicate invoices in Logistics Invoice Verification if you enter the reference document number when entering the invoice.
In the Implementation Guide (IMG) for Logistics Invoice Verification, you can define that the following characteristics are not checked:
(Logistics Invoice Verification ® Incoming Invoice ® Set Check for Duplicate Invoices)
Reference document number
Invoice date
Company code
The result of this is that the system is more likely to find a duplicate invoice, as it checks fewer characteristics.
Note, that if you deselect the Company Code field this can have a negative effect on system performance. This is because the system then checks numerous documents from existing company codes.
Features
During the check for duplicate invoices, the system compares the following entered attributes in the standard system in Logistics Invoice Verification:
Reference document number
Invoice date
Gross invoice amount
Currency
Vendor
Company code
Best Regards
Ashish Jain

Double invoice entry at the FI Level

Where do I go in the FI level not to allow double invcoice entry.
Thanks
AG

> Csaba Soltesz,
> Could you explain both:
> How do I set up the FI_DUPLICATE_INVOICE_CHECK
> validation and also how to do it for MIRO
> transactions.
> I would appreciate feedback.
> Thanks
> AG
Hi Ana,
sorry for the late reply.
For the FI check, there is no specific setup. Only thing you need is to set the corresponding flag in the vendor master (company code view). Then, if the prerequsites are met (see below), a warning message will appear.
How the check is working in FI? (ie., FB01, FB60 or similar, NOT logistics invoice verification, for LIV, see below):
1. Is this a vendor line (account type K)?
2. Is the flag set in the vendor master?
3. Is the line item sales relevant (based on the posting key, e.g., 31 is sales relevant, 25 is not)
4. Is this a normal document? (not recurring, parked, clearing, sample doc)
5. Do we know the document currency?
6. Do we know the document date?
7. Is the amount in document currency <> 0?
If the answer to all of the above was YES, then the check is carried out. What is actually checked, is table BSIP. Every time when you post a document meeting the above criteria, BSIP will be updated. Next time the BSIP entries are checked.
And here the checking rules:
IF the reference field (BKPF-XBLNR) is filled in, then the message is issued when there is a BSIP record already with the same:
- company code
- vendor number
- document date
- reference
- document date
- D/C indicator
IF the reference field is NOT filled in, in addition to the above, the amount in document currency is also checked in BSIP, so that field must match too in order to get the message.
The message is F5 117 and the type can be changed in customizing (view V_T100C) as usual for customizable messages.
The above list also answers another question in this thread: NO, it is not possible to check it cross company code. I.e. if you have entered an invoice for company code A, then you can enter the very same invoice for company code B, there will be no message at all. You need to create some validations (transaction OB28) to achieve this. The standard check is working within the same company code only, see the list above.
Now, that was the pure FI thing, how about Logistics Invoice verification (MIRO, etc.). Here, you have some more configuration options. The function module called here is MRM_FI_DOCUMENT_CHECK.
The check in Logistics Invoice Verification is carried out only if the below criteria are met:
1. Reference field is filled in (!!!!! extremely important!!!!)
2. This is an invoice (and not a credit memo... see RBKP-XRECH must be X)
3. The vendor number is known
4. The flag is set in the vendor master (company code view).
The check is made against BSIP again, but WHAT exactly is checked, i.e., which fields must match, is customizable. In table T169P, you can tell the system which fields you want to consider as indicators for a double invoice entry. You can choose from: Reference, Company code, Document date.
Here is part 2 of the answer to the previous question: YES, Logistics Invoice Verification can be set up in a way that invioces are checked cross-company code. If you do NOT mark the field company code, than this field is not checked, and the same invoice cannot be entered for 2 different company codes.
First, the system tries to find a BSIP record with the same values in the fields below:
- Vendor number
- Document currency
- Amount in document currency (this only if Reference is NOT ticked in table T169P)
- Company code (only if ticked in T169P)
- Document date (only if ticked in T169P)
- Reference (only if ticked in T169P)
If there was a BSIP entry found, message M8 108 will appear as a warning. Again, you can change the msg type to error if you like (user-specific).
Also, Logistics Invocie Verification can be a 2-step procedure: first, the invoice creation (entry in table RBKP) and second, the posting of this invoice to Accounting (entry in table BKPF). In most cases, this happens in the very same moment when you press Save in MIRO, but it could be also set up in your company that you do these 2 steps separately.
That's why after the posted invoices (BSIP) were checked, the system tries to check the invoices not yet posted to Accounting (invoice document status is "Not yet posted"). This is to make sure an entered but not yet posted invoice is also checked early enough. Basically the same fields as above are checked, but the message is a different one: M8 642. Default type is warning, changeable to Error if you like.
Hope that helps, points welcome
Csaba

Incorrect vendor number is appearing during invoice entry

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